6 Event Planning jobs in South Africa

• Design and implement eventing and training across the company.
• Manage internal communication activities.
• Organize events such as product launches, training, and company experiences.
• Design, plan, and coordinate company staff and customer events/experiences.
• Manage invitations, budgeting, event planning, and execution.

Training Event Logistics:

• Coordinate training stock and shipments to ensure timely delivery.
• Manage operational event elements: lighting, sound, and projector facilities for training events.
• Oversee the execution of the event checklist to ensure all aspects are covered.

Marketing Collateral and Promotional Material Management:

• Manage merchandise stock and inventory efficiently.
• Production quotes, vendor coordination, and distribution.
• Plan and execute stock logistics for expos, including communication with accounts, freight services, and booth builders.
• Maintain communication with event organizers to ensure all requirements are met.
• Coordinate with various vendors (electricity, booth builders, catering) to ensure a smooth expo experience.
• Manage staff and roster for expos to ensure adequate coverage and support.

Travel Coordination in conjunction with events:

• Arrange flights and accommodations for staff and relevant stakeholders for company events.

Database Management:

• Facilitate the collection of customer contact details at events.
• Build and manage databases of clients, end-users, installers, etc. to support sales.

Experience:

• Brand marketing/eventing/event management experience.
• Experience in marketing, advertising, and communications.

Skills:

• Creative and energetic.
• Ability to manage and collate budgets.
• Time and project management skills.
• Good verbal and written communication.

Qualifications:

• Previous experience in event logistics, stock management, and expo planning.
• Strong organizational and coordination skills.
• Excellent communication skills for effective interaction with vendors, event organizers, and team members.
• Proficiency in database management and data collection.
• Ability to handle multiple tasks simultaneously and work under pressure.
• Detail-oriented and committed to delivering high-quality event experiences.

Market Related Salary

Please only apply for this position if you meet all the requirements.

Our client, a leading foundry company based in Boksburg, is seeking an experienced Event Coordinator to join their team. The successful candidate will be responsible for coordinating and executing various events, including golf days, expos, and marketing events, to promote the company's brand and products. This is a full-time position with a salary range of R 35 000 to R 40 000 per month.

Key Responsibilities:

- Plan, organize, and coordinate all company events, including golf days, expos, and marketing events.

- Develop and maintain relationships with vendors, sponsors, and other event partners.

- Create event budgets and manage expenses to ensure cost-effectiveness.

- Coordinate event logistics, including venue selection, catering, transportation, and audiovisual equipment.

- Collaborate with the marketing team to develop event marketing materials and promote events through various channels.

- Manage event registration and attendee communication.

- Oversee event setup, execution, and breakdown.

- Conduct post-event evaluations and report on event success and areas for improvement.

- Stay up-to-date with industry trends and best practices in event coordination.

Qualifications and Experience:

- Bachelor's degree in marketing, communications, or a related field.

- Minimum of 3 years of experience in event coordination, preferably in the industrial or manufacturing industry.

- Proven track record of successfully planning and executing events of various sizes.

- Excellent project management, organizational, and time management skills.

- Strong communication and interpersonal skills.

- Ability to work independently and as part of a team.

- Proficiency in MS Office and event management software.

- Knowledge of event marketing and social media strategies.

- Willingness to work flexible hours, including evenings and weekends, as required for events.

If you are a highly motivated and organized individual with a passion for event planning and marketing, we encourage you to apply for this exciting opportunity. Our client offers a competitive salary and a dynamic work environment. Don't miss this chance to join a growing company in the foundry industry. Apply now!

The Ecoforestry Institute Society is the trustee and steward of Wildwood Ecoforest. They hold the property on behalf of the people of BC and provide a range of educational opportunities. They are seeking Board members with an interest or hands-on experience in Ecoforestry, education, Homestead operations (booking and guest interactions), infrastructure building, truth and reconciliation, youth, communications, and public events.

Minimum Requirements:

1. Project management and communication skills.
2. Ability to be a team player.
3. Good computer skills.
4. Event coordination skills.
5. Fundraising skills.

Events Coordinator

The Ecoforestry Institute will be hosting several public events at Wildwood, including a birthday party, open houses, music, and arts events. Volunteers for the Events Coordinator position need the ability to plan and organize an event from beginning to end (training provided), have good people skills, be a good team player, and have a good eye for detail. Volunteers who live in the Ladysmith, Yellow Point, Nanaimo, and Cedar areas would be helpful.

As an Event Planner for Crew Life at Sea, your primary responsibility will be to assist in organizing and preparing events across Africa to interview cruise ship crew members. These interviews will be conducted on a one-on-one basis by cruise ship acquisition talent interviewers. Additionally, you will be responsible for organizing, booking, and preparing the entire trip from start to finish for over 10 high-end clients.

Responsibilities:

• Event Coordination:
  • Collaborate with the recruitment agency and cruise ship acquisition talent interviewers to understand the event requirements, objectives, and timeline.
  • Assist in selecting suitable event venues and locations across Africa that meet the specific needs and preferences of the clients and interviewers.
  • Coordinate and manage event logistics, including transportation, accommodations, catering, and audiovisual equipment.
  • Liaise with vendors, suppliers, and service providers to ensure smooth event operations and timely delivery of services.
  • Develop and maintain event budgets, ensuring cost-effectiveness and adherence to financial guidelines.
• Travel and Accommodation Arrangements:
  • Plan and arrange travel logistics for the cruise ship crew members, including flights, visas, and transportation to and from event venues.
  • Coordinate with hotels, resorts, or other accommodations to secure suitable and comfortable stays for the clients and interviewers.
  • Ensure all necessary documentation, such as passports and visas, is obtained in a timely manner for the clients and interviewers.
• Client Management:
  • Serve as the main point of contact for the high-end clients, ensuring clear and effective communication throughout the event planning process.
  • Understand the unique needs and preferences of each client, providing personalized and exceptional service to enhance their experience.
  • Maintain strong relationships with clients, addressing any concerns or issues promptly and professionally.
• Event Marketing and Promotion:
  • Collaborate with the marketing team to develop event promotional materials and strategies to attract cruise ship crew members to attend the interviews.
  • Utilize various marketing channels, such as social media, email marketing, and industry networks, to reach potential candidates.
  • Monitor and evaluate the effectiveness of marketing campaigns, making necessary adjustments to optimize results.
• On-site Event Management:
  • Oversee event set-up, ensuring that all necessary equipment and materials are in place for smooth operations.
  • Coordinate the arrival and check-in process for the clients, interviewers, and cruise ship crew members.
  • Provide on-site support and troubleshoot any issues that may arise during the event.
  • Ensure all participants adhere to the event schedule and guidelines.

Qualifications:

• Proven experience in event planning and coordination, preferably with a focus on high-end or corporate events.
• Strong organizational and time management skills, with the ability to multitask and meet tight deadlines.
• Excellent communication and interpersonal skills to effectively liaise with clients, vendors, and stakeholders.
• Attention to detail and a strong sense of professionalism.
• Knowledge of the cruise ship industry and recruitment processes is an asset.
• Proficient in event management software and tools.
• Ability to travel and work flexible hours, including evenings and weekends, as required.

Note: This job description is a general overview of the typical responsibilities and qualifications for an event planner assisting Crew Life at Sea. Specific duties and requirements may vary based on the needs and expectations of the company.

Lumi Global powers the meetings and elections that matter for the world’s most trusted decisions, ensuring seamless, engaging experiences for all stakeholders. Lumi’s innovative technology seamlessly connects virtual and in-person participants in one interactive, near-real-time environment.

With over 30 years of industry leadership, Lumi Global specializes in simplifying the complex, offering personalized service and global support. We transform elections, annual meetings, member-based meetings, legislative meetings, IR meetings, and earnings calls, enabling virtual and in-person participants to make the most informed decisions.

Role Overview

We are seeking a proactive and organized Event Logistics and Social Media Coordinator to join our South Africa team. This hybrid role combines marketing event planning expertise with social media coordination to ensure the seamless execution of events and the delivery of engaging digital content.

Key Responsibilities

Event Logistics (60%)

1. Strategic Alignment: Apply the integrated marketing event strategy across all coordinated events, ensuring consistency with Lumi Global's annual objectives through collaboration with internal teams.
2. Planning & Execution: Coordinate logistics for Lumi Global marketing events, including exhibitions, conferences, and webinars.
3. Vendor Management: Liaise with venues, suppliers, partners, and vendors to secure contracts, manage budgets, and ensure timely delivery of services.
4. Data Processing & Campaign Planning: Manage and process attendee lists, enhancing data accuracy by completing missing details. Collaborate with the campaign team to develop targeted strategies for maximizing exposure and engagement around event attendance.
5. On-Site Execution Support: Brief and coordinate with the on-site team to ensure all booked and confirmed logistics, including venue setup and vendor deliverables, are executed as planned for seamless event operations.
6. On-Site Coordination: Oversee event setup, participant authentication, and troubleshooting to ensure smooth operations for virtual, hybrid, and in-person environments.
7. Post-Event Reporting: Collect feedback, analyze event performance, and provide detailed reports to stakeholders.
8. Webinar Management: Lead the end-to-end coordination of Lumi Global’s webinars, including conceptualizing topics, crafting engaging content, securing expert speakers, and working with the campaign team to manage invitations, pre-webinar promotions, and post-webinar follow-ups to maximize audience engagement and impact.

Social Media Management (40%)

1. Social Media Posting: Schedule and post content across social media platforms according to the strategies and schedule provided by the content and digital teams.
2. Content Creation: Develop, schedule, and manage social media posts to promote Lumi’s events and engage audiences on platforms like LinkedIn and Instagram.
3. Live Event Coverage: Provide real-time updates on social media during Lumi Global’s events to boost online engagement.
4. Community Engagement: Interact with followers, respond to inquiries, and build meaningful connections with Lumi’s Global online community.
5. Staying up to date: Stay up to date with the latest social media trends, tools, and best practices.
6. Analytics & Insights: Monitor social media performance metrics, evaluate success, and optimize content strategies.
7. Campaign Alignment: Work closely with Lumi Global’s marketing team to ensure social media efforts align with broader campaigns and objectives.

Skills & Experience

1. Experience: 2–3 years in event planning, social media management, or a related role.
2. Education: A Bachelor’s degree in Marketing, Communications, Event Management, or a related field is preferred.

Technical Skills:

1. Proficiency in social media platforms and tools (e.g., Hootsuite, Buffer).
2. Basic graphic design skills (e.g., Canva, Adobe Creative Suite) are highly recommended.
3. HubSpot experience is a plus.

What We Offer:

1. Competitive salary and benefits package.
2. Flexible hybrid work environment.
3. Opportunities for career growth and professional development within a global organization.
4. A collaborative team culture that values innovation, creativity, and excellence.

Application Process

Interested candidates are invited to apply by submitting their CV. A cover letter detailing their relevant experience and why they are a good fit for this role is not mandatory but highly appreciated. Our recruitment team will review applications and contact shortlisted candidates for an initial introductory call. Successful candidates will then be invited for a three-stage interview process: the first stage will focus on your technical and analytical skills. The second stage will involve a more in-depth conversation with senior management, focusing on your business acumen, experience, and how you align with our company's goals. Finally, you will be asked to complete a practical case study assessment to demonstrate your technical skills and problem-solving abilities.

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