26 Event Staff jobs in South Africa

Our client, a leading foundry company based in Boksburg, is seeking an experienced Event Coordinator to join their team. The successful candidate will be responsible for coordinating and executing various events, including golf days, expos, and marketing events, to promote the company's brand and products. This is a full-time position with a salary range of R 35 000 to R 40 000 per month.

Key Responsibilities:

- Plan, organize, and coordinate all company events, including golf days, expos, and marketing events.

- Develop and maintain relationships with vendors, sponsors, and other event partners.

- Create event budgets and manage expenses to ensure cost-effectiveness.

- Coordinate event logistics, including venue selection, catering, transportation, and audiovisual equipment.

- Collaborate with the marketing team to develop event marketing materials and promote events through various channels.

- Manage event registration and attendee communication.

- Oversee event setup, execution, and breakdown.

- Conduct post-event evaluations and report on event success and areas for improvement.

- Stay up-to-date with industry trends and best practices in event coordination.

Qualifications and Experience:

- Bachelor's degree in marketing, communications, or a related field.

- Minimum of 3 years of experience in event coordination, preferably in the industrial or manufacturing industry.

- Proven track record of successfully planning and executing events of various sizes.

- Excellent project management, organizational, and time management skills.

- Strong communication and interpersonal skills.

- Ability to work independently and as part of a team.

- Proficiency in MS Office and event management software.

- Knowledge of event marketing and social media strategies.

- Willingness to work flexible hours, including evenings and weekends, as required for events.

If you are a highly motivated and organized individual with a passion for event planning and marketing, we encourage you to apply for this exciting opportunity. Our client offers a competitive salary and a dynamic work environment. Don't miss this chance to join a growing company in the foundry industry. Apply now!

The ideal candidate should possess practical experience in styling high-end events or similar projects. This experience will enable the candidate to navigate the intricacies of event design, décor, lighting, and furniture styling with finesse and creativity. A key requirement for this role is a strong aesthetic sense and the ability to translate concepts into visually stunning event experiences.

In addition to a keen eye for design, candidates should demonstrate the capacity to work efficiently under pressure, meet tight deadlines, and be willing to put in long hours when necessary to ensure the successful execution of events.

 You must be comfortable working within existing processes and be willing to work collaboratively with the styling and client service teams. Candidates should be proactive in bringing fresh ideas and innovative solutions to the table, contributing to the continuous growth of Urbantonics’ event design offerings.

• Overall planning of events. including conceptualisation, planning, budgeting, implementation and execution.
• Creating mood boards with various look and feel’s
• Sourcing and shopping for specific events
• General office administration
• Liaising with clients, suppliers and colleagues in other divisions
• Generate quotes and invoicing for clients

Ideal candidates should have these requirements:

• Design suitable mood boards
• Computer literate, particularly in Microsoft Office including Excel, Word etc.
• Willing to work outside of standard working hours
• Familiarity with floral and an eye for style
• Strong work ethic
• Ability to work well under pressure
• Attention to detail
• Great organisational skills
• Good communication skills, written and verbal
• Creativity
• Good time management
• Valid code eight driver’s licence
• 'Can do' attitude
• Tertiary education

Description:
To register risk events and provide support services to Forensic Investigators, ensuring that risks are recorded, investigated, actioned, and reported in terms of Client Risk Management Policies.

Responsibilities:
To register risk events and provide support services to Forensic Investigators, ensuring that risks are recorded, investigated, actioned, and reported in terms of Client Risk Management Policies.

R 2,000,000 - R 4,000,000 Annually

Job Description – Event Programmer Sport – Ticketmaster South Africa

Location: Cape Town, SA (Hybrid)

Line Manager: Senior Director Operations – Middle East & Africa Contract Terms: Permanent, Fixed Term, 40 hours per week

About Us

Ticketmaster South Africa is part of Live Nation Entertainment, the largest live entertainment company in the world, consisting of four core business areas: Concerts, Ticketing, Artist Nation, and Sponsorship & Advertising. Ticketmaster South Africa offers the right person an amazing opportunity to get in on the ground floor of an exciting new entertainment company in South Africa.

Job Summary:

Job Description – Event Programmer Sport – Ticketmaster South Africa

Location: Cape Town, SA (Hybrid)

Division: Ticketmaster International – Sport XR

Line Manager: Senior Director Operations – Middle East & Africa Contract Terms: Permanent, Fixed Term, 40 hours per week

About Us

Ticketmaster South Africa is part of Live Nation Entertainment, the largest live entertainment company in the world, consisting of four core business areas: Concerts, Ticketing, Artist Nation, and Sponsorship & Advertising. Ticketmaster South Africa offers the right person an amazing opportunity to get in on the ground floor of an exciting new entertainment company in South Africa.

THE JOB

This role is focused on operational processes across the division, with the goal of providing an excellent service to our sports clients (clubs, unions, teams, etc.). You will specialise in providing operational support and guidance to our clients working with our ticketing system, ensuring they are fully resourced, trained, and focused. You will also develop, implement, and execute processes to be followed across our national market in collaboration with our local team.

What You Will Be Doing

• You will provide a centralised resource for operational support to the business, covering our ticketing platform Sports XR, access control system and all other products and services we offer to our clients.
• You will be responsible for developing, establishing, sharing, and implementing operational best practices for clients on our ticketing system.
• You will be responsible for the accurate and timeous delivery of event builds to our clients, ensuring completeness and accuracy.
• You will be responsible for the event audit process, ensuring that all events are built accurately based on the clients needs and have been signed off by the client before the effective on-sale dates.
• You will be responsible for effectively managing the client services queue in Salesforce, ensuring all cases are resolved in timeous manner, and that due process is followed in keeping all cases updated based on their relevant status.
• You will provide high level support and oversee account management on the platform, with focus on high profile clients.
• You will be a central point of contact for our clients using our platforms, identifying, and understanding training requirements, consulting on the suitability of our platform for certain clients or events, and helping to drive adoption of our platform.
• You will provide an overview of business and operational needs for our platform to senior management and product teams, feeding into roadmaps with client requirements and development requests.
• You will build strong rapport and effective on-going communication with clients.
• You will drive initiatives within the division to engage with clients to increase client retention and satisfaction with our services.
• You will work closely with our Field IT department to ensure the adequate provisioning of operational technology to clients where required.
• You will represent the division in group conferences and local market calls.
• You will need to regularly report on business performance and tracking of internal KPI’s.
• Travel as required to meet business needs and commitments - working on site at venues/arenas
  
  

• Extensive experience of the Ticketing, sports or Leisure Industry
• Client or Customer Service Experience
• Ability to understand clients´ needs and trends and respond with innovative ideas
• Windows Office Suite (Word, Excel. PowerPoint and Outlook)
  
  

• A highly motivated and conscientious individual
• Demonstrate strong technical skills and the ability to understand end to end processes.
• Excellent communication (written and verbal), inter-personal and customer care skills
• Confident in dealing with challenging clients
• A pro-active nature to include a flexible approach to hours of work (that may include unsociable hours) and location of duties
• Ability to use self-initiative as well as work within a team
• Excellent time management skills
• A calm, patient and professional manner
• Good organisational skills, with a high level of attention to detail
  
  

• Seniority level Mid-Senior level

• Employment type Full-time

• Job function Management and Manufacturing
• Industries Entertainment Providers

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An Event Management Company based in Bryanston is looking for a Senior Events Manager/Coordinator to join their busy and growing team of professionals.

• Implementation and execution of a variety of events, product launches, conferences, functions, and incentives.
• Onsite event management from concept, execution through to closure.
• Negotiating pricing with suppliers for Best Available Rates to offer clients.
• Building and retaining relationships with clients.
• Following up with clients.
• Taking ownership of event folders and updating and following through thereof.

• Travel and Events Management Experience - in excess of 10 years.
• Liaison ability with airlines and hotels.
• Manage an event from start to finish including the management of the budget in Excel.
• Flexibility to work overtime and away from home.
• Experience and exposure to events such as exhibitions, product launches, roadshows, corporate events, conferences, and incentives management.
• Creativity and lateral thinking ability as well as negotiation skills.
• Multi-tasking skills and ability to operate in a high-pressure environment.
• Excellent Excel and PowerPoint skills.

• Matric
• 10 years experience

Details regarding package and remuneration will be discussed during the interview process.

An Event Management Company based in Bryanston is looking for a Senior Events Manager/Coordinator to join their busy and growing team of professionals.

• Implementation and execution of a variety of events, product launches, conferences, functions, incentives.
• Onsite event management from concept, execution through to closure.
• Negotiating of pricing with suppliers for Best Available Rates to offer clients.
• Building and retaining relationships with clients.
• Following up with clients.
• Taking ownership of event folders and updating and following through thereof.

• Travel and Events Management Experience - in excess of 10 years.
• Liaison ability with airlines and hotels.
• Manage an event from start to finish including the management of the budget in Excel.
• Flexibility to work overtime and away from home.
• Experience and exposure to events such as exhibitions, product launches, roadshows, corporate events, conferences & incentives management.
• Creativity and lateral thinking ability as well as negotiation skills.
• Multi-tasking skills and ability to operate in a high-pressure environment.
• Excellent Excel and PowerPoint skills.

• Matric
• 10 years experience.

• Other Sectors & Industries.

• Design and implement eventing and training across the company.
• Manage internal communication activities.
• Organize events such as product launches, training, and company experiences.
• Design, plan, and coordinate company staff and customer events/experiences.
• Manage invitations, budgeting, event planning, and execution.

Training Event Logistics:

• Coordinate training stock and shipments to ensure timely delivery.
• Manage operational event elements: lighting, sound, and projector facilities for training events.
• Oversee the execution of the event checklist to ensure all aspects are covered.

Marketing Collateral and Promotional Material Management:

• Manage merchandise stock and inventory efficiently.
• Production quotes, vendor coordination, and distribution.
• Plan and execute stock logistics for expos, including communication with accounts, freight services, and booth builders.
• Maintain communication with event organizers to ensure all requirements are met.
• Coordinate with various vendors (electricity, booth builders, catering) to ensure a smooth expo experience.
• Manage staff and roster for expos to ensure adequate coverage and support.

Travel Coordination in conjunction with events:

• Arrange flights and accommodations for staff and relevant stakeholders for company events.

Database Management:

• Facilitate the collection of customer contact details at events.
• Build and manage databases of clients, end-users, installers, etc., to support sales.

Experience:

• Brand marketing/eventing/event management experience.
• Experience in marketing, advertising, and communications.

Skills:

• Creative and energetic.
• Ability to manage and collate budgets.
• Time and project management skills.
• Good verbal and written communication.

Qualifications:

• Previous experience in event logistics, stock management, and expo planning.
• Strong organizational and coordination skills.
• Excellent communication skills for effective interaction with vendors, event organizers, and team members.
• Proficiency in database management and data collection.
• Ability to handle multiple tasks simultaneously and work under pressure.
• Detail-oriented and committed to delivering high-quality event experiences.

Market Related Salary

Please only apply for this position if you meet all the requirements.

Brand Ambassador to the Company

• Maintain & improve on brand perception when called upon to do so in both private & professional capacity
• Interact with the company’s social media presence as often as required, including reshares & post likes
• Answer all phone calls with the standard company greeting (landline & mobile)
• Do your best to improve on your colleague’s reputation in the industry
• Report any helpful or harmful knowledge relating to the company, directly to the GM as quickly as possible
• Always dress appropriately for impromptu client meetings
• Always act in the best interest of the company & never deviate from their core values & brand principles
• Take ownership & accountability for tasks, roles & responsibilities assigned to you
• Manage team project workflow, productivity & deadlines
• Upskill your teams, including but not limited to company colleagues, suppliers and partners where applicable & possible

Account Management

• Provide meaningful & insightful reports to the Experiences manager when called upon to do so
• Spearhead any internal or philanthropic events handed to you with the intention to achieve max ROI
• Positively contribute towards the communications in the account management-to-event process
• Actively contribute towards the company hitlist and pipeline with appropriate strategy
• Pair well with all/any team members on events/projects
• Strive to reach the point where you require very little help from the team
• Conduct regular site visits & planner meetings to ensure a smooth event and expectations
• Use mediums available to attract new sales to had over to the Experiences manager
• Providing meaningful feedback to the sales lead after every event/project
• Positively assist planning teams to best reach event success in every client touchpoint
• Visit events on a regular basis to ensure standard of execution is achieved
• Constantly upskill yourself with the intention of becoming the best in your field
• Continue to nurture, maintain & grow your current client profiles & accounts
• Be available to collaborate with any team member on an event, if called upon to do so
• Maintaining the scheduled minimum margins required on projects and events unless specific approval given
• Maintain & nurture your client list, including frequent client check in’s, coffee meetings and emails
• Contribute to & assist other team members with their Client Accounts where necessary
• Actively try to grow your account portfolio
• Constantly seek opportunities for cross-selling within key account clients, additional departments / locations
• Always be well prepared for internal and external meetings

Trends

• Inspire each team member to achieve max innovation and positive disruption potential
• Manage & optimize each client facing proposal to the company’s standards and expectations
• Perform post-mortem on all past events with intention to always do better
• Finger on the pulse regarding current trends, locally & globally

Analytical

• Nurture growth strategies within your portfolio of clients
• Positively contribute and analyse ways to drive revenue through client and or marketing campaigns
• Be mindful of budget at all times
• Use data & analytics to pivot client strategies if necessary
• Track correct data on TMetric for future reporting, account, departmental and self-growth

Creative

• Produce & implement new ideas, content, campaigns & initiatives
• Brainstorm creative ideas & collaborate with the team on projects and campaigns
• Shape brand alignment and ensure ongoing projects and communications are brand appropriate
• Contribute to creative vision & cohesion (internal & external)
• Ensure visuals, messaging, design, ideas are on point & brand aligned

Reporting

• Report on key account growth, sales / revenue for your key accounts
• Stay abreast of external influences that could directly or indirectly affect your clients or industries
• Create strategies / reports on key account clients planning schedules and anticipate their upcoming events / campaigns

Company Events

• Conduct regular site visits and client meetings to ensure smooth event & client services are maintained
• Use mediums available to attract new sales (where possible) to hand over to the sales lead
• Provide meaningful feedback to the necessary teams post projects
• Coordinate events on a regular basis to ensure standard of execution is achieved
• Strong time management skills, being able to quote within a 4 hour turnaround or 24 hour turnaround time depending on the scale of the event
• Know & understand the company’s suppliers & the offerings as well as being able to negotiate rates
• Ensuring the company’s payment terms are upheld & that clients settle their invoices before or by the date that are due
• Manage your project team of staff, giving full briefs

Key Accounts

• Liaise with clients on all needs & wants of the events
• Being able to quote on all scales of events
• Building relationships with new & exciting clients & being able to maintain a working relationship with both
• Manage more than one client account, event with multiple events per account
• Manage deadlines according to client expectation, this means managing the execution of suppliers & team members
• Must be able to understand the needs of the client & be available 24/7 for the client support on all existing & new clients
• Ensure that quotes are within client budget
• Assist the client with the vision of the event they would like to host & being able to think of the event aspects needed for all events
• Follow up with the clients on quotations to ensure the quotes were confirmed timeously
• Willing to travel with short notification for all account holding events
• Ensure that site visits are done when necessary before quoting
• Being able to communicate effectively with the logistics team & ensure that all details, such as delivery dates, times & locations are correct
• Coordinate suppliers, handle client queries & troubleshoot on the day of the event to ensure that all runs smoothly and to budget
• Understand the client brand & advise according to the brand guidelines of the event and client expectations

Event Planning and Strategy

• Collaborate with clients to understand their event objectives and requirements.
• Develop event strategies and concepts that align with client goals.
• Create event plans, including timelines, budgets, and resource requirements.

Budget Management

• Develop and manage event budgets, tracking expenses and ensuring cost efficiency.
• Monitor and control costs throughout the event planning and execution phases.

Vendor and Supplier Management

• Identify, negotiate with, and contract event vendors, such as caterers, decorators, and AV providers.
• Ensure vendors deliver their services on time and within budget.
• Assemble and lead a team of event professionals, including coordinators, designers, and technical staff.
• Delegate tasks, set clear expectations, and provide guidance to team members.

Timeline and Schedule Management

• Create detailed event timelines and schedules, ensuring all tasks are executed on time.
• Monitor the progress of event preparations and make adjustments as needed.

Logistics Coordination

• Oversee logistics, including venue selection, transportation, accommodations, and equipment setup.
• Ensure that all logistical aspects run smoothly.
• Identify potential risks and develop contingency plans to mitigate them.
• Address issues as they arise during the event to maintain continuity.

Communication

• Act as the primary point of contact between the client, team members, and vendors.
• Maintain open and clear communication to ensure everyone is on the same page.

Marketing and Promotion

• Contribute to event marketing strategies, including social media campaigns, email marketing, and promotional materials.
• Collaborate with marketing professionals to promote the event effectively.

Technical and Audio-Visual Coordination

• Manage technical aspects, including sound, lighting, and AV equipment.
• Ensure that presentations, performances, and displays run smoothly.

Quality Control

• Ensure the quality and consistency of all event elements, such as decor, signage, and presentations.

On-Site Management

• Oversee the execution of the event on-site, coordinating with staff and vendors to ensure a seamless experience for attendees.

Client Relations

• Maintain a positive relationship with the client, providing updates, addressing concerns, and ensuring client satisfaction.

Post-Event Evaluation

• Conduct post-event evaluations to gather feedback and assess the success of the event.
• Identify areas for improvement and document lessons learned for future events.

Legal and Compliance

• Ensure all necessary permits and licenses are obtained for the event.
• Comply with local regulations and industry standards.

Reporting

• Prepare event reports and summaries, including financial reports and performance metrics.

Requirements and skills

• Proven experience as event manager
• Skilled in project management
• Knowledge of KPIs and marketing techniques for event management
• Computer savvy; proficient in MS Office
• Outstanding communication and negotiation ability
• Excellent organizational skills
• A knack for problem-solving
• Customer-service orientation
• A team player with leadership skills
• BSc/BA in PR, marketing, hospitality management or related field is advantageous but not required

Market related.

Applicants, please note:

• Please only apply for this vacancy:
  • If you meet the criteria specified or believe that your qualifications and/or experience qualify you for the role.
  • If the vacancy matches your career ambitions, your desired position level, and salary expectation.
• Camino Recruit endeavours to communicate as clearly and frequently as possible, including providing feedback to all applicants, however, we only undertake to contact shortlisted candidates. Please do not contact our office by telephone or email. Kindly direct ALL queries and questions to and we will endeavour to answer as quickly and accurately as we can. DO NOT DUPLICATE YOUR APPLICATION ON EMAIL - APPLY VIA PNET ONLY.
• Note that Camino Recruit takes instruction from a client. We can thus not accept responsibility/liability for any decisions or actions taken by our client, including, but not limited to, hiring decisions, delays in the process, or changes in the nature or availability of the vacancy in question. Furthermore, any feedback provided to candidates by Camino Recruit represents our best interpretation of the information we receive during the process. As such, this feedback is to be regarded as 'without prejudice'.
• Candidates who apply for the vacancy may be required to undergo various rounds of interviews, psychometric assessment, reference checks, and other background checks, which may include criminal record checks, credit checks, qualification verifications, and a social media screening, as applicable.
• Note that our own company policy may preclude us from accepting applications from applicants that we have recently placed or are regarded as unsuitable due to other relevant criteria as per our discretion.
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