5 Educational Institutions jobs in South Africa

Optimi is looking for highly motivated individuals with good communication skills to join the team as Academic Support Administrators. The ideal candidates should be able to work in a fast-paced environment, be a team player and have an approachable personality.

REQUIREMENTS

• Grade 12.
• Administration and Client Services Qualification.
• A minimum of 3 years experience in a similar role.
• Familiarity with Microsoft Office Suite.
• Be proficient in English, both verbal and written communication.
• Must be assertive.

DUTIES

• Export class lists on Power BI.
• Add students to their classes.
• Assist with IOS supplementary exams by receiving declaration forms and adding student names on Microsoft Teams for the supplementary exam sessions.
• Handle all client enquiries on Zoho for Academic operations.
• Add students and invigilators to Microsoft Teams.
• Assist teachers with queries.
• Update class lists.
• Activate email addresses.

This position is in Centurion.

Should you not receive a call from us in 14 days, please consider your application unsuccessful.

Direct Reporting Line:

Head Academic

Varsity College is an educational brand of The Independent Institute of Education (The IIE). The IIE enjoys the reputation of being at the forefront of private higher education in South Africa, and is registered with the Department of Higher Education and Training (DHET) to provide higher education qualifications accredited by the Council on Higher Education (CHE).

The IIE's Varsity College, Sandton Campus has a vacancy for an Academic Support Co-ordinator.

Duties and Responsibilities:

Academic Department Administrative Support

• Responsible for the day-to-day administrative support of the campus Academic department across all School/s and Programmes.
• Compiles, manages and distributes academic reports as required by the campus Academic School/s.
• Captures student notes in the academic system as and when required.
• Collaborates with other members of the Academic team (and other departments where applicable) to prepare for, and meet the requirements of the campus PULSE and Groups Internal Audits.
• Provides academic and administrative support during the campus registration period, including calling for student retention initiatives.
• Supports the Head: Academic with the Student Evaluation of Teaching (SETS) requirements.
• Attends the Academic department meetings and records minutes at these meetings when required.
• Assists with student disciplinary hearings as and when required.
• Meets project deadlines as determined by the National office and/or the Head: Academic

Independent Contractor (Lecturer) Administration Management

• Responsible for the day-to-day administrative management of the campus Lecturing (Independent Contractor) team within the relevant School/s.
• Supports the Programme Manager/s in managing the Lecturers and addresses or directs their queries timeously and accurately.
• Monitors the lecturer's administrative performance, for example: the timeous submission of timesheets and documentation aligned with audit requirements and company policy.
• Captures information on the Direct Academic Student Engagement (DASE) tracker and ensures that this tracker is kept up-to-date and accurate at all times.
• Manages lecturing loads by way of module allocations i.e. Direct Academic Student Engagement tracking (DASE/non-DASE) to ensure the permissible maximum hours are adhered to and are not exceeded.
• Proactively monitors the Direct Academic Student Engagement (DASE) tracker and reports any Lecturers nearing the maximum permissible hourly allocation to the Head: Academic and relevant Programme Manager/s immediately to ensure that the hours are managed carefully thereafter and not exceeded.
• Manages and notifies the relevant lecturers of any changes that may affect their designated programmes.
• Collaborates with the relevant parties (Head: Academic, Programme Managers and the Junior HR Officer: Academic) to advertise campus Lecturer vacancies.
• Provides first line screening support of Lecturer applications and sets up interviews for shortlisted candidates.
• Attends mock lectures where required as part of the candidate screening process.
• Applies for Academic (Classification of Educational Subject Matter: CESM) approval on the HR & Payroll System to determine what module/s each Independent Contractor is approved to lecture on, and ensures that approvals are awarded by the Central Academic Team (CAT) prior to giving the Junior HR Officer: Academic the details to draw up the relevant Independent Contractor Agreements and related Annexures.
• Collaborates with the Junior HR Officer: Academic on the Lecturer appointment process to ensure that the process is streamlined and all audit and policy/process requirements are met prior to any Independent Contractor Agreements being issued or work being offered or carried out.
• Provides the Junior HR Officer: Academic with the relevant lecturing schedules needed to complete the Independent Contractor Agreements and associated Annexures.
• First level approver for the Lecturer timesheet approval process on the HR & Payroll system.
• Collaborates with the campus Capacity Planning and Timetabling Centre to fulfil the timesheet approval function and checks timeously in the HR & Payroll system on a monthly basis in accordance with the payroll deadlines to ensure that all timesheets are approved and any queries are resolved before the timesheet cut off date.
• Works with the Academic Department in driving lecturer evaluations.
• Keeps in constant communication with the Capacity Planning and Timetabling Centre to inform them of module allocation and Lecturer details so that they can set up the relevant VCConnect email addresses and account details timeously.
• Ensures that all new Lecturers are invited to attend the semester Induction and Orientation sessions as part of their onboarding process.

Campus Synergy and General

• Assists the Academic department with the co-ordination of academic workshops when required.
• Assists in identifying at risk students and lecturers and directs academic related queries to the relevant Academic team member timeously.
• Liaises with the Capacity Planning and Timetabling Centre and manages the Programme Managers class visit schedule on a regular basis.
• Addresses queries with the relevant National office Academic Support team members, and rolls-out directives or projects as and when required.
• Collaborates with all departments on campus to facilitate optimal performance within the portfolio or scope of duties.
• Complies with The Protection of Personal Information Act (POPIA) legislation relevant to the role.

Competencies Required:

• Advanced administrative and organisational skills
• Computer and system proficiency
• Problem solving skills
• Advanced communication
• Time management & prioritisation skills
• Best suited to a friendly, organised and methodical person who works accurately and is able to handle pressure.

Qualification Requirements:

• Minimum of a National Diploma/Advanced Certificate (NQF Level 6). However, candidates in their final year of their studies (NQF Level 6) who are currently employed at the company will also be considered for the role.
• Advanced Diploma or Degree (NQF Level 7) advantageous.

Experience Requirements:

• Minimum of two years administrative experience, ideally within a tertiary academic environment.

Working Hours:

• Monday to Friday: 08:00 -17:00

Salary:

• Competitive salary commensurate with experience.

Benefits:

• Lifelong learning opportunities through LinkedIn Learning subscriptions.
• Staff and family discounts on educational programs within our brand portfolio.
• Incentive bonus structure based on performance and achievement of goals.
• Provident fund contributions, including Death & Funeral Cover, to support your financial well-being and future planning.
• Birthday vouchers to celebrate your special day.
• Competitive annual leave allowance for well-deserved time off and rejuvenation.

Application Response:

• Due to the high volume of CVs received, please note that personal contact with all applicants may not be feasible. Only candidates whose qualifications and skills closely align with the position requirements will be contacted for interviews.

Technical Support:

• Should you experience technical difficulties applying for the position, kindly use the following URL for further assistance :

The IIE Varsity College, IIE Vega and IIE MSA is an Equal Opportunity Employer. However, preference may be given to previously underrepresented groups in accordance with the South African Employment Equity Act. The company reserves the right to close or place the vacancy on hold at any time, without prior notice.

FACULTY OF EDUCATION

DEPARTMENT OF EDUCATION MANAGEMENT AND POLICY STUDIES

LECTURER/ SENIOR LECTURER (ONE POST)

Lecturer/Senior Lecturer

In pursuit of the ideals of excellence and diversity, the University of Pretoria wishes to invite applications for the following vacancy.

The University of Pretoria's commitment to quality makes us one of the top research Universities in the country and gives us a competitive advantage in international science and technology development.

RESPONSIBILITIES:

The incumbent will be responsible for:

• The curriculum development of and lecturing of modules in the programme(s) based in the department;
• In addition, the incumbent will pursue research activities such as own research, research-based publications and the supervision of postgraduate students registered in the department;
• Developing, presenting and coordinating undergraduate and postgraduate courses for pre-service and in-service teachers and other students for contact and distance presentation;
• Mentoring students for practice teaching/work-integrated learning;
• Using a learning management system to develop and present courses;
• Presenting lectures and programmes in an E-learning environment;
• Providing a significant contribution to research outputs, postgraduate teaching and supervision.

MINIMUM REQUIREMENTS:

LECTURER:

• Master's degree in Education Law, Management and Policy Studies (with a special focus in Education Leadership and Management);
• 1-3 years teaching experience in Higher Education, for example, being a demonstrator or tutor or lecturer;
• Evidence of some research experience;
• Evidence of some experience in a community project;
• Evidence of some admin or managerial skills or leadership and commitment to ongoing professional development.

SENIOR LECTURER:

• PhD in the field of Education Management and Policy Studies;
• At least three (3) years of tertiary or related teaching experience (for example, being a demonstrator or tutor or lecturer);
• At least six (6) accredited publications (journals, book chapters, Books) of which 4 should be in a mix of internationally and nationally accredited journals, 1 publication should be sole-authored and evidence of conference papers;
• At least 3 students supervised to completion at Masters level;
• Evidence of Community engagement in a related field. Work-integrated involvement/ mentorship;
• Experience in academic administration and participation in departmental/faculty committees.

REQUIRED COMPETENCIES (SKILLS, KNOWLEDGE AND BEHAVIOURAL ATTRIBUTES):

• Knowledge of the theories of Education Management and Policy Studies;
• Knowledge of teaching methodologies in Education Management and Policy Studies;
• Knowledge of the South African education system regarding Education Management and Policy Studies;
• Knowledge of and experience of facilitation in an E-learning environment;
• Appropriate language and communication skills;
• Ability to apply knowledge and skills in teaching and supervision;
• Ability to work as an individual and in a team;
• Academic administration and participation in departmental/faculty committees.

ADDED ADVANTAGES AND PREFERENCES:

LECTURER

• Member of departmental/faculty/Institutional committees;
• Membership of international scholarly/ professional bodies;
• Membership of external bodies relevant to the discipline or profession;
• Editorial boards/committees, peer reviewers of academic contributions, and external examinations;
• Evidence of useful contributions to capacity development;
• Conducted external examinations, moderations and peer reviews;
• Successful module coordination;
• Evidence of current membership of relevant national and international scholarly/professional bodies.

SENIOR LECTURER

• Proof of more/sole-authored outputs under review, awards, peer recognition, evidence of obtained research funding, membership of national/professional bodies, and an active Orcid-ID
• Experience in other subject areas in the department;
• NRF rating;
• Principal investigator in research projects;
• Evidence of coordination responsibilities and membership of committees.

The annual remuneration package will be commensurate with the incumbent's level of appointment, as determined by UP policy guidelines. UP subscribes to the BESTMED and UMVUZO medical aid schemes and contributes 50% of the applicable monthly premium.

Applicants are requested to apply online at

In applying for this post, please attach:

• A comprehensive CV;
• Certified copies of qualifications;
• Names, e-mail addresses and telephone details of three referees whom we have permission to contact;
• Names and contact details of peer reviewers (academic and research);
• Teaching Portfolio;
• Research Portfolio;
• Self-evaluation.

CLOSING DATE: 24 September 2025

No application will be considered after the closing date, or if it does not comply with at least the minimum requirements.

ENQUIRIES:

Ms Siza Zitha, Email: for application-related enquiries, and Prof S.E. Mthiyane, Email: for enquiries relating to the post content.

Should you not hear from the University of Pretoria by 30 November 2025, please accept that your application has been unsuccessful.

The University of Pretoria is committed to equality, employment equity and diversity.

In accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets, preference may be given, but is not limited to candidates from under-represented designated groups.

All candidates who comply with the requirements for appointment are invited to apply. All candidates agree to undergo verification of personal credentials.

The University of Pretoria reserves the right to not fill the advertised positions.

Job Purpose

The Administrator provides critical support to the school's marketing, admissions, and finance functions. The role is responsible for ensuring efficient management of prospective and current student records, handling parent and student inquiries, maintaining accurate financial documentation, and delivering a professional, responsive, and supportive front-office service.

Key Responsibilities

• Marketing & Admissions Support

• Collaborate closely with the school Marketer to manage enquiries, applications, and admissions.

• Answer incoming calls and attend to walk-in enquiries in a professional manner.
• Load, track, and manage prospective student leads on relevant systems.
• Contact and follow up with prospective families to ensure smooth admissions processes.
• Manage application fees, including unallocated payments.
• Book campus tours and issue related calendar invites.
• Load and verify new student applications and supporting documentation.
• Process and issue application receipts.
• Draft and issue formal communications, including proof of enrolment letters and conditional acceptance letters.
• Conduct credit checks and assess affordability on applications.
• Assist with planning and execution of open days and student assessments.
• Schedule and coordinate student assessments.
• Support the setup of marketing collateral and events.
• Manage application withdrawals, transfers, and interest forms.
• Ensure full compliance with Sales GURU processes, attending training as required and following call scripts to maintain standards.

• Financial Administration

• Work closely with the Bursar to provide accurate and timely financial administration support.

• Attend to financial queries from parents (telephonic, email, and walk-in).
• Generate and explain student fee statements.
• Maintain and update the school's debtors' list; follow up with debtors via calls, emails, and reminders.
• Liaise with external debt collectors as required.
• Monitor and report on student attendance linked to financial compliance.
• Communicate debtor status to staff and teachers, enforcing financial policies where necessary.
• Manage and update Acknowledgement of Debt (AOD) agreements.
• Organize and participate in debtor control meetings.
• Process financial documentation for student withdrawals and bursary allocations.
• Track and log billing adjustments, sibling discounts, refunds, and other financial changes.
• Manage financial collections via the Karri App (adding/removing students, creating collections).
• Ensure timely financial clearance for transfers and withdrawals.
• Assist with procurement processes: goods receipts, delivery notes, and vendor management (contracts, meetings, payments).
• Conduct root cause analysis on discrepancies and maintain shared trackers.
• Accurately allocate payments to student accounts.
• Support open day events with financial administration and fee queries.
• Maintain debtor control documentation relating to pre-suspensions, suspensions, and terminations.

Skills & Competencies

• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• High attention to detail and accuracy in financial and administrative tasks.
• Customer-service orientation with the ability to handle parent and student queries professionally.
• Ability to manage sensitive and confidential information appropriately.
• Proficiency in MS Office Suite (Word, Excel, Outlook)
• Strong problem-solving and follow-through ability.

Minimum Requirements

• Matric (Grade 12) or equivalent (essential).
• Diploma/Certificate in Office Administration, Business Administration, or a related field (advantageous).
• At least 2–3 years' experience in administration, preferably within a school or educational environment.
• Exposure to financial administration or debtor management (advantageous).