52 Executive Leadership jobs in South Africa

Executive Director: Leadership and Transformation (5 year fixed term)

• Executive Director: Leadership and Transformation (5 year fixed term)
• Type of engagement: Permanent appointment

The unitalentza website was launched out of necessity. It is a direct off-shoot of Academic Partners , the pre-eminent talent accessing and assessing service company within the South African Higher Education sector. A company that started 44 years ago in the commercial sector, but which in the last 26 years, has focused almost exclusively in the HE sector. Having founded the company, Jimmy Wayland took retirement in May 2022, but as a swansong objective, he undertook to develop Unitalentza website to uphold the same values, levels of confidentiality, trust and reliability as the founding company. Anything less and Jimmy would like to hear about it.

Unitalentza is a small devoted team of professionals who pledge to keep all registered candidate information secure and confidential and at a level which the registered candidate has the exclusive right to choose.

In his quest to achieve the best website possible, Jimmy is ready to receive comments and/or suggestions, negative or positive, on his personal email:

The University of South Africa (UNISA) is the largest comprehensive open distance e-learning (CODeL) institution in Africa and the longest complex standing dedicated distance education university in the world, nurturing aspirant leaders of tomorrow and motivating a future generation through knowledge development, research, engaged scholarship, research, and innovation. Unisa offers an unparalleled range of study choices in under-graduate and post-graduate degrees/research, and is inviting applications for the position of Executive Director: Leadership and Transformation.

Reporting to the Principal and Vice Chancellor: Provide leadership and strategic direction to the Leadership and Organisational Transformation function which includes to facilitate and drive transformation agenda and initiatives across the University and coordinate legislative reporting requirements involving transformation and employment equity in alignment with the University’s Open Distance and e-Learning (ODeL) model and the strategy.

DIRECTORATE STRUCTURE

• Deputy Director: Employment Equity,
• Deputy Director: Culture Change,
• Deputy Director: Governance Leadership and Management,
• Director: Leadership Systems and Policies,
• Project Administrator,
• Personal Assistant,

ORGANISATIONAL LIAISON

Internal Interaction

• All Vice Principals,
• Business Partners,
• Specialists within the value chain,
• Executive Deans and Deputy Executive Deans of Colleges,
• Council and its Committees,

External Interaction

• Public / private external organisations,
• Professional bodies,
• Bodies where Unisa has Institutional membership,
• Professional Associations / Organisations,

KPA 1) Strategic Direction and Alignment

• Leading and developing the functional strategy and objectives in line with the Institutional ODeL Strategy.
• Developing functional operational plans and KPI’s in support of the function’s strategy and the institution’s overall vision and strategy.
• Driving the implementation of the functional strategy, plans and procedures to compliment and support the ODeL Strategy.
• Providing strategic leadership to the development of the annual performance review as is required by the Department of Higher Education Training (DHET).

KPA 2) Institutional Transformation

• Manage the following broader change Leadership and Transformation areas:

Employment Equity

Culture change and transformation

Governance, Leadership and Management transformation

Leadership Systems and Policies Transformation

• Facilitating and driving the strategic transformation and change agenda at the university by promoting debates on decolonisation, indigenisation, diversification/ differentiation and Africanisation of the university as well as its operations to ensure substantive social and cultural transformation.
• Assuming the responsibility for the coordination of all legislative and regulatory requirements in terms of the broader transformation agenda.
• Defining and articulating change and transformation.
• Catalyzing and galvanizing transformation.
• Advocacy and transformation.
• Facilitation and leading of dialogues and conversations on transformation discourse.
• Supporting and facilitating change and transformation initiatives.
• Doing research on transformation.
• Analysis of transformation trends.
• Documenting and reporting on transformation to internal and external stakeholders
• Developing a Transformation Plan that fosters a shared and inclusive understanding of transformation and employment equity (EE) aligned to the University's transformation agenda.
• Overseeing the integration of B-BBEE transformation, employment equity and diversity and inclusion across the University as part of a holistic transformation strategy.
• Facilitating the provision of equitable access to the University, facilitate social integration and student equity including sustainability initiatives.
• Facilitating the integration of organisational transformation aspects in functional strategies and plans.
• Developing Transformation Plan that engages a diverse student body of the University. Leading the capacity building and training activities to support Institutional transformation.
• Leading the capacity building and training activities to support Institutional transformation.
• Identifying risks relating to organisational transformation and develop mitigating strategies.

KPA 3) Forecasting, Budgeting and Financial Management

• Compiling and managing the functional budget in line with the portfolio and Institutional budget.
• Overseeing and monitoring functional expenditure within budgeted parameters and reporting on variances periodically.
• Directing and overseeing the funding of functional operations and budgeted activities.
• Managing the function's resources sustainable in accordance with financial principles.

KPA 4) People Management

• Managing performance which includes conducting annual performance reviews of staff in accordance with the performance management process, and monitor overall performance of the Institutional Advancement function on an ongoing basis.
• Coaching and mentoring staff as appropriate to improve performance.
• Directing implementation of training and development programmes for staff, including personal development plans (PDPs).
• Establishing a positive, healthy and safe work environment and culture ln accordance with the Transformation Charter and ODeL strategy.
• Directing implementation of the human resources policies, procedures and practices.
• Determining staff requirements for the department which includes resourcing of programmes and initiatives.

KPA 5) Governance and Reporting

• Monitoring and report on progress against functional strategic initiatives.
• Monitoring and reporting on legislative and statutory compliance as defined by Government.
• Promoting sound institutional governance and participating in Institutional governance structures.
• Directing the development and implementation of policies and procedures of the function.

• Your doctoral degree in Social Sciences and Humanities or cognate disciplines is complemented by a minimum of 10years experience in the area of leadership and transformation, of which at least 5 years has been in a senior management role.
• A minimum of 10 years’ experience with at least 5 years in a senior management role.

• A detailed cover letter indicating your suitability for the position.
• Names and contact details for at least 3 referees.
• Certified copies of matric and degree certificates and Identity Document. Proof of SAQA verification of foreign qualifications, where relevant

The closing date for applications is 20 July 2025

Developed in collaboration with Higher Education South Africa - giving opportunity to South African institutions to reach South African Academics from anywhere on the globe.

Giving back to South African Higher Education through revenue sharing.

unitalentza Job Platform is an advanced job directory & listings application, made for South African Universities.

Overview

Executive Assistant to Senior Leadership (Remote | English)
Location: Fully Remote (European and African Time Zones Only, Between UTC-1 and UTC+3), e.g., Cape Town, ZA
Employment Type: Full-Time
Languages Required: English (at least C1 level), other languages an advantage
Experience Required: 5+ years as Executive Assistant or Administrative Assistant
Salary Range: Competitive, based on experience
Reports to: Head of People (as Manager)
Works Closely With: Head of Research & Market Development, Head of Energy Tools & Data, and Head of Energy System Modeling (cross-functional role)
Travel Requirements: Occasional international travel (2 to 3 times per year) may be required
Start Date Goal: October / November 2025

We're a remote-first, mission-driven, registered non-profit, comprising around 50 highly-skilled professionals from all around the world. Our culture is built on trust, autonomy, and collaborative professionalism. We thrive in a fast-paced, distributed environment, where communication is clear, empathy is second nature, and each of us takes full ownership of our work.

Open Energy Transition (OET) is a non-profit organisation advancing the global energy transition by developing innovative open-source tools and data solutions for energy and grid planning. Our vision is to make open approaches the global standard by 2030, enabling energy planning that is more accessible, transparent, and effective. This shift is essential to better guide trillion dollar worth public and private investment toward affordable, sustainable, and secure energy systems. This is not a distant aspiration; our work is already being adopted by leading system operators, regulators, and philanthropic partners.

We are currently looking for a shared Executive Assistant to support 3 members of our Senior Leadership Team. This role is ideal for someone who thrives on working autonomously, with a high level of trust, and helping leaders do their best work while juggling multiple priorities with grace and precision.

To learn more about OET and our team, you can visit our website and browse around our Handbook.

As an Executive Assistant to 3 of our Directors, you will be the right hand to three very busy members of our senior leadership team—supporting their daily operations, optimizing time management, and ensuring a smooth flow of information across the company. You will be the trusted point of contact between them and a variety of internal and external stakeholders. You will also perform various administrative tasks, sometimes on tight deadlines, and will be required to manage your workflow autonomously across the 3 Directors, prioritizing and reprioritizing as necessary.

This is a remote-first position that requires a high degree of discretion, initiative, self-management, professionalism, and confidentiality. Language proficiency in English is required, as our working language is English. Proficiency in other languages, particularly German, French, or Spanish, is an advantage.

From this group, Quintin will be your go-to for any people management-related matters. Meanwhile, your tasks will be allocated by a combination of Harry, Hazem, and Martha, based on operational requirements.

• Calendar & Time Management: Proactively manage complex calendars across multiple time zones, prioritize and process scheduling requests, and protect leadership focus time.
• Meeting Coordination: Prepare agendas, manage logistics, take comprehensive notes (minutes), and follow up on action items. Sometimes you'll attend meetings on behalf of someone else.
• Communication Management: Draft, translate, and respond to professional correspondence from internal and external stakeholders (emails, documents, memos), liaising with other staff to get input where required. This includes keeping our CRM up-to-date, as well as responding timeously to queries and flagging any potential issues to relevant parties.
• Travel Planning: Organize international and domestic travel, accommodations, and itineraries for conferences, client pitches, and in-person meetings.
• Documentation & Filing: Keep administrative platforms and records up to date, including presentations, contracts, and other sensitive documents.
• Event Assistance: Assist in organizing events that OET may host or take part in.
• General Admin: Help fill in and format applications, project briefs, tenders, internal and external presentations, research documents, grant applications, and historical (archival) documents for internal use.
• Stakeholder Liaison: Act as a communication hub between leadership and internal teams, including Heads of Department, Team Leads, and Lead Maintainers.
• Project Assistance: Provide project support (e.g., setting up workflows on tools like Asana, following up on tasks). This requires oversight of all tasks that are being worked on by the leadership team members in question.
• Other Assistance: Various other ad hoc administrative tasks, including those relating to Business Development activities, e.g., finding the right person at a potential client a business developer should talk to.

• 5+ years of experience as an Executive or Administrative Assistant, or supporting senior managers in fast-paced, highly-autonomous, fully-remote environments
• Bonus points if you've supported multiple such individuals simultaneously, and worked across numerous departments at once. Further bonus points if you've worked at a startup, in the energy sector, have supported business development professionals, and/or in a similarly-sized team (around 50 people).
• Fluency in English, and, ideally, another language, with excellent professional writing and speaking skills.
• Thrive in a highly self-managed, remote, transparent work culture, where you don't wait around to be told what to do by your manager but show initiative and ownership, and where you give and receive honest feedback to help all, regardless of their role, grow and develop.
• Are detail-oriented, proactive, and exceptionally organized.
• Handle sensitive information with integrity and confidentiality.
• Have a strong sense of ownership and the ability to juggle multiple leaders' needs effectively, including prioritizing on the fly, as operational requirements change over time (even daily).
• Are tech-savvy (and familiar with tools such as LLMs, Google Workspace, Discord, HubSpot CRM, Asana, Microsoft 365, Adobe, DocuSign, and other office and project/task management tools).
• Have excellent interpersonal skills—warm, professional, confident, and diplomatic.

A university degree is not required—your experience, communication skills, and work ethic matter most. However, if you happen to have a degree in business or a similar field, that may be considered a bonus.

• A flexible, fully-remote work environment where you're trusted to work very autonomously. Zero micro-management, as that goes against our culture.
• The opportunity to support hardworking, passionate, busy leaders who value and respect your contributions, and are working to create positive societal change in the energy sector.
• A culture that values transparency, empathy, trust, humility, diversity, collaboration, and recognition.
• We have an open-door policy, and value reciprocal feedback. You'll always know where you stand, and always have the ability to have your voice heard, simply by reaching out.
• A pretty flat hierarchical structure, where titles are not emphasized, and all contributions are valued.
• Competitive salary with growth potential. Any relevant benefits depend on your region of residence.
• Supportive onboarding and training, tailored to your strengths, interests, and career ambitions.
• The ability to be part of our formation! We're still growing, changing, and improving. Anyone who is part of our team now is able to meaningfully contribute towards our culture, and processes. We're open to all suggestions, and take them seriously!

We take hiring seriously, and want to bring on candidates who will contribute positively towards our culture just as much as they will succeed in their roles. We also want you to feel happy and fulfilled in your position. Our hiring process is as follows:

• Candidates apply via Greenhouse, and include as much information as possible and comfortable.
• Various team members of OET will shortlist candidates in our ATS.
• Certain shortlisted candidates will be contacted to arrange a screening call.
• Screening calls are conducted, and feature a max. 30 minute chat with our People Team.
• Certain candidates will go through to a first-round interview, of max. 1 hour, with our People Team. This interview will screen for a combination of competency and culture fit.
• Finalists will go through to a second-round interview, of max. 1 hour, with the OETers with whom they'll work most closely.
• Bonus round - there may be a short written assignment, depending on the role.
• The chosen candidate will be provided with an offer letter, and opportunity to ask any questions.
• Onboarding with our People Team begins.
• Your start date arrives!

If you're excited to bring clarity and efficiency to the chaos of the lives of our senior leadership team, we'd love to hear from you!

Please submit an application via Greenhouse (our ATS), and include the following:

• Your CV (in English), including information about prior work and education, and current skills
• A short cover letter explaining why this role is a great fit for you (please add a bit of personality if you wish)
• A link to your LinkedIn profile, and any other social profiles you wish to include
• Any relevant written references or testimonials (optional, but appreciated, and may give your application a boost)
• Your gross salary expectations, annually, in Euros (EUR)
• Your notice period/available start date
• Any special needs requirements that may apply

If you have any questions about OET or the role, we'd be happy to answer them should we invite you to take part in a screening call or interview.

Please note that due to the volume of applications we receive, we are not able to respond to individual emails or LinkedIn requests. Kindly submit your application via Greenhouse, and we will shortlist and reach out to candidates. If you have not received a response within 3 weeks of submitting your application, please consider it unsuccessful at this point in time. We may, however, still reach out in future. Our team maintains Talent Pools, containing candidates shortlisted for contact for future roles that may arise.

Deadline to apply: None (ongoing, so long as this role is live on our website)

We look forward to meeting the next person who will become an invaluable part of our team! Thank you for your time, and for considering joining OET. If this role is not for you, feel free to check back later for any future positions that may have been posted.

Overview

Executive Assistant to Senior Leadership (Remote | English)
Location: Fully Remote (European and African Time Zones Only, Between UTC-1 and UTC+3), e.g., Cape Town, ZA
Employment Type: Full-Time
Languages Required: English (at least C1 level), other languages an advantage
Experience Required: 5+ years as Executive Assistant or Administrative Assistant
Salary Range: Competitive, based on experience
Reports to: Head of People (as Manager)
Works Closely With: Head of Research & Market Development, Head of Energy Tools & Data, and Head of Energy System Modeling (cross-functional role)
Travel Requirements: Occasional international travel (2 to 3 times per year) may be required
Start Date Goal: October / November 2025

We're a remote-first, mission-driven, registered non-profit, comprising around 50 highly-skilled professionals from all around the world. Our culture is built on trust, autonomy, and collaborative professionalism. We thrive in a fast-paced, distributed environment, where communication is clear, empathy is second nature, and each of us takes full ownership of our work.

Open Energy Transition (OET) is a non-profit organisation advancing the global energy transition by developing innovative open-source tools and data solutions for energy and grid planning. Our vision is to make open approaches the global standard by 2030, enabling energy planning that is more accessible, transparent, and effective. This shift is essential to better guide trillion dollar worth public and private investment toward affordable, sustainable, and secure energy systems. This is not a distant aspiration; our work is already being adopted by leading system operators, regulators, and philanthropic partners.

We are currently looking for a shared Executive Assistant to support 3 members of our Senior Leadership Team. This role is ideal for someone who thrives on working autonomously, with a high level of trust, and helping leaders do their best work while juggling multiple priorities with grace and precision.

To learn more about OET and our team, you can visit our website and browse around our Handbook.

As an Executive Assistant to 3 of our Directors, you will be the right hand to three very busy members of our senior leadership team—supporting their daily operations, optimizing time management, and ensuring a smooth flow of information across the company. You will be the trusted point of contact between them and a variety of internal and external stakeholders. You will also perform various administrative tasks, sometimes on tight deadlines, and will be required to manage your workflow autonomously across the 3 Directors, prioritizing and reprioritizing as necessary.

This is a remote-first position that requires a high degree of discretion, initiative, self-management, professionalism, and confidentiality. Language proficiency in English is required, as our working language is English. Proficiency in other languages, particularly German, French, or Spanish, is an advantage.

From this group, Quintin will be your go-to for any people management-related matters. Meanwhile, your tasks will be allocated by a combination of Harry, Hazem, and Martha, based on operational requirements.

• Calendar & Time Management: Proactively manage complex calendars across multiple time zones, prioritize and process scheduling requests, and protect leadership focus time.
• Meeting Coordination: Prepare agendas, manage logistics, take comprehensive notes (minutes), and follow up on action items. Sometimes you'll attend meetings on behalf of someone else.
• Communication Management: Draft, translate, and respond to professional correspondence from internal and external stakeholders (emails, documents, memos), liaising with other staff to get input where required. This includes keeping our CRM up-to-date, as well as responding timeously to queries and flagging any potential issues to relevant parties.
• Travel Planning: Organize international and domestic travel, accommodations, and itineraries for conferences, client pitches, and in-person meetings.
• Documentation & Filing: Keep administrative platforms and records up to date, including presentations, contracts, and other sensitive documents.
• Event Assistance: Assist in organizing events that OET may host or take part in.
• General Admin: Help fill in and format applications, project briefs, tenders, internal and external presentations, research documents, grant applications, and historical (archival) documents for internal use.
• Stakeholder Liaison: Act as a communication hub between leadership and internal teams, including Heads of Department, Team Leads, and Lead Maintainers.
• Project Assistance: Provide project support (e.g., setting up workflows on tools like Asana, following up on tasks). This requires oversight of all tasks that are being worked on by the leadership team members in question.
• Other Assistance: Various other ad hoc administrative tasks, including those relating to Business Development activities, e.g., finding the right person at a potential client a business developer should talk to.

• 5+ years of experience as an Executive or Administrative Assistant, or supporting senior managers in fast-paced, highly-autonomous, fully-remote environments
• Bonus points if you've supported multiple such individuals simultaneously, and worked across numerous departments at once. Further bonus points if you've worked at a startup, in the energy sector, have supported business development professionals, and/or in a similarly-sized team (around 50 people).
• Fluency in English, and, ideally, another language, with excellent professional writing and speaking skills.
• Thrive in a highly self-managed, remote, transparent work culture, where you don't wait around to be told what to do by your manager but show initiative and ownership, and where you give and receive honest feedback to help all, regardless of their role, grow and develop.
• Are detail-oriented, proactive, and exceptionally organized.
• Handle sensitive information with integrity and confidentiality.
• Have a strong sense of ownership and the ability to juggle multiple leaders' needs effectively, including prioritizing on the fly, as operational requirements change over time (even daily).
• Are tech-savvy (and familiar with tools such as LLMs, Google Workspace, Discord, HubSpot CRM, Asana, Microsoft 365, Adobe, DocuSign, and other office and project/task management tools).
• Have excellent interpersonal skills—warm, professional, confident, and diplomatic.

A university degree is not required—your experience, communication skills, and work ethic matter most. However, if you happen to have a degree in business or a similar field, that may be considered a bonus.

• A flexible, fully-remote work environment where you're trusted to work very autonomously. Zero micro-management, as that goes against our culture.
• The opportunity to support hardworking, passionate, busy leaders who value and respect your contributions, and are working to create positive societal change in the energy sector.
• A culture that values transparency, empathy, trust, humility, diversity, collaboration, and recognition.
• We have an open-door policy, and value reciprocal feedback. You'll always know where you stand, and always have the ability to have your voice heard, simply by reaching out.
• A pretty flat hierarchical structure, where titles are not emphasized, and all contributions are valued.
• Competitive salary with growth potential. Any relevant benefits depend on your region of residence.
• Supportive onboarding and training, tailored to your strengths, interests, and career ambitions.
• The ability to be part of our formation! We're still growing, changing, and improving. Anyone who is part of our team now is able to meaningfully contribute towards our culture, and processes. We're open to all suggestions, and take them seriously!

We take hiring seriously, and want to bring on candidates who will contribute positively towards our culture just as much as they will succeed in their roles. We also want you to feel happy and fulfilled in your position. Our hiring process is as follows:

• Candidates apply via Greenhouse, and include as much information as possible and comfortable.
• Various team members of OET will shortlist candidates in our ATS.
• Certain shortlisted candidates will be contacted to arrange a screening call.
• Screening calls are conducted, and feature a max. 30 minute chat with our People Team.
• Certain candidates will go through to a first-round interview, of max. 1 hour, with our People Team. This interview will screen for a combination of competency and culture fit.
• Finalists will go through to a second-round interview, of max. 1 hour, with the OETers with whom they'll work most closely.
• Bonus round - there may be a short written assignment, depending on the role.
• The chosen candidate will be provided with an offer letter, and opportunity to ask any questions.
• Onboarding with our People Team begins.
• Your start date arrives!

If you're excited to bring clarity and efficiency to the chaos of the lives of our senior leadership team, we'd love to hear from you!

Please submit an application via Greenhouse (our ATS), and include the following:

• Your CV (in English), including information about prior work and education, and current skills
• A short cover letter explaining why this role is a great fit for you (please add a bit of personality if you wish)
• A link to your LinkedIn profile, and any other social profiles you wish to include
• Any relevant written references or testimonials (optional, but appreciated, and may give your application a boost)
• Your gross salary expectations, annually, in Euros (EUR)
• Your notice period/available start date
• Any special needs requirements that may apply

If you have any questions about OET or the role, we'd be happy to answer them should we invite you to take part in a screening call or interview.

Please note that due to the volume of applications we receive, we are not able to respond to individual emails or LinkedIn requests. Kindly submit your application via Greenhouse, and we will shortlist and reach out to candidates. If you have not received a response within 3 weeks of submitting your application, please consider it unsuccessful at this point in time. We may, however, still reach out in future. Our team maintains Talent Pools, containing candidates shortlisted for contact for future roles that may arise.

Deadline to apply: None (ongoing, so long as this role is live on our website)

We look forward to meeting the next person who will become an invaluable part of our team! Thank you for your time, and for considering joining OET. If this role is not for you, feel free to check back later for any future positions that may have been posted.

Overview

Executive Assistant to Senior Leadership (Remote | English)
Location: Fully Remote (European and African Time Zones Only, Between UTC-1 and UTC+3), e.g., Cape Town, ZA
Employment Type: Full-Time
Languages Required: English (at least C1 level), other languages an advantage
Experience Required: 5+ years as Executive Assistant or Administrative Assistant
Salary Range: Competitive, based on experience
Reports to: Head of People (as Manager)
Works Closely With: Head of Research & Market Development, Head of Energy Tools & Data, and Head of Energy System Modeling (cross-functional role)
Travel Requirements: Occasional international travel (2 to 3 times per year) may be required
Start Date Goal: October / November 2025

We're a remote-first, mission-driven, registered non-profit, comprising around 50 highly-skilled professionals from all around the world. Our culture is built on trust, autonomy, and collaborative professionalism. We thrive in a fast-paced, distributed environment, where communication is clear, empathy is second nature, and each of us takes full ownership of our work.

Open Energy Transition (OET) is a non-profit organisation advancing the global energy transition by developing innovative open-source tools and data solutions for energy and grid planning. Our vision is to make open approaches the global standard by 2030, enabling energy planning that is more accessible, transparent, and effective. This shift is essential to better guide trillion dollar worth public and private investment toward affordable, sustainable, and secure energy systems. This is not a distant aspiration; our work is already being adopted by leading system operators, regulators, and philanthropic partners.

We are currently looking for a shared Executive Assistant to support 3 members of our Senior Leadership Team. This role is ideal for someone who thrives on working autonomously, with a high level of trust, and helping leaders do their best work while juggling multiple priorities with grace and precision.

To learn more about OET and our team, you can visit our website and browse around our Handbook.

As an Executive Assistant to 3 of our Directors, you will be the right hand to three very busy members of our senior leadership team—supporting their daily operations, optimizing time management, and ensuring a smooth flow of information across the company. You will be the trusted point of contact between them and a variety of internal and external stakeholders. You will also perform various administrative tasks, sometimes on tight deadlines, and will be required to manage your workflow autonomously across the 3 Directors, prioritizing and reprioritizing as necessary.

This is a remote-first position that requires a high degree of discretion, initiative, self-management, professionalism, and confidentiality. Language proficiency in English is required, as our working language is English. Proficiency in other languages, particularly German, French, or Spanish, is an advantage.

From this group, Quintin will be your go-to for any people management-related matters. Meanwhile, your tasks will be allocated by a combination of Harry, Hazem, and Martha, based on operational requirements.

• Calendar & Time Management: Proactively manage complex calendars across multiple time zones, prioritize and process scheduling requests, and protect leadership focus time.
• Meeting Coordination: Prepare agendas, manage logistics, take comprehensive notes (minutes), and follow up on action items. Sometimes you'll attend meetings on behalf of someone else.
• Communication Management: Draft, translate, and respond to professional correspondence from internal and external stakeholders (emails, documents, memos), liaising with other staff to get input where required. This includes keeping our CRM up-to-date, as well as responding timeously to queries and flagging any potential issues to relevant parties.
• Travel Planning: Organize international and domestic travel, accommodations, and itineraries for conferences, client pitches, and in-person meetings.
• Documentation & Filing: Keep administrative platforms and records up to date, including presentations, contracts, and other sensitive documents.
• Event Assistance: Assist in organizing events that OET may host or take part in.
• General Admin: Help fill in and format applications, project briefs, tenders, internal and external presentations, research documents, grant applications, and historical (archival) documents for internal use.
• Stakeholder Liaison: Act as a communication hub between leadership and internal teams, including Heads of Department, Team Leads, and Lead Maintainers.
• Project Assistance: Provide project support (e.g., setting up workflows on tools like Asana, following up on tasks). This requires oversight of all tasks that are being worked on by the leadership team members in question.
• Other Assistance: Various other ad hoc administrative tasks, including those relating to Business Development activities, e.g., finding the right person at a potential client a business developer should talk to.

• 5+ years of experience as an Executive or Administrative Assistant, or supporting senior managers in fast-paced, highly-autonomous, fully-remote environments
• Bonus points if you've supported multiple such individuals simultaneously, and worked across numerous departments at once. Further bonus points if you've worked at a startup, in the energy sector, have supported business development professionals, and/or in a similarly-sized team (around 50 people).
• Fluency in English, and, ideally, another language, with excellent professional writing and speaking skills.
• Thrive in a highly self-managed, remote, transparent work culture, where you don't wait around to be told what to do by your manager but show initiative and ownership, and where you give and receive honest feedback to help all, regardless of their role, grow and develop.
• Are detail-oriented, proactive, and exceptionally organized.
• Handle sensitive information with integrity and confidentiality.
• Have a strong sense of ownership and the ability to juggle multiple leaders' needs effectively, including prioritizing on the fly, as operational requirements change over time (even daily).
• Are tech-savvy (and familiar with tools such as LLMs, Google Workspace, Discord, HubSpot CRM, Asana, Microsoft 365, Adobe, DocuSign, and other office and project/task management tools).
• Have excellent interpersonal skills—warm, professional, confident, and diplomatic.

A university degree is not required—your experience, communication skills, and work ethic matter most. However, if you happen to have a degree in business or a similar field, that may be considered a bonus.

• A flexible, fully-remote work environment where you're trusted to work very autonomously. Zero micro-management, as that goes against our culture.
• The opportunity to support hardworking, passionate, busy leaders who value and respect your contributions, and are working to create positive societal change in the energy sector.
• A culture that values transparency, empathy, trust, humility, diversity, collaboration, and recognition.
• We have an open-door policy, and value reciprocal feedback. You'll always know where you stand, and always have the ability to have your voice heard, simply by reaching out.
• A pretty flat hierarchical structure, where titles are not emphasized, and all contributions are valued.
• Competitive salary with growth potential. Any relevant benefits depend on your region of residence.
• Supportive onboarding and training, tailored to your strengths, interests, and career ambitions.
• The ability to be part of our formation! We're still growing, changing, and improving. Anyone who is part of our team now is able to meaningfully contribute towards our culture, and processes. We're open to all suggestions, and take them seriously!

We take hiring seriously, and want to bring on candidates who will contribute positively towards our culture just as much as they will succeed in their roles. We also want you to feel happy and fulfilled in your position. Our hiring process is as follows:

• Candidates apply via Greenhouse, and include as much information as possible and comfortable.
• Various team members of OET will shortlist candidates in our ATS.
• Certain shortlisted candidates will be contacted to arrange a screening call.
• Screening calls are conducted, and feature a max. 30 minute chat with our People Team.
• Certain candidates will go through to a first-round interview, of max. 1 hour, with our People Team. This interview will screen for a combination of competency and culture fit.
• Finalists will go through to a second-round interview, of max. 1 hour, with the OETers with whom they'll work most closely.
• Bonus round - there may be a short written assignment, depending on the role.
• The chosen candidate will be provided with an offer letter, and opportunity to ask any questions.
• Onboarding with our People Team begins.
• Your start date arrives!

If you're excited to bring clarity and efficiency to the chaos of the lives of our senior leadership team, we'd love to hear from you!

Please submit an application via Greenhouse (our ATS), and include the following:

• Your CV (in English), including information about prior work and education, and current skills
• A short cover letter explaining why this role is a great fit for you (please add a bit of personality if you wish)
• A link to your LinkedIn profile, and any other social profiles you wish to include
• Any relevant written references or testimonials (optional, but appreciated, and may give your application a boost)
• Your gross salary expectations, annually, in Euros (EUR)
• Your notice period/available start date
• Any special needs requirements that may apply

If you have any questions about OET or the role, we'd be happy to answer them should we invite you to take part in a screening call or interview.

Please note that due to the volume of applications we receive, we are not able to respond to individual emails or LinkedIn requests. Kindly submit your application via Greenhouse, and we will shortlist and reach out to candidates. If you have not received a response within 3 weeks of submitting your application, please consider it unsuccessful at this point in time. We may, however, still reach out in future. Our team maintains Talent Pools, containing candidates shortlisted for contact for future roles that may arise.

Deadline to apply: None (ongoing, so long as this role is live on our website)

We look forward to meeting the next person who will become an invaluable part of our team! Thank you for your time, and for considering joining OET. If this role is not for you, feel free to check back later for any future positions that may have been posted.

Overview

Executive Assistant to Senior Leadership (Remote | English)
Location: Fully Remote (European and African Time Zones Only, Between UTC-1 and UTC+3), e.g., Cape Town, ZA
Employment Type: Full-Time
Languages Required: English (at least C1 level), other languages an advantage
Experience Required: 5+ years as Executive Assistant or Administrative Assistant
Salary Range: Competitive, based on experience
Reports to: Head of People (as Manager)
Works Closely With: Head of Research & Market Development, Head of Energy Tools & Data, and Head of Energy System Modeling (cross-functional role)
Travel Requirements: Occasional international travel (2 to 3 times per year) may be required
Start Date Goal: October / November 2025

We're a remote-first, mission-driven, registered non-profit, comprising around 50 highly-skilled professionals from all around the world. Our culture is built on trust, autonomy, and collaborative professionalism. We thrive in a fast-paced, distributed environment, where communication is clear, empathy is second nature, and each of us takes full ownership of our work.

Open Energy Transition (OET) is a non-profit organisation advancing the global energy transition by developing innovative open-source tools and data solutions for energy and grid planning. Our vision is to make open approaches the global standard by 2030, enabling energy planning that is more accessible, transparent, and effective. This shift is essential to better guide trillion dollar worth public and private investment toward affordable, sustainable, and secure energy systems. This is not a distant aspiration; our work is already being adopted by leading system operators, regulators, and philanthropic partners.

We are currently looking for a shared Executive Assistant to support 3 members of our Senior Leadership Team. This role is ideal for someone who thrives on working autonomously, with a high level of trust, and helping leaders do their best work while juggling multiple priorities with grace and precision.

To learn more about OET and our team, you can visit our website and browse around our Handbook.

As an Executive Assistant to 3 of our Directors, you will be the right hand to three very busy members of our senior leadership team—supporting their daily operations, optimizing time management, and ensuring a smooth flow of information across the company. You will be the trusted point of contact between them and a variety of internal and external stakeholders. You will also perform various administrative tasks, sometimes on tight deadlines, and will be required to manage your workflow autonomously across the 3 Directors, prioritizing and reprioritizing as necessary.

This is a remote-first position that requires a high degree of discretion, initiative, self-management, professionalism, and confidentiality. Language proficiency in English is required, as our working language is English. Proficiency in other languages, particularly German, French, or Spanish, is an advantage.

From this group, Quintin will be your go-to for any people management-related matters. Meanwhile, your tasks will be allocated by a combination of Harry, Hazem, and Martha, based on operational requirements.

• Calendar & Time Management: Proactively manage complex calendars across multiple time zones, prioritize and process scheduling requests, and protect leadership focus time.
• Meeting Coordination: Prepare agendas, manage logistics, take comprehensive notes (minutes), and follow up on action items. Sometimes you'll attend meetings on behalf of someone else.
• Communication Management: Draft, translate, and respond to professional correspondence from internal and external stakeholders (emails, documents, memos), liaising with other staff to get input where required. This includes keeping our CRM up-to-date, as well as responding timeously to queries and flagging any potential issues to relevant parties.
• Travel Planning: Organize international and domestic travel, accommodations, and itineraries for conferences, client pitches, and in-person meetings.
• Documentation & Filing: Keep administrative platforms and records up to date, including presentations, contracts, and other sensitive documents.
• Event Assistance: Assist in organizing events that OET may host or take part in.
• General Admin: Help fill in and format applications, project briefs, tenders, internal and external presentations, research documents, grant applications, and historical (archival) documents for internal use.
• Stakeholder Liaison: Act as a communication hub between leadership and internal teams, including Heads of Department, Team Leads, and Lead Maintainers.
• Project Assistance: Provide project support (e.g., setting up workflows on tools like Asana, following up on tasks). This requires oversight of all tasks that are being worked on by the leadership team members in question.
• Other Assistance: Various other ad hoc administrative tasks, including those relating to Business Development activities, e.g., finding the right person at a potential client a business developer should talk to.

• 5+ years of experience as an Executive or Administrative Assistant, or supporting senior managers in fast-paced, highly-autonomous, fully-remote environments
• Bonus points if you've supported multiple such individuals simultaneously, and worked across numerous departments at once. Further bonus points if you've worked at a startup, in the energy sector, have supported business development professionals, and/or in a similarly-sized team (around 50 people).
• Fluency in English, and, ideally, another language, with excellent professional writing and speaking skills.
• Thrive in a highly self-managed, remote, transparent work culture, where you don't wait around to be told what to do by your manager but show initiative and ownership, and where you give and receive honest feedback to help all, regardless of their role, grow and develop.
• Are detail-oriented, proactive, and exceptionally organized.
• Handle sensitive information with integrity and confidentiality.
• Have a strong sense of ownership and the ability to juggle multiple leaders' needs effectively, including prioritizing on the fly, as operational requirements change over time (even daily).
• Are tech-savvy (and familiar with tools such as LLMs, Google Workspace, Discord, HubSpot CRM, Asana, Microsoft 365, Adobe, DocuSign, and other office and project/task management tools).
• Have excellent interpersonal skills—warm, professional, confident, and diplomatic.

A university degree is not required—your experience, communication skills, and work ethic matter most. However, if you happen to have a degree in business or a similar field, that may be considered a bonus.

• A flexible, fully-remote work environment where you're trusted to work very autonomously. Zero micro-management, as that goes against our culture.
• The opportunity to support hardworking, passionate, busy leaders who value and respect your contributions, and are working to create positive societal change in the energy sector.
• A culture that values transparency, empathy, trust, humility, diversity, collaboration, and recognition.
• We have an open-door policy, and value reciprocal feedback. You'll always know where you stand, and always have the ability to have your voice heard, simply by reaching out.
• A pretty flat hierarchical structure, where titles are not emphasized, and all contributions are valued.
• Competitive salary with growth potential. Any relevant benefits depend on your region of residence.
• Supportive onboarding and training, tailored to your strengths, interests, and career ambitions.
• The ability to be part of our formation! We're still growing, changing, and improving. Anyone who is part of our team now is able to meaningfully contribute towards our culture, and processes. We're open to all suggestions, and take them seriously!

We take hiring seriously, and want to bring on candidates who will contribute positively towards our culture just as much as they will succeed in their roles. We also want you to feel happy and fulfilled in your position. Our hiring process is as follows:

• Candidates apply via Greenhouse, and include as much information as possible and comfortable.
• Various team members of OET will shortlist candidates in our ATS.
• Certain shortlisted candidates will be contacted to arrange a screening call.
• Screening calls are conducted, and feature a max. 30 minute chat with our People Team.
• Certain candidates will go through to a first-round interview, of max. 1 hour, with our People Team. This interview will screen for a combination of competency and culture fit.
• Finalists will go through to a second-round interview, of max. 1 hour, with the OETers with whom they'll work most closely.
• Bonus round - there may be a short written assignment, depending on the role.
• The chosen candidate will be provided with an offer letter, and opportunity to ask any questions.
• Onboarding with our People Team begins.
• Your start date arrives!

If you're excited to bring clarity and efficiency to the chaos of the lives of our senior leadership team, we'd love to hear from you!

Please submit an application via Greenhouse (our ATS), and include the following:

• Your CV (in English), including information about prior work and education, and current skills
• A short cover letter explaining why this role is a great fit for you (please add a bit of personality if you wish)
• A link to your LinkedIn profile, and any other social profiles you wish to include
• Any relevant written references or testimonials (optional, but appreciated, and may give your application a boost)
• Your gross salary expectations, annually, in Euros (EUR)
• Your notice period/available start date
• Any special needs requirements that may apply

If you have any questions about OET or the role, we'd be happy to answer them should we invite you to take part in a screening call or interview.

Please note that due to the volume of applications we receive, we are not able to respond to individual emails or LinkedIn requests. Kindly submit your application via Greenhouse, and we will shortlist and reach out to candidates. If you have not received a response within 3 weeks of submitting your application, please consider it unsuccessful at this point in time. We may, however, still reach out in future. Our team maintains Talent Pools, containing candidates shortlisted for contact for future roles that may arise.

Deadline to apply: None (ongoing, so long as this role is live on our website)

We look forward to meeting the next person who will become an invaluable part of our team! Thank you for your time, and for considering joining OET. If this role is not for you, feel free to check back later for any future positions that may have been posted.

Overview

Executive Assistant to Senior Leadership (Remote | English)
Location: Fully Remote (European and African Time Zones Only, Between UTC-1 and UTC+3), e.g., Cape Town, ZA
Employment Type: Full-Time
Languages Required: English (at least C1 level), other languages an advantage
Experience Required: 5+ years as Executive Assistant or Administrative Assistant
Salary Range: Competitive, based on experience
Reports to: Head of People (as Manager)
Works Closely With: Head of Research & Market Development, Head of Energy Tools & Data, and Head of Energy System Modeling (cross-functional role)
Travel Requirements: Occasional international travel (2 to 3 times per year) may be required
Start Date Goal: October / November 2025

We're a remote-first, mission-driven, registered non-profit, comprising around 50 highly-skilled professionals from all around the world. Our culture is built on trust, autonomy, and collaborative professionalism. We thrive in a fast-paced, distributed environment, where communication is clear, empathy is second nature, and each of us takes full ownership of our work.

Open Energy Transition (OET) is a non-profit organisation advancing the global energy transition by developing innovative open-source tools and data solutions for energy and grid planning. Our vision is to make open approaches the global standard by 2030, enabling energy planning that is more accessible, transparent, and effective. This shift is essential to better guide trillion dollar worth public and private investment toward affordable, sustainable, and secure energy systems. This is not a distant aspiration; our work is already being adopted by leading system operators, regulators, and philanthropic partners.

We are currently looking for a shared Executive Assistant to support 3 members of our Senior Leadership Team. This role is ideal for someone who thrives on working autonomously, with a high level of trust, and helping leaders do their best work while juggling multiple priorities with grace and precision.

To learn more about OET and our team, you can visit our website and browse around our Handbook.

As an Executive Assistant to 3 of our Directors, you will be the right hand to three very busy members of our senior leadership team—supporting their daily operations, optimizing time management, and ensuring a smooth flow of information across the company. You will be the trusted point of contact between them and a variety of internal and external stakeholders. You will also perform various administrative tasks, sometimes on tight deadlines, and will be required to manage your workflow autonomously across the 3 Directors, prioritizing and reprioritizing as necessary.

This is a remote-first position that requires a high degree of discretion, initiative, self-management, professionalism, and confidentiality. Language proficiency in English is required, as our working language is English. Proficiency in other languages, particularly German, French, or Spanish, is an advantage.

From this group, Quintin will be your go-to for any people management-related matters. Meanwhile, your tasks will be allocated by a combination of Harry, Hazem, and Martha, based on operational requirements.

• Calendar & Time Management: Proactively manage complex calendars across multiple time zones, prioritize and process scheduling requests, and protect leadership focus time.
• Meeting Coordination: Prepare agendas, manage logistics, take comprehensive notes (minutes), and follow up on action items. Sometimes you'll attend meetings on behalf of someone else.
• Communication Management: Draft, translate, and respond to professional correspondence from internal and external stakeholders (emails, documents, memos), liaising with other staff to get input where required. This includes keeping our CRM up-to-date, as well as responding timeously to queries and flagging any potential issues to relevant parties.
• Travel Planning: Organize international and domestic travel, accommodations, and itineraries for conferences, client pitches, and in-person meetings.
• Documentation & Filing: Keep administrative platforms and records up to date, including presentations, contracts, and other sensitive documents.
• Event Assistance: Assist in organizing events that OET may host or take part in.
• General Admin: Help fill in and format applications, project briefs, tenders, internal and external presentations, research documents, grant applications, and historical (archival) documents for internal use.
• Stakeholder Liaison: Act as a communication hub between leadership and internal teams, including Heads of Department, Team Leads, and Lead Maintainers.
• Project Assistance: Provide project support (e.g., setting up workflows on tools like Asana, following up on tasks). This requires oversight of all tasks that are being worked on by the leadership team members in question.
• Other Assistance: Various other ad hoc administrative tasks, including those relating to Business Development activities, e.g., finding the right person at a potential client a business developer should talk to.

• 5+ years of experience as an Executive or Administrative Assistant, or supporting senior managers in fast-paced, highly-autonomous, fully-remote environments
• Bonus points if you've supported multiple such individuals simultaneously, and worked across numerous departments at once. Further bonus points if you've worked at a startup, in the energy sector, have supported business development professionals, and/or in a similarly-sized team (around 50 people).
• Fluency in English, and, ideally, another language, with excellent professional writing and speaking skills.
• Thrive in a highly self-managed, remote, transparent work culture, where you don't wait around to be told what to do by your manager but show initiative and ownership, and where you give and receive honest feedback to help all, regardless of their role, grow and develop.
• Are detail-oriented, proactive, and exceptionally organized.
• Handle sensitive information with integrity and confidentiality.
• Have a strong sense of ownership and the ability to juggle multiple leaders' needs effectively, including prioritizing on the fly, as operational requirements change over time (even daily).
• Are tech-savvy (and familiar with tools such as LLMs, Google Workspace, Discord, HubSpot CRM, Asana, Microsoft 365, Adobe, DocuSign, and other office and project/task management tools).
• Have excellent interpersonal skills—warm, professional, confident, and diplomatic.

A university degree is not required—your experience, communication skills, and work ethic matter most. However, if you happen to have a degree in business or a similar field, that may be considered a bonus.

• A flexible, fully-remote work environment where you're trusted to work very autonomously. Zero micro-management, as that goes against our culture.
• The opportunity to support hardworking, passionate, busy leaders who value and respect your contributions, and are working to create positive societal change in the energy sector.
• A culture that values transparency, empathy, trust, humility, diversity, collaboration, and recognition.
• We have an open-door policy, and value reciprocal feedback. You'll always know where you stand, and always have the ability to have your voice heard, simply by reaching out.
• A pretty flat hierarchical structure, where titles are not emphasized, and all contributions are valued.
• Competitive salary with growth potential. Any relevant benefits depend on your region of residence.
• Supportive onboarding and training, tailored to your strengths, interests, and career ambitions.
• The ability to be part of our formation! We're still growing, changing, and improving. Anyone who is part of our team now is able to meaningfully contribute towards our culture, and processes. We're open to all suggestions, and take them seriously!

We take hiring seriously, and want to bring on candidates who will contribute positively towards our culture just as much as they will succeed in their roles. We also want you to feel happy and fulfilled in your position. Our hiring process is as follows:

• Candidates apply via Greenhouse, and include as much information as possible and comfortable.
• Various team members of OET will shortlist candidates in our ATS.
• Certain shortlisted candidates will be contacted to arrange a screening call.
• Screening calls are conducted, and feature a max. 30 minute chat with our People Team.
• Certain candidates will go through to a first-round interview, of max. 1 hour, with our People Team. This interview will screen for a combination of competency and culture fit.
• Finalists will go through to a second-round interview, of max. 1 hour, with the OETers with whom they'll work most closely.
• Bonus round - there may be a short written assignment, depending on the role.
• The chosen candidate will be provided with an offer letter, and opportunity to ask any questions.
• Onboarding with our People Team begins.
• Your start date arrives!

If you're excited to bring clarity and efficiency to the chaos of the lives of our senior leadership team, we'd love to hear from you!

Please submit an application via Greenhouse (our ATS), and include the following:

• Your CV (in English), including information about prior work and education, and current skills
• A short cover letter explaining why this role is a great fit for you (please add a bit of personality if you wish)
• A link to your LinkedIn profile, and any other social profiles you wish to include
• Any relevant written references or testimonials (optional, but appreciated, and may give your application a boost)
• Your gross salary expectations, annually, in Euros (EUR)
• Your notice period/available start date
• Any special needs requirements that may apply

If you have any questions about OET or the role, we'd be happy to answer them should we invite you to take part in a screening call or interview.

Please note that due to the volume of applications we receive, we are not able to respond to individual emails or LinkedIn requests. Kindly submit your application via Greenhouse, and we will shortlist and reach out to candidates. If you have not received a response within 3 weeks of submitting your application, please consider it unsuccessful at this point in time. We may, however, still reach out in future. Our team maintains Talent Pools, containing candidates shortlisted for contact for future roles that may arise.

Deadline to apply: None (ongoing, so long as this role is live on our website)

We look forward to meeting the next person who will become an invaluable part of our team! Thank you for your time, and for considering joining OET. If this role is not for you, feel free to check back later for any future positions that may have been posted.

Overview

Executive Assistant to Senior Leadership (Remote | English)
Location: Fully Remote (European and African Time Zones Only, Between UTC-1 and UTC+3), e.g., Cape Town, ZA
Employment Type: Full-Time
Languages Required: English (at least C1 level), other languages an advantage
Experience Required: 5+ years as Executive Assistant or Administrative Assistant
Salary Range: Competitive, based on experience
Reports to: Head of People (as Manager)
Works Closely With: Head of Research & Market Development, Head of Energy Tools & Data, and Head of Energy System Modeling (cross-functional role)
Travel Requirements: Occasional international travel (2 to 3 times per year) may be required
Start Date Goal: October / November 2025

We're a remote-first, mission-driven, registered non-profit, comprising around 50 highly-skilled professionals from all around the world. Our culture is built on trust, autonomy, and collaborative professionalism. We thrive in a fast-paced, distributed environment, where communication is clear, empathy is second nature, and each of us takes full ownership of our work.

Open Energy Transition (OET) is a non-profit organisation advancing the global energy transition by developing innovative open-source tools and data solutions for energy and grid planning. Our vision is to make open approaches the global standard by 2030, enabling energy planning that is more accessible, transparent, and effective. This shift is essential to better guide trillion dollar worth public and private investment toward affordable, sustainable, and secure energy systems. This is not a distant aspiration; our work is already being adopted by leading system operators, regulators, and philanthropic partners.

We are currently looking for a shared Executive Assistant to support 3 members of our Senior Leadership Team. This role is ideal for someone who thrives on working autonomously, with a high level of trust, and helping leaders do their best work while juggling multiple priorities with grace and precision.

To learn more about OET and our team, you can visit our website and browse around our Handbook.

As an Executive Assistant to 3 of our Directors, you will be the right hand to three very busy members of our senior leadership team—supporting their daily operations, optimizing time management, and ensuring a smooth flow of information across the company. You will be the trusted point of contact between them and a variety of internal and external stakeholders. You will also perform various administrative tasks, sometimes on tight deadlines, and will be required to manage your workflow autonomously across the 3 Directors, prioritizing and reprioritizing as necessary.

This is a remote-first position that requires a high degree of discretion, initiative, self-management, professionalism, and confidentiality. Language proficiency in English is required, as our working language is English. Proficiency in other languages, particularly German, French, or Spanish, is an advantage.

From this group, Quintin will be your go-to for any people management-related matters. Meanwhile, your tasks will be allocated by a combination of Harry, Hazem, and Martha, based on operational requirements.

• Calendar & Time Management: Proactively manage complex calendars across multiple time zones, prioritize and process scheduling requests, and protect leadership focus time.
• Meeting Coordination: Prepare agendas, manage logistics, take comprehensive notes (minutes), and follow up on action items. Sometimes you'll attend meetings on behalf of someone else.
• Communication Management: Draft, translate, and respond to professional correspondence from internal and external stakeholders (emails, documents, memos), liaising with other staff to get input where required. This includes keeping our CRM up-to-date, as well as responding timeously to queries and flagging any potential issues to relevant parties.
• Travel Planning: Organize international and domestic travel, accommodations, and itineraries for conferences, client pitches, and in-person meetings.
• Documentation & Filing: Keep administrative platforms and records up to date, including presentations, contracts, and other sensitive documents.
• Event Assistance: Assist in organizing events that OET may host or take part in.
• General Admin: Help fill in and format applications, project briefs, tenders, internal and external presentations, research documents, grant applications, and historical (archival) documents for internal use.
• Stakeholder Liaison: Act as a communication hub between leadership and internal teams, including Heads of Department, Team Leads, and Lead Maintainers.
• Project Assistance: Provide project support (e.g., setting up workflows on tools like Asana, following up on tasks). This requires oversight of all tasks that are being worked on by the leadership team members in question.
• Other Assistance: Various other ad hoc administrative tasks, including those relating to Business Development activities, e.g., finding the right person at a potential client a business developer should talk to.

• 5+ years of experience as an Executive or Administrative Assistant, or supporting senior managers in fast-paced, highly-autonomous, fully-remote environments
• Bonus points if you've supported multiple such individuals simultaneously, and worked across numerous departments at once. Further bonus points if you've worked at a startup, in the energy sector, have supported business development professionals, and/or in a similarly-sized team (around 50 people).
• Fluency in English, and, ideally, another language, with excellent professional writing and speaking skills.
• Thrive in a highly self-managed, remote, transparent work culture, where you don't wait around to be told what to do by your manager but show initiative and ownership, and where you give and receive honest feedback to help all, regardless of their role, grow and develop.
• Are detail-oriented, proactive, and exceptionally organized.
• Handle sensitive information with integrity and confidentiality.
• Have a strong sense of ownership and the ability to juggle multiple leaders' needs effectively, including prioritizing on the fly, as operational requirements change over time (even daily).
• Are tech-savvy (and familiar with tools such as LLMs, Google Workspace, Discord, HubSpot CRM, Asana, Microsoft 365, Adobe, DocuSign, and other office and project/task management tools).
• Have excellent interpersonal skills—warm, professional, confident, and diplomatic.

A university degree is not required—your experience, communication skills, and work ethic matter most. However, if you happen to have a degree in business or a similar field, that may be considered a bonus.

• A flexible, fully-remote work environment where you're trusted to work very autonomously. Zero micro-management, as that goes against our culture.
• The opportunity to support hardworking, passionate, busy leaders who value and respect your contributions, and are working to create positive societal change in the energy sector.
• A culture that values transparency, empathy, trust, humility, diversity, collaboration, and recognition.
• We have an open-door policy, and value reciprocal feedback. You'll always know where you stand, and always have the ability to have your voice heard, simply by reaching out.
• A pretty flat hierarchical structure, where titles are not emphasized, and all contributions are valued.
• Competitive salary with growth potential. Any relevant benefits depend on your region of residence.
• Supportive onboarding and training, tailored to your strengths, interests, and career ambitions.
• The ability to be part of our formation! We're still growing, changing, and improving. Anyone who is part of our team now is able to meaningfully contribute towards our culture, and processes. We're open to all suggestions, and take them seriously!

We take hiring seriously, and want to bring on candidates who will contribute positively towards our culture just as much as they will succeed in their roles. We also want you to feel happy and fulfilled in your position. Our hiring process is as follows:

• Candidates apply via Greenhouse, and include as much information as possible and comfortable.
• Various team members of OET will shortlist candidates in our ATS.
• Certain shortlisted candidates will be contacted to arrange a screening call.
• Screening calls are conducted, and feature a max. 30 minute chat with our People Team.
• Certain candidates will go through to a first-round interview, of max. 1 hour, with our People Team. This interview will screen for a combination of competency and culture fit.
• Finalists will go through to a second-round interview, of max. 1 hour, with the OETers with whom they'll work most closely.
• Bonus round - there may be a short written assignment, depending on the role.
• The chosen candidate will be provided with an offer letter, and opportunity to ask any questions.
• Onboarding with our People Team begins.
• Your start date arrives!

If you're excited to bring clarity and efficiency to the chaos of the lives of our senior leadership team, we'd love to hear from you!

Please submit an application via Greenhouse (our ATS), and include the following:

• Your CV (in English), including information about prior work and education, and current skills
• A short cover letter explaining why this role is a great fit for you (please add a bit of personality if you wish)
• A link to your LinkedIn profile, and any other social profiles you wish to include
• Any relevant written references or testimonials (optional, but appreciated, and may give your application a boost)
• Your gross salary expectations, annually, in Euros (EUR)
• Your notice period/available start date
• Any special needs requirements that may apply

If you have any questions about OET or the role, we'd be happy to answer them should we invite you to take part in a screening call or interview.

Please note that due to the volume of applications we receive, we are not able to respond to individual emails or LinkedIn requests. Kindly submit your application via Greenhouse, and we will shortlist and reach out to candidates. If you have not received a response within 3 weeks of submitting your application, please consider it unsuccessful at this point in time. We may, however, still reach out in future. Our team maintains Talent Pools, containing candidates shortlisted for contact for future roles that may arise.

Deadline to apply: None (ongoing, so long as this role is live on our website)

We look forward to meeting the next person who will become an invaluable part of our team! Thank you for your time, and for considering joining OET. If this role is not for you, feel free to check back later for any future positions that may have been posted.

Overview

Executive Assistant to Senior Leadership (Remote | English)
Location: Fully Remote (European and African Time Zones Only, Between UTC-1 and UTC+3), e.g., Cape Town, ZA
Employment Type: Full-Time
Languages Required: English (at least C1 level), other languages an advantage
Experience Required: 5+ years as Executive Assistant or Administrative Assistant
Salary Range: Competitive, based on experience
Reports to: Head of People (as Manager)
Works Closely With: Head of Research & Market Development, Head of Energy Tools & Data, and Head of Energy System Modeling (cross-functional role)
Travel Requirements: Occasional international travel (2 to 3 times per year) may be required
Start Date Goal: October / November 2025

We're a remote-first, mission-driven, registered non-profit, comprising around 50 highly-skilled professionals from all around the world. Our culture is built on trust, autonomy, and collaborative professionalism. We thrive in a fast-paced, distributed environment, where communication is clear, empathy is second nature, and each of us takes full ownership of our work.

Open Energy Transition (OET) is a non-profit organisation advancing the global energy transition by developing innovative open-source tools and data solutions for energy and grid planning. Our vision is to make open approaches the global standard by 2030, enabling energy planning that is more accessible, transparent, and effective. This shift is essential to better guide trillion dollar worth public and private investment toward affordable, sustainable, and secure energy systems. This is not a distant aspiration; our work is already being adopted by leading system operators, regulators, and philanthropic partners.

We are currently looking for a shared Executive Assistant to support 3 members of our Senior Leadership Team. This role is ideal for someone who thrives on working autonomously, with a high level of trust, and helping leaders do their best work while juggling multiple priorities with grace and precision.

To learn more about OET and our team, you can visit our website and browse around our Handbook.

As an Executive Assistant to 3 of our Directors, you will be the right hand to three very busy members of our senior leadership team—supporting their daily operations, optimizing time management, and ensuring a smooth flow of information across the company. You will be the trusted point of contact between them and a variety of internal and external stakeholders. You will also perform various administrative tasks, sometimes on tight deadlines, and will be required to manage your workflow autonomously across the 3 Directors, prioritizing and reprioritizing as necessary.

This is a remote-first position that requires a high degree of discretion, initiative, self-management, professionalism, and confidentiality. Language proficiency in English is required, as our working language is English. Proficiency in other languages, particularly German, French, or Spanish, is an advantage.

From this group, Quintin will be your go-to for any people management-related matters. Meanwhile, your tasks will be allocated by a combination of Harry, Hazem, and Martha, based on operational requirements.

• Calendar & Time Management: Proactively manage complex calendars across multiple time zones, prioritize and process scheduling requests, and protect leadership focus time.
• Meeting Coordination: Prepare agendas, manage logistics, take comprehensive notes (minutes), and follow up on action items. Sometimes you'll attend meetings on behalf of someone else.
• Communication Management: Draft, translate, and respond to professional correspondence from internal and external stakeholders (emails, documents, memos), liaising with other staff to get input where required. This includes keeping our CRM up-to-date, as well as responding timeously to queries and flagging any potential issues to relevant parties.
• Travel Planning: Organize international and domestic travel, accommodations, and itineraries for conferences, client pitches, and in-person meetings.
• Documentation & Filing: Keep administrative platforms and records up to date, including presentations, contracts, and other sensitive documents.
• Event Assistance: Assist in organizing events that OET may host or take part in.
• General Admin: Help fill in and format applications, project briefs, tenders, internal and external presentations, research documents, grant applications, and historical (archival) documents for internal use.
• Stakeholder Liaison: Act as a communication hub between leadership and internal teams, including Heads of Department, Team Leads, and Lead Maintainers.
• Project Assistance: Provide project support (e.g., setting up workflows on tools like Asana, following up on tasks). This requires oversight of all tasks that are being worked on by the leadership team members in question.
• Other Assistance: Various other ad hoc administrative tasks, including those relating to Business Development activities, e.g., finding the right person at a potential client a business developer should talk to.

• 5+ years of experience as an Executive or Administrative Assistant, or supporting senior managers in fast-paced, highly-autonomous, fully-remote environments
• Bonus points if you've supported multiple such individuals simultaneously, and worked across numerous departments at once. Further bonus points if you've worked at a startup, in the energy sector, have supported business development professionals, and/or in a similarly-sized team (around 50 people).
• Fluency in English, and, ideally, another language, with excellent professional writing and speaking skills.
• Thrive in a highly self-managed, remote, transparent work culture, where you don't wait around to be told what to do by your manager but show initiative and ownership, and where you give and receive honest feedback to help all, regardless of their role, grow and develop.
• Are detail-oriented, proactive, and exceptionally organized.
• Handle sensitive information with integrity and confidentiality.
• Have a strong sense of ownership and the ability to juggle multiple leaders' needs effectively, including prioritizing on the fly, as operational requirements change over time (even daily).
• Are tech-savvy (and familiar with tools such as LLMs, Google Workspace, Discord, HubSpot CRM, Asana, Microsoft 365, Adobe, DocuSign, and other office and project/task management tools).
• Have excellent interpersonal skills—warm, professional, confident, and diplomatic.

A university degree is not required—your experience, communication skills, and work ethic matter most. However, if you happen to have a degree in business or a similar field, that may be considered a bonus.

• A flexible, fully-remote work environment where you're trusted to work very autonomously. Zero micro-management, as that goes against our culture.
• The opportunity to support hardworking, passionate, busy leaders who value and respect your contributions, and are working to create positive societal change in the energy sector.
• A culture that values transparency, empathy, trust, humility, diversity, collaboration, and recognition.
• We have an open-door policy, and value reciprocal feedback. You'll always know where you stand, and always have the ability to have your voice heard, simply by reaching out.
• A pretty flat hierarchical structure, where titles are not emphasized, and all contributions are valued.
• Competitive salary with growth potential. Any relevant benefits depend on your region of residence.
• Supportive onboarding and training, tailored to your strengths, interests, and career ambitions.
• The ability to be part of our formation! We're still growing, changing, and improving. Anyone who is part of our team now is able to meaningfully contribute towards our culture, and processes. We're open to all suggestions, and take them seriously!

We take hiring seriously, and want to bring on candidates who will contribute positively towards our culture just as much as they will succeed in their roles. We also want you to feel happy and fulfilled in your position. Our hiring process is as follows:

• Candidates apply via Greenhouse, and include as much information as possible and comfortable.
• Various team members of OET will shortlist candidates in our ATS.
• Certain shortlisted candidates will be contacted to arrange a screening call.
• Screening calls are conducted, and feature a max. 30 minute chat with our People Team.
• Certain candidates will go through to a first-round interview, of max. 1 hour, with our People Team. This interview will screen for a combination of competency and culture fit.
• Finalists will go through to a second-round interview, of max. 1 hour, with the OETers with whom they'll work most closely.
• Bonus round - there may be a short written assignment, depending on the role.
• The chosen candidate will be provided with an offer letter, and opportunity to ask any questions.
• Onboarding with our People Team begins.
• Your start date arrives!

If you're excited to bring clarity and efficiency to the chaos of the lives of our senior leadership team, we'd love to hear from you!

Please submit an application via Greenhouse (our ATS), and include the following:

• Your CV (in English), including information about prior work and education, and current skills
• A short cover letter explaining why this role is a great fit for you (please add a bit of personality if you wish)
• A link to your LinkedIn profile, and any other social profiles you wish to include
• Any relevant written references or testimonials (optional, but appreciated, and may give your application a boost)
• Your gross salary expectations, annually, in Euros (EUR)
• Your notice period/available start date
• Any special needs requirements that may apply

If you have any questions about OET or the role, we'd be happy to answer them should we invite you to take part in a screening call or interview.

Please note that due to the volume of applications we receive, we are not able to respond to individual emails or LinkedIn requests. Kindly submit your application via Greenhouse, and we will shortlist and reach out to candidates. If you have not received a response within 3 weeks of submitting your application, please consider it unsuccessful at this point in time. We may, however, still reach out in future. Our team maintains Talent Pools, containing candidates shortlisted for contact for future roles that may arise.

Deadline to apply: None (ongoing, so long as this role is live on our website)

We look forward to meeting the next person who will become an invaluable part of our team! Thank you for your time, and for considering joining OET. If this role is not for you, feel free to check back later for any future positions that may have been posted.

Overview

Executive Assistant to Senior Leadership (Remote | English)
Location: Fully Remote (European and African Time Zones Only, Between UTC-1 and UTC+3), e.g., Cape Town, ZA
Employment Type: Full-Time
Languages Required: English (at least C1 level), other languages an advantage
Experience Required: 5+ years as Executive Assistant or Administrative Assistant
Salary Range: Competitive, based on experience
Reports to: Head of People (as Manager)
Works Closely With: Head of Research & Market Development, Head of Energy Tools & Data, and Head of Energy System Modeling (cross-functional role)
Travel Requirements: Occasional international travel (2 to 3 times per year) may be required
Start Date Goal: October / November 2025

We're a remote-first, mission-driven, registered non-profit, comprising around 50 highly-skilled professionals from all around the world. Our culture is built on trust, autonomy, and collaborative professionalism. We thrive in a fast-paced, distributed environment, where communication is clear, empathy is second nature, and each of us takes full ownership of our work.

Open Energy Transition (OET) is a non-profit organisation advancing the global energy transition by developing innovative open-source tools and data solutions for energy and grid planning. Our vision is to make open approaches the global standard by 2030, enabling energy planning that is more accessible, transparent, and effective. This shift is essential to better guide trillion dollar worth public and private investment toward affordable, sustainable, and secure energy systems. This is not a distant aspiration; our work is already being adopted by leading system operators, regulators, and philanthropic partners.

We are currently looking for a shared Executive Assistant to support 3 members of our Senior Leadership Team. This role is ideal for someone who thrives on working autonomously, with a high level of trust, and helping leaders do their best work while juggling multiple priorities with grace and precision.

To learn more about OET and our team, you can visit our website and browse around our Handbook.

As an Executive Assistant to 3 of our Directors, you will be the right hand to three very busy members of our senior leadership team—supporting their daily operations, optimizing time management, and ensuring a smooth flow of information across the company. You will be the trusted point of contact between them and a variety of internal and external stakeholders. You will also perform various administrative tasks, sometimes on tight deadlines, and will be required to manage your workflow autonomously across the 3 Directors, prioritizing and reprioritizing as necessary.

This is a remote-first position that requires a high degree of discretion, initiative, self-management, professionalism, and confidentiality. Language proficiency in English is required, as our working language is English. Proficiency in other languages, particularly German, French, or Spanish, is an advantage.

From this group, Quintin will be your go-to for any people management-related matters. Meanwhile, your tasks will be allocated by a combination of Harry, Hazem, and Martha, based on operational requirements.

• Calendar & Time Management: Proactively manage complex calendars across multiple time zones, prioritize and process scheduling requests, and protect leadership focus time.
• Meeting Coordination: Prepare agendas, manage logistics, take comprehensive notes (minutes), and follow up on action items. Sometimes you'll attend meetings on behalf of someone else.
• Communication Management: Draft, translate, and respond to professional correspondence from internal and external stakeholders (emails, documents, memos), liaising with other staff to get input where required. This includes keeping our CRM up-to-date, as well as responding timeously to queries and flagging any potential issues to relevant parties.
• Travel Planning: Organize international and domestic travel, accommodations, and itineraries for conferences, client pitches, and in-person meetings.
• Documentation & Filing: Keep administrative platforms and records up to date, including presentations, contracts, and other sensitive documents.
• Event Assistance: Assist in organizing events that OET may host or take part in.
• General Admin: Help fill in and format applications, project briefs, tenders, internal and external presentations, research documents, grant applications, and historical (archival) documents for internal use.
• Stakeholder Liaison: Act as a communication hub between leadership and internal teams, including Heads of Department, Team Leads, and Lead Maintainers.
• Project Assistance: Provide project support (e.g., setting up workflows on tools like Asana, following up on tasks). This requires oversight of all tasks that are being worked on by the leadership team members in question.
• Other Assistance: Various other ad hoc administrative tasks, including those relating to Business Development activities, e.g., finding the right person at a potential client a business developer should talk to.

• 5+ years of experience as an Executive or Administrative Assistant, or supporting senior managers in fast-paced, highly-autonomous, fully-remote environments
• Bonus points if you've supported multiple such individuals simultaneously, and worked across numerous departments at once. Further bonus points if you've worked at a startup, in the energy sector, have supported business development professionals, and/or in a similarly-sized team (around 50 people).
• Fluency in English, and, ideally, another language, with excellent professional writing and speaking skills.
• Thrive in a highly self-managed, remote, transparent work culture, where you don't wait around to be told what to do by your manager but show initiative and ownership, and where you give and receive honest feedback to help all, regardless of their role, grow and develop.
• Are detail-oriented, proactive, and exceptionally organized.
• Handle sensitive information with integrity and confidentiality.
• Have a strong sense of ownership and the ability to juggle multiple leaders' needs effectively, including prioritizing on the fly, as operational requirements change over time (even daily).
• Are tech-savvy (and familiar with tools such as LLMs, Google Workspace, Discord, HubSpot CRM, Asana, Microsoft 365, Adobe, DocuSign, and other office and project/task management tools).
• Have excellent interpersonal skills—warm, professional, confident, and diplomatic.

A university degree is not required—your experience, communication skills, and work ethic matter most. However, if you happen to have a degree in business or a similar field, that may be considered a bonus.

• A flexible, fully-remote work environment where you're trusted to work very autonomously. Zero micro-management, as that goes against our culture.
• The opportunity to support hardworking, passionate, busy leaders who value and respect your contributions, and are working to create positive societal change in the energy sector.
• A culture that values transparency, empathy, trust, humility, diversity, collaboration, and recognition.
• We have an open-door policy, and value reciprocal feedback. You'll always know where you stand, and always have the ability to have your voice heard, simply by reaching out.
• A pretty flat hierarchical structure, where titles are not emphasized, and all contributions are valued.
• Competitive salary with growth potential. Any relevant benefits depend on your region of residence.
• Supportive onboarding and training, tailored to your strengths, interests, and career ambitions.
• The ability to be part of our formation! We're still growing, changing, and improving. Anyone who is part of our team now is able to meaningfully contribute towards our culture, and processes. We're open to all suggestions, and take them seriously!

We take hiring seriously, and want to bring on candidates who will contribute positively towards our culture just as much as they will succeed in their roles. We also want you to feel happy and fulfilled in your position. Our hiring process is as follows:

• Candidates apply via Greenhouse, and include as much information as possible and comfortable.
• Various team members of OET will shortlist candidates in our ATS.
• Certain shortlisted candidates will be contacted to arrange a screening call.
• Screening calls are conducted, and feature a max. 30 minute chat with our People Team.
• Certain candidates will go through to a first-round interview, of max. 1 hour, with our People Team. This interview will screen for a combination of competency and culture fit.
• Finalists will go through to a second-round interview, of max. 1 hour, with the OETers with whom they'll work most closely.
• Bonus round - there may be a short written assignment, depending on the role.
• The chosen candidate will be provided with an offer letter, and opportunity to ask any questions.
• Onboarding with our People Team begins.
• Your start date arrives!

If you're excited to bring clarity and efficiency to the chaos of the lives of our senior leadership team, we'd love to hear from you!

Please submit an application via Greenhouse (our ATS), and include the following:

• Your CV (in English), including information about prior work and education, and current skills
• A short cover letter explaining why this role is a great fit for you (please add a bit of personality if you wish)
• A link to your LinkedIn profile, and any other social profiles you wish to include
• Any relevant written references or testimonials (optional, but appreciated, and may give your application a boost)
• Your gross salary expectations, annually, in Euros (EUR)
• Your notice period/available start date
• Any special needs requirements that may apply

If you have any questions about OET or the role, we'd be happy to answer them should we invite you to take part in a screening call or interview.

Please note that due to the volume of applications we receive, we are not able to respond to individual emails or LinkedIn requests. Kindly submit your application via Greenhouse, and we will shortlist and reach out to candidates. If you have not received a response within 3 weeks of submitting your application, please consider it unsuccessful at this point in time. We may, however, still reach out in future. Our team maintains Talent Pools, containing candidates shortlisted for contact for future roles that may arise.

Deadline to apply: None (ongoing, so long as this role is live on our website)

We look forward to meeting the next person who will become an invaluable part of our team! Thank you for your time, and for considering joining OET. If this role is not for you, feel free to check back later for any future positions that may have been posted.