322 Executive Coordinator jobs in South Africa

Job Description
We are looking for a dynamic multitasker with a passion for project excellence. Join our team as a
Project Co-ordinator
, where you'll play a pivotal role in driving project success through seamless coordination, robust administrative support, and stakeholder engagement.

Key Responsibilities
Project Coordination & Support

• Maintain accurate project documentation including contracts, reports, and compliance records.
• Organize and coordinate meetings, events, and logistics.
• Assist with opportunity setup, project creation, conversions, and related processes.
• Support recruitment, onboarding, and training for project teams and programme participants.
• Prepare and distribute agendas, minutes, and follow-up actions.
• Manage digital platforms (MS Teams, SharePoint, MS Office Suite, BIM360, ACC).

Reporting & Compliance

• Compile and submit reports, policy briefings, and documentation for internal and external stakeholders.
• Ensure all administrative and compliance requirements are met ahead of deadlines.
• Support knowledge management and maintain audit-ready records.

Project Management

• Lead and coordinate multiple projects, ensuring delivery on time, within budget, and to quality standards.
• Support and coordinate tenders and proposals.
• Track milestones, risks, and deliverables; prepare regular progress reports.
• Liaise with local and international clients, partners, and team members.
• Oversee project budgets, invoicing, and financial tracking using in-house systems.
• Confidently work across different systems and reporting formats.
• Assist with commercial reporting.

Core Competencies

• Project and Programme Management
• Administrative and Office Management
• Stakeholder and Client Relationship Management
• Financial Oversight, Invoicing, Budgeting, and Procurement Support
• Reporting, Documentation, and Compliance
• Excellent Communication Skills (Verbal & Written)

Qualifications & Experience

• Minimum 6 years' experience in project management and administration
• Proven experience managing multi-disciplinary projects and working with international stakeholders
• Bachelor's degree required
• Certificate in Project Management or equivalent is advantageous

Ready to make an impact? Apply now and be part of a team that values precision, collaboration, and growth.

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We are looking for a dynamic multitasker with a passion for project excellence. Join our team as a Project Co-ordinator , where you'll play a pivotal role in driving project success through seamless coordination, robust administrative support, and stakeholder engagement.

Key Responsibilities

Project Coordination & Support

• Maintain accurate project documentation including contracts, reports, and compliance records.
• Organize and coordinate meetings, events, and logistics.
• Assist with opportunity setup, project creation, conversions, and related processes.
• Support recruitment, onboarding, and training for project teams and programme participants.
• Prepare and distribute agendas, minutes, and follow-up actions.
• Manage digital platforms (MS Teams, SharePoint, MS Office Suite, BIM360, ACC).

Reporting & Compliance

• Compile and submit reports, policy briefings, and documentation for internal and external stakeholders.
• Ensure all administrative and compliance requirements are met ahead of deadlines.
• Support knowledge management and maintain audit-ready records.

Project Management

• Lead and coordinate multiple projects, ensuring delivery on time, within budget, and to quality standards.
• Support and coordinate tenders and proposals.
• Track milestones, risks, and deliverables; prepare regular progress reports.
• Liaise with local and international clients, partners, and team members.
• Oversee project budgets, invoicing, and financial tracking using in-house systems.
• Confidently work across different systems and reporting formats.
• Assist with commercial reporting.

Core Competencies

• Project and Programme Management
• Administrative and Office Management
• Stakeholder and Client Relationship Management
• Financial Oversight, Invoicing, Budgeting, and Procurement Support
• Reporting, Documentation, and Compliance
• Excellent Communication Skills (Verbal & Written)

Qualifications & Experience

• Minimum 6 years' experience in project management and administration
• Proven experience managing multi-disciplinary projects and working with international stakeholders
• Bachelor's degree required
• Certificate in Project Management or equivalent is advantageous

Ready to make an impact? Apply now and be part of a team that values precision, collaboration, and growth.

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• Manage complex diaries, schedule meetings, and coordinate agendas for UK and South Africa executives.
• Organise travel, accommodation, and logistics for domestic and international trips.
• Prepare, edit, and proofread correspondence, reports, and presentations.
• Support internal communications, ensuring timely and accurate information flow across teams.
• Assist with ad hoc administrative projects, research, and reporting as required.
• Serve as a point of contact for internal and external stakeholders, maintaining a professional and courteous manner.
• Ensure confidential and sensitive information is handled with discretion.
• Maintain office systems, files, and records for easy retrieval and compliance.

• Minimum 35 years experience as an Executive PA, Personal Assistant, or Coordinator supporting senior leadership.
• Exceptional organisational, time-management, and multitasking abilities.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools.
• Ability to work independently and anticipate executive needs.
• Strong attention to detail and high level of discretion and confidentiality.
• Experience coordinating across multiple time zones is advantageous.
• Professional, proactive, and adaptable approach to work.

• Competitive salary aligned with UK standards.
• Exposure to international executive teams and cross-border operations.
• Career growth opportunities within a professional and dynamic environment.
• Collaborative in-office culture in Cape Town CBD with modern facilities.
• Opportunity to contribute to the smooth operation of a growing international business.

Cerba Lancet Africa Pty Ltd stands at the forefront of clinical pathology and medical diagnosis networks in Africa. With a presence in more than 14 countries across the continent, we deliver top-tier pathology and biomedical services to patients and medical communities, maintaining the highest standards of quality and professionalism.

Position:
Executive Assistant and Travel Coordinator

Reports to:
Chief Executive Officer & Head of People Africa

Location:
Office based; Milpark, Johannesburg, South Africa

The
Executive Assistant and Travel Coordinator
, based at
Cerba Lancet Africa Headquarters in Johannesburg, South Africa
, will provide comprehensive support to the CLA Executive team while overseeing reception, travel arrangements, and general office operations. This role is responsible for ensuring seamless day-to-day operations, efficient communication, and the professional representation.

Position Overview:

1. Compliance & Processes

2. Comply with the Cerba Lancet Africa company policies and procedures.

3. Follow the Health, Safety and Environmental regulations.
4. Drive the Cerba Lancet Africa values.

5. Ensure compliance with all statutory requirements including ISO requirements, audits, finance, and accounting management requirements

6. Executive & Administrative Support

7. Managing the Executive's calendars, meeting coordination, and logistical arrangements.

8. Record and distribute meeting minutes and action items.
9. Prepare meeting agendas, minutes, and executive reports to facilitate effective meetings and follow-ups.
10. Act as a point of contact between management, employees, and external stakeholders.
11. Conduct research and compile briefing materials and supporting documentation to inform decision-making.
12. Handle sensitive and confidential information with the utmost professionalism and discretion.
13. Provide administrative support for special projects, strategic initiatives, and corporate events as required.

14. Handle correspondence, phone calls, and emails on behalf of the Executive.

15. Reception and Office Maintenance

16. Front Desk

17. Answer, screen, and direct telephone calls and emails promptly and professionally.

18. Greet and assist visitors, ensuring a professional front-office experience.
19. Liaise with internal departments to facilitate smooth communication and workflow.

20. Ensure visitors follow the company policies and procedures and log all visitors' records.

21. Petty Cash & Company Card Management

22. Manage petty cash with proper documentation.

23. Handle company travel cards responsibly and as per policy.
24. Ensure that prior approvals are obtained before incurring any petty cash or company card expenditure.
25. Capture invoices on the Company financial system and track approvals.
26. Ensure vendors are paid on time with the proper governance/approvals.

27. Audit purchasing and invoice operations to ensure cost-effectiveness.

28. Security & Records

29. Ensure staff clock-in and visitor registers are completed.

30. Maintain health, safety, and security procedures.
31. Update and distribute staff contact list quarterly.

32. Update and post notices on the notice boards.

33. Office Maintenance

34. Oversee boardroom bookings, visitor preparation and cleanliness as per policy.

35. Ensure booking calendars are updated daily.
36. Manage mail, couriers, and third-party communications.
37. Assist with stationery orders and general office supplies.
38. Perform clerical tasks (filing, photocopying, scanning).
39. In alignment with the Company's Corporate Social Responsibility objectives, ensure cost effective reductions in electricity, water and paper usage.
40. Support management in organising staff functions and corporate events
41. Together with the Head of People, supervise office cleaners and ensure workplace standards.
42. Coordinate vendor communication and office services.

43. Oversee purchase of office detergents and amenities.

44. Travel Coordination

45. Coordinate regional and international travel and accommodation.

46. Ensure compliance with company travel policies.
47. Identify high-risk travel destinations and brief travellers accordingly.
48. Liaise with travel agents to book cost-effective flights and accommodation.
49. Assist with visa applications and supporting documentation.
50. Manage travel claims, allowances, and cost reporting.
51. Proactively research and plan travel to minimise disruptions and optimise costs.

QUALIFICATIONS

• Bachelor's degree in business administration, Office Management, or related field.
• Minimum 5 years' experience supporting C-suite executives as an EA/PA/Secretary.
• Strong background in office management, travel coordination, and vendor relations.
• Experience in multinational or healthcare/laboratory services organisations preferred.
• Skills in petty cash management, expense reconciliation, invoice processing, travel expense tracking, and basic bookkeeping
• Mastery in scheduling, prioritising meetings, and managing complex calendars using tools like Outlook, Google Calendar, or enterprise scheduling systems.
• Expertise in booking travel arrangements, visa requirements, travel compliance, and cost optimisation.
• Excellent computer literacy including MS Office, Outlook, Excel, Word, Power Point etc
• Written and verbal fluency in English is mandatory.
• Inspires and drives excellence in all aspects of work

COMPETENCIES REQUIRED TO DO THE JOB

Technical Competencies:

• Ability to produce accurate reports, presentations, minutes, and executive correspondence.
• Ability to work under pressure and meet set deadlines
• High level of numerical and analytical skills
• Ability to handle sensitive and confidential information.
• Ability to work as part of a team.
• Advance communication and interpersonal skills

Behavioural Competencies:

• Ability to work autonomously and hold themselves accountable.
• Ability to work under pressure and meet set deadlines.
• Maintain high a level of honesty and integrity
• Active listening to understand needs, plus strong written and verbal communication for interacting with executives,
• Ability to manage multiple priorities, deadlines, and complex scheduling under pressure.
• Builds trust and strong working relationships with executives, staff, and external partners.

Interested candidates should submit their applications to , no later than the

24 October 2025.

Applications must include the following information:

Copy of cv and qualifications, contact details, references, bio data, and expected salary package.

Shortlisted candidates will undergo an Assessment test.

Thank you for expressing interest in Cerba Lancet Africa. While we value all applications received, only candidates chosen for an interview will be contacted. If you have not heard from us within 30 days, please consider your application unsuccessful. Rest assured; your information will be retained for future recruitment opportunities within the company.

We are seeking a highly organized, proactive, and resourceful Executive Assistant & Operations Coordinator to support a busy entrepreneur and investor. This role goes far beyond traditional admin – you'll be directly involved in day-to-day operations, project coordination, and ensuring everything runs smoothly across multiple ventures.

What You'll Do

• Manage calendars, appointments, and travel arrangements with precision.
• Coordinate business projects, suppliers, and influencer partnerships.
• Handle confidential information with discretion.
• Draft correspondence, proposals, and manage communications.
• Oversee daily operational tasks across ventures (hospitality, digital projects, property).
• Support events, launches, and client-facing activities.
• Provide general personal assistance when needed to keep life and business moving seamlessly.

What We're Looking For

• Proven experience as an Executive Assistant, PA, or Operations Coordinator.
• Highly organized with exceptional attention to detail.
• Strong written and verbal communication skills.
• Tech-savvy: confident with Microsoft Office, Google Suite, and modern digital tools.
• Flexible, resourceful, and able to anticipate needs before they arise.
• Professional, discreet, and comfortable operating in luxury and high-performance environments.

What We Offer

• Competitive salary: R20,000 – R25,000 per month (depending on experience).
• Opportunity to work directly with a successful entrepreneur on exciting projects.
• Exposure to luxury hospitality, property, and digital ventures.
• Dynamic, fast-paced work environment with room to grow.

Job Type: Temp to perm

Contract length: 2 months

Pay: From R20 000,00 per month

Ability to commute/relocate:

• Sea Point, Western Cape: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Excel: 1 year (Required)

Language:

• English (Required)

Willingness to travel:

• 25% (Preferred)

Work Location: In person

Who We Are

At Alistair, we're one of East and Southern Africa's fastest-growing service companies, providing smart, self-delivered logistics solutions. From road freight to material handling equipment rentals, we help keep businesses moving across 16 countries.

With over 900 team members and growing, we're proud of our African roots and our reputation for getting things done right.

What We Do Best:

• Material Supply
• Customs Clearance
• Road Freight
• Material Handling
• Storage & Warehousing
• Offshore & Onshore Equipment Rental
• Specialized Inspection Services

Our Vision:

To be known as the company that makes Africa work better.

Our Values:

Honesty | Customer Focus | Continual Improvement | Humility | Safety

About the Role

We're looking for a Marketing Coordinator & Executive PA to join our dynamic team

If you're someone who loves blending creativity with organization, thrives on variety, and enjoys having your hands in both marketing and operations, this role is for you. You'll help shape our marketing strategy while also providing high-level support to our directors — keeping projects, people, and priorities on track.

What You'll Do

Marketing & Brand

• Develop and roll out marketing strategies that boost visibility and drive growth.
• Keep our brand consistent, creative, and engaging across all platforms.
• Lead our digital presence — website, social media, email campaigns, and online ads.
• Create fresh, on-brand content for our website, blogs, and newsletters.
• Research market trends and competitors to keep us ahead of the curve.
• Plan, run, and measure marketing campaigns that make an impact.
• Manage marketing budgets and track what's working.

Executive & Administrative Support

• Support directors with scheduling, meetings, presentations, and correspondence.
• Keep the office running smoothly — from procurement to vendor coordination.
• Look for ways to improve processes and make day-to-day operations more efficient.

What You'll Bring

• A degree in Marketing, Business Administration, or something similar (MBA is a bonus).
• Experience in marketing and/or executive support roles.
• A solid understanding of digital marketing tools and channels.
• Strong communication, organization, and problem-solving skills.
• A proactive mindset with an eye for detail.
• Confidence juggling multiple priorities in a fast-moving environment.
• A positive, collaborative attitude — we value team players

Why You'll Love Working With Us

At Alistair, no two days are the same. You'll be part of a high-energy team that values innovation, growth, and making a real difference across Africa. We believe in giving our people space to grow, take ownership, and bring their ideas to life.

Ready to make Africa work better?

Apply now, send your updated CV to — we'd love to meet you

Job Type: Full-time

Pay: Up to R35 000,00 per month

Application Question(s):

• Are you willing to undergo an aptitude test should you be shortlisted?

Experience:

• PA : 7 years (Required)

Work Location: In person

Must be based in Johannesburg, South Africa

Experience in Project Management required

Experience working in information (cyber) security will be advantageous

Good technical understanding / base knowledge of Information Technology and in particular Penetration Testing will be advantageous

Good technical, analytical, interpersonal, communication and writing skills

Must be skilled in Microsoft Office applications in particular Word, Excel and Outlook

Must be well organised and work well under pressure

Finance experience will be advantageous

Must have drivers license and own transport

The duties for this role are divided into two areas of responsibility, namely Project Management and Office Management.

Project Management Duties :

Planning and recording of all our clients projects (both client and internal)

Management of resources i.e., analysts

Management of clients

Co-ordinate project to accomplish the project objectives

Obtaining the invoicing details of clients

Invoicing clients at start of project

Responsible for facilitating the delivery of the full project scope as outlined below:

Pre-Project Phase:-

- Assist the relevant key account manager, in conjunction with the analyst, to determine high level scope and resource availability

- Ensure that there is an aligned understanding across the key stakeholders

- Schedule project deliverables taking into consideration availability of staff required for reporting QA

- Ensure all required documentation is in place (signed SOW etc)

- Ensure analysts are given scope prior to commencement of project

- Ensure all logistics are arranged in terms of required access to perform the assessment (internal and external)

Initiation Phase / During Project :-

- Get invoicing details from clients

- Invoice client

- Ensure a proper handover is performed between analysts when working on a project

- Identify and address risks during the project, where required escalate to management

- Check project progress towards meeting its objectives

- Determine the cause of deviations from the plan and taking corrective actions to address deviations

- Mid project feedback

Closure Phase:-

- If required, perform general QA on reports

- Ensure adequate time is allocated to reporting QA

- Send deliverables to client

- Send clients feedback forms

- Set up presentation of results to clients (ensure sales / account manager is at the presentation).

Full-time, Permanent, Work

Cape Town, Gardens

Posted 7 months ago

About The Organisation And The Role
A communal organization dedicated to safeguarding Jewish continuity and Orthodoxy in Cape Town seeks an experienced, organized, and social media-savvy Office Coordinator/PA to serve as the primary point of contact and front office representative.

This role offers administrative support to the Executive Director and general Office Management.

Main Duties & Responsibilities

• General office administration and projects coordination
• Serve as the primary point of contact for queries, reception, front office, messaging, scheduling, and telephone duties for the Executive Director
• Handle general correspondence on behalf of the Executive Director.
• Provide support to the Management Committee on all project-related administrative tasks.
• Manage meeting room bookings and coordinate catering.
• Coordinate events and oversee all matters related to the running of the office.
• Liaise with UOS JHB and the Office of The Chief Rabbi.
• Take minutes of meetings as and when required (including after-hours meetings).
• Marketing, fundraising and social media administration
• Manage content for Facebook, Instagram, websites, and other social media platforms.
• Design, implement, and maintain donor databases.
• Oversee donor communications.
• Compose thank-you, mazaltov, and condolences messages.

Required Skills & Experience
Acting as the first point of call for all queries, the right incumbent must have the following:

• Education and qualification
• Matric is essential, undergraduate degree is advantageous.
• Work experience and industry exposure
• Atleast 5 years' previous experience in senior coordination, project administration or administration position is essential.
• Exposure to marketing and communication related duties is desirable.
• The applicant assuming this position could be liaising with the highest Orthodox leadership structures and as such, respect for Orthodoxy and adherence to a modest dress-code at work are essential.
• Solid computer skills
• Essential: Strong computer literacy and proficiency in Microsoft Office Suite.
• Experienced in managing online communications, including MailChimp, web, and social media platforms.
• Knowledge of graphic design applications is advantageous.
• Customer-focused with a friendly demeanour and a passion for service excellence.
• Trustworthy and reliable, with the ability to manage confidential information effectively.
• Strong Communication and Interpersonal skills
• Proficient in responding to queries, handling complaints, and managing difficult situations and personalities with calm and rational demeanour
• Dynamic yet empathetic, capable of building positive rapport with individuals of all ages and stages of life.
• Exceptional command of the English language, with strong proofreading and editing skills.
• Excellent telephonic etiquette, able to communicate professionally.
• A confident team collaborator, able to work autonomously while maintaining open communication channels with the team.
• Accountable, responsible, and reliable with strong attention to detail.
• Excellent Administration and Organisational Skills
• A highly organized, resilient, and efficient individual capable of multitasking and performing well under pressure.
• Systems-oriented, adept at introducing and maintaining structure in the work environment.
• A proactive individual with a strong sense of initiative.

Interested?

Click on the APPLY NOW / DOWNLOAD APPLICATION button below
Closing date for applications:
14 February 2025

If you have not been contacted within 2 weeks of submitting your application, kindly consider your application to have been unsuccessful
APPLY NOW / Download application

Job Features

Job Category Admin, Office & Support Location: Gardens Reporting to: Director Nature of contract: Permanent Hours of work: Click on the APPLMon - Thur 8.30 – 17.00 and Fri 08.30 – 14.00 Salary range: Market related, commensurate with skill and experience Benefits: Pension, Jewish Holidays, Parking Start date: As soon as possible Closing date for applications: 14 February 2025 Interested? Click on the APPLY NOW / DOWNLOAD APPLICATION button above

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