37 Facilities Coordinator jobs in South Africa

Job Title: Facilities Coordinator

Location: Gauteng, Boksburg

Application Deadline: September 14, 2025

What You’ll Need:

• 2–3 years’ experience in Facilities / Property Management or Site Maintenance
• Minimum 2 years of hands-on technical maintenance experience in a service-driven environment
• Solid vendor management skills and basic financial administration experience
• Strong communication, problem-solving, and organizational skills
• Ability to plan, prioritize, and uphold high standards under pressure

What You’ll Be Doing:

• Conduct regular site visits to ensure smooth operations with minimal disruption
• Ensure compliance with Health & Safety standards and National Building Regulations
• Oversee cleaning staff routines and efficiency on-site
• Coordinate office equipment repairs, replacements, and IT infrastructure support
• Supervise outsourced service providers and maintain stock levels of office essentials
• Foster strong relationships with landlords, municipalities, and utility providers

• Manage on-site vendor relationships including security, access control, and cleaning services
• Ensure service providers adhere to SLAs and escalate performance issues as needed
• Resolve operational conflicts effectively and efficiently

• Assist in planning, tracking, and reporting on office fit outs, maintenance, and upgrade projects
• Analyze and manage quotations, budgets, and project costs
• Liaise with contractors to ensure projects are completed on time and within budget

• Capture and reconcile invoices, raise purchase orders, and manage general ledger entries
• Maintain comprehensive documentation and records for all permits, leases, and correspondence
• Submit reports timely and conduct document quality checks

The Facilities Section Manager DBM Gardens is responsible for the management of DBM Gardens that are leased by the company that support the core business of DBM and to ensure that the company function effectively and efficiently. The manager will provide a single point of entry for the co-ordination of all services relating to the efficient and effective running of DBM Gardens, develop and maintain the facilities management plan, provide solutions, manage sustainability issues at the same time reducing the impact on Safety, Environment, Health and Security.

Your role will include:

• Property Management
• Co-ordinate and manage the property management process in respect of DBM Gardens. (Upstream Technology Head Office)
• Maintenance
• Responsible directly for the maintenance of DBM Gardens and liaising with the landlord
• Manage DBM Gardens maintenance schedules and electrical inspections – in compliance with statutory and company requirements, internal safety requirements, product / manufacturer’s specification.
• Facilities Management
• Manage the implementation of Service Level Agreements
• Manage contractors engaged to undertake facilities management in the DBM Gardens area
• Administrative Management
• Financial Management
• Manage costs in accordance with budgets, forecasts and cash flow
• Legal compliance and Contract management
• Effective management of Contracts: Maintenance Contractor SLA, Leases, Sub-leases, Service Provider SLA’s,
• Ensure facility agreements and SLAs are in place
• People Management
• Staff manage in terms of discipline, performance, and personal development plans.
• Governance
• Ensure compliance with policies and procedures and legislation.

Qualifications

• Diploma with experience in Property management, Project Management and Commercial or NQFL6 equivalent.

Experience:

• Minimum of 3 years’ experience in managing properties department with responsibility of managing high-end properties.
• Experience with contract deliverables and firsthand knowledge of assessing building work requirements for sites and proposals
• Understanding of Occupational Health and Safety acts
• Understanding of agreements is essential
• Stakeholder management with property owners

We’re looking for a Facilities Coordinator to Join Our Dynamic Team!

Are you a detail-oriented, solutions-driven professional with a passion for facilities management and operational excellence? We're looking for a Facilities & Site Maintenance Coordinator to oversee the seamless operation of our business unit's facilities, ensuring alignment with client SLAs and exceptional service delivery.

What You’ll Need:

• 2–3 years’ experience in Facilities/Property Management or Site Maintenance.
• Minimum 2 years of hands-on technical maintenance experience in a service-driven environment.
• Solid vendor management skills and basic financial administration experience.
• Strong communication, problem-solving, and organizational skills.
• Ability to plan, prioritize, and uphold high standards under pressure.

What You’ll Be Doing:

Site Maintenance & Operational Oversight

• Conduct regular site visits to ensure smooth operations with minimal disruption.
• Ensure compliance with Health & Safety standards and National Building Regulations.
• Oversee cleaning staff routines and efficiency on-site.
• Coordinate office equipment repairs, replacements, and IT infrastructure support.
• Supervise outsourced service providers and maintain stock levels of office essentials.
• Foster strong relationships with landlords, municipalities, and utility providers.

Vendor & Contractor Management

• Manage on-site vendor relationships including security, access control, and cleaning services.
• Ensure service providers adhere to SLAs and escalate performance issues as needed.
• Resolve operational conflicts effectively and efficiently.

Project Coordination

• Assist in planning, tracking, and reporting on office fit outs, maintenance, and upgrade projects.
• Analyze and manage quotations, budgets, and project costs.
• Liaise with contractors to ensure projects are completed on time and within budget.

Financial & Document Administration

• Capture and reconcile invoices, raise purchase orders, and manage general ledger entries.
• Maintain comprehensive documentation and records for all permits, leases, and correspondence.
• Submit reports timeously and conduct document quality checks.

If you're ready to take ownership of a busy, high-performing site and thrive in a hands-on, fast-paced environment — we’d love to hear from you!

Facilities Coordinator - Delmas

• Client engagement – Ensure regular meetings and be a trusted partner and escalation point.
• People leadership – Support account teams as escalation point including HR Related issues, IT and Connectivity, Operations, Employee Engagement)
• Commercial and Contractual accountability – Full understanding and accountability of all key P&L & KPI drivers. Intimate understanding of Client contractual requirements
• Sourcing and Supplier management – Ensure effective supplier management and sourcing support.
• Internal stakeholders – Ensure smooth working relationship with all internal stakeholders.
• Sales and Growth – Partner with clients to ensure organic growth from Client
• Be part of working groups for various business development requirements.
• Project management – Assist Client where required
• Developing and presenting of business cases
• Create and track employee performance goals & KPI’s
• Drive and monitor employee training requirements
• Budget management and monthly tracking
• Support and drive client savings initiatives

Governance:

• Attend local governance calls where required
• Participate in finance review calls where required
• Ensure Client statutory requirements are met
• Participate in Site Sustainability where required

Decision making authority:

• As per approval framework
• Management of CMMS, CFMS and related systems
• Management of services and client contracts
• Compliance to the OHS Act and other statutory requirements

Experience / Education:

• A minimum of 3 years Facilities Coordination
• Minimum qualifications - Technical background or Bachelor’s degree/Diploma in engineering or related field or relevant experience
• Full understanding of commercial and financial business principles. (P&L, Balance Sheet, Income Statement, GM, GL, EBITDA)
• Project management skills and experience
• Strong analytical and problem-solving skills

Skills required:

• Business Writing Skills – emails and reports
• Financial / Numeracy Skills – Full understanding of financial principles
• Quality/standards awareness and implementation – as per contractual requirements
• Knowledge of Contract management – SLA’s/KPI’s, Compliance
• Above average Computer Literacy – Excel, Word, PowerPoint, Power BI
• People Management – HR principles, performance management
• Leadership - coaching and mentoring skills.
• Presentation Skills
• Problem solving
• Negotiation
• Conflict resolution
• Analysis of data trends
• Innovative
• Ability to interpret Maintenance plans, condition assessment of structures and fixed assets.
• Asset lifecycle management

Knowledge required:

• Knowledge of Integrated Facilities Management Services (IFM)
• Knowledge of industry best practices and regulatory requirements
• Workable technical knowledge
• Project Management Principles
• Sales and Growth targets
• Knowledge of Company policies and procedures
• Administration principles and reporting
• Workable knowledge of statutory requirements
• Knowledge of cost budgeting and control
• CMMS and CFMS Knowledge

Competencies required:

• Team Leadership, Change Management, Customer & Quality focus, Problem solving and decision making, Financial & Business Acumen, Communication, Innovation and Analytical Thinking (on higher level), Demonstrate "Can do attitude"
• Must be able to adapt approach according to operating Market example Finance, Banking, Technology or Industrial.

Interface / relationships with:

Other Key Positions:

• CBX Business Unit Lead, CBX Finance Managers, CBX Procurement, CBX QHSE.

External Parties (Clients, Enterprise Teams)

• Client Structures

Suppliers

Brits, North West - Facilities Coordinator (P8)

Remuneration: R538 300.00 Total Cost to Company

Contract Type: Full Time / Permanent

Client: Leading Provider of quality water (Public Sector)

The successful candidate will be based at Brits Laboratory and will be responsible for the following:

1. Investigate availability and sustainability of options for new premises
2. Determine specifications in respect of requirements for the acquisitions of buildings
3. Plan for best allocation and utilization of space

- Permanent - Full-time

CallForce is looking for a reliable Facilities Coordinator to undertake upkeep and repair tasks at our company. We’ll rely on you to keep our facilities in perfect condition by coordinating various tasks related to facility maintenance and improvement.

Deft hands and technical knowledge are important parts of a handyman’s arsenal. You must be well-organized with strong general repair skills.

• Proven experience in a facilities coordinator or similar role
• Experience with hardware tools and electrical equipment
• Basic understanding of electrical and plumbing
• Good communication ability
• Well-organized and apt in problem-solving

• Perform maintenance and light repairs
• Paint and fill gaps or crevices (on walls, sidewalks, etc.)
• Undertake light installation or carpeting (e.g., build cabinets)
• Repair equipment or appliances
• Assist with electrical, plumbing, painting, or repairs
• Undertake duties as assigned
• Identify and report the need for major repairs
• Ensure the security and integrity of company assets
• Maintain accurate records, reports, and documentation related to facilities
• Assist in space planning, allocation, and utilization to optimize workspace efficiency
• Manage office moves, reconfigurations, and space assignments

Suitable candidates should forward an updated CV!

Electrician, Health and Safety Compliance, Maintenance, Painting, Plumbing, Repairing

PURPOSE 

The Facilities Coordinator will be responsible for ensuring that functions and facilities are well managed through the coordination of  service assistant teams to deliver cleaning, beverage services and furniture set-ups at PEP Central Office.

KEY RESPONSIBILITIES 

• Budget Management

• Supervision of Team Leaders and  service assistants

• Stock management

• Supervision of facilities

• Coordinating office functions

• Health and safety

• Leadership

ROLE  REQUIREMENTS