61 Executive Administrator jobs in South Africa

Position Title : Executive Assistant & Departmental Administrator – Strategic Affairs

Location : Johannesburg, South Africa

Industry : Professional Services / Strategic Affairs / Administration

Contract Type : 4 Months

Start Date : As soon as possible

Our client

Our client, a leading organisation within the professional services sector, is undergoing a dynamic transformation to become an insights-driven, technology-enabled, and AI-powered organisation. As part of their future-fit strategy, they are enhancing operational efficiencies, advancing digital capabilities, and strengthening sustainability across their business.

To support this exciting journey, they are seeking a highly motivated and adaptable Executive Assistant & Departmental Administrator to provide strategic and operational support to multiple executives and their respective departments. This is more than a traditional executive assistant role,it blends advanced administrative coordination, digital enablement, and stakeholder communication.

Purpose of the Role

The Executive Assistant & Departmental Administrator will deliver high-level administrative and operational support across various departments. The successful candidate will be proactive, tech-savvy, and capable of managing multiple priorities. They will help streamline processes, support transformation initiatives, and enhance productivity using digital tools and AI-driven solutions.

Key Responsibilities

• Executive and Administrative Support
• Manage diaries, meetings, and emails for multiple senior leaders
• Coordinate travel, visas, and accommodation arrangements
• Handle expenses, logistics, and meeting preparations
• Draft agendas, record minutes, and follow up on action items
• Liaise with internal and external stakeholders on behalf of executives
• Departmental Operations and Support
• Assist with departmental planning and operational reporting
• Prepare presentations, reports, and project documentation
• Support procurement processes, invoice management, and budget tracking
• Maintain records, databases, and digital filing systems
• Technology and AI-Driven Optimisation
• Use AI tools and workflow automation to improve administrative efficiency
• Identify and implement technologies for process improvement
• Contribute to data analytics and reporting for decision-making
• Process Improvement and Special Projects
• Support the implementation of digital dashboards and tools
• Participate in organisational initiatives by providing administrative coordination
• Identify opportunities to optimise operations and reduce costs
• Stakeholder Engagement and Communication
• Act as a central point of contact for departmental communications
• Coordinate with internal teams, leadership, and external partners
• Support event and forum logistics as needed
• Drive Organisational Transformation
• Leverage digital tools and data for informed decision-making
• Embrace AI and automation to increase productivity
• Contribute to risk management planning with a focus on sustainability
• Continuously seek innovative ways to improve processes and service delivery

Qualifications and Experience

Education :

• Diploma or Degree in Business Administration, Office Management, or a related field
• Certifications in Microsoft Office, project management, or AI tools (advantageous)

Experience :

• Minimum of 5 years’ experience in executive support, office management, or administrative coordination
• Proven experience supporting multiple executives simultaneously
• Exposure to digital transformation and AI tools is a strong advantage

Skills and Competencies

• Strong organisational, administrative, and multitasking abilities
• Proficiency in Microsoft Office, Google Workspace, and workflow automation tools
• Solid financial administration and budget tracking knowledge
• Excellent communication, interpersonal, and stakeholder management skills
• Critical thinking, problem-solving, and independent working capabilities
• Ability to handle confidential information with discretion
• High attention to detail, reliability, and proactive mindset
• Adaptability and resilience in a dynamic, fast-paced environment
• Collaborative team player who thrives in a diverse workplace

Interested candidates are highly encouraged to apply before the 22nd of July 2025

Location: North West

Type: Permanent

Industry: Sportswear

Job Ref: TGN5331

The Company:

Our client a leading off-road distributor in the UK, are looking for a Web Content Executive to join the team.

You will work closely with the marketing and product departments to keep the online presence up to date and products fresh. Opportunity to learn other aspects of Marketing from more experienced members of staff whilst in the role of Web Content Administrator.

The Role:

• Comprehensive B2B website that requires your expertise and direction to enhance its visual look, upload products, and expand its functionality with the assistance of outside developers and support
• Direct-to-consumer website along with Google advertising
• Responsible for all aspects of the website.
• Work closely with the marketing and product departments to keep the online presence up to date and products fresh
• Responsible for all aspects of the website.
• Maintain direct- to-consumer website and Google advertising
• Learn other aspects of Marketing from more experienced members of staff whilst in the role.
• A strong knowledge of Excel, CSV uploads for the websites and creating them for customers’ websites

Skills Required:

• 1-2 years experience
• Educated to degree level or equivalent (in a relevant creative discipline).
• Proven experience within a Website Administration role.
• Extremely organised and able to work independently, managing own workload, self-motivated and proactive with a high level of attention to detail.
• Strong knowledge of Microsoft Word/PowerPoint programmes and specifically Excel where you’ll have to understand VLOOKUPs and concatenation in spreadsheets, with experience creating and organising CSV files for website uploads.
• Excellent copywriting skills for brands and products on the website.
• Come up with new, creative, quality ideas and work hard to constantly improve the quality of the website with help from the outside developers.
• Manage the creative process for the website from concept to final creation.
• Experience using Photoshop to resize imagery for the website.
• Employ a methodical approach to archive management and file organisation.

MANAGEMENT INFORMATION SYSTEM SUPERVISOR

INTERNAL & EXTERNAL ADVERTISEMENT

NATIONAL OFFICE – FINANCE DEPARTMENT

Legal Aid SA is a National Public Entity; a key contributor to South Africa’s constitutional democracy, providing quality legal services to indigent and vulnerable persons. The organisation has a national footprint in all nine provinces. Legal Aid SA is a credible employer of choice, boasting Top Employer SA accreditation for 13 consecutive years. We offer an exciting Employee Value Proposition with opportunities for development, career growth and an inspiring workplace.

Applications are invited from persons interested to fill the above-mentioned position. The incumbent will be appointed on a permanent basis. The position is based in Braamfontein.

POSITION PURPOSE

Responsible for the correct posting of sub-ledgers to the General Ledger, maintenance of the Journal System, reconciliation of the General Ledger accounts and maintaining the Chart of Accounts and producing trial balances for all General Ledger accounts.

KEY OUTPUTS

1. Supervise the reconciliation of General Ledger accounts as per standard operating procedures.
2. Supervise the preparation and posting of journals as per standard operating procedures.
3. Ensure that all GL queries are addressed and resolved efficiently and timeously.
4. Supervise all third-party payments.
5. Assist in monthly reporting.
6. Prepare and update the trial balance, for the preparation of the financial statements (quarterly, bi-annually or annually).
7. Assist the Management Accountant in compiling reports.
8. Perform finance administration duties and ad hoc duties.
9. Supervise and coach personnel in the department.

COMPETENCIES (SKILLS, KNOWLEDGE AND ATTRIBUTES) REQUIRED

1. A recognised Grade 12 certificate with higher grade Accounting and Diploma or BCom in Financial Accounting/Finance.
2. Three (3) to five (5) years of relevant work experience within a finance environment.
3. At least one (1) year of experience as a team leader/supervisor.
4. Experience in caseware will be an added advantage.
5. Knowledge of Accounting and how to perform these functions within a matrix business environment.
6. Functional ability in utilisation of electronic systems and technologies.

Basic Salary: Level 9 (R382,245.00) plus benefits per annum

A detailed curriculum vitae reflecting practical application of the position outputs and the required competencies as advertised must be submitted by close of business on 05 July 2022 , quoting the reference number MIS-SUP/17/06/2022 in the subject line to or apply online at

Enquiries to Eulender Mafolo, Tel:

The employment decision shall be informed by the Employment Equity Plan of Legal Aid SA. It is Legal Aid SA’s intention to promote equity (race, gender and disability) through the filling of this post(s) with a candidate whose transfer/promotion/appointment will promote representivity in line with the numerical targets as contained in our Employment Equity Plan. Legal Aid SA reserves the right to withdraw posts or not to make an appointment, if by doing so, the interests of Legal Aid SA will be best served.

APPLICANTS NOT CONTACTED WITHIN 2 MONTHS MAY CONSIDER THEIR APPLICATION UNSUCCESSFUL.

Please note : Only candidates who meet the minimum qualifications and experience requirements outlined in this advertisement will be considered. If you do not meet the specified criteria your application will not be shortlisted.

The Lecturer and Programme Coordinator is central to the delivery and coordination of high-quality education within their designated field ensuring alignment with institutional goals regulatory standards and industry needs. This role encompasses academic leadership curriculum development and strategic programme management to foster excellence and continuous improvement.

Key responsibilities include delivering engaging and impactful teaching designing innovative and responsive curricula and maintaining compliance with the requirements of the Council on Higher Education (CHE) and the Department of Higher Education and Training (DHET). The incumbent will actively support students academic and professional growth while collaborating with Independent Contractors (ICs) to ensure consistent achievement of academic objectives.

By integrating academic leadership with operational efficiency the role contributes to the institution s vision of providing transformative education that prepares students for both academic and professional success.

The following are the primary areas of responsibility :

1. Programme Coordination

i. Bachelor of Commerce Degree in Management

ii. Higher Certificate in Office Management

2. Teaching Learning Academic Support and Content Development

3. Regulatory Compliance

4. General Academic Administration

5. Research

6. Training and Professional Development

7. Leadership Academic Governance and Faculty Management

8. Student Engagement and Support

9. Sessional Staff / Independent Contractors (IC) Management

10. Examination and Assessment Management

Requirements

REQUIREMENTS OF THE JOB

Qualifications

• A minimum of a master s degree in business management / accounting with a proven history that establishes the candidate as a subject matter expert in the field(s).
• A PhD in the relevant field will be advantageous.

Experience

Skills and Competencies

Leadership and Management

Communication

Educational Technology

Research

Collaboration

Planning and Organizational Skills

Student and Community Engagement

Planning and Organizing Skills

Remote Assistance Ability

Minimum of 1-3 years' experience in lecturing within higher education, specifically in Business Management, Accounting, Financial Management and Economics or related fields. A membership with CIMA will be an advantage. Experience in distance learning will be an advantage Proven experience in academic leadership and programme coordination. Experience in curriculum development and alignment with CHE regulatory frameworks.

Education

A minimum of a master s degree in business management / accounting with a proven history that establishes the candidate as a subject matter expert in the field(s). A PhD in the relevant field will be advantageous.

Key Skills

Anti Money Laundering,Access Control,Content Development,Flex,AC Maintenance,Application Programming

Employment Type : Full Time

Experience : years

Vacancy : 1

A position has become available for a Lead - Project Management Office to join our dynamic team.

The Lead: PMO role is responsible for the delivery and oversight of a project management service through the allocation of contracted project management resources. The Lead PMO will develop project management practice methods and facilitate the training and implementation of a robust, standardized project management capability within the SPAR Organisation. This role involves managing the administration and adoption of PMO systems and tools all while managing the PMO budget.

KEY PERFORMANCE AREAS

1. Leads the Project Management Office (PMO).
2. Builds and manages the budget for PMO services.
3. Reports on a portfolio of projects and initiatives including status reporting on project milestones, deliverables, and risks for all projects within the PMO.
4. Procures adequate PM resources to achieve project objectives in planned timeframes, and manages timesheets and costs against budgets.
5. Establish and maintain project governance frameworks, processes, and standards to ensure consistent and effective project delivery.
6. Develops Project Management processes, policies and standards.
7. Identifies and implements ‘fit for purpose’ Project Management Tools/Systems.
8. Develops and delivers proposals, requirements documentation, and presentations.
9. Develops a training strategy and implementation roadmap for PMO practices.
10. Develops training material to support training of all PM processes, policies and procedures.
11. Trains and provides coaching of project management processes, methods and tools for the PMO and SPAR Organisation.
12. Monitors the adoption of project management practices & identifies opportunities to accelerate/improve adoption.
13. Provides expertise on PMO methodology as well as industry best practices.
14. Manages and guides a virtual PMO resource ensuring the PMO meets performance targets.

Minimum Qualifications:

1. Bachelor's Degree in Business/Commerce or Computer Science.
2. PgMP/PMP/PMI-RMP/CAPM and Project Management related certification.
3. A minimum of 8 years Project Management experience.
4. At least 4 years in a mature PMO environment.
5. At least 2 years’ experience in a multiple project management role.
6. A strong track record of successful delivery in PMO roles within an IT and Business Change environment.
7. Several years direct, first-hand experience managing projects at a level to be confident instructing and guiding project managers; advising on project planning, financial and resource estimation, tracking and controlling schedules, communication, governance, and reporting.
8. Experience in an Agile/SAFe environment is preferred.

The ideal applicant will satisfy the following skills requirements:

1. End to end understanding of various Project Management Frameworks and methodologies.
2. Demonstrated ability to manage a PMO and deploy professional PM resources as needed.
3. Demonstrated capability in project/program/portfolio financial management.
4. Ability to guide, coach and advise at all organisational levels to effect sustainable change and improve the project and process maturity level of the organisation.
5. Exceptional interpersonal and communication skills, with the ability to influence and build positive relationships at all levels of the organization.
6. Excellent organisational skills, with the ability to manage multiple priorities and deadlines.
7. Good professional team leadership and coordination skills.

Application Instructions: Kindly note: All applications are to be submitted through the Careers Site and Pnet. Please refrain from calling the Distribution Centre (DC) or emailing applications directly.

About The Role

The Vice President, Project Management Office will lead strategic planning, execution, and oversight of the company’s critical initiatives, ensuring alignment with business objectives. This role manages the Project Management/Implementation group to deliver complex, cross-functional projects while maintaining consistency and quality in project management practices across the organization.

Primary Responsibilities

1. Define and execute the strategic direction of project management in collaboration with company leadership.
2. Drive the successful delivery of multiple, high-impact projects, ensuring outcomes are met on time and within budget.
3. Assess project value and impact, ensuring initiatives deliver measurable ROI and align with business objectives.
4. Engage with colleagues, clients, and stakeholders to assess project requirements and align with business strategy.
5. Provide oversight of cross-functional projects, managing risks, resolving issues, and escalating as needed.
6. Develop and enforce key performance metrics, milestones, documentation, reporting requirements, and budgets.
7. Track and analyze product, program, and process costs to optimize efficiency and resource allocation.
8. Lead and mentor a team of Directors and Project Managers, fostering collaboration and best practices.
9. Ensure compliance with industry regulations, legal requirements, and company policies.
10. Continuously evaluate and implement process improvements to enhance project planning, execution, and governance.
11. Provide technical guidance on scope definition, risk mitigation, resource planning, and project deliverables.
12. Communicate department, program, and project performance to senior leadership through reports and presentations.
13. Stay informed on emerging trends, technologies, and best practices in project management.

Essential Qualifications

1. Deep expertise in project management principles with a proven ability to build lasting client relationships.
2. Strong leadership in matrixed environments, leveraging influence, collaboration, and strategic thinking.
3. Track record of delivering complex, cross-functional initiatives on time and within budget.
4. Exceptional analytical, problem-solving, and process improvement skills to enhance efficiency and reduce costs.
5. Ability to implement best practices, drive continuous improvement, and measure performance effectively.
6. Strong financial acumen, including budgeting, forecasting, and resource management.
7. Excellent communication, negotiation, and stakeholder engagement skills.
8. Highly organized with keen attention to detail and ability to manage multiple priorities.
9. Proficiency in Microsoft Office Suite and other relevant project management tools.
10. Visionary leader with an innovative mindset, skilled in building high-performance teams.

Education and Experience

1. Bachelor's degree in related field required; Master's degree preferred.
2. At least ten years of experience in project and program management in a health plan.
3. Project Management Professional (PMP) or similar certification highly desired.
4. Lean Six Sigma (Green Belt, Black Belt, Master Black Belt) and Scaled Agile Framework experience preferred.

About Brighton Health Plan Solutions

Our team is committed to improving healthcare access and delivery. We foster a diverse, respectful, and inclusive culture where you can bring your authentic self. We partner with self-insured employers, health systems, providers, and other TPAs to provide innovative third-party administration services that enhance member experience, improve health outcomes, and transform the health plan experience.

Join us to be part of the Brightest Ideas in Healthcare.

Company Mission

Transform the health plan experience by delivering outstanding products and services.

Company Vision

Redefine healthcare quality and value by aligning incentives in innovative ways.

DEI Purpose Statement

We encourage all team members to bring their authentic selves and unique abilities, fostering a culture of increasing inclusion and belonging at every level.

Salary Range

$150,000 - $230,000. The offered salary will consider factors such as experience, education, skills, location, and internal equity.

*We are an Equal Opportunity Employer

Job Alert Fraud Notice

Beware of scams claiming to represent Brighton Health Plan Solutions. Our hiring process does not involve text-based conversations or fees. Report any fraudulent activity to .

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