52 Facility Coordinator jobs in South Africa

Zeitz Museum of Contemporary Art Africa (Zeitz MOCAA) is a public not-for-profit institution that exhibits, collects, preserves, and researches contemporary art from Africa and its diaspora; conceives and hosts international exhibitions; develops supporting educational, discursive, and enrichment programmes; encourages intercultural understanding; and strives for access for all.

The museum’s galleries feature rotating, temporary exhibitions with dedicated spaces for the permanent collection. The institution also includes the Centre for Art Education (CFAE), and the Atelier, a project space for emerging Cape Town-based artists.

Our Mission
At Zeitz MOCAA, we are committed to promoting artistic innovation, cultural exchange, and social dialogue. Through our exhibitions, programs, and initiatives, we aim to inspire creativity, foster critical thinking, and contribute to the cultural landscape of Africa and the world.

Job Summary
This role reports to the Senior Curator. The main purpose of this role is to provide advanced administrative and coordination support to the Curatorial Department. The role is responsible for curatorial schedule management, office management, information preparation, company records management, data analysis, fellowship coordination and external partner liaising.

Key Responsibilities:

Curatorial Office Administration

• Manage the office by ensuring the curatorial office is organised and presentable.
• Maintain and improve current filing and contact database systems.
• Provide administrative and logistical support to the Curatorial team.
• Act as a liaison between the Senior Curator, Managing Editor, and other departments.
• Manage curatorial scheduling, ensuring alignment with deadlines and meetings.
• Populate the payment schedule and follow up with Finance.
• Archive curatorial files, maintain SharePoint folders, and ensure proper project documentation.
• Project archive checklist – when an exhibition / project is completed ensure everything is filed in way that future employees can access information.
• Oversee master calendar for programming, exhibitions, publishing, and meetings including:
• Coordinate travel, logistics, and artist site visits.
• Support visitor reception, scheduling, and group events.
• Assist with curatorial events, openings, RSVPs, and invitations.

Supporting the Curatorial Team: Travel, Accommodation

• Manage the administration of the Curatorial Research travel budget.
• Obtain quotations for flights and accommodation as per the organisation procurement guidelines.
• Book flights and accommodation.
• Prepare subsistence and travel allowance currency.
• Assist with travel documents for curators where necessary.

Fellowship Coordination

1. Museum Fellowship intake and recruitment process

• Coordinating the annual call for applications including:
• Content signs off from various internal and external stakeholders.
• Setting up online application platform.
• Reviewing applications to ensure that they meet all application requirements.
• Reviewing candidates’ qualifications and experience to determine whether they are suitable for the position.
• Interviewing candidates to ascertain whether they have the necessary skills and experience to succeed in the position.
• Responding to applicant queries and managing the fellowship email account.
• Maintaining application and selection database for each year.
• Arranging travel logistics for recruitment drive in compliance with museum, university, and sponsor policies.
• Arranging schedule of events for recruitment drive.
• Assistance with getting all collateral ready in time for recruitment drive.
• Research on potential partners or collaborators from the African continent.

2. Commencement Preparation

• Plan and organise the orientation program, including scheduling events, transport, and meetings.
• Coordinate relevant IT setup and access cards with museum departments.
• Assist with Fellows’ visa applications and liaise with SA authorities, SAQA, and medical aid.
• Work with UWC on administrative letters for visa support.
• Arrange accommodation and rental agreements for fellows.
• Prepare welcome packs for incoming fellows.

3. Day to Day Duties

• Provide administrative supervision and support to fellows.
• Manage fellowship administration, including agreements, HR, and reporting.
• Create schedules and rosters, aligning with the UWC calendar.
• Coordinate professional development activities in consultation with supervisors.
• Assist with assessments, evaluations, and grading data.
• Update rotation, vacation, and leave schedules with supervisors.
• Support basic budget administration.
• Draft documents and correspondence for presentations, grants, and reports.
• Assist with curatorial research and facilitate exhibition tours.
• Liaise with fellowship alumni and coordinate newsletters.
• Organise fellowship meetings, including with supervisors, UWC, and leadership.
• Give logistical guidance for the fellows end of programme project.
• Coordinate programme feedback and evaluations.
• Arranging accommodation inspection with outgoing fellows and the landlords.
• Maintain a regular supply of office consumables through conducting regular stock takes.
• Ensure sufficient groceries on hand for the office as well as catering needs for various programmes.
• Keep track of the department’s assets and equipment.
• Coordinating the hiring/lending CFAE assets from other departments.

What you’ll need to be successful in the role:

• Diploma in Secretarial/ office management and/or executive administration or equivalent.
• Knowledge of Curatorial processes.
• 3 years executive personal assistant experience.
• 3 years of Museum/Gallery/Art Institution experience.
• Fluent in English in business verbal and written language.
• A minimum of 3 years’ experience in an administrative role in an office environment.
• Knowledge of Microsoft Office suite including Outlook.
• Knowledge of organisational skills is essential.
• Strong attention to detail.
• High level of efficiency.
• Working independently and taking initiative.
• Effective problem-solving skills.
• Good time management and scheduling abilities.
• Teamwork and collaboration.
• Honest and reliable.
• Basic bookkeeping and data capturing.

Requirements

• Competency in another official SA language is a strong recommendation.
• An amiable and welcoming attitude.
• Punctuality.
• Maintaining a professional image.
• Extensive knowledge of office administrative procedures and knowledge of use and operation of standard office equipment, at a high level.

Person specification
This role requires an individual with knowledge in project management, ability to plan, coordinate, and support with high level administration. The individual must bring high standard of work, good work ethic, deadline driven, with good networking, oral and written communication, and engagement skills. Ability to be resilient and remain calm under pressure.

As a cutting-edge equal opportunity institution, Zeitz MOCAA celebrates diversity in all its forms including gender, race, creed, and orientation. Zeitz MOCAA is committed to Employment Equity and particularly welcomes applications from suitably qualified Historically Disadvantaged Individuals (HDIs) for this position.

A prominent organisation specialising in innovative solutions for poultry and livestock farming is actively seeking an Office Coordinator to join their dynamic team in Cape Town.

Job Purpose

The Office Coordinator will be responsible for ensuring that all office activities run efficiently and effectively by providing both clerical and administrative support to personnel and management in the company, specifically to the branch.

Education and Qualification Requirements

• National Senior Certificate
• Accounting Knowledge (would be advantageous)

Minimum applicable experience (years)

• 2 – 3 years’ experience in an administrative role
• Proficiency in Microsoft Word, Excel, and Outlook

Required nature of experience

• Administration and office support experience
• Previous warehousing and inventory control experience
• (Knowledge of account reconciliations will be advantageous)

Skills and Knowledge (essential)

• Organisational skills
• Ability to understand and execute oral and written instructions
• Good communication and interpersonal skills
• Attention to detail and ability to prioritize
• Sense of urgency and time management
• Self-driven and ability to work independently as well as part of a team
• Flexibility to manage more than one task at any given time
• Ability to maintain systematic stock records and inventories

Other

• Own car and valid code C1 or EB driver’s license.
• Fluent in Afrikaans and English

Remuneration

• Market related

See Description

See Description

A prominent organisation specialising in innovative solutions for poultry and livestock farming is actively seeking an Office Coordinator to join their dynamic team in Cape Town.

Job Purpose

The Office Coordinator will be responsible for ensuring that all office activities run efficiently and effectively by providing both clerical and administrative support to personnel and management in the company, specifically to the branch.

Education and Qualification Requirements

• National Senior Certificate
• Accounting Knowledge (would be advantageous)

Minimum applicable experience (years)

• 2 – 3 years’ experience in an administrative role
• Proficiency in Microsoft Word, Excel, and Outlook

Required nature of experience

• Administration and office support experience
• Previous warehousing and inventory control experience
• Knowledge of account reconciliations (will be advantageous)

Skills and Knowledge (essential)

• Organisational skills
• Ability to understand and execute oral and written instructions
• Good communication and interpersonal skills
• Attention to detail and ability to prioritize
• Sense of urgency and time management
• Self-driven and ability to work independently as well as part of a team
• Flexibility to manage more than one task at any given time
• Ability to maintain systematic stock records and inventories

Other Requirements

• Own car and valid code C1 or EB driver’s license.
• Fluent in Afrikaans and English

Remuneration

• Market related

See Description

See Description

Join to apply for the Office Coordinator at SNG Grant Thornton role at SNG Grant Thornton

Join to apply for the Office Coordinator at SNG Grant Thornton role at SNG Grant Thornton

Description

Why Join UsBe part of a professional team that values Collaboration, Leadership, Excellence, Agility, Respect and Responsibility.

Description

Why Join UsBe part of a professional team that values Collaboration, Leadership, Excellence, Agility, Respect and Responsibility.

Grow your career through skills development, hands-on learning, and exposure to senior leadership. Enjoy work-life balance and a professional work environment in Rustenburg.

Job Purpose

The Office Coordinator plays a vital role in maintaining the smooth operation of the division by providing administrative support to ensure efficient day-to-day operations.

Job Description

Administrative Support

• Business unit diary management
• Perform general administrative duties, including photocopying, scanning, mailing, and filing.
• Assist in the preparation of reports, presentations, and other documents.
• Centralised travel desk management, including booking of flights, car hire and accommodation.
• Events and functions management
• Assist directors with expense claims
• Reporting for BU
• Archiving
  
  

• Scheduling and preparations / coordination of meetings, conferences, events, and training.
• Manage diaries for Directors.
• ScheduleAssist and coordinate meetings, appointments, and travel arrangements.
• Call screening, Conference Call preparations and Teams Meeting scheduling.
• HandS rep reporting.
• Regional PO management (processing, follow up, etc)
• Project communication to regions GOA
  
  

• Knowledge management/BI representative for BU
• Enter data accurately into databases and maintain updated records.
• PO creation and follow up with Finance team.
• Keep track of department expenses and reimbursements.
  
  

• Facilitate travel desk requirements
• Assist colleagues with tasks as needed.
• Collaborate with team members to ensure efficient workflow.
• Provide support during special projects and events.
• Tracking LearnConnect completion progress and submitting reports to LandD
• Office Equipment, Maintenance sourcing and management of stock and items.
• Reporting on various items to GOA Forum.
• Assist with Risk management requirements and adherence
• Facilitate tender requirements with centralized tender function
  
  

• Utilize office software such as word processing, spreadsheets, and presentation tools.
• Troubleshoot basic technical issues and coordinate with IT support when necessary.
• Formatting presentations for Director and staff
  
  

• Office Administration Diploma
• Proficient in Excel and PowerPoint
• 3 - 5 years' work experience
• Proven experience as an office assistant/ personal assistant or in a relevant administrative role.
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office Suite and other relevant software.
• Attention to detail and problem-solving skills.
• Ability to work independently and collaboratively in a team.
  
  

• Seniority level Mid-Senior level

• Employment type Full-time

• Job function Administrative
• Industries Professional Services

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Rustenburg, North-West, South Africa 5 days ago

Rustenburg, North-West, South Africa 5 days ago

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Why Opus?

At Opus, integrity isn't just a principle. It's how we do business. As an independently owned company operating in seven countries, we’ve built our success by staying true to our values: questioning everything, embracing change, building not buying, winning together, and doing the right thing. Our employees see the difference - we’re a certified Great Place to Work in Canada, the USA, Ireland, and the Philippines. If you share our beliefs and want to be part of a team that values innovation, accountability, and doing the job right, we’d love to connect.

About the Role:

We’re looking for someone highly organized and persistent to help keep things running smoothly across all our office locations. This is a hands-on role focused on doing the legwork - gathering updates, following up on issues, tracking what’s happening in each office, and helping make sure our spaces feel professional and well-supported.

You’ll work closely with local contacts to stay on top of facility needs and general office conditions. You’ll help identify small problems before they become big ones, and pitch in with troubleshooting where possible. You won’t be responsible for managing the offices, but you’ll play a key role in making sure we know what’s going on and can step in where needed.

Key Responsibilities:

• Schedule and lead regular monthly check-in calls with local office contacts to gather updates on office conditions, issues, and needs
• Log and track all reported office issues (e.g. internet problems, broken equipment, cleaning concerns) and follow up until resolved
• Create and maintain a standard checklist for sundries (drinks, snacks, general supplies) and follow up monthly to ensure consistency across offices
• Support office openings or moves by helping manage the project plan (tracking milestones and escalating blockers)
• Provide a monthly summary report outlining what’s going well, what’s not, and any support needed
• Run weekly punctuality reports using swipe card systems and escalate any recurring concerns
• Keep documentation up to date, including a shared tracker of all office contacts, vendors, service agreements, and supply lists
• Proactively flag gaps, inefficiencies, or inconsistencies across locations and suggest improvements

Skills and Experience:

• 2 or more years of facilities coordination, administration, or office support experience, ideally across multiple locations
• Exceptionally organized - you keep clear lists, and nothing slips through the cracks
• Persistent and accountable - if something’s not done, you’ll follow up until it is
• A clear and confident communicator, especially when coordinating regions or nudging others for updates
• Naturally proactive - you spot issues, raise them early and don’t wait to be told what to do next
• Tech-savvy and comfortable using shared platforms (like Excel, project management tools, and cloud-based folders)

We want to give our colleagues the best start possible. That’s why we provide regular in-office training during your first few months, giving you the tools and knowledge to thrive. Once you’re up to speed and confident in your role, you’ll have the flexibility to transition to our hybrid work model which is currently 3 days per week in office.

Human Resources & Office Administration Coordinator

Apply locations: Natal, Rio Grande do Norte, Brazil; Sao Paulo, SP

Time type: Full time

Posted on: Posted 10 Days Ago

Job requisition id: R09173

Invenergy drives innovation in energy. Powered by decades of entrepreneurial experience and unparalleled execution, we solve the energy challenges facing our customers and communities. We provide power generation and storage solutions at scale around the world to create a cleaner energy future. We develop. We build. We own. We operate. We are Invenergy.

Job Description

Human Resources (60%):

1. Recruitment and Selection:
   • Lead recruitment efforts for positions in Brazil.
   • Screen and interview candidates for position and company fit, coordinate interviews and other recruitment activities.
   • Support, coordinate and facilitate onboarding.
2. Performance Management:
   • Provide support in areas of performance management, compensation, and benefits.
   • Partner with HR team to develop and administer the performance management process.
   • Provide oversight and maintain records related to grievances and disciplinary actions.
   • Escalate staff grievances and internal complaints to HR Management team.
3. Compliance:
   • Ensure relevant standards, processes and regulations are upheld in accordance with company policy, as well as state, federal and international laws.
   • Maintain the employee work rules and recommend new approaches, policies, and procedures.
   • Monitor local policies and procedures to ensure consistency and fairness among employees.
   • Advise management and employees on Brazilian labor law.
4. Employee and Labor Relations:
   • Act as the main point of contact on all employee matters for the Brazil locations.
   • Manage the offboarding process including exit interviews, paperwork, system deactivation, final pay processing, equipment collection, etc.
   • Respond to and resolve employee inquiries in a timely and professional manner.
   • Manage employment contracts and coordinate documentation related to employment status changes; provide guidance on employment status changes and contract amendments.

Office Management (40%):
• Office planning and administration.

Qualifications:
• Bachelor’s degree in human resources or related field.
• 4+ years of progressive experience as an HR Generalist, Business Partner or HR Coordinator.
• English proficiency required.
• Strong working knowledge of employment laws and practices.
• Excellent interpersonal and coaching skills.
• Evidence of the practice of a high level of confidentiality.
• Proficiency in using HRIS systems and Microsoft suite.
• Ability to travel up to 15%.

Preferred Skill:
• Workday experience.

Invenergy drives innovation in energy. Powered by decades of entrepreneurial experience and unparalleled execution, we solve the energy challenges facing our customers and communities. We provide power generation and storage solutions at scale around the world to create a cleaner energy future. We develop. We build. We own. We operate. We are Invenergy.

Job category: Construction, Design, Architecture and Property

Location: Cape Town

Contract: Permanent

Remuneration: Market Related

EE position: No

ATNS

Applications are invited for the position of Supervisor Facilities Management (Peromnes Grade 9) based at Cape Town International Airport. The successful applicant will report to the Manager: Maintenance & Cleaning. The purpose of this role is to supervise and coordinate the day-to-day support and maintenance of ATNS buildings and related sites, ensuring a safe and effective working environment that complies with applicable building regulations.

Preventative and Corrective Maintenance of Buildings, Sites and Related Infrastructure:

• Supervise the day-to-day maintenance activities at all sites in the designated region.
• Supervise staff, vendors, and sub-contractors in line with the Service Level Agreements (SLAs).
• Perform routine preventative and corrective maintenance on ATNS buildings and related infrastructure.
• Monitor and attend to maintenance requests and issues logged.
• Develop station-specific operational maintenance plans.
• Procure vendor services and oversee their performance.
• Track facilities vendor contracts and advise the Facilities Manager prior to expiration.
• Provide input into the facilities maintenance budgeting process.
• Monitor expenditure and ensure appropriate spending of funds.
• Assess and report to the Facilities Manager on compliance with safety, hygiene, and functionality requirements.
• Support Occupational Health and Safety compliance as required.
• Draft reports on building systems, equipment, and facilities management operations.

Stakeholder Relations Management:

• Supervise sub-contractors to ensure compliance with SLAs and regulations.
• Maintain good client relations with service providers and internal ATNS clients.
• Communicate effectively with landlords where ATNS is leasing.

Safety and Quality Assurance:

• Ensure compliance with housekeeping rules and related regulations.
• Ensure the general safety of buildings and sites.
• Conduct quality assurance of maintenance services provided.

Adhoc Maintenance Support:

• Oversee facilities management requirements during building projects, renovations, or refurbishments.

• Grade 12 or equivalent.
• NQF 6 qualification in Facility Management and/or Construction Management is an added advantage.
• Registration with the South African Council for Project and Construction Management Professions (SACPCMP) is an advantage.
• Valid RSA Driver’s License is a requirement.

• Minimum 5 - 6 years’ experience in Building and Facilities Management.

If you have not been contacted within 3 weeks of the closing date of this advert, please accept that your application was unsuccessful.

ATNS is an equal opportunity employer that strives to achieve a diverse workforce broadly representative of our people. This position will be filled in line with the objectives of ATNS’ Employment Equity Plan and therefore candidates from designated groups as per the Employment Equity Act of 1998 are encouraged to apply.

People with disabilities are encouraged to apply.

• Assists in planning and scheduling of installation, care, and repair of facilities and equipment.
• Performs routine facility and equipment maintenance.
• Conduct routine inspections and preventative maintenance activities to ensure optimal equipment performance.
• Assist in monitoring and repair of facility systems and technical devices directly supporting test and building operations.
• Assists with general office work related to the work request system.
• Participates in preventative maintenance, troubleshoots, dismantles, repairs, and reassembles complex equipment.
• Maintains appropriate service and repair records.
• Duties also include creating detailed technical specifications and documentation.
• Develop and configure workstations again based on the requirement.
• Performs routine daily inspections of assigned buildings and spaces.
• Follows the Facilities Work Request System.
• Completes all documentation for work performed in a timely manner.
• Oversees and performs the duties associated with events, including executing the set-up plan in a timely manner, breakdowns are completed on schedule with spaces returned to normal state.
  
  

• Audit and maintain spare parts inventory and manage documentation around instruments.
• Assist and serve as backup to other Facilities employees.
• Respond to emergency call-ins.
• Serve in the rotation of weekend on-call personnel.
• Perform miscellaneous job-related duties as assigned
• Transport visitors.
• Welcomes guests and carries their luggage to and from their rooms.
• Attending to problems arising at night; if necessary, transferring guests into a different room
• If there is a fire or emergency, make sure that guests are evacuated safely.
• Attend to game management
• Collect grass, rubble, and tree trimmings, which must be disposed of at the disposal area on the UJ island.
• Use safety equipment and protective clothing as prescribed.
• Conduct regular inspections on vehicles as prescribed and immediately report defects.
• Assist with transporting machines or any other equipment to and from the island.
• Assist with any other general duties and work required on the island.
• Maintain basic health, safety, and environmental measures in the workplace.
  
  

• Provide customer service and information on different maintenance activities
  
  

• Ensure proper care in the use and maintenance of equipment and supplies.
• Assist in hazardous waste management.
• Ensure compliance with safety regulatory standards and instrumentation work.
• Promote continuous improvement of workplace safety and environmental practices
  
  

• Grade 12 (NQF 4) qualification
• Three (3) years’ experience in the field of work includes a hospitality environment.
• A valid Code 10 driver’s license with a PDP for people and goods.
• A valid boat driver's license. (Skipper license)
• Certificate in Plumbing, Welding or Mechanical Engineering.
  
  

• Motivated team player with desire to share creative solutions and clinical simulation best practice.
• Strong problem-solving and critical thinking skills with the ability to balance multiple tasks simultaneously.
• Excellent organisational, interpersonal and communication skills.
• Good technical background.
• Plumbing.
• Ability to continually perform physical work.
• Ability to work under pressure.
• Work with initiative and creativity.
• Work cooperatively in a teamwork environment.
• Be reliable, responsible, and punctual.
• Good Planning and organising.
• Ability to work independently and under supervision.
• Knowledge of Health and Safety within the field of work.
• Cleanliness.
• Ability to swim.
• Good vision.
• Physical agility.
  
  

• Knowledge of Health and Safety
• Willingness to undergo further skills training.
• Willingness to work overtime and do standby as and when required.
• Pneumatic experience
  
  

• The post entails moderate lifting, carrying, and cleaning of equipment.
• Involves sitting and standing for prolonged periods.
• Involves working with technology, including electrical power and compressed gases
• The work requires some physical effort: physical work is walking over rough, uneven, or rocky surfaces, bending, crouching, slouching, stretching, getting things, and lifting of moderately heavy items.
• Traveling daily, driving the boat to and from the UJ island.
  
  

Can you motivate operational teams, maintain client satisfaction and expand the company’s clientele?

Our client is a facilities management company specialising in the provision of professional cleaning and security services to a diverse client base across commercial and industrial sectors.

They have a national reach, and require a General/Branch Operations Manager to expand their footprint in the Western Cape and oversee daily operations. The role demands strong leadership, operational efficiency and the passion for delivering exceptional service.

The successful candidate will be responsible for ensuring the effective deployment, supervision and performance of cleaning and security teams across client sites.

Requirements:

• Valid driver’s license and willingness to travel between client sites
• Minimum 8 years’ experience in a similar operations or branch management role
• Proven leadership and team management skills
• Excellent organisational and problem-solving abilities
• Strong interpersonal and communication skills
• Relevant qualifications in Operations, Business Management or Facilities Management will be an added advantage

Duties and Responsibilities:

• Manage day-to-day operations of cleaning and security teams
• Ensure all staff are adequately trained, equipped and motivated to deliver high-quality service
• Oversee scheduling, attendance and performance management of site personnel
• Maintain strong relationships with clients through regular site visits and performance reviews
• Monitor compliance with health & safety, company policies and regulatory standards
• Drive operational efficiency and cost-effectiveness within the branch
• Prepare and present operational reports and KPIs to senior management
• Coordinate recruitment, onboarding and disciplinary processes in conjunction with HR