10,365 Executive Assistants jobs in South Africa

Responsibilities:

• Ensure that all details are in line with policy rules.

• Refer to marketers and/or broker if it is established that the policy details are not correct, or

an endorsement is required.

• Activate and load policies.

• Ensure clients receive the amended or new contracts timeously and that all details are

• correct.

• Assist client with queries once policy has been issued, e.g. regarding premiums, debit orders

and general policy wording issues

• Keep up to date with the various insurance products and product wording.

• Deal with queries timeously followed by written communication.

• Amend policies where new items are added or changed.

• Keep client fsp profile updated.

• Ensure all relevant correspondence sent to client/sub broker.

• Update electronic file with schedule and any other relevant documents.

• New business. Get all the required information and quote at different insurance companies.

• Ensure professional client service relations with various clients & sub brokers.

• Do amendments on current policies, either on various systems or inform the insurer of

changes

• Review amended schedules received from insurers before sending to client/sub broker.

• Attending to daily incoming calls and emails.

• Send confirmations/border letters/tax certificates to clients or sub brokers.

• Develop relationships with clients and use the opportunity to "upsell" other products.

• Prepare renewals and look up vehicle values where possible.

• Post welcome packs for new policies, where needed.

• Deal with Sub broker/client queries.

• Ensure professional client service relations with various clients & brokers.

Office-based position, Mondays – Fridays from 08h00 – 17h00.

Qualifications: Must have Matric, Class of Business and Regulatory Examination for Representatives Certification.

Send your CV to

JOB DUCK IS HIRING AN EXECUTIVE SUPPORT SPECIALIST

For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive. As a lifestyle company we ensure that everybody working here has a fantastic time, which is why we've earned the Great Place to Work Certification for 4 years

Role Overview

If you thrive in fast-paced environments and love keeping things running smoothly, this role is for you. You'll be the organizational backbone, managing emails, scheduling calls, and supporting outbound communications with precision and care. Your legal background will help you navigate sensitive conversations, while your proactive mindset ensures nothing slips through the cracks. This is a role for someone who enjoys being trusted with details and takes pride in staying ahead of the day.

Schedule:

Monday to Friday from 8:00 AM to 5:00 PM PST (USA)

Your Responsibilities Will Include but Are Not Limited To:

• Managing and organizing email communications
• Scheduling and coordinating calls across time zones
• Drafting professional templates and documents
• Conducting outbound calls with legal awareness and professionalism
• Maintaining clear records and follow-ups

What We're Looking For:

• At least one to two years of experience as an executive assistant or administrative roles
• Legal background or familiarity with legal processes
• Excellent written and verbal communication skills
• Ability to manage multiple tasks efficiently
• Experience in administrative or support roles
• Familiarity with email and calendar management, call scheduling and coordination, template drafting and editing
• Legal terminology familiarity
• Familiarity with Email platforms (e.g., Outlook, Gmail), Scheduling tools (e.g., Calendly, Google Calendar), Document editing tools (e.g., Word, Google Docs), and CRM or call management systems (preferred)
• Reliable computer setup (laptop/PC, headset, stable internet min. 10 Mbps download / 5 Mbps upload)
• Quiet, distraction-free remote work environment

What's In It for You?

• Monthly compensation starting from
  1060 USD to 1150 USD
• Paid time off
  and holiday pay.
• Referral and annual
  bonuses.
• 100% Remote,
  Full-Time, Long-Term Career Opportunity.
• Parental leave.
• Opportunities for professional development and training
• Dedicated support from our team.
• A chance to work with clients who share our values.

Ready to dive in?
Apply now and make sure to follow all the instructions

DISCLAIMER: Every candidate must pass each step in our application process to become part of our team. Ensure you have all the required documentation ready to streamline your application process.

We are hiring an
Administrative Support Specialist
at Lighthouse Finance. Based in Durban, this role is a broad role touching on almost every aspect of the firm and supports both the team as well as our clients. This is a great role for somebody who loves organizing and process management, and provides a springboard to grow into any one of a number of areas within Lighthouse as we continue to grow each year.

KEY AREAS OF RESPONSIBILITY & RELATED TASKS

Client Onboarding & Ongoing Maintenance

• Act as one of the first points of contact for new clients, ensuring a professional and welcoming experience.
• Prepare engagement documents, liaise with clients regarding queries or amendments, and arrange required signatures.
• Collect, verify, and maintain client information and documents for Know Your Client (KYC) and due diligence requirements.
• Support the preparation and updating of KYC checks on internal systems.
• Add new clients to internal boards, workflows, and timesheet systems.
• Prepare and update engagement letters for new and ongoing services.
• Monitor and support timely updates of client due diligence when changes occur or reviews fall due.

CIPC Secretarial (South Africa)

• Assist with the incorporation of new companies (Pty) Ltd.
• Maintain client company records on CIPC (directors, company details, beneficial ownership declarations).
• File annual returns and ensure timely compliance.
• Maintain statutory registers:
• Shareholders
• Directors
• Share certificates & register of certificates
• Allotments
• Prepare company secretarial documents, minutes, and resolutions as required.
• Monitor compliance filing deadlines and ensure compliance to all deadlines
• Ensure all tasks are accurately completed using CIPC-integrated software tools.

SARS & Department of Labour Support

• Support accountants with SARS-related tasks:
• Follow up on cases with SARS and report back to accountants.
• Collect and prepare documents for applications (POAs, board resolutions, proof of address).
• Arrange appointments with SARS offices.
• Perform compliance checks on SARS eFiling.
• Assist with registrations, deregistrations, and maintenance of tax accounts.
• Support accountants with Department of Labour tasks:
• Assist with UIF and Workman's Compensation registrations and compliance.
• Prepare, collect, and arrange documents and signatures.
• Liaise with the Department of Labour via phone, online portals, and in person.
• Create and follow up on cases relating to UIF and Workman's Compensation.
• Assist with preparation of annual returns for Workman's Compensation.

UK Secretarial

• Assist with incorporations, director updates, and shareholder changes at Companies House.
• Maintain statutory records: shareholders, directors, share certificates, allotments, persons of significant control (PSC).
• Assist with preparation and submission of annual Confirmation Statements.
• Support with share allotments, issuance updates, and filing at Companies House.
• Prepare board resolutions and secretarial documents (e.g., dividends, approval of accounts, director appointments/resignations, share issues).
• Monitor compliance filing deadlines and ensure compliance to all deadlines
• Ensure all tasks are accurately completed using Companies House-integrated software tools.

Tax Office & Compliance Support

• Monitor and download correspondence from tax office portals and forward to accountants.
• Maintain a tax letter register for tracking and timely follow-up.

Administrative & Reception Support

• Act as primary receptionist: answer, screen, and direct incoming calls.
• Arrange signatures of documents across teams.
• Prepare, format, and proofread tax questionnaires, corporate reports, and client-facing documents.
• Schedule meetings, appointments, and internal sessions for colleagues.
• Provide general office support and handle ad hoc administrative requests from the leadership team.
• Update and distribute internal dashboards and compliance reports (daily, weekly, monthly).

Employee Onboarding Support

• Liaise with potential candidates to arrange interviews.
• Coordinate onboarding for new hires with managers and team members.
• Prepare and maintain new hire onboarding checklists and documentation.

Other Client & Administrative Support

• Collect client information for Netherlands personal income tax returns.
• Maintain accurate digital and physical filing systems for client and company records.
• Assist in developing and standardizing templates, registers, and checklists for consistent operations.
• Ensure confidentiality and secure handling of sensitive information in compliance with company policies.

KEY SKILLS & COMPETENCIES

• Strong organizational skills with excellent attention to detail.
• Effective communicator, both written and verbal.
• Ability to manage multiple priorities and meet deadlines.
• Proactive problem-solving and follow-up skills.
• Proficiency with Microsoft Office Suite, cloud-based collaboration tools, and intuitive compliance/secretarial software.
• Basic knowledge of SARS eFiling, CIPC, Companies House, and Department of Labour portals (training can be provided).
• Professional, client-focused, and adaptable in a dynamic work environment.

WHAT WE OFFER

We are a relaxed firm with close-knit relationships between colleagues. The role offers the chance to gain both local and international experience, and the successful candidate will gain a broad understanding of 'how things work' in business in the UK, the Netherlands and SA. The salary range for this role is between R8k and R12k per month, depending on experience.

WHO WE ARE

Lighthouse Finance is 'the smallest international accounting firm you've never heard of'. The firm was founded in 2016 in Amsterdam, the Netherlands, and has grown in leaps and bounds year on year. Our staff are based in the Netherlands as well as dotted around South Africa. We are an all-round accounting, tax and payroll firm that supports our clients from A-Z (which is why this role is so important).

Job description:

Job Description

Westville Durban, KwaZulu-Natal

MyHealthcare Clinic ) is a fast-growing UK healthcare company that provides private integrated healthcare services (private doctor, dentist and specialists, all 'under-one-roof') to a client base that values high quality healthcare. The company has multiple clinic sites in London and is rapidly expanding.

Purpose of the Role

To provide high-quality administrative support, ensuring smooth day-to-day operations and consistent delivery of processes within the organisation. This role contributes to efficiency, compliance with internal standards, and supports management in meeting business objectives.

Key Responsibilities

• Support the delivery of administrative processes and ensure accurate record-keeping.
• Monitor, update, and maintain departmental systems and databases.
• Assist with the preparation of reports, documentation, and templates for management use.
• Coordinate communications between teams and escalate issues where appropriate.
• Provide support during recruitment, training, or onboarding processes.
• Help implement and maintain standardised processes across the organisation.

Skills & Experience

Essential:

• Strong organisational and administrative skills.
• Proficiency with standard office software and digital tools.
• High attention to detail and accuracy in documentation.
• Ability to manage multiple tasks and prioritise effectively.
• Good written and verbal communication skills.

Desirable:

• Experience in an administrative or office-based role.
• Understanding of compliance and quality assurance processes.
• Ability to work across different departments or sites.
• Medical or nursing background
• Knowledge of HR processes and documentation management.

Attributes

• Methodical and process-driven approach.
• Reliable, proactive, and able to work independently.
• Positive team player with strong interpersonal skills.
• Adaptable to changing priorities and business needs.

Role Type

• Full-time, permanent (flexible working arrangements may be considered).
• Based within the organisation, with potential for hybrid or multi-site support.

Job Type: Temp to perm

Contract length: 3 months

Pay: R8 000,00 per month

Work Location: In person

Job Title:
 Support Officer: Value-Added Programme and Services

Location:
Centurion

Employment Type:
Fixed term

AGILE is seeking an energetic, detail-oriented and proactive individual to join our team as a support officer for our Value-added Programme. The ideal candidate will have a strong customer-focused approach, organisational skills, and a keen eye for accuracy. The role requires strong skills in Excel, data analysis and organisation to support this initiative.

Key responsibilities

The role involves:

·   To provide operational, administrative and analytical support, ensuring efficient coordination of partner promotions and accurate data handling.

·   Extract and clean data for analysis and operational use.

·   Maintain accurate and up-to-date records in relevant systems.

·   Assist with preparing routine and ad-hoc reports on programme performance.

·   Manage the value-added programme inbox and other communication channels, ensuring prompt and professional responses.

·   Assist with the liaison with partners to coordinate promotions, updates, and special campaigns.

·   Order and track promotional materials, ensuring timely distribution.

·   Schedule and arrange internal and external meetings, where required.

·   Maintain filing systems and documentation for programme activities.

Requirements

• Grade 12 / Matric (tertiary qualification in administration, marketing, or data analysis advantageous).
• Proficiency in Microsoft Office Suite (Excel (pivot tables, lookups, formulas, charts, dashboards), Word, Outlook, PowerPoint).
• At least two years of relevant work experience.
• Strong attention to detail and accuracy in data handling.
• Excellent organisational and time management skills.
• Excellent communication skills (verbal and written).
• Ability to work independently as well as in a team.
• Flexible and adaptable to changing priorities.
• Able to work under pressure, meet deadlines and manage multiple tasks and deadlines.
• Positive, solutions-focused attitude.

Please submit your CV to by 1 October 2025.

Overview

Executive Administrative Assistant - Accounting & Tax Support

Job Type: Part Time, 20 hours

Location: South Africa or Latin America preferred

Working Hours: 9 AM - 5 PM EST, Monday to Friday

Salary Range: $700 - $800 USD/month, depending on experience

Type of Contract: Independent Contractor

About the Role

Our client is looking for a highly organized and detail-oriented Administrative Assistant to support their accounting and tax team. This is a hands-on, client-facing role where you'll help keep the back office running smoothly, managing documents, handling invoicing, tracking tasks, and assisting with client communications.

You don't need to be a tax expert, but if you love structure, know your way around spreadsheets, and enjoy supporting a team, you'll thrive in this role. The environment is fast-paced and performance-driven, so strong communication and attention to detail are key.

If you're proactive, tech-savvy, and can juggle multiple priorities with ease, we'd love to connect with you.

• Provide support with bookkeeping and financial recordkeeping.
• Assist with preparation and organization of tax return files and workpapers.
• Help prepare financial schedules and reports for internal and client use.
• Upload and maintain documents in the firm's management system (Canopy).
• Support client communication by helping follow up on missing information.
• Assist with payroll and related calculations as needed.
• Provide general administrative support to the accounting team.

• Strong attention to detail and organizational skills.
• Ability to manage multiple tasks and meet deadlines.
• Basic familiarity with accounting and payroll processes preferred but not required.
• Proficiency with Microsoft Office/Google Workspace; experience with accounting software is a plus.
• Willingness to learn and take direction from senior team members.

• Part-time position with flexible hours.
• Training will be provided.
• Opportunity for growth and increased responsibility over time.

Ready to Apply?

If you're organized, motivated, and ready to support a busy accounting team, we'd love to hear from you.

Overview

Executive Administrative Assistant - Accounting & Tax Support

Job Type: Part Time, 20 hours

Location: South Africa or Latin America preferred

Working Hours: 9 AM - 5 PM EST, Monday to Friday

Salary Range: $700 - $800 USD/month, depending on experience

Type of Contract: Independent Contractor

About the Role

Our client is looking for a highly organized and detail-oriented Administrative Assistant to support their accounting and tax team. This is a hands-on, client-facing role where you'll help keep the back office running smoothly, managing documents, handling invoicing, tracking tasks, and assisting with client communications.

You don't need to be a tax expert, but if you love structure, know your way around spreadsheets, and enjoy supporting a team, you'll thrive in this role. The environment is fast-paced and performance-driven, so strong communication and attention to detail are key.

If you're proactive, tech-savvy, and can juggle multiple priorities with ease, we'd love to connect with you.

• Provide support with bookkeeping and financial recordkeeping.
• Assist with preparation and organization of tax return files and workpapers.
• Help prepare financial schedules and reports for internal and client use.
• Upload and maintain documents in the firm's management system (Canopy).
• Support client communication by helping follow up on missing information.
• Assist with payroll and related calculations as needed.
• Provide general administrative support to the accounting team.

• Strong attention to detail and organizational skills.
• Ability to manage multiple tasks and meet deadlines.
• Basic familiarity with accounting and payroll processes preferred but not required.
• Proficiency with Microsoft Office/Google Workspace; experience with accounting software is a plus.
• Willingness to learn and take direction from senior team members.

• Part-time position with flexible hours.
• Training will be provided.
• Opportunity for growth and increased responsibility over time.

Ready to Apply?

If you're organized, motivated, and ready to support a busy accounting team, we'd love to hear from you.

Overview

Executive Administrative Assistant - Accounting & Tax Support

Job Type: Part Time, 20 hours

Location: South Africa or Latin America preferred

Working Hours: 9 AM - 5 PM EST, Monday to Friday

Salary Range: $700 - $800 USD/month, depending on experience

Type of Contract: Independent Contractor

About the Role

Our client is looking for a highly organized and detail-oriented Administrative Assistant to support their accounting and tax team. This is a hands-on, client-facing role where you'll help keep the back office running smoothly, managing documents, handling invoicing, tracking tasks, and assisting with client communications.

You don't need to be a tax expert, but if you love structure, know your way around spreadsheets, and enjoy supporting a team, you'll thrive in this role. The environment is fast-paced and performance-driven, so strong communication and attention to detail are key.

If you're proactive, tech-savvy, and can juggle multiple priorities with ease, we'd love to connect with you.

• Provide support with bookkeeping and financial recordkeeping.
• Assist with preparation and organization of tax return files and workpapers.
• Help prepare financial schedules and reports for internal and client use.
• Upload and maintain documents in the firm's management system (Canopy).
• Support client communication by helping follow up on missing information.
• Assist with payroll and related calculations as needed.
• Provide general administrative support to the accounting team.

• Strong attention to detail and organizational skills.
• Ability to manage multiple tasks and meet deadlines.
• Basic familiarity with accounting and payroll processes preferred but not required.
• Proficiency with Microsoft Office/Google Workspace; experience with accounting software is a plus.
• Willingness to learn and take direction from senior team members.

• Part-time position with flexible hours.
• Training will be provided.
• Opportunity for growth and increased responsibility over time.

Ready to Apply?

If you're organized, motivated, and ready to support a busy accounting team, we'd love to hear from you.

Overview

Executive Administrative Assistant - Accounting & Tax Support

Job Type: Part Time, 20 hours

Location: South Africa or Latin America preferred

Working Hours: 9 AM - 5 PM EST, Monday to Friday

Salary Range: $700 - $800 USD/month, depending on experience

Type of Contract: Independent Contractor

About the Role

Our client is looking for a highly organized and detail-oriented Administrative Assistant to support their accounting and tax team. This is a hands-on, client-facing role where you'll help keep the back office running smoothly, managing documents, handling invoicing, tracking tasks, and assisting with client communications.

You don't need to be a tax expert, but if you love structure, know your way around spreadsheets, and enjoy supporting a team, you'll thrive in this role. The environment is fast-paced and performance-driven, so strong communication and attention to detail are key.

If you're proactive, tech-savvy, and can juggle multiple priorities with ease, we'd love to connect with you.

• Provide support with bookkeeping and financial recordkeeping.
• Assist with preparation and organization of tax return files and workpapers.
• Help prepare financial schedules and reports for internal and client use.
• Upload and maintain documents in the firm's management system (Canopy).
• Support client communication by helping follow up on missing information.
• Assist with payroll and related calculations as needed.
• Provide general administrative support to the accounting team.

• Strong attention to detail and organizational skills.
• Ability to manage multiple tasks and meet deadlines.
• Basic familiarity with accounting and payroll processes preferred but not required.
• Proficiency with Microsoft Office/Google Workspace; experience with accounting software is a plus.
• Willingness to learn and take direction from senior team members.

• Part-time position with flexible hours.
• Training will be provided.
• Opportunity for growth and increased responsibility over time.

Ready to Apply?

If you're organized, motivated, and ready to support a busy accounting team, we'd love to hear from you.