41 Facilities Coordinator jobs in South Africa

PURPOSE OF THE ROLE

We are looking for a highly organized, proactive, and service-oriented Facilities Coordinator to ensure the smooth and efficient running of our facilities at PEP Central Office. This role is key to managing daily office functions through strong administrative support, structured coordination of cleaning and beverage service teams, and effective planning of events and office setups.

The ideal candidate will possess strong administrative and organizational skills, be confident in managing service teams (including cleaners), and demonstrate a hands-on approach to maintaining a safe, clean, and welcoming environment for all employees and visitors.

KEY RESPONSIBILITIES

1. Facilities Administration & Coordination

Coordinate daily operations of facilities services, including cleaning, beverage stations, office furniture setups, and general upkeep

Maintain accurate records, schedules, and documentation related to facilities and service team activities

Manage bookings and logistics for internal events, meetings, and staff functions

Ensure adherence to facilities procedures and policies

2. Team Supervision & Performance Management

Lead and supervise a team of service assistants and team leaders (cleaners and beverage staff)

Conduct regular performance check-ins, provide coaching, and support team development

Coordinate schedules and shifts to ensure optimal coverage and service delivery

Ensure staff compliance with health, hygiene, and safety standards

3. Stock & Resource Management

Oversee the ordering, control, and distribution of cleaning materials, beverages, and consumables

Maintain stock levels through regular audits and usage tracking

Manage supplier relationships to ensure timely delivery and quality service

4. Budget & Cost Control

Support budgeting and cost tracking for facilities-related expenses

Identify cost-saving opportunities without compromising service quality

5. Health, Safety & Compliance

Monitor and ensure compliance with occupational health and safety standards

Coordinate facility inspections and implement corrective actions where needed

Support emergency readiness procedures (e.g., evacuation plans, first aid resources)

6. Stakeholder Engagement & Service Excellence

Act as the key point of contact for internal customers requiring facilities support

Build and maintain strong working relationships with staff, vendors, and contractors

Respond to facilities-related queries and requests promptly and professionally

ROLE REQUIREMENTS

• Grade 12 (Matric)
• Minimum of 3 years' experience in a supervisory role, preferably in facilities, cleaning, or catering
• Proven experience managing cleaners or service teams
• Strong administrative and organizational skills
• Computer literacy: Proficiency in Google Workspace (Docs, Sheets, Gmail, Calendar)
• Budget and stock control experience
• Excellent planning, problem-solving, and conflict resolution skills
• Strong interpersonal and communication abilities
• Ability to multitask and remain calm under pressure
• Valid driver's license
• Competencies: Delegation & Direction, Planning & Organising, Teambuilding & Motivation, Service Excellence, Attention to detail, Stress Resilience, Dutifulness & Accountability

PURPOSE OF THE ROLE

We are looking for a highly organized, proactive, and service-oriented Facilities Coordinator to ensure the smooth and efficient running of our facilities at PEP Central Office. This role is key to managing daily office functions through strong administrative support, structured coordination of cleaning and beverage service teams, and effective planning of events and office setups.

The ideal candidate will possess strong administrative and organizational skills, be confident in managing service teams (including cleaners), and demonstrate a hands-on approach to maintaining a safe, clean, and welcoming environment for all employees and visitors.

KEY RESPONSIBILITIES

1. Facilities Administration & Coordination

Coordinate daily operations of facilities services, including cleaning, beverage stations, office furniture setups, and general upkeep

Maintain accurate records, schedules, and documentation related to facilities and service team activities

Manage bookings and logistics for internal events, meetings, and staff functions

Ensure adherence to facilities procedures and policies

2. Team Supervision & Performance Management

Lead and supervise a team of service assistants and team leaders (cleaners and beverage staff)

Conduct regular performance check-ins, provide coaching, and support team development

Coordinate schedules and shifts to ensure optimal coverage and service delivery

Ensure staff compliance with health, hygiene, and safety standards

3. Stock & Resource Management

Oversee the ordering, control, and distribution of cleaning materials, beverages, and consumables

Maintain stock levels through regular audits and usage tracking

Manage supplier relationships to ensure timely delivery and quality service

4. Budget & Cost Control

Support budgeting and cost tracking for facilities-related expenses

Identify cost-saving opportunities without compromising service quality

5. Health, Safety & Compliance

Monitor and ensure compliance with occupational health and safety standards

Coordinate facility inspections and implement corrective actions where needed

Support emergency readiness procedures (e.g., evacuation plans, first aid resources)

6. Stakeholder Engagement & Service Excellence

Act as the key point of contact for internal customers requiring facilities support

Build and maintain strong working relationships with staff, vendors, and contractors

Respond to facilities-related queries and requests promptly and professionally

ROLE REQUIREMENTS

• Grade 12 (Matric)
• Minimum of 3 years' experience in a supervisory role, preferably in facilities, cleaning, or catering
• Proven experience managing cleaners or service teams
• Strong administrative and organizational skills
• Computer literacy: Proficiency in Google Workspace (Docs, Sheets, Gmail, Calendar)
• Budget and stock control experience
• Excellent planning, problem-solving, and conflict resolution skills
• Strong interpersonal and communication abilities
• Ability to multitask and remain calm under pressure
• Valid driver's license
• Competencies: Delegation & Direction, Planning & Organising, Teambuilding & Motivation, Service Excellence, Attention to detail, Stress Resilience, Dutifulness & Accountability

JOB TITLE: Facilities Coordinator

REPORTING LINE: Operations Manager

Remuneration: Market Related + Based on Experience

ROLE PURPOSE:
• To manage the maintenance and safety functions within a Sohco East London complexes.

ROLE DELIVERABLES Key Performance Areas:

1. Safety

2. Service Level Agreement's compliance

3. Monitor and respond to tenant maintenance queries

4. Efficient unit turn overs

5. Maintenance and repair management

6. Managing of Facilities Team and Service Providers

QUALIFICATIONS AND EXPERIENCE
•

Bachelor's Degree or equivalent, preferable in the built environment/ Facilities Management.

• At least 3 - 5 years' experience in Facilities (maintenance) is required.

• 3 - 5 years' experience in housing/property management or construction management.

• Computer literacy is essential.

GENERIC SKILLS:
• Supervisory skills
• Interpersonal skills
• Communication (Advanced)

TECHNICAL KNOWLEDGE AND SKILLS

• Lease agreement management (Basic)

• Building and maintenance
• Default Management (Basic)

• Problem solving (Basic)

• Gather and analyse information (Basic)

• Excel skills

We are recruiting for a Facilities Co-Ordinator, preferably with retail experience. This position will report to the National Contracts Manager & will be based in our Store Design Contracts Department, at our Head Office in Cape Town. This department is key to the success of our business as it is responsible for our store builds across our entire portfolio as well as ensuring that our stores operate optimally.

The ideal candidate will be suitably qualified and experienced, responsible for supporting the daily management and operational functions of the Company's retail property portfolio. This position offers an exciting opportunity for professional growth and development.

Key Responsibilities:

• 1. Facilitate, track & ensure timeous resolution of all building & plant maintenance related issues in all stores, preparing progress reports and supporting documentation based on interactions with the relevant Property Management Team, the Property Legal Team, the Operations team, the Landlord as well as our Contracts Management team. Maintenance related issues include inter alia water ingress, HVAC, escalators, hoists, fire damage, etc.
• 1. Collaborate with various internal departments, external service providers, and key stakeholders to achieve departmental and project goals.
• 1. Support the implementation of new processes and systems.
• 1. Record-keeping and documentation compliance across operational processes.
• 1. Stakeholder engagement with store Operations teams, contractors, and various support departments.

Qualifications and Experience:

• Essential: Matric/Grade 12, NQF 4 in Facilities Management, Project Management.
• Desirable: NQF 5/6 in Facilities Management
• 3 - 5 years' experience in Property Management or Project Coordination, preferably in a retail property or retail build environment.
• Proficiency in MS Excel.

Competencies:

• Strong organizational and multitasking skills with a keen eye for detail.
• Good technical understanding of the building industry and related trades.
• Understanding of retail property principles.
• Negotiation skills.
• Team player with good written and verbal communication skills.
• Proven ability to work well under pressure and meet tight deadlines.
• Strong problem solving skills to address challenges proactively.
• Resourceful and able to work independently.
• Excellent time management and task prioritisation skills.
• Strong financial and technical aptitude.

Truworths is committed to transformation and meeting objectives of the Employment Equity Act. Meeting our employment equity goals and targets will be taken into account in our recruitment decisions. People living with disabilities will be viewed favourably.

Do you want beneficial technologies being shaped by your ideas? Whether in the areas of mobility solutions, consumer goods, industrial technology or energy and building technology - with us, you will have the chance to improve quality of life all across the globe. Welcome to Bosch

Job Description

The Facilities Management team in the Facilities division (FCM) of Robert Bosch in Midrand is looking to employ an experienced Facilities Management Coordinator - Corporate as part of their team.

The purpose of the Facilities Management Coordinator - Corporate is to represent the Facilities Management (FCM) department in South Africa; to ensure the correct handling of the FCM scope and to allow the department to take over the necessary tasks and responsibilities. This position requires a "hands-on" and technical incumbent.

Duties will include but are not limited to the following:

• Effectively manage and control site operations
• Coordinate space demand and manage stakeholders
• Realize and coordinate the site related budget
• Local coordination of projects
• Apply Health Safety & Environment (HSE) rules in Robert Bosch South Africa (RBSA) sites
• Fitting / upgrade works management
• Site services management e.g. maintenance, cleaning, utilities, parking, keys, assets, access cards, coffee machine, etc.
• Asset operations management
• Induction / onboarding of new associates on FCM related topics
• Property insurance coordination
• CO2 Neutrality end environmental topics coordination
• Health, safety and environment (HSE) audits/controls coordination
• Real Estate operations coordination
• Be HSE representative for Robert Bosch South-Africa (RBSA) sites and support for all relevant topics
• Support with all eventual topics assigned to FCM department on demand like Car fleet, postage, etc.

Qualifications

Education

• Matric / Grade 12 certificate
• Completed degree or diploma in Engineering / Building Maintenance or related field

Experience

• At least 3 years+ experience in a similar role in Facility Management and building/maintenance related topics
• Safety at work knowledge; previous positions as an HSE officer would be an advantage
• The successful incumbent must be a "hands-on" & technical person but also have strong administrative related skills
• Building maintenance knowledge and experience
• Real Estate/Construction phases knowledge and experience
• Strong coordination skills
• Must be competent on all MS Office packages especially Excel for reporting purposes

Skills

• High sense of precision and attention to detail
• Good communication skills and ability to communicate to people on all levels
• Ability to prioritize
• Entrepreneurial thinking and ability to work self-directed
• Customer orientation with problem solving affinity

Additional Information

By choice, we are committed to a diverse workforce.

By responding to this advert, you consent to Bosch SA (Pty) Ltd to the processing of your personal information for the recruitment purposes and confirm that any personal information has been submitted voluntarily.

Applicants will be requested to fill in and sign a POPIA Act Consent form. Only shortlisted candidates will be contacted.

Company Description

Do you want beneficial technologies being shaped by your ideas? Whether in the areas of mobility solutions, consumer goods, industrial technology or energy and building technology - with us, you will have the chance to improve quality of life all across the globe. Welcome to Bosch

Job Description

The Facilities Management team in the Facilities division (FCM) of Robert Bosch in Midrand is looking to employ an experienced Facilities Management Coordinator - Corporate as part of their team.

The purpose of the Facilities Management Coordinator - Corporate is to represent the Facilities Management (FCM) department in South Africa; to ensure the correct handling of the FCM scope and to allow the department to take over the necessary tasks and responsibilities. This position requires a "hands-on" and technical incumbent.

Duties will include but are not limited to the following:

• Effectively manage and control site operations
• Coordinate space demand and manage stakeholders
• Realize and coordinate the site related budget
• Local coordination of projects
• Apply Health Safety & Environment (HSE) rules in Robert Bosch South Africa (RBSA) sites
• Fitting / upgrade works management
• Site services management e.g. maintenance, cleaning, utilities, parking, keys, assets, access cards, coffee machine, etc.
• Asset operations management
• Induction / onboarding of new associates on FCM related topics
• Property insurance coordination
• CO2 Neutrality end environmental topics coordination
• Health, safety and environment (HSE) audits/controls coordination
• Real Estate operations coordination
• Be HSE representative for Robert Bosch South-Africa (RBSA) sites and support for all relevant topics
• Support with all eventual topics assigned to FCM department on demand like Car fleet, postage, etc.

Qualifications

Education

• Matric / Grade 12 certificate
• Completed degree or diploma in Engineering / Building Maintenance or related field

Experience

• At least 3 years+ experience in a similar role in Facility Management and building/maintenance related topics
• Safety at work knowledge; previous positions as an HSE officer would be an advantage
• The successful incumbent must be a "hands-on" & technical person but also have strong administrative related skills
• Building maintenance knowledge and experience
• Real Estate/Construction phases knowledge and experience
• Strong coordination skills
• Must be competent on all MS Office packages especially Excel for reporting purposes

Skills

• High sense of precision and attention to detail
• Good communication skills and ability to communicate to people on all levels
• Ability to prioritize
• Entrepreneurial thinking and ability to work self-directed
• Customer orientation with problem solving affinity

Additional Information

By choice, we are committed to a diverse workforce.

By responding to this advert, you consent to Bosch SA (Pty) Ltd to the processing of your personal information for the recruitment purposes and confirm that any personal information has been submitted voluntarily.

Applicants will be requested to fill in and sign a POPIA Act Consent form. Only shortlisted candidates will be contacted.

Step into the role of a Weekend Property Management Associate, where you'll become the beacon of exceptional service for Houst Customers and guests. In this dynamic position, you'll navigate customer inquiries across various channels - email, phone, and chat- tackling intricate, non-standard issues with ingenuity. Your toolbox will include out of the box-thinking, troubleshooting prowess, excellent communication skills and logical thinking.

Key responsibilities of the role:

• Provide unparalleled service via telephone, email and WhatsApp, ensuring our clients and guests feel valued and supported.
• Elevate as the point of escalation from HostSupport, resolving issues with the utmost satisfaction.
• Onboard new properties, simplifying complex information for diverse customers.
• Collaborate with cross-functional teams to uncover optimal solutions, resolve queries and champion resolution claims.
• Spot and leverage opportunities to enhance customer retention and satisfaction.
• Harness your decision-making prowess to determine refunds and goodwill gestures using logic, company procedures, and market insights.
• Contribute innovative ideas to enhance processes and elevate the overall experience for Houst customers and guests.
• Champion the customer cause, forging commercially successful partnerships.
• Manage your delegated inbox with finesse and oversee the project management of cases, ensuring a seamless and efficient workflow.

Requirements
*Key Skills *

• Team player with superb written and verbal communication skills.
• Previous experience in a customer service environment or account management is preferable.
• Proven ability to communicate complex technical problems in "customer-friendly" language.
• Ability to think outside the box and find creative ways to solve problems.
• A working understanding of vacation rentals.
• Confidence in decision-making and owning your cases.
• Previous experience with G-Suite.
• Well organised with the ability to multi-task and prioritise workload

Benefits

• 23 days paid holiday days (plus public holidays)
• An extra day off for your birthday - because who wants to work on their birthday?
• Employee discounts - at heaps of restaurants, shops, gym memberships, cinema tickets and more
• Pawternity - We encourage proud parents of new pets to work from home to help their new member settle in
• Laptop - for business use

Working hours: 09:00- 18:00 (UK Hours)
Salary: R12,000- R18,000 per month (dependent on experience)

Join Our Team:
Property Management Internship

Location:
Gauteng, South Africa

Company:
Sihlangu Properties (Pty) Ltd

Employment Type:
Fixed-Term Contract (6 Months)

Salary:
R3500 to R5000

Working Arrangement:
Remote

Closing Date:
Wednesday, 17 September 2025

Contact:
|

Are you a recent graduate or a student seeking hands-on experience in property management and real estate operations? Do you have a keen interest in community development, housing, and administration? Sihlangu Properties is looking for a motivated Property Management Intern to join our dynamic team for a fixed-term internship.

About Us

Sihlangu Properties is a proudly South African property development and management company that blends modern living with safety, affordability, and convenience. With a portfolio of over 30 apartments across 7 developments, we are passionate about creating more than just homes – we build thriving communities.

What You'll Gain

This internship offers a unique opportunity to gain practical exposure across the full property management lifecycle – from lease administration to financial reporting. You'll learn how a growing property company operates while contributing meaningfully to our mission.

Key Learning Areas & Responsibilities

Under supervision, you'll be involved in:

·   Assisting with lease agreement administration and renewals

·   Supporting rental payment tracking and arrears follow-up

·   Coordinating with maintenance suppliers and service providers

·   Assisting with tenant onboarding and handling queries

·   Helping maintain accurate financial and operational records

·   Preparing basic management reports

·   Ensuring regulatory compliance support across the portfolio

Who We Are Looking For

·   Final-year student or recent graduate in Real Estate, Accounting, Property Studies, or Business Management

·   Strong organisational and communication skills

·   A proactive learner eager to take initiative and grow

·   Familiarity with MS Office (especially Excel); bonus if experienced with any accounting software

·   Based in Gauteng

Bonus Points

·   Driver's licence and own transport (not mandatory but an advantage)

·   Interest in affordable housing, real estate operations, or entrepreneurship

What We Offer

·   A hands-on, purpose-driven internship experience

·   Mentorship and exposure to all aspects of property management

·   A chance to work in a small, agile team making a real impact

·   Reference letter and potential future opportunities for high performers

How to Apply

Send your CV and a short motivational letter to with the subject line: Application – Property Management Internship

At Sihlangu Properties, we don't just rent homes – we create spaces where families grow, individuals thrive, and communities flourish. Come learn with us and be part of that story.