193 Facility Coordinator jobs in South Africa

Overview

Office Coordinator role at First Quantum Minerals (FQM). First Quantum Minerals is a leading Canadian-based global mining and metals company focused on copper, nickel, gold and cobalt. The company operates across Africa, Europe, the Middle East, Australia and the Americas, and is recognised for its technical, engineering, construction and operational skills.

Reporting to the Operations Procurement Manager, the Office Coordinator will be responsible for the general administration of the Johannesburg office, including building access and protocols, coordinating office maintenance, procurement of office supplies, compliance with Health & Safety regulations, vendor relationships, travel and accommodation arrangements, document control, switchboard and office reception.

Key Responsibilities

The Office Coordinator’s general accountabilities include, but are not limited to:

• Office Services
• Monitor access to the office, adhering to office protocols (e.g. safety and access control). Receive visitors to the office and make them feel welcome.
• Switchboard: Receive and transfer calls to the appropriate FQM team member, answer questions and provide relevant information.
• Manage incoming and outgoing mail by sorting, distributing and tracking packages.
• Distribute company-wide communications such as announcements and invitations.
• Organise meetings and events, including booking meeting rooms, arranging catering and sending invitations.
• Pro-actively monitor office maintenance issues and submit timely requests for repairs and maintenance to the relevant service providers.
• Follow up on office repairs and maintenance done and escalate to the next level when required, ensuring issues are resolved.
• Monitor consumption and inventory of office consumables and place orders in a timely manner on the ERP system to ensure appropriate stock levels.
• Negotiate rates and maintain and log calls with vendors and service providers.
• Establish and maintain relationships with vendors/service providers.
• Review and evaluate vendors and service providers from a cost vs value perspective. Make recommendations regarding potential alternatives.
• Directly provide the Finance team with the required documentation timeously to process payments to service providers and vendors.
• Oversee the performance of the outsourced cleaning staff and escalate to the service provider/s where necessary to ensure tasks are completed efficiently and thoroughly.
• Conduct induction sessions with new employees or visitors from our various sites by arranging building access, giving a tour of the office and informing them about the basic health & safety regulations.

Health & Safety

• Work with the Health and Safety consultant in maintaining the Health and Safety system.
• Ensure compliance with Health & Safety regulations.
• Schedule Health & Safety committee meetings and take minutes.
• Coordinate annual Health & Safety audits, evaluations and reports with relevant service providers.
• Communicate relevant Health & Safety issues.

Travel Arrangements

• Create and distribute relevant travel updates, e.g. changes in visa requirements.
• Establish relationships and coordinate with other FQM offices and mine sites (e.g. London and Zambia) regarding travel arrangements.
• Be knowledgeable about company guidelines applying to corporate office employees travelling to sites (e.g. vaccinations, travel arrangements, key contacts, process etc).
• Explore and negotiate preferential rates with hotels (e.g. in JHB and CPT).
• Prepare travel itineraries including accommodation, transfers and flight bookings and car rentals (both local and international) for SA corporate office individuals and any other FQM employees travelling to South Africa for business.
• Create purchase orders, approve relevant invoices and match them accordingly on the ERP system.

Qualifications

• Grade 12 or equivalent qualification.
• Other relevant administrative, secretarial or business qualification / courses would be advantageous.

Experience & Technical Skills Required

• 5+ Years’ experience as an Office Administrator / Office Coordinator.
• 2+ years’ experience working on an ERP system.
• Excellent organisational skills.
• Strong written and verbal communication skills.
• Fluency in English is a key requirement. Proficiency in other languages preferred.
• Proficiency in Microsoft Office software, particularly Excel and Word is key.
• Ability to multitask and prioritise tasks effectively.
• Ability to learn new systems quickly.

Behavioural Requirements

• Have a friendly and courteous attitude.
• Proactiveness and ability to take initiative are key requirements.
• Be service-oriented.
• Exceptional attention to detail.
• Excellent interpersonal skills, both in person and over the phone.
• Exercise confidentiality and discretion when dealing with sensitive information.
• Work well in a team.

Other Requirements

• Candidates must have the right to work in the applicable region without visa sponsorship.
• Willingness to perform work scope outside of the core responsibilities of the role.

Core Values & Behavioural Profile

FQM’s culture is centered on fostering innovation, harnessing original thinking and challenging convention. We work Bolder, Smarter, Driven, Together. These 4 pillars are the keys to our growth in the past, the success of our present, and the foundations of our continued evolution and improvement into the future.

Additional Information

First Quantum Benefits

A dynamic, challenging and extraordinary working environment where safety is a number one priority

Opportunity to develop within a growing company that is currently one of the world's top 10 copper producers

Highly competitive base compensation & incentives (discretionary bonuses & Long-term share plan)

Leave options aligned with local market best practice

Performance over presence culture & flexible working environment as per business requirements

Diversity & Inclusion

At FQM, while at the beginning of our D&I journey, we are committed to embedding the principles of diversity and inclusion into our culture, company and practices with the aim of ensuring an environment of equity irrespective of race, gender, age, religion, identity or experience.

Office or Operation’s Location

Johannesburg

Please note: This description reflects the current responsibilities and requirements and may be subject to change at the company’s discretion.

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Overview

At First Quantum, we free the talent of our people by taking a very different approach which is underpinned by a very different, very definite culture – the “First Quantum Way”. Working with us is not like working anywhere else, which is why we recruit people who will take a bolder, smarter approach to spot opportunities, solve problems and deliver results. Our culture is all about encouraging you to think independently and to challenge convention to deliver the best result. That’s how we continue to achieve extraordinary things in extraordinary locations.

Job Description

Although our production and financial results are the engine that drives our business, it is the depth of capability in our people that will continue to determine First Quantum’s ongoing success. Reporting to the Operations Procurement Manager, the Office Coordinator will be responsible for the general administration of the Johannesburg office, including building access and protocols, coordinating all office maintenance activities, procurement of office supplies, compliance with Health & Safety regulations, vendor relationships, travel and accommodation arrangements, document control, switchboard and office reception.

Key Responsibilities

• Office Services

• Monitor access to the office, adhering to office protocols (e.g. safety and access control). Receive visitors to the office and make them feel welcome.
• Switchboard: Receive and transfer calls to the appropriate FQM team member, answer questions and provide relevant information.
• Manage incoming and outgoing mail by sorting, distributing and tracking packages.
• Distribute company-wide communications such as announcements and invitations.
• Organise meetings and events, including booking meeting rooms, arranging catering and sending invitations.
• Pro-actively monitor office maintenance issues and submit timely requests for repairs and maintenance to the relevant service providers.
• Follow up on office repairs and maintenance done and escalate to the next level when required, ensuring issues are resolved.
• Monitor consumption and inventory of office consumables and place orders in a timely manner on the ERP system to ensure appropriate stock levels.
• Negotiate rates and maintain and log calls with vendors and service providers.
• Establish and maintain relationships with vendors/service providers.
• Review and evaluate vendors and service providers from a cost vs value perspective. Make recommendations regarding potential alternatives.
• Directly provide the Finance team with the required documentation timeously to process payments to service providers and vendors.
• Oversee the performance of the outsourced cleaning staff and escalate to the service provider/s where necessary to ensure tasks are completed efficiently and thoroughly.
• Conduct induction sessions with new employees or visitors from our various sites by arranging building access, giving a tour of the office and inform them about the basic health & safety regulations.

• Health & Safety

• Work with the Health and Safety consultant in maintaining the Health and Safety system.
• Ensure compliance with Health & Safety regulations.
• Schedule Health & Safety committee meetings and take minutes.
• Coordinate annual Health & Safety audits, evaluations and reports with relevant service providers.
• Communicate relevant Health & Safety issues.

• Travel Arrangements

• Create and distribute relevant travel updates, e.g. changes in visa requirements.
• Establish relationships and coordinate with other FQM offices and mine sites (e.g. London and Zambia) regarding travel arrangements.
• Be knowledgeable about company guidelines applying to corporate office employees travelling to sites (e.g. vaccinations, travel arrangements, key contacts, process etc).
• Explore and negotiate preferential rates with hotels (e.g in JHB and CPT).
• Prepare travel itineraries including accommodation, transfers and flight bookings and car rentals (both local and international) for SA corporate office individuals and any other FQM employees travelling to South Africa for business.
• Create purchase orders, approve relevant invoices and match them accordingly on the ERP system.

Qualifications

• Grade 12 or equivalent qualification.
• Other relevant administrative, secretarial or business qualification / courses would be advantageous.

Experience & Technical Skills Required

• 5+ Years’ experience as an Office Administrator / Office Coordinator.
• 2+ years’ experience working on an ERP system.
• Excellent organisational skills.
• Strong written and verbal communication skills.
• Fluency in English is a key requirement. Proficiency in other languages preferred.
• Proficiency in Microsoft Office software, particularly Excel and Word is key.
• Ability to multitask and prioritise tasks effectively.
• Ability to learn new systems quickly.

Behavioural Requirements

• Have a friendly and courteous attitude.
• Proactiveness and ability to take initiative are key requirements.
• Be service-oriented.
• Exceptional attention to detail.
• Excellent interpersonal skills, both in person and over the phone.
• Exercise confidentiality and discretion when dealing with sensitive information.
• Work well in a team.

Other Requirements

• Candidates must have the right to work in the applicable region without visa sponsorship.
• Willingness to perform work scope outside of the core responsibilities of the role.

Core Values & Behavioural Profile

FQM’s culture is centered on fostering innovation, harnessing original thinking and challenging convention. We work Bolder, Smarter, Driven, Together. These 4 pillars are the keys to our growth in the past, the success of our present, and the foundations of our continued evolution and improvement into the future.

Additional Information

First Quantum Benefits

A dynamic, challenging and extraordinary working environment where safety is a number one priority

Opportunity to develop within a growing company that is currently one of the world's top 10 copper producers

Highly competitive base compensation & financial incentives (discretionary bonuses & Long-term share plan)

Leave options aligned with local market best practice

Performance over presence culture & flexible working environment as per business requirements

Diversity & Inclusion

At FQM, while at the beginning of our D&I journey, we are committed to embedding the principles of diversity and inclusion into our culture, company and practices with the aim of ensuring an environment of equity irrespective of race, gender age, religion, identity or experience.

Office or Operation’s Location

Johannesburg

Visit our website and register for instant job alerts at careers.first-quantum.com

Follow us for the latest news at LinkedIn

If you are already a First Quantum employee and have access to the First Quantum network, log into First Quantum MINE > Careers to apply internally for this opportunity.

If you are an employee without network access, contact your Site Recruiter.

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At First Quantum, we free the talent of our people by taking a very different approach which is underpinned by a very different, very definite culture – the “First Quantum Way”.Working with us is not like working anywhere else, which is why we recruit people who will take a bolder, smarter approach to spot opportunities, solve problems and deliver results.Our culture is all about encouraging you to think independently and to challenge convention to deliver the best result. That’s how we continue to achieve extraordinary things in extraordinary locations.**Job description:***Company Description**First Quantum Minerals is a leading Canadian-based global mining & metals company focused on the production of copper, nickel, gold & cobalt. As a company, we strive for continuous excellence and after 25 years of operations we are now one of the world’s top 10 copper producers, exporting millions of tonnes of concentrate from multiple countries to customers worldwide. Our operations and future developments span across Africa, Europe, the Middle East, Australia and the Americas, and we are globally recognised for our specialist technical, engineering, construction and operational skills, which allow us to unlock value from complex mineral projects and deliver rewarding careers for our people, returns for our shareholders and sustainable development for the many local communities that host our operations. As we expand our operations, continue to provide metals to build the modern world and shift to a low carbon, greener economy in the years ahead, our mining projects will continue to require the best and the brightest talent to help us solve the emerging challenges of our time, shape our business and unlock opportunities for our future.**Job Description**Although our production and financial results are the engine that drives our business, it is the depth of capability in our people that will continue to determine First Quantum’s ongoing success. Reporting to the Operations Procurement Manager, the Office Coordinator will be responsible for the general administration of the Johannesburg office, including building access and protocols, coordinating all office maintenance activities, procurement of office supplies, compliance with Health & Safety regulations, vendor relationships, travel and accommodation arrangements, document control, switchboard and office reception.**Key Responsibilities:**The Office Coordinator’s general accountabilities include, but are not limited to:Office Services:* Monitor access to the office, adhering to office protocols (e.g. safety and access control). Receive visitors to the office and make them feel welcome.* Switchboard: Receive and transfer calls to the appropriate FQM team member, answer questions and provide relevant information.* Manage incoming and outgoing mail by sorting, distributing and tracking packages.* Distribute company-wide communications such as announcements and invitations.* Organise meetings and events, including booking meeting rooms, arranging catering and sending invitations.* Pro-actively monitor office maintenance issues and submit timely requests for repairs and maintenance to the relevant service providers.* Follow up on office repairs and maintenance done and escalate to the next level when required, ensuring issues are resolved.* Monitor consumption and inventory of office consumables and place orders in a timely manner on the ERP system to ensure appropriate stock levels.* Negotiate rates and maintain and log calls with vendors and service providers.* Establish and maintain relationships with vendors/service providers.* Review and evaluate vendors and service providers from a cost vs value perspective. Make recommendations regarding potential alternatives.* Directly provide the Finance team with the required documentation timeously to process payments to service providers and vendors.* Oversee the performance of the outsourced cleaning staff and escalate to the service provider/s where necessary to ensure tasks are completed efficiently and thoroughly.* Conduct induction sessions with new employees or visitors from our various sites by arranging building access, giving a tour of the office and inform them about the basic health & safety regulations.Health & Safety* Work with the Health and Safety consultant in maintaining the Health and Safety system.* Ensure compliance with Health & Safety regulations.* Schedule Health & Safety committee meetings and take minutes.* Coordinate annual Health & Safety audits, evaluations and reports with relevant service providers.* Communicate relevant Health & Safety issues.Travel Arrangements* Create and distribute relevant travel updates, e.g. changes in visa requirements.* Establish relationships and coordinate with other FQM offices and mine sites (e.g. London and Zambia) regarding travel arrangements.* Be knowledgeable about company guidelines applying to corporate office employees travelling to sites (e.g. vaccinations, travel arrangements, key contacts, process etc).* Explore and negotiate preferential rates with hotels (e.g in JHB and CPT).* Prepare travel itineraries including accommodation, transfers and flight bookings and car rentals (both local and international) for SA corporate office individuals and any other FQM employees travelling to South Africa for business.* Create purchase orders, approve relevant invoices and match them accordingly on the ERP system.**Qualifications:*** Grade 12 or equivalent qualification.* Other relevant administrative, secretarial or business qualification / courses would be advantageous.**Experience & Technical Skills Required:*** 5+ Years’ experience as an Office Administrator / Office Coordinator.* 2+ years’ experience working on an ERP system.* Excellent organisational skills.* Strong written and verbal communication skills.* Fluency in English is a key requirement. Proficiency in other languages preferred.* Proficiency in Microsoft Office software, particularly Excel and Word is key.* Ability to multitask and prioritise tasks effectively.* Ability to learn new systems quickly.**Behavioural Requirements:*** Have a friendly and courteous attitude.* Proactiveness and ability to take initiative are key requirements.* Be service-oriented.* Exceptional attention to detail.* Excellent interpersonal skills, both in person and over the phone.* Exercise confidentiality and discretion when dealing with sensitive information.* Work well in a team.**Other Requirements:*** Candidates must have the right to work in the applicable region without visa sponsorship.* Willingness to perform work scope outside of the core responsibilities of the role.**Core Values & Behavioural Profile:**FQM’s culture is centered on fostering innovation, harnessing original thinking and challenging convention. We work Bolder, Smarter, Driven, Together. These 4 pillars are the keys to our growth in the past, the success of our present, and the foundations of our continued evolution and improvement into the future.**Additional Information***First Quantum Benefits**A dynamic, challenging and extraordinary working environment where safety is a number one priorityOpportunity to develop within a growing company that is currently one of the world's top 10 copper producersHighly competitive base compensation & financial incentives (discretionary bonuses & Long-term share plan)Leave options aligned with local market best practicePerformance over presence culture & flexible working environment as per business requirements**Diversity & Inclusion**At FQM, while at the beginning of our D&I journey, we are committed to embedding the principles of diversity and inclusion into our culture, company and practices with the aim of ensuring an environment of equity irrespective of race, gender age, religion, identity or experience.**Office or Operation’s Location**JohannesburgVisit
#J-18808-Ljbffr

Coordinator

You are a multi-tasker and are able to work independently performing a wide range of complex and confidential administrative duties to support your team. You communicate well with all contacts anticipate and resolve issues and update team your various projects.

What is in it for you :

Employee benefit card offering discounted rates in Accor worldwide

Learning programs through our Academies

Opportunity to develop your talent and grow within your property and across the world!

Ability to make a difference through our Corporate Social Responsibility activities

What you will be doing :

Organize and implement administrative systems & procedures and perform necessary support duties

Serve as a principal source of information for the team

Prepare and maintain your departments records

Manage Social Media Posting

Qualifications :

Your experience and skills include :

Excellent interpersonal and communication skills

Ability to prioritize work in an environment with multiple interests

Ability to handle complex and confidential information with discretion

Competency using a variety of computer softwares

Additional Information :

Note : Customization may be included for any specific local or legislative requirements such as work permits

Our commitment to Diversity & Inclusion :

We are an inclusive company and our ambition is to attract recruit and promote diverse talent.

Remote Work : Employment Type :

Full-time

Key Skills

Office Manager Experience,Microsoft Office,Customer Service,Computer Skills,Microsoft Outlook,Microsoft Word,QuickBooks,Medical office experience,Office Experience,Front Desk,Microsoft Excel,Administrative Experience

Experience : years

Vacancy : 1

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Minimum Requirements:

• Minimum of 2 years relevant experience in administration or coordination.
• Beneficial: Experience within the plumbing or hardware industry.
• Computer literate with proficiency in Microsoft Office Suite.
• Strong communication and organisational skills.
• Ability to multitask and prioritise effectively.

Duties and Responsibilities:
Admin & General Duties

• Provide support to the admin and sales team with various tasks as required.
• Answer and transfer calls to the relevant department/extension.
• Book couriers for stock movements between the Cape Town and Johannesburg warehouses.
• Assist with picking goods for dispatch, ensuring serial numbers are captured and recorded.
• Manage and organise filing systems and company documents.
• Prepare and submit credit note requests for approval.
• Welcome and assist walk-in customers.
• Purchase office stationery and generate POs with approval from the Office Manager.
• Act as the first point of contact, dealing with correspondence and phone calls.

Sales Support Duties

• Complete waybills for dispatched products.
• Load all sales orders within 1 working day of receipt.
• Ensure sales are assigned to the correct categories on Sage Evolution.
• Attend to call-in and walk-in customer sales enquiries.
• Provide assistance with sales-related tasks to Sales Coordinators, Reps, and Managers.
• Collaborate with Operations to schedule deliveries and manage backorders.
• Develop a thorough understanding of company products and services.
• Review backorders weekly and follow up with production on customer expectations.
• Assist with tender compilation when required.
• Provide weekly reports on Sales Orders Received values.
• Generate sales orders on Sage Evolution.
• Gather and provide market intelligence on competitors, new entrants, suppliers, and industry trends.
• Issue quotes within 2 working days of receipt.
• Participate in marketing activities, campaigns, and activations as needed.

Closing Date:
Submissions for this vacancy will close on 17 September 2025 , however, you will still have the opportunity to submit your CV for this position until 09 October 2025 .

Please Note:
Thank you for submitting your CV to Marvel Placement Consultants. We value your submission, and we do our utmost best to respond to each applicant. However, should your application be successful, we will be in direct contact with you. If you do not hear from us within two weeks of submission, please consider your application unsuccessful. We will, however, keep your details on our database for future opportunities.

PoPI Act:
Marvel Placement Consultants adhere to the provisions of the POPI Act (Act No. 4 of 2013: Protection of Personal Information Act, 2013). Section 9 of PoPI states that "Personal Information may only be processed if, given the purpose for which it is processed, it is adequate, relevant and not excessive."

Zeitz Museum of Contemporary Art Africa (Zeitz MOCAA) is a public not-for-profit institution that exhibits, collects, preserves, and researches contemporary art from Africa and its diaspora; conceives and hosts international exhibitions; develops supporting educational, discursive, and enrichment programmes; encourages intercultural understanding; and strives for access for all.

The museum’s galleries feature rotating, temporary exhibitions with dedicated spaces for the permanent collection. The institution also includes the Centre for Art Education (CFAE), and the Atelier, a project space for emerging Cape Town-based artists.

Our Mission
At Zeitz MOCAA, we are committed to promoting artistic innovation, cultural exchange, and social dialogue. Through our exhibitions, programs, and initiatives, we aim to inspire creativity, foster critical thinking, and contribute to the cultural landscape of Africa and the world.

Job Summary
This role reports to the Senior Curator. The main purpose of this role is to provide advanced administrative and coordination support to the Curatorial Department. The role is responsible for curatorial schedule management, office management, information preparation, company records management, data analysis, fellowship coordination and external partner liaising.

Key Responsibilities:

Curatorial Office Administration

• Manage the office by ensuring the curatorial office is organised and presentable.
• Maintain and improve current filing and contact database systems.
• Provide administrative and logistical support to the Curatorial team.
• Act as a liaison between the Senior Curator, Managing Editor, and other departments.
• Manage curatorial scheduling, ensuring alignment with deadlines and meetings.
• Populate the payment schedule and follow up with Finance.
• Archive curatorial files, maintain SharePoint folders, and ensure proper project documentation.
• Project archive checklist – when an exhibition / project is completed ensure everything is filed in way that future employees can access information.
• Oversee master calendar for programming, exhibitions, publishing, and meetings including:
• Coordinate travel, logistics, and artist site visits.
• Support visitor reception, scheduling, and group events.
• Assist with curatorial events, openings, RSVPs, and invitations.

Supporting the Curatorial Team: Travel, Accommodation

• Manage the administration of the Curatorial Research travel budget.
• Obtain quotations for flights and accommodation as per the organisation procurement guidelines.
• Book flights and accommodation.
• Prepare subsistence and travel allowance currency.
• Assist with travel documents for curators where necessary.

Fellowship Coordination

1. Museum Fellowship intake and recruitment process

• Coordinating the annual call for applications including:
• Content signs off from various internal and external stakeholders.
• Setting up online application platform.
• Reviewing applications to ensure that they meet all application requirements.
• Reviewing candidates’ qualifications and experience to determine whether they are suitable for the position.
• Interviewing candidates to ascertain whether they have the necessary skills and experience to succeed in the position.
• Responding to applicant queries and managing the fellowship email account.
• Maintaining application and selection database for each year.
• Arranging travel logistics for recruitment drive in compliance with museum, university, and sponsor policies.
• Arranging schedule of events for recruitment drive.
• Assistance with getting all collateral ready in time for recruitment drive.
• Research on potential partners or collaborators from the African continent.

2. Commencement Preparation

• Plan and organise the orientation program, including scheduling events, transport, and meetings.
• Coordinate relevant IT setup and access cards with museum departments.
• Assist with Fellows’ visa applications and liaise with SA authorities, SAQA, and medical aid.
• Work with UWC on administrative letters for visa support.
• Arrange accommodation and rental agreements for fellows.
• Prepare welcome packs for incoming fellows.

3. Day to Day Duties

• Provide administrative supervision and support to fellows.
• Manage fellowship administration, including agreements, HR, and reporting.
• Create schedules and rosters, aligning with the UWC calendar.
• Coordinate professional development activities in consultation with supervisors.
• Assist with assessments, evaluations, and grading data.
• Update rotation, vacation, and leave schedules with supervisors.
• Support basic budget administration.
• Draft documents and correspondence for presentations, grants, and reports.
• Assist with curatorial research and facilitate exhibition tours.
• Liaise with fellowship alumni and coordinate newsletters.
• Organise fellowship meetings, including with supervisors, UWC, and leadership.
• Give logistical guidance for the fellows end of programme project.
• Coordinate programme feedback and evaluations.
• Arranging accommodation inspection with outgoing fellows and the landlords.
• Maintain a regular supply of office consumables through conducting regular stock takes.
• Ensure sufficient groceries on hand for the office as well as catering needs for various programmes.
• Keep track of the department’s assets and equipment.
• Coordinating the hiring/lending CFAE assets from other departments.

What you’ll need to be successful in the role:

• Diploma in Secretarial/ office management and/or executive administration or equivalent.
• Knowledge of Curatorial processes.
• 3 years executive personal assistant experience.
• 3 years of Museum/Gallery/Art Institution experience.
• Fluent in English in business verbal and written language.
• A minimum of 3 years’ experience in an administrative role in an office environment.
• Knowledge of Microsoft Office suite including Outlook.
• Knowledge of organisational skills is essential.
• Strong attention to detail.
• High level of efficiency.
• Working independently and taking initiative.
• Effective problem-solving skills.
• Good time management and scheduling abilities.
• Teamwork and collaboration.
• Honest and reliable.
• Basic bookkeeping and data capturing.

Requirements

• Competency in another official SA language is a strong recommendation.
• An amiable and welcoming attitude.
• Punctuality.
• Maintaining a professional image.
• Extensive knowledge of office administrative procedures and knowledge of use and operation of standard office equipment, at a high level.

Person specification
This role requires an individual with knowledge in project management, ability to plan, coordinate, and support with high level administration. The individual must bring high standard of work, good work ethic, deadline driven, with good networking, oral and written communication, and engagement skills. Ability to be resilient and remain calm under pressure.

As a cutting-edge equal opportunity institution, Zeitz MOCAA celebrates diversity in all its forms including gender, race, creed, and orientation. Zeitz MOCAA is committed to Employment Equity and particularly welcomes applications from suitably qualified Historically Disadvantaged Individuals (HDIs) for this position.

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Helderberg Wine Route – Stellenbosch : My client, an esteemed Guest Lodge in the heart of the Cape Winelands, is seeking a Front Office Coordinator to support the Front Office team operation.

Purpose of the Role : To support the Reservations Manager in directing and coordinating the daily operations of the Front Office, ensuring guests experience a warm welcome, efficient service, and a professional departure. The role is central to creating memorable guest experiences, maintaining service standards, and fostering team alignment.

Key Responsibilities Include but Are Not Limited To

• Assist the Reservations Manager with strategy implementation and planning
• Oversee smooth and professional check-in/check-out procedures
• Monitor guest profiles, preferences, and memberships on Opera
• Resolve guest complaints promptly and effectively, escalating where necessary
• Maintain cash handling, banking, and account control procedures
• Support team culture, training, and communication to ensure service excellence and upselling
• Oversee Front Office operations during shift, including guest arrivals, VIPs, functions, and conferences
• Ensure compliance with hygiene, appearance, and safety standards
• Maintain equipment, supplies, and stationery stock levels
• Complete daily reporting and accurate shift handovers

Criteria

• Previous experience in Front Office operations within a lodge or hotel environment
• Strong guest relations skills with a warm, professional manner
• Excellent computer skills
• Sound knowledge of Opera or similar property management systems
• Attention to detail with strong administrative and financial controls
• Ability to manage and motivate a team, fostering a culture of excellence and upselling
• Flexible, reliable, and able to handle pressure in a dynamic environment
• Well-groomed and well-spoken
• Fully proficient in English (read, write, speak)
• Solid Afrikaans (understand, speak, write)
• Good knowledge of the geography and places of interest in the surrounding area

CANDIDATES WHO CURRENTLY RESIDE IN CLOSE PROXIMITY TO STELLENBOSCH WILL BE CONSIDERED FOR THIS POSITION

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Office Coordinator

A prominent organisation specialising in innovative solutions for poultry and livestock farming is actively seeking an Office Coordinator to join their dynamic team in Cape Town.

Job Purpose

The Office Coordinator will be responsible for ensuring that all office activities run efficiently and effectively by providing both clerical and administrative support to personnel and management in the company, specifically to the branch.

Education and Qualification Requirements

• National Senior Certificate
• Accounting Knowledge (would be advantageous)

Minimum applicable experience (years)

• 2 – 3 years’ experience in an administrative role
• Proficiency in Microsoft Word, Excel, and Outlook

Required nature of experience

• Administration and office support experience
• Previous warehousing and inventory control experience
• (Knowledge of account reconciliations will be advantageous)

Skills and Knowledge (essential)

• Organisational skills
• Ability to understand and execute oral and written instructions
• Good communication and interpersonal skills
• Attention to detail and ability to prioritize
• Sense of urgency and time management
• Self-driven and ability to work independently as well as part of a team
• Flexibility to manage more than one task at any given time
• Ability to maintain systematic stock records and inventories

Other

• Own car and valid code C1 or EB driver’s license.
• Fluent in Afrikaans and English

Remuneration

• Market related

Duties & Responsibilities

See Description

Desired Experience & Qualification

See Description

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Office Coordinator

A prominent organisation specialising in innovative solutions for poultry and livestock farming is actively seeking an Office Coordinator to join their dynamic team in Cape Town.

Job Purpose

The Office Coordinator will be responsible for ensuring that all office activities run efficiently and effectively by providing both clerical and administrative support to personnel and management in the company, specifically to the branch.

Education and Qualification Requirements

• National Senior Certificate
• Accounting Knowledge (would be advantageous)

Minimum applicable experience (years)

• 2 – 3 years’ experience in an administrative role
• Proficiency in Microsoft Word, Excel, and Outlook

Required nature of experience

• Administration and office support experience
• Previous warehousing and inventory control experience
• Knowledge of account reconciliations (will be advantageous)

Skills and Knowledge (essential)

• Organisational skills
• Ability to understand and execute oral and written instructions
• Good communication and interpersonal skills
• Attention to detail and ability to prioritize
• Sense of urgency and time management
• Self-driven and ability to work independently as well as part of a team
• Flexibility to manage more than one task at any given time
• Ability to maintain systematic stock records and inventories

Other Requirements

• Own car and valid code C1 or EB driver’s license.
• Fluent in Afrikaans and English

Remuneration

• Market related

Duties & Responsibilities

See Description

Desired Experience & Qualification

See Description

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