13 Export Documentation jobs in South Africa

Export Coordinator

Location:
South Africa

Department:
Logistics

Job Type:
Full-time

About The Role
Are you passionate about international logistics and supply chain operations? Join our dynamic team as an
Export Coordinator
, where you'll play a key role in managing export shipments, ensuring compliance with global regulations, and delivering exceptional service to our customers.

Key Responsibilities
As an Export Coordinator, you will:

• Manage open export shipments and provide timely updates to internal and external stakeholders.
• Coordinate export documentation including customs, inspections, invoicing, and reverse logistics.
• Act as a liaison between internal teams (Sales, Finance, Warehouse) and external partners (freight forwarders, customs, inspection agencies).
• Support continuous improvement initiatives and contribute to audits and financial processes.
• Handle Letters of Credit and ensure accurate shipping documentation.
• Participate in meetings and report on KPIs related to delivery performance.

What Success Looks Like

• High plant and customer delivery performance.
• Achievement of OTTR (On Time to Request).
• Positive customer satisfaction survey results.

Who You'll Work With
You'll collaborate closely with:

• CSSC, Finance, Marketing, Warehouse & Dispatch teams
• External Sales (SSA), Office Managers (GZA & GGH)
• Freight Forwarders, Local Purchasing Team, Segment Heads

Qualifications & Skills

• Minimum 3 years of experience in Supply Chain or Logistics.
• Strong understanding of export control and customs regulations.
• SAP knowledge is a plus.
• Matriculation or equivalent qualifications.
• Export Management certification is advantageous.
• Fluent in English and/or French.

Competencies

• Following instructions and procedures
• Delivering results and meeting customer expectations
• Reporting and analysis
• Networking and stakeholder engagement
• Planning and organizing

Why Join Us?
We offer a collaborative work environment, opportunities for growth, and the chance to be part of a global supply chain team making a real impact.

To dig deeper into the Grundfos universe, follow us on LinkedIn or Youtube, and to get to know some of your future colleagues and why they love working at Grundfos, check out Meet our people.

Apply Now
If this job sounds appealing, please send your resume by clicking "Apply".

We look forward to hearing from you

Export Coordinator

Location: South Africa

Department: Logistics

Job Type: Full-time

About the Role

Are you passionate about international logistics and supply chain operations? Join our dynamic team as an Export Coordinator, where you'll play a key role in managing export shipments, ensuring compliance with global regulations, and delivering exceptional service to our customers.

Key Responsibilities

As an Export Coordinator, you will:

• Manage open export shipments and provide timely updates to internal and external stakeholders.
• Coordinate export documentation including customs, inspections, invoicing, and reverse logistics.
• Act as a liaison between internal teams (Sales, Finance, Warehouse) and external partners (freight forwarders, customs, inspection agencies).
• Support continuous improvement initiatives and contribute to audits and financial processes.
• Handle Letters of Credit and ensure accurate shipping documentation.
• Participate in meetings and report on KPIs related to delivery performance.

What Success Looks Like

• High plant and customer delivery performance.
• Achievement of OTTR (On Time to Request).
• Positive customer satisfaction survey results.

Who You'll Work With

You'll collaborate closely with:

• CSSC, Finance, Marketing, Warehouse & Dispatch teams
• External Sales (SSA), Office Managers (GZA & GGH)
• Freight Forwarders, Local Purchasing Team, Segment Heads

Qualifications & Skills

• Minimum 3 years of experience in Supply Chain or Logistics.
• Strong understanding of export control and customs regulations.
• SAP knowledge is a plus.
• Matriculation or equivalent qualifications.
• Export Management certification is advantageous.
• Fluent in English and/or French.

Competencies

• Following instructions and procedures
• Delivering results and meeting customer expectations
• Reporting and analysis
• Networking and stakeholder engagement
• Planning and organizing

Why Join Us?

We offer a collaborative work environment, opportunities for growth, and the chance to be part of a global supply chain team making a real impact.

To dig deeper into the Grundfos universe, follow us on LinkedIn or Youtube, and to get to know some of your future colleagues and why they love working at Grundfos, check out Meet our people.

Apply Now

If this job sounds appealing, please send your resume by clicking "Apply".

We look forward to hearing from you

Our client, an established business in the agricultural and commodities trading sector, is seeking an organised and detail-oriented Import and Export Coordinator to join their team. The successful candidate will be responsible for managing import/export documentation, coordinating third-party purchases, and ensuring accurate financial and operational reporting across all cross-border transactions.

Key Responsibilities

• Coordinate logistics for export shipments from Durban and manage import deliveries.

• Process and manage third-party purchase orders on the system for exports.

• Collect, complete, and verify all import and export documentation in a timely manner.

• Compile and maintain position reports, including contracts, inventory, and forex status.

• Finalise buyer contracts and oversee related shipping documentation.

• Reconcile contracts and stock balances for both imports and exports.

• Follow up on and confirm payments per shipment contract.

• Process and check all cost payments related to exports and imports.

• Maintain accurate transaction records across spreadsheets and systems for full traceability.

• Liaise with shipping agents to coordinate deliveries and documentation.

• Submit SAGIS declarations accurately and on time.

• Manage office expenses for the Western Cape branch.

• Provide accurate input for cash flow forecasts relating to import/export products.

• Assist with financial reporting requirements for ABSA and Rabo financing.

Requirements

• Diploma in International Trading, Logistics, Economics, or Accounting.

• Minimum of 3 years’ experience in logistics, exports/imports, or contract administration.

• Previous exposure to agriculture or commodities trading industry is required.

• Strong understanding of international shipping procedures and documentation.

• Experience in forex and financial reconciliations.

• Knowledge of SAGIS reporting.

• Familiarity with trade finance processes (e.g. ABSA/Rabo).

Skills Required

• Excellent organisational skills with strong attention to detail.

• Advanced Excel and spreadsheet skills.

• Effective written and verbal communication skills.

• Ability to work independently and under pressure.

• Fluent in English (Afrikaans an advantage).

Note: The candidate must be a South African citizen or possess valid legal documentation authorising them to work in South Africa. All references must be contactable.

Adcock Ingram Holdings Limited and its Subsidiaries ("we", "us") is committed to protecting and respecting your privacy. Our Privacy Notice sets out the basis on which personal information collected inter alia from you, social media, recruitment agencies and our website, will be processed by us. The Privacy notice is available on our website

One of the conditions under the Protection of Personal Information Act 4 of 2013 (POPIA) provides that candidates have the right to be informed about the collection and use of their personal information,

In the course of your application: we may

• collect personal information that may be used to identify potential professional opportunities other than the job you have applied for but of which we think might be of interest to you.
• use your Personal Information to confirm references or background checks you have provided us.
• request your consent to participate in aptitude tests or recruitment assessments.

We also use your personal information to respond to your inquiries, to verify your information and to share information with you.

Your personal information will be securely stored by the Human Capital Department and it will be retained for a period of up to 12 months as of the closure of the application procedure if your application is unsuccessful, and in case of a successful application and you are hired, your data will be transferred to your personal employee file.

By applying for this position, you consent to us processing your personal information.

We reserve the right to make an appointment. If you have not heard from us within 30 (thirty) days of the closing date, please accept that your application was unsuccessful. Correspondence will be entered into only with shortlisted candidates.

Job Purpose

To Manage and Coordinate the Cross Border and Export Processes from inception to finish, complying with all the South African and Other Countries laws and documentation requirements. To accurately process and manage these orders, and serve as support to internal and external customers, investigating & solving customer issues/queries, ensuring accurate output achieved, including managing all order entry processes, performing customer services, building and maintaining good relationships with customers and AICC Teams, ensuring regular proactive feedback to customers.

To be an advocate for AICC customers, showing ethical behaviour in actioning AICC Mission, Values and SOP's. To be willing and able to carry out additional duties over and above the normal required Customer Services Agent duties, and to become involved in projects.

Key Job Outputs

• Manage and coordinate export process (documentation, customs procedures/compliances, transport arrangement).
• Prepare all documentation including COA, Export instructions, commercial invoice, packing list, PFI, SADC Certificates, High Schedule form, Import permit and export permit, freight forwarder/supplier application form.
• Understanding of SAHPRA Export permit (ORIGINAL, TRIPLICATE, and DUPLICATE)
• Assist procurement to screen and load potential freight forwarders with lowest rates freight quote.
• Assist the customer service team to be well skilled with Oracle to ensure lead time is minimized.
• Manage process to ensure correct accuracy in selecting the correct goods vehicle is selected with accurate weight and dimension.
• Compile half-yearly export report.
• Monitor and maintain in a proactive manner to ensure lead time is minimized and no delayed to meet delivery deadlines.
• Able to provide export number and all permits required to export controlled items SAHPRA including medicines, and medical devices.
• Understanding customs requirements to provide required permit to be used at customs to clear the shipment by completing the necessary customs process for goods to be officially allowed into or out of a country, ensuring all required documentation, duties, taxes, and regulations are met.
• Create a collaborative relationship with both external and internal customers (operations, sales, stock analyst, freight forwarders, QA, RA, Finance, etc.).
• Analyze export process to identify issues leading to delays and implement process improvement.
• Negotiate rates with freight forwarders/logistics providers.
• Ability to support the internal buyers to receipt expenses.
• Knowledge of a buyer to create PO and receipt PO for all invoices from the freight forwarders and Support procurement/buyers' activities related to logistics services.
• Build and maintain collaborative relationships with existing suppliers and develop new relationships.
• Liaise with freight forwarders to expedite shipment clearance and resolve issues with the selected Customs brokers/Clearing agencies.
• Strong knowledge of international trade laws, local regulations, and non-tariff barriers.
• Maintaining Order Entries (Order Book)
• Raising and Maintaining RMA's (Credits)
• Maintaining Backorders with Proactive communication to customers
• To provide timely, tenacious and empathetic support and assistance to new and existing customers to ensure they find the right product and/or service
• Functioning as part of AICC Team, and/or Independently
• Maintain Excellent relationship with customers, internal and external
• Managing pressure and controlling emotions
• Patience & active listening to ensure customer experiences relevant issues addressed
• Nurturing Strong knowledge of company products and trends and processes
• Adapt conversational patterns to customers' needs
• Keep composure with very difficult customers, handling unhappy customers professionally
• Compliance with Company Mission, Values and SOP's

Required Learning

• Bachelor's degree/ B. Tech degree in logistics or Supply chain management.
• Minimum 7 years in Export and customer coordinator particularly in cross -border in road, air, and sea.
• Strong communication, negotiation, and customer service skills.
• Familiarity with customs procedures.
• Willingness to manage priorities in a high-pressure environment.
• Understanding customs processes and export documentation requirements.
• Provide information in preparing paper document that confirms goods for export originate from a SADC member country.
• Knowledge of incoterms
• Extensive Order Management System Experience Required
• Medical Industry Experience advantageous
• Fully Computer Literate, with MS Office
• Highly proficient in Excel
• Proficient in Word and Power Point
• CRM Experience advantageous
• Experience in Capturing time sensitive orders, Dealing with Customer Stock and Delivery Queries.
• Oracle 12 experience advantageous
• Processing orders with relevant dates and requirements
• Timeously attend to orders & queries to resolution
• Ensuring all steps needed for Distribution to execute the deliveries are completed

Closing date 25 September 2025

1. minimum 3 years plus working experience
2. Cargo-wise, shipshape, easy, clear, or like system experience
3. commercial cargo incl, hazardous
4. Imports and exports
5. Air and sea freight
6. customs entries
7. tariffing
8. matric

Please note that M3 is hiring on behalf of another company.

Vinimark Trading (Pty) Ltd., a wine wholesale company with their Head Office based in Stellenbosch
, currently has the abovementioned position available for a candidate with strong planning and organisational skills, and the ability to multitask while maintaining high levels of accuracy.

Although the primary focus will be on African markets, the role will also include shipments to other countries as required. This is a challenging position which requires excellent logistical and communication skills to liaise with producers, shipping agents and overseas clients.

Duties will include (but not be limited to):
*Handling all aspects of export documentation *Processing and invoicing orders *Preparing SAWIS, customs, and excise returns *Coordinating with freight forwarders, customs agents, and transport providers *Monitoring and tracking shipments *Proactively addressing delays or issues *Liaising with local and international clients and agents *Working closely with internal teams to ensure accurate fulfilment *Maintaining accurate records and logistics data across systems *All other tasks related to the role.

Essential qualifications, skills and experience:

• Matric required, a relevant tertiary qualification will be advantageous;

• 2-3 years' experience in a similar role in a shipping, freight-forwarding or export logistics environment;

• Experience working with African markets will be beneficial;

• Excellent computer literacy (MS Office, specifically with Microsoft Excel);

• Knowledge of Syspro system advantageous;

• Own reliable transport.

Please apply online at before 09:00 on 27 October 2025.

For general enquiries, contact our team at M3 Human Capital Management on

Please note that only shortlisted candidates are contacted. If you don't hear from us within two weeks of the closing date, please assume that your application was unsuccessful.

Clover has an exciting opportunity for a results driven, motivated and experienced Coordinator: Supply Chain Export with Exports expertise of FMCG and Foods and Beverages to other African countries. The ideal candidate must have strong background of dealing with Exports transactions within policies and guidelines of the company.

The successful candidate will responsible for handling Export process O2D (Order To Delivery), Sales HO Finance creditors administrative functions, and provide logistical and operational to export countries.

Clover has an exciting opportunity for a results driven, motivated and experienced Coordinator: Supply Chain Export with Exports expertise of FMCG and Foods and Beverages to other African countries. The ideal candidate must have strong background of dealing with Exports transactions within policies and guidelines of the company.

The successful candidate will responsible for handling Export process O2D (Order To Delivery), Sales HO Finance creditors administrative functions, and provide logistical and operational to export countries.

• NATIONAL DIPLOMA
• Relevant experience in applying job-related concepts, techniques and processes at the required level.
• Experience in working senior management.
• Business English: Fluent.
• Code 08 Drivers license.
• Computer literacy (Advanced)

Coordinate Export orders (from inception to dispatching and up to customers)

• Create PFI invoices into GTS and follow entire process until delivery point.
• Complete documentation and despatch to Transport Company.
• Coordinator logistical function with transporters for collection orders on time.
• Manage sales GRN and daily sales cube/report management.
• Ensure compliance for all modes of transport.

Coordinate supply chain activities.

• Coordinate transport and loading of trucks and containers within the time plan
• Collaborate with Supply Planner to avoid shortages/high stock.
• Coordinate logistical services between Clover branches and external Distribution Centres.
• Interact with Services providers to have a loading plan in advance.

Ensure compliance with Export and veterinary legislation.

• Check that clients and transporters provide proof of export documentation according to VAT Act.
• File export documentation according to SABS requirements.
• Coordinate movement certificates and veterinary export certificates required by importing countries.
• Coordinate with Distribution Centres for veterinary inspection and sealing of trucks by state vets.

Manage Export functions at Clover's Distribution Centres.

• Ensure correct procedures are adhered to with the loading of all export shipments at the various Distribution Centre's for all modes of transport.
• Follow stock availability and position per Distribution Centre.

Perform all administrative duties.

• Submit credit notes for approval.
• Coordinate payments and invoices for veterinary inspections on behalf of Clover.
• Handle queries from the debtors for transporters.
• Control and ensure the updating of the compliance.
• Manage the updating of filling/data/records/systems etc.

Support Sales in Export Countries.

• Analysing of output sales per country per store.
• Analysing of output bases sales per product item.
• Building activity plans based on output sales in driving volume growth.
• Open and faster communication related to orders in transit.
• Explore synergies and opportunities to reduce freight cost.

Manage staff.

• Ensure optimal utilisation of staff.
• Apply consistent discipline.
• Train and develop staff.
• Conduct meetings and ensure effective communication with all.
• Establish continuous improvement practices.
• Liaise and communicate with management in all departments.
• Set objectives, manage and measure performance of subordinates.