6 Event Planners jobs in South Africa

• Design and implement eventing and training across the company.
• Manage internal communication activities.
• Organize events such as product launches, training, and company experiences.
• Design, plan, and coordinate company staff and customer events/experiences.
• Manage invitations, budgeting, event planning, and execution.

Training Event Logistics:

• Coordinate training stock and shipments to ensure timely delivery.
• Manage operational event elements: lighting, sound, and projector facilities for training events.
• Oversee the execution of the event checklist to ensure all aspects are covered.

Marketing Collateral and Promotional Material Management:

• Manage merchandise stock and inventory efficiently.
• Production quotes, vendor coordination, and distribution.
• Plan and execute stock logistics for expos, including communication with accounts, freight services, and booth builders.
• Maintain communication with event organizers to ensure all requirements are met.
• Coordinate with various vendors (electricity, booth builders, catering) to ensure a smooth expo experience.
• Manage staff and roster for expos to ensure adequate coverage and support.

Travel Coordination in conjunction with events:

• Arrange flights and accommodations for staff and relevant stakeholders for company events.

Database Management:

• Facilitate the collection of customer contact details at events.
• Build and manage databases of clients, end-users, installers, etc. to support sales.

Experience:

• Brand marketing/eventing/event management experience.
• Experience in marketing, advertising, and communications.

Skills:

• Creative and energetic.
• Ability to manage and collate budgets.
• Time and project management skills.
• Good verbal and written communication.

Qualifications:

• Previous experience in event logistics, stock management, and expo planning.
• Strong organizational and coordination skills.
• Excellent communication skills for effective interaction with vendors, event organizers, and team members.
• Proficiency in database management and data collection.
• Ability to handle multiple tasks simultaneously and work under pressure.
• Detail-oriented and committed to delivering high-quality event experiences.

Market Related Salary

Please only apply for this position if you meet all the requirements.

Job Description:

We are seeking a dynamic and experienced boutique hotel manager with a knack for event planning to oversee the daily operations of our esteemed guesthouse, The Wesley Boutique Hotel. The ideal candidate must have a passion for delivering exceptional guest experiences and have a proven track record in hospitality management and event coordination. As the boutique hotel manager and event planner, you will be responsible for orchestrating memorable events while ensuring the smooth operation of our guesthouse.

Roles and responsibilities include but are not limited to:

• Managing and coordinating staff schedules and duties, including event staff for special occasions.

• Responding to and resolving guest inquiries and complaints promptly and professionally.

• Ensuring the cleanliness and maintenance of guest rooms, common areas, and event spaces.

• Overseeing the seamless check-in and check-out process for guests attending events or staying at the guesthouse.

• Monitoring and managing guest reservations and bookings, including those for events and special occasions.

• Implementing and maintaining initiatives to enhance guest satisfaction during their stay and at events.

• Managing inventory and ordering supplies, including those necessary for events.

• Planning, organizing, and executing various events, ranging from intimate gatherings to larger celebrations, ensuring each event meets or exceeds guest expectations.

Skills and Attributes:

• Excellent communication and interpersonal skills to liaise effectively with guests, staff, and vendors.

• Strong leadership qualities and problem-solving abilities to manage both day-to-day operations and event logistics.

• Attention to detail and ability to multitask effectively in a fast-paced environment.

• Capacity to work both independently and collaboratively as part of a team, fostering a positive work environment.

• Experience in hospitality or guest services, with a demonstrated background in event planning and management.

• Familiarity with reservation management software and event planning tools is advantageous.

Requirements:

• Must possess your own or reliable transportation and hold a valid driver's license.

• Minimum of 3 years' experience in a similar managerial position within the hospitality industry.

• Willingness to live on-site as a live-in manager.

• Flexible availability to work weekends and public holidays, as required.

• Fluency in English is essential; proficiency in other languages is beneficial.

Expected start date: Immediate (Urgently hiring)

Job Type: Full-time

Ability to Commute:

• Bryanston, Gauteng (Required)

Job Type: Full-time

Experience:

• Hospitality: 3 years (Preferred)

Work Location: In person

As an Event Planner for Crew Life at Sea, your primary responsibility will be to assist in organizing and preparing events across Africa to interview cruise ship crew members. These interviews will be conducted on a one-on-one basis by cruise ship acquisition talent interviewers. Additionally, you will be responsible for organizing, booking, and preparing the entire trip from start to finish for over 10 high-end clients.

Responsibilities:

• Event Coordination:
  • Collaborate with the recruitment agency and cruise ship acquisition talent interviewers to understand the event requirements, objectives, and timeline.
  • Assist in selecting suitable event venues and locations across Africa that meet the specific needs and preferences of the clients and interviewers.
  • Coordinate and manage event logistics, including transportation, accommodations, catering, and audiovisual equipment.
  • Liaise with vendors, suppliers, and service providers to ensure smooth event operations and timely delivery of services.
  • Develop and maintain event budgets, ensuring cost-effectiveness and adherence to financial guidelines.
• Travel and Accommodation Arrangements:
  • Plan and arrange travel logistics for the cruise ship crew members, including flights, visas, and transportation to and from event venues.
  • Coordinate with hotels, resorts, or other accommodations to secure suitable and comfortable stays for the clients and interviewers.
  • Ensure all necessary documentation, such as passports and visas, is obtained in a timely manner for the clients and interviewers.
• Client Management:
  • Serve as the main point of contact for the high-end clients, ensuring clear and effective communication throughout the event planning process.
  • Understand the unique needs and preferences of each client, providing personalized and exceptional service to enhance their experience.
  • Maintain strong relationships with clients, addressing any concerns or issues promptly and professionally.
• Event Marketing and Promotion:
  • Collaborate with the marketing team to develop event promotional materials and strategies to attract cruise ship crew members to attend the interviews.
  • Utilize various marketing channels, such as social media, email marketing, and industry networks, to reach potential candidates.
  • Monitor and evaluate the effectiveness of marketing campaigns, making necessary adjustments to optimize results.
• On-site Event Management:
  • Oversee event set-up, ensuring that all necessary equipment and materials are in place for smooth operations.
  • Coordinate the arrival and check-in process for the clients, interviewers, and cruise ship crew members.
  • Provide on-site support and troubleshoot any issues that may arise during the event.
  • Ensure all participants adhere to the event schedule and guidelines.

Qualifications:

• Proven experience in event planning and coordination, preferably with a focus on high-end or corporate events.
• Strong organizational and time management skills, with the ability to multitask and meet tight deadlines.
• Excellent communication and interpersonal skills to effectively liaise with clients, vendors, and stakeholders.
• Attention to detail and a strong sense of professionalism.
• Knowledge of the cruise ship industry and recruitment processes is an asset.
• Proficient in event management software and tools.
• Ability to travel and work flexible hours, including evenings and weekends, as required.

Note: This job description is a general overview of the typical responsibilities and qualifications for an event planner assisting Crew Life at Sea. Specific duties and requirements may vary based on the needs and expectations of the company.

Our award-winning company-based in Rosebank, Johannesburg- is looking to hire a creative individual for an event and catering planning role with the following criteria:

•Experience in the industry

•Knowledge of food

•Own transport

•organised, team player

•enjoy social life and be a people's person

Please send your CV to