632 Distribution Coordinator jobs in South Africa

Position: Supply and Distribution Coordinator (Warehousing)

Location: Kempton Park, Gauteng

Industry: Manufacturing/ Mining

Our client is seeking a highly skilled Supply and Distribution Coordinator to join a leading operation based in Kempton Park. This role is ideal for a seasoned professional with a strong background in warehouse control, logistics coordination, procurement, and inventory management particularly within the mining or manufacturing sectors.

• Tertiary qualification in Procurement, Logistics, or related field
• 12+ years’ experience in warehousing, logistics, procurement, and shipping
• Forklift license – Non-Negotiable
• Valid Driver’s License : Code B, C1, C, EB, EC1, EC
• Experience in packing and shipping Dangerous Goods
• Prior experience in a multi-disciplinary office support role within mining or manufacturing
• Intermediate knowledge of ERP systems , especially Microsoft Dynamics 365 (FinOps)
• Ability to interpret engineering drawings

• Receive and process goods in Microsoft Dynamics 365
• Issue goods to sales orders/projects
• Locate and pick parts (physically and digitally)
• Register non-conformance documentation
• Maintain warehouse cleanliness and stock organization

• Pack outgoing parts
• Assist with customs-related queries via internal specialists

• Source parts locally/internationally
• Identify new vendors to improve pricing and delivery
• Expedite orders and manage vendor relationships
• Coordinate item master data changes
• Apply Lean Manufacturing principles
• Drive value through procurement and vendor management

• Ensure physical inventory matches ERP records
• Assign items to correct locations
• Monitor inventory scorecard and report weekly
• Participate in cycle counts and full stock takes

If you do not receive feedback from us within 2 weeks , kindly consider your application unsuccessful .

Position: Supply and Distribution Coordinator (Warehousing)
Location: Kempton Park, Gauteng
Industry: Manufacturing/ Mining

Our client is seeking a highly skilled Supply and Distribution Coordinator to join a leading operation based in Kempton Park. This role is ideal for a seasoned professional with a strong background in warehouse control, logistics coordination, procurement, and inventory management particularly within the mining or manufacturing sectors.

Minimum Requirements:

• Tertiary qualification in Procurement, Logistics, or related field
• 12+ years’ experience in warehousing, logistics, procurement, and shipping
• Forklift license – Non-Negotiable
• Valid Driver’s License : Code B, C1, C, EB, EC1, EC
• Experience in packing and shipping Dangerous Goods
• Prior experience in a multi-disciplinary office support role within mining or manufacturing
• Intermediate knowledge of ERP systems , especially Microsoft Dynamics 365 (FinOps)
• Ability to interpret engineering drawings

Key Responsibilities: Warehouse Control

• Receive and process goods in Microsoft Dynamics 365
• Issue goods to sales orders/projects
• Locate and pick parts (physically and digitally)
• Register non-conformance documentation
• Maintain warehouse cleanliness and stock organization

Logistics Coordination

• Pack outgoing parts
• Assist with customs-related queries via internal specialists

Procurement

• Source parts locally/internationally
• Identify new vendors to improve pricing and delivery
• Expedite orders and manage vendor relationships
• Coordinate item master data changes
• Apply Lean Manufacturing principles
• Drive value through procurement and vendor management

Inventory Control

• Ensure physical inventory matches ERP records
• Assign items to correct locations
• Monitor inventory scorecard and report weekly
• Participate in cycle counts and full stock takes

Please note: If you do not receive feedback from us within 2 weeks , kindly consider your application unsuccessful .

Company Description

Village n Life has been transforming bold ideas into thriving, sustainable hospitality and tourism ventures in South Africa's most sought-after destinations since 1994. From Cape Town to Hermanus, Langebaan, and the Garden Route, our portfolio spans hotels, nature retreats, serviced apartments, and tourism-related commercial ventures. We set new standards in guest experience and operational excellence. We believe our success comes from attracting and empowering talented individuals who share our passion for hospitality and industry-shaping ideas. Join us to make a visible impact in the future of tourism in South Africa.

Role Description

This is a full-time on-site role for a Hotel System Distribution Coordinator, located in Campsbay, Cape Town. The Distribution Coordinator will assist in managing system distribution, rate building, troubleshooting and content updates, where daily tasks include overseeing the distribution systems, ensuring accurate inventory counts, and collaborating with various departments to optimize distribution processes. Strong communication skills will be vital for coordinating between different teams and stakeholders.

ONLY applicants with experience in hotel distribution will be considered. (non negotiable)

Qualifications

• Experience in System Distribution
• Strong Analytical Skills and understanding of Key Performance Indicators
• Excellent Communication skills
• Proficiency in hotel management systems (Opera, Siteminder, OTAs and Nightsbridge)
• Ability to work on-site in the City of Cape Town
• Ability to run small projects
• Ability to work in a team

• Oversee the receipt, storage, picking, and issuing of goods in Microsoft Dynamics 365 FinOps
• Ensure accurate stock control and maintain a clean, safe, and efficient warehouse environment
• Register and manage Non-Conformance documentation in line with Quality Assurance standards

• Manage packing and dispatch of outgoing goods
• Support customers and brokers with SARS customs-related queries, working closely with shipping and finance teams

• Source spare parts locally and internationally
• Identify and onboard new vendors to drive cost efficiency and improved lead times
• Expedite orders, monitor overdue purchase orders, and manage supplier performance
• Apply Lean Manufacturing Principles to procurement and inventory

• Maintain accurate physical and ERP inventory records
• Track batch/serial-controlled items in collaboration with Head Office
• Lead cycle counts and participate in annual stock take
• Monitor and report on inventory KPIs

We are seeking a highly experienced Supply & Distribution Coordinator (Warehouse) to join our client's team on the East Rand.

This is a senior operational role responsible for warehouse control, logistics coordination, procurement, inventory management, and shipping .

• 12+ years' experience in warehouse management, logistics, procurement, inventory control, and shipping
• Intermediate ERP knowledge (Microsoft Dynamics 365 FinOps desirable)
• Valid forklift license (mandatory )
• Strong vendor management and negotiation skills
• Solid knowledge of inventory systems and supply chain processes

• Oversee the receipt, storage, picking, and issuing of goods in Microsoft Dynamics 365 FinOps
• Ensure accurate stock control and maintain a clean, safe, and efficient warehouse environment
• Register and manage Non-Conformance documentation in line with Quality Assurance standards

• Manage packing and dispatch of outgoing goods
• Support customers and brokers with SARS customs-related queries, working closely with shipping and finance teams

• Source spare parts locally and internationally
• Identify and onboard new vendors to drive cost efficiency and improved lead times
• Expedite orders, monitor overdue purchase orders, and manage supplier performance
• Apply Lean Manufacturing Principles to procurement and inventory

• Maintain accurate physical and ERP inventory records
• Track batch/serial-controlled items in collaboration with Head Office
• Lead cycle counts and participate in annual stock take
• Monitor and report on inventory KPIs

• Warehouse coordinator
• Procurement and distribution coordinator
• Material and logistics coordinator
• Supply chain coordinator

Introduction

Reporting into Supply Chain Manager.

We are seeking a detail-oriented and organized individual to join our team as a Supply Chain & Sales Coordinator. This role involves building strong relationships with suppliers and distributors, processing customer/distributor orders, managing supplier orders, assisting with stock reconciliations, and negotiating shipping rates with forwarders.

Package & Remuneration

Paying up to R35K

Duties & Responsibilities

• Order Processing & sales administration
• Accurately input, process, and track customer/distributors orders
• Effectively and proactively communicate (weekly) order confirmations, updates, and delivery timelines to distributors
• Coordinate with suppliers efficiently to ensure timely order fulfilment
• Create and process purchase orders for suppliers
• Track supplier deliveries to ensure timely receipt of goods
• Build and maintain professional relationships with distributors and suppliers
• Address order-related inquiries, complaints, or issues promptly and professionally with the relevant department
• Assist with any new system implementation, maintenance and streamlining of processes
• Ensuring info on systems is updated and accurate at all times
• Perform regular stock reconciliations to identify discrepancies and resolve them efficiently
• Monitor inventory levels, flag shortages, and coordinate reordering with suppliers, as advised
• Check cost and selling prices and margins are approved and within target
• Maintain accurate records of stock movements and update inventory systems
• Work with freight forwarders and understand INCOTERMS
• Assist with submission of documentation for shipping or compliance requirements
• Price list updates and management
• All order forms to be updated with any changes on pricing or lines and communicated to distributors
• Distributors contact sheet to be updated and maintained
• Monthly stock recon and margin reports

Desired Experience & Qualification

• Experience in working with freight forwarders
• Preferred Qualifications - Degree/certificate in Supply Chain Management or a related field
• Min of 5 years' experience in manufacturing, logistics and supply chain is essential
• Experience in working with freight forwarders
• Experience in working with international suppliers and customers
• Familiarity with CRM or ERP systems.
• Experience in order processing, office administration, import/export knowledge and inventory management.
• Proficiency in Microsoft Office Suite (excel is required), strong computer skills
• Strong organizational skills and attention to detail
• Excellent verbal and written communication skills
• Ability to multitask and prioritize tasks in a fast-paced environment
• Knowledge of stock control and supplier order management processes
• Individual that is proactive and takes initiative
• Work well independently and as a team member
• Good work ethic and willingness to go the extra mile
• Experience in process improvement and efficiency initiatives

Job Title: Supply Chain & Procurement Manager – South Africa

Reporting Line: Head of Operations – South Africa

Role Overview:

The Supply Chain & Procurement Manager is responsible for overseeing the end-to-end procurement and supply chain operations across multiple departments. This role ensures the efficient sourcing, purchasing, and delivery of goods and services—both locally and internationally—while maintaining optimal inventory levels and supporting production continuity. The position also includes responsibilities for select sister companies within the group.

A critical aspect of this role is the ability to respond rapidly to stock shortages. It is of utmost importance that procurement actions are taken immediately when shortages are identified, and that parts are delivered on time to avoid production delays. The successful candidate must be capable of designing and implementing new processes and systems to ensure procurement responsiveness and agility across the supply chain.

Additionally, this role serves as the overall custodian of the ERP system (Syspro), ensuring that all supply chain and procurement activities are accurately captured, monitored, and optimized through the system. This requires expert-level knowledge of Syspro, including configuration, reporting, and process integration.

Key Responsibilities:

• Departmental Oversight:
  
  Manage the following departments, each comprising various levels of staff including managers and operational personnel:

• Procurement Department:

• • Local Procurement:
• • Source and purchase goods and services from local suppliers.
  • Negotiate pricing, terms, and delivery schedules.
  • Ensure adherence to company procurement policies.
  • Maintain supplier relationships and conduct performance evaluations.
  • Monitor inventory levels and coordinate with internal teams to meet demand.
  • React swiftly to shortages and implement proactive measures to prevent delays.
• • International Procurement:
• • Manage significant international procurement spend, ensuring compliance with global trade regulations.
  • Oversee relationships with international shipping and logistics providers.
  • Lead planning and execution of international procurement, focusing on long-lead-time components.
  • Expedite critical imports based on accurate forecasting and production needs.
  • Support import/export activities for affiliated group companies.
  • Ensure international procurement processes are optimized for speed and reliability.

• Supply Chain Management:

• Oversee the complete supply chain process from sales order through procurement, shipping, and delivery to stores.

• Act immediately on shortages, prioritizing procurement and logistics to ensure uninterrupted production and timely delivery of parts.
• Continuously evaluate and improve supply chain processes to enhance responsiveness and reduce lead times.
• Inventory & Forecasting:
• Collaborate with relevant departments to forecast demand and maintain optimal stock levels in a dynamic supply and demand environment.

Key Performance Areas (KPAs):

• Delivery Lead Time (Sales Order to Invoicing):

• Evaluate sales orders for stock shortages and initiate timely procurement.

• Ensure rapid sourcing and delivery of components to support production schedules.

• Facilitate clear communication between stores, procurement, and production regarding estimated delivery timelines for both local and international items.

• Procurement Spend & Profitability:

• Monitor procurement expenditures to ensure alignment with budgetary constraints.

• Implement cost-saving initiatives to maintain and improve gross profit margins.

Required Qualifications & Experience:

• Expert-level knowledge of Syspro ERP systems
• Advanced proficiency in Microsoft Excel.
• In-depth knowledge of import/export regulations and processes.
• Strong background in manufacturing supply chain management.
• Demonstrated experience in leading and managing large, diverse teams.
• Self-motivated with the ability to operate independently and solve complex challenges with minimal oversight.

Additional Requirements:

• A track record of successfully implementing solutions in complex and problematic supply chain environments.
• Demonstrated ability to identify and resolve inefficiencies in warehouse operations, leading to improved inventory accuracy and reduced stock discrepancies.
• Proven ability to design and implement new procurement processes that improve responsiveness and ensure timely delivery of critical components.
• Experience in optimizing ERP systems to support operational excellence and data integrity.

Purpose of the role

The Supply Chain Admin Clerk is responsible for providing administrative and clerical support to the supply chain team. The role ensures accurate documentation, effective communication with stakeholders, and smooth coordination of supply chain processes, contributing to efficiency and compliance in daily operations.

Main responsibilities

? Maintain and update supply chain records, files, and databases accurately.

? Process delivery notes, invoices, and other supply chain documentation.

? Assist in inbound planning for supplier delivery

? Assist in monitoring stock levels and inventory movement, highlighting discrepancies.

? Support supplier and customer communication, ensuring timely responses and follow-ups.

? Capture and reconcile data for reporting purposes (stock, orders, deliveries, invoices).

? Coordinate with warehouses, transport, and procurement teams to ensure smooth operations and seamless process flows.

? Assist with preparation of supply chain reports and performance metrics.

? Ensure compliance with company policies, procedures, and regulatory requirements.

? Provide general administrative support to the supply chain department.

The successful candidate should have the following skills, experience and attributes:

? Matric (Grade 12) or equivalent; a diploma/certificate in Supply Chain Management, Logistics, or Administration will be advantageous.

? Previous experience in an administrative or clerical role, preferably in supply chain/logistics.

? Proficient in MS Office (Excel, Word, Outlook); knowledge of ERP systems is an advantage.

? Strong organizational and time-management skills.

? Excellent communication and interpersonal abilities.

? Attention to detail and high level of accuracy.

? Ability to work under pressure and meet deadlines.

? Administrative efficiency and accuracy.

? Problem-solving and analytical thinking.

? Teamwork and collaboration.

? Accountability and reliability.

? Customer service orientation.