585 Director Assistant jobs in South Africa

Position Overview:

We are seeking a dynamic, bilingual (Afrikaans and English) Personal Assistant / Office Manager to support the executive team and ensure the smooth daily operations of the office. This individual will act as the professional and personable face of the company, managing administrative, organizational, and light accounting tasks with efficiency and enthusiasm. The ideal candidate will have a lively, well-presented personality that brings energy and cohesion to the team.

Key Responsibilities:

• Provide comprehensive administrative and personal assistance to the company directors and management team.
• Manage daily office operations, ensuring a professional and welcoming environment.
• Handle incoming calls, emails, and correspondence in both Afrikaans and English.
• Schedule meetings, appointments, and travel arrangements efficiently.
• Prepare and manage documentation, reports, and presentations.
• Maintain and organize company records, filing systems, and databases.
• Liaise with clients, suppliers, and partners, representing the company in a polished and professional manner.
• Oversee basic accounting functions, including invoicing, billing, and expense tracking.
• Assist in coordinating company events, internal communications, and team-building activities.
• Support HR functions such as onboarding, maintaining staff records, and coordinating staff meetings.
• Monitor and order office supplies, equipment, and refreshments.

Requirements:

Language: Fully bilingual in Afrikaans and English (spoken and written).

Experience: Minimum 3 years of experience in a Personal Assistant, Office Manager, or Administrative role.

Education: Relevant diploma or certification in Office Administration, Business Management, or similar.

Technical Skills:

• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Experience with accounting or billing software (e.g., Sage, Xero, QuickBooks) advantageous.
• Strong organizational and multitasking abilities.

Personal Attributes:

• Professional, well-groomed, and articulate.
• Bubbly, approachable, and positive personality.
• Strong interpersonal and communication skills.
• Trustworthy, discreet, and able to handle confidential information.
• Team-oriented with a natural ability to uplift and connect people.

Why Join Us:

Opportunity to work in a dynamic, people-driven company culture.

A role that combines administration, PR, and light financial coordination.

Exposure to diverse business operations and growth opportunities.

A vibrant and collaborative work environment.

Personal Assistant (Hybrid) Position Available in Pretoria East

The Short Version:
I run a fast-paced marketing agency, an organisation that focuses on the upliftment of divorced women and single mothers and I am dabbling in the property investment/ Airbnb world. I need a switched-on, unflappable Personal Assistant who can keep my work world and my personal life running smoothly. Calendars and contracts one minute, Checkers 60/60, vet insurance claims and welcoming Airbnb guests the next. If you thrive on variety and responsibility, keep reading.

What you'll do (a taste, not an exhaustive list):

• Be my organiser-in-chief: Manage my diary, prioritise like a pro, guard focus time, book meetings, personal appointments and travel. Make the driver's license renewal booking, keep track of when the next optometrist appointment or dental check-up is due, fetch the repeat scripts, organise the vehicle license renewal, etc. You get the picture.
• The admin I don't want to do anymore: Filing of personal docs, managing the payment of personal invoices, follow-ups, filing, sorting out and scanning the pile of "slippies", and keeping my Life File up to date, etc.
• Home and life logistics: Buy the paint, organise the handyman, co-ordinate Sweep South for the big twice-a-year deep clean, hunt down the best priced special of the moment from hospitality linen to Ai tools and handle the little things before they become big things.
• Airbnb management: Guest comms, check-ins/outs, keys, cleaning schedules, inventory, and those "my flight's delayed" curveballs.
• Family backup: Be my reliable second-in-command when I travel—able to handle any crisis for my son or my elderly parents with calm, kindness and common sense.
• Driving & lifts: Stable runs for my son when needed and other on-the-go tasks.

You'll be great at this if you:

• Are professional, presentable, reliable, gracious, hospitable, patient, people-centric and energetic with an above average work ethic and able to handle a demanding work environment.
• Keep your cool under pressure and solve problems before anyone else notices them.
• Have excellent English and Afrikaans communication skills and solid tech skills (Google/Microsoft, WhatsApp, basic spreadsheets, scanning apps).
• Are ruthlessly organised, proactive, and confident in making decisions.
• Have reliable transport and a valid driver's licence.
• Are available for a full-time position (no students).
• Can realistically support after-hours availability at short notice (e.g., your own dependable childcare/backup must be in place if you have dependants).

Advantages (not deal-breakers):

• Experience running an Airbnb or short-stay property.
• Previous PA/EA experience with complex, fast-moving diaries.
• A proven knack for vendor management (contractors, cleaners, suppliers).

The setup:

• Hybrid role: A mix of office time, on-the-road errands and remote work.
• Tools provided: Laptop + cell phone with ample airtime and data.
• Package: Competitive remuneration plus Medical Aid and Employee Benefits (Life Cover, Pension, Disability & Income Protection).

How to apply:

Email your CV to with the subject line: Personal Assistant Application – (Your Name).

A well established organisation in Benoni is seeking an Executive Personal Assistant to join their team.

Key Responsibilities:

• Diary & Schedule Management: Coordinate calendars, schedule meetings, appointments, and travel itineraries.

• Communication: Handle correspondence, screen calls/emails, draft documents, and manage inquiries on behalf of the employer.

• Administration: Maintain filing systems, prepare reports, process expenses, and oversee office or household administration.

• Travel & Logistics: Arrange flights, accommodation, visas, transport, and itineraries.

• Personal Support: Assist with personal tasks such as reservations, errands, event planning, and household/vendor management.

• Confidentiality: Handle sensitive information with the highest level of discretion and professionalism.

• Liaison: Act as a point of contact between the employer and clients, staff, suppliers, or family members.

• Project Assistance: Support with research, presentations, and special projects as required.

Skills & Competencies:

• Strong organisational and time management abilities.

• Excellent written and verbal communication skills.

• Ability to multitask and prioritise under pressure.

• Tech-savvy with proficiency in Microsoft Office/Google Workspace.

• Discreet, trustworthy, and adaptable.

• Problem-solving and proactive thinking.

• Professional demeanour with strong interpersonal skills.

Qualifications & Experience:

• At least 8+ years proven experience as a Personal Assistant, Executive Assistant, or similar role.

• Preferred: Diploma/Degree in Business Administration or related field.

• Experience in managing both business and personal tasks for senior executives/entrepreneurs.

• Valid driver's license

Salary: R R50 000 depending on experience.

Closing Date

2025/11/10

Reference Number

WCG

Tracking Number

DEDAT 53/2025

Job Title

Assistant Director: Business Regulation and Governance (Tribunal Support), Ref No. DEDAT 53/2025

Department

Department of Economic Development and Tourism

Salary level

9

Enquiries

Mr B Nopote at or

Job Type

Permanent

Location - Country

South Africa

Location - Province

Western Cape

Location - Town / City

Cape Town, CBD

Job Purpose

The Department of Economic Development and Tourism, Western Cape Government has an opportunity for a suitably qualified and competent individual to render administrative and prosecution services, as well as team work functions to the Western Cape Consumer Affairs Tribunal and perform an inspectorate function within the Office of the Consumer Protector to ensure coordinated operations are conducted with stakeholders.

Minimum Requirements

An appropriate 3-year Bachelors Degree (equivalent or higher qualification) in the legal field; A minimum of 3 years experience working in a legal and/or regulatory environment.

Recommendation

None.

Key Performance Areas

Administrative and operational services provided to the Western Cape Consumer Affairs Tribunal (WCCAT); Render a prosecution service to WCCAT; Project implementation and administration; Operational plan development and implementation of counterfeit goods operations; The following will be advantageous: Admission as an attorney or Advocate; Working knowledge of legal processes.

Competencies

Knowledge of the following: Overall understanding of the legal environment related to consumer protection and/or the court process; Labour processes; Financial management including the Public Finance Management Act; Project management; Public service procedures; Applicable policies and procedures; Relationship management; ECM (MyContent); Skills needed: Proven computer literacy in MS Office Package (Word, Excel, PowerPoint); Communication (written and verbal); Project Management; Accounting finance and audit; Information technology formal training; Legal administration; Strategic planning; Ability to work independently and as part of a team; It will be advatageous to have a valid code B (or higher) driving licence. NB: People with disabilities that restrict driving abilities, but who have reasonable access to transport, may also apply.

Remuneration

R R per annum (Salary level 9)

Note on remuneration in addition to service benefits or obligations for qualifying employees (medical assistance, housing assistance, pension-fund contributions, etc) are funded or co-funded in terms of the applicable prescripts or collective agreements.

Notes

Shortlisted candidates will be required to submit copies of their documentation for verification purposes. These candidates will be required to complete a practical assessment and attend the interview on a date and time as determined by the department and may also be required to undergo competency assessments/proficiency test. The selection process will be guided by the EE targets of the employing department.

By applying for this position, you are consenting to the Western Cape Government contacting your previous employers/managers for an employment reference. Reference checks will include enquiries relating to your disciplinary records and reasons for leaving.

Should you experience difficulties with your online application, kindly note that technical support (challenges with online application) is only available from Monday to Friday from 08:00 to You may contact the helpline at Otherwise, all other queries relating to the position, kindly contact the enquiries person as indicated in the advert. Please ensure that you submit your application before the closing date as no late applications will be considered.

Closing Date

2025/11/10

Reference Number

WCG

Tracking Number

PT 13/2025 R1

Job Title

Assistant Director (System Controller): Supporting and Interlinked Financial Systems, Ref No. PT 13/2025 R1

Department

Provincial Treasury

Salary level

9

Enquiries

Mr Xolani Spelete at

Job Type

Permanent

Location - Country

South Africa

Location - Province

Western Cape

Location - Town / City

Cape Town, CBD

Job Purpose

Provincial Treasury, Western Cape Government has an opportunity for a suitably qualified and competent individual to provide financial system support services, advice, guidance and capacity building services to financial system users.

Minimum Requirements

An appropriate 3-year National Diploma/B-Degree (equivalent or higher qualification); A minimum of 3 years experience of financial system administration and user support; A valid code B (or higher) driving license. NB: People with disabilities that restrict driving abilities, but who have reasonable access to transport, may also apply.

Recommendation

None.

Key Performance Areas

Render transversal support and maintenance of the financial systems and system access security and controls; Provide support in the management of the reporting processes of the financial systems; Provide capacity building in Provincial Departments to enhance the effective utilization of the financial system; Implementation of applications and financial systems; Monitor compliance and enforcement of prescribed legislation, policies and guidelines relating to all financial system processes; Operational and financial management; It will be advantageous to have experience in the following: Fabric or Azure Designing, building, and maintaining scalable ETL pipelines and data models; Power BI analysis, dashboard development, and data management; Data warehousing skills, including experience in cloud environments (e.g., Azure, Fabric);Automating reporting processes and business workflows.

Competencies

Knowledge of the following: Local government sphere legislation; MFMA Treasury Regulations Accounting Principles; Legislation, regulatory frameworks, policies and best practices that have a bearing on the line functions; Information systems that aid in the management of knowledge and information pertaining to the line function; Project management; Operational management practices; Procurement and tendering processes; Policy development, and operational management, monitoring and review processes; Modern systems of governance and administration; Public service procedures, processes and systems; Regional and local political, economic and social affairs impacting on the provincial government of the Western Cape; Constitutional, legal and institutional arrangements governing the South African public sector; Ppublic finance, human resources and discourse management processes; Public Finance Management Act, National and Provincial Treasury Regulations, other financial policies, prescripts, directives, and collective agreements; Functioning of the Province and the activities of sister departments/related functional areas; Policies of the government of the day; Labour Relations legislation and regulations; Performance management in general.

Skills needed: BI Data analytical skills; Cloud-based Data Warehouse development skills; Dataflows development skills; Proven computer literacy; Communication (Written and verbal) skills; Ability to deal with enquiries on financial system matters.

Remuneration

R R per annum (Salary level 9)

Note on remuneration in addition service benefits or obligations for qualifying employees (medical assistance, housing assistance, pension-fund contributions, etc) are funded or co-funded in terms of the applicable prescripts or collective agreements.

Notes

Shortlisted candidates will be required to submit documentation for verification purposes and criminal record vetting. These candidates will be required to do a practical and attend interviews on a date and time determined by the department and may also be required to undergo competency assessments/proficiency tests. The selection process will be guided by the EE targets of the employing department.

By applying for this position, you are consenting to the Western Cape Government contacting your previous employers/managers for an employment reference. Reference checks will include enquiries relating to your disciplinary records and reasons for leaving.

Should you experience difficulties with your online application, technical support is available from Monday to Friday from 08:00 to Contact the helpline at For all other queries relating to the position kindly contact the enquiries person as indicated in the advert. Please ensure that you submit your application before the closing date as no late applications will be considered.

Closing Date

2025/09/29

Reference Number

WCG

Tracking Number

WCMD 77/2025

Job Title

Assistant Director: Land Transport Systems, Ref No. WCMD 77/2025

Department

Western Cape Mobility Department

Salary level

9

Enquiries

Mr N Hendricks at

Job Type

Permanent

Location - Country

South Africa

Location - Province

Western Cape

Location - Town / City

Cape Town- CBD

Job Purpose

The Western Cape Mobility Department, Western Cape Government, has an opportunity for a suitably qualified and competent individual to formalise the Integrated Transport Hub (ITH) as a central hub for information exchange, optimizing data management processes, and ensuring high data quality. The successful incumbent must be able to work under pressure, willingness to work irregular hours and meet tight deadlines.

Minimum Requirements

An appropriate 3-year National Diploma/ B-Degree (equivalent or higher qualification) in information systems, business analysis/management and project management.; A minimum of 3 years relevant supervisory level experience; A valid code B (or higher) driving licence.

NB: People with disabilities that restrict driving abilities, but who have reasonable access to transport, may also apply.

Recommendation

None.

Key Performance Areas

ITH Data and Technology Management; Data Integration and Management; Stakeholder Engagement and Collaboration; Risk Management and Compliance; Managerial Functions; It will advantageousto have experience in Land transport systems and/or ICT systems.

Competencies

Knowledge of the following: Legislation, regulatory frameworks, policies and best practices that have a bearing on the line functions; Transport related regulatory, legislation policies and frameworks; Land transport systems and/or ICT systems; Transport related information services; Integrated Transport Hub (ITH) as a central hub for information exchange; Optimisation of data management processes; Information systems that aid in the management of knowledge and information pertaining to the line function; Project management; Operational management practices.

Skills needed: Numeracy; Literacy; Computer Literacy; Written and verbal communication; Project Management; Data Analysis; Accounting, Finance and Audit; Analytical thinking; Planning; Organising; Problem Solving; Conflict Resolution; Monitoring, Evaluation and Reporting.

Remuneration

R R per annum (Salary level 9)

Note on remuneration in addition service benefits or obligations for qualifying employees (medical assistance, housing assistance, pension-fund contributions, etc) are funded or co-funded in terms of the applicable prescripts or collective agreements.

Notes

Shortlisted candidates will be required to submit documentation for verification purposes and criminal record vetting. These candidates will be required to do a practical and attend interviews on a date and time determined by the department and may also be required to undergo competency assessments/proficiency tests. The selection process will be guided by the EE targets of the employing department.

By applying for this position, you are consenting to the Western Cape Government contacting your previous employers/managers for an employment reference. Reference checks will include enquiries relating to your disciplinary records and reasons for leaving.

Should you experience difficulties with your online application, technical support is available from Monday to Friday from 08:00 to Contact the helpline at For all other queries relating to the position kindly contact the enquiries person as indicated in the advert. Please ensure that you submit your application before the closing date as no late applications will be considered.

Job Title

Assistant Director (Project Planner) (post level 7): Facilities Planning (Job ID: 6238)

Organizational Unit

University of the Free State -> Deputy Vice-Chancellor: People & Operations -> Facilities Management -> University Estates

Contract Type

Permanent

Occupational Level

Junior Management

Location

Bloemfontein Campus - Bloemfontein, FS ZA (Primary)

Closing Date

21/9/2025

Description

KINDLY TAKE NOTE: Applications may only be submitted online through the official UFS vacancy website: - Applications submitted through any other platform will not be considered.

The system allows a maximum of eight attachments. To avoid upload issues, we recommend merging some or all documents into fewer files before submitting.

Duties and responsibilities:

Project Planning & Initiation

• Engage with user clients to identify needs and project requirements.
• Assess feasibility, viability, and operational impact of proposed projects.
• Develop comprehensive project briefs outlining objectives, scope, timelines, and budget estimates.
• Consider all relevant infrastructure aspects, including electricity, HVAC, plumbing, ventilation, IT, safety compliance, and environmental impact.
• Attend to furniture requirements of departments.
• Manage planning and execution of minor projects.
• Align all projects with the university's masterplan and strategic objectives

Stakeholder Engagement

• Facilitate discussions with internal departments, faculties, and external stakeholders.
• Act as the link between users, consultants and management.
• Ensure clear communication of project expectations and deliverables

Coordination

• Prepare briefing documents and participate in scoping meetings.
• Review proposals and ensure compliance with university specifications.
• Work closely with various parties to achieve functional, cost-effective, and sustainable solutions.
• Ensure integration of building services, utilities, safety systems, and accessibility considerations.

Project Monitoring & Reporting

• Prepare project rollout, progress reports, and milestone tracking.
• Monitor project deliverables to ensure quality and adherence to timelines.
• Identify risks and implement mitigation strategies where required.
• Report project status updates to all relevant parties.

Compliance & Quality Assurance

• Ensure that all projects comply with university specifications, safety regulations, environmental standards, and relevant statutory requirements.
• Ensure the brief is met in procurement documentation and record-keeping.
• Promote energy efficiency, sustainability, and alignment with best practices.

Innovation & Continuous Improvement

• Proactively suggest creative, cost-effective, and sustainable solutions.
• Benchmark planning practices against industry standards to improve processes.
• Recommend technologies and methodologies that improve project outcomes.

Inherent Job Requirements:

• Bachelor's degree/Advanced Diploma at NQF Level 7 in Project Management, Construction Management, Architecture, or Quantity Surveying.
• A minimum of three (3) years' experience in infrastructure or facilities project planning.
• A valid driver's licence (attach a copy).

Recommendations:

• Registration with a related professional body (attach proof).
• Knowledge of building regulations, SANS standards, OHS Act, and environmental compliance.
• Knowledge of sustainable building practices and energy efficiency principles.
• Experience working in a higher education environment (advantageous).

Competencies

Key Competencies:

• Results-Oriented:

• The ability to cope with a frequently changing environment and to adapt to evolving situations.

• Strategic Thinking:

• The ability to deal with several activities at a time.

• The ability to carefully analyse information and use logic to address issues and problems at work.

• Business Acumen:

• The ability to adhere to rules and strictly follow work regulations.

• Proficient in using MS Office.

• Leading:

• The ability to lead, take charge of situations, and offer opinions and directions to others.

• Building Coalitions:

• The ability to negotiate, sell, influence and to persuade others.
• The ability to interact with others and establish personal connections with people.

Required Documents

INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED

To ensure your application is complete, you must submit ALL documents listed under the inherent requirements, as well as the following standard documentation:

• A detailed Curriculum Vitae.
• Copies of your qualifications, or official proof of qualifications obtained (If you hold foreign qualifications, please include SAQA accreditation).
• A copy of your identity document (South African ID or passport for foreign nationals).
• Confirmation of employment in the form of a letter, appointment contract, service certificate, or recent payslip from your current or most recent employer (applicable to external applicants only).

Assumption of duties:

As soon as possible.

Closing date:

21 September 2025

Salary:

The salary is available on request.

Fringe benefits:

(Subject to specific conditions): pension scheme, medical aid scheme, group life insurance, housing allowance, leave and sick leave, service bonus and study benefits.

Enquiries:

For enquiries, please feel free to contact or email . Additionally, kindly contact / 2979 / 2558 for assistance.

General:

The UFS is a designated employer and is committed to the pursuit of excellence, diversity, and redress in achieving its equity targets in accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets. Preference will be given to candidates from the under-represented designated groups including candidates with disabilities. Our Employment Equity Plan is available at: EEA13-UFS EE Plan 1 March 2025_28 Feb

The University processes personal information in line with its obligations under the Protection of Personal Information Act (POPIA) and any personal information provided to the University will be treated as confidential and processed in accordance with the rights provided to data subjects under POPIA.

The University reserves the right not to fill the post. The UFS will only consider applications of candidates who meet all the inherent requirements of the position. Applications that are incomplete will not be considered. Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications, you may assume that your application was unsuccessful.

Cape Town

Stanchion Payments is looking for a detail-oriented Office Manager to join their Bellville, Tygerfalls office. Be the backbone of daily operations and staff engagement.

We're seeking a dynamic and organised Office Manager who thrives in a tech-driven environment. You'll be the heartbeat of our Tygerfalls office, ensuring smooth operations and creating a welcoming atmosphere for staff and guests. If you're systematic, friendly, and passionate about processes and people, we'd love to meet you.

The Office Manager has the following primary responsibilities:

• Communication & Engagement
• Manage internal communication channels, including newsletters, LinkedIn updates, and Teams for staff engagement.
• Office Management
• Maintain office infrastructure, coordinate repairs and upkeep, and ensure a clean, professional environment.
• Marketing & Travel Support
• Assist with logistics for marketing events — including booth setup, promotional materials, and coordinating staff travel arrangements.
• Reception Duties
• Create a warm and professional experience for visitors and staff.
• General Administration
• Provide day-to-day administrative support across departments.
• Staff Socials
• Coordinate all social events, oversee social committee and plan and execute staff events.
• Onboarding & Offboarding
• Welcome new hires on their first day, prepare starter packs, conduct office tours, and manage exit procedures (return of company infrastructure).
• Project Admin Support
• Administer timekeeping systems (Clockify), and reconcile weekly and monthly timesheets.

• Matric (Grade 12)
• Minimum 5 years' office management experience
• Strong MS Excel skills
• Highly organised and detail-oriented
• Excellent creative writing and communication skills
• Experience creating short-form video content will be advantageous
• Warm, professional, and people-focused personality
• Comfortable working in a diverse and dynamic environment

Founded in 2001, Stanchion Payments is a global payments solutions provider with operations in South Africa, Australia, the UK, UAE, and the USA. We specialize in card payments, switching, issuing, and acquiring, and are evolving toward building a cutting-edge payment platform for the financial services and fintech sectors.

To apply please send your CV and cover letter to:

Quote " Office Manager " in the subject line.

Note: If you don't hear from us within 2 weeks, kindly consider your application as unsuccessful.

Note: If you don't hear from us within 2 weeks, kindly consider your application as unsuccessful.

The Focus Group Johannesburg, South Africa 10 September 2025 Senior Full Time Cost to Company 5 years - 7 years Skills Team Management Tracking Coordination Budget Management Planning Industries Information Technology (IT) Job Description

Department: IT Infrastructure: Facilities Team

Reports To: IT Ops Manager

Employment Status: Permanent

Location: Bedfordview (With possibility of hybrid)

Company Overview:

An established player in the South African long term insurance market with over 25 years of experience in non-traditional sectors. We sell and administer a full range of funeral insurance products in the trade union environment and have a very close working relationship with NEHAWU. We are focused on client centricity and solving needs for South Africans with innovation, unique & creative solutions, and products.

Role Description:

This role will require the candidate to manage the Facilities team, who are responsible for the maintenance and upkeep of the building.

Key Responsibilities:

• General maintenance and upkeep of the building, including the physical infrastructure, utilities and security systems.
• Logging, tracking and ensuring the resolution of any faults with the building or its components.
• Cleaning and maintenance of the building and its grounds.
• The operations of the company canteen.
• The Asset register for all building assets is maintained.

Qualifications, Skills, and Experience:

• Minimum of 5 years of experience in managing of a similar team.
• Proven experience and success in the management of teams to follow schedules and carry out the related tasks.
• Ability to coordinate with vendors and contractors for specialized maintenance and cleaning services.
• Being able to manage expenses related to building upkeep and supplies.
• Plan and organize maintenance, cleaning schedules, and inspections efficiently.

Success Criteria:

• Tickets are handled professionally, and within TAT.
• The building is kept clean and well maintained.
• Individuals in the teams are well managed, according to objective KPI criteria, as well as upskilled and trained to ensure effective performance of the above criteria.
• There is a routine maintenance schedule, and it is carried out according to schedule.
• The canteen operates effectively.
• Good stock and cost controls are in place.

Remuneration & Benefits:

• Market-related based on experience.
• Performance-based annual bonus.
• Subsidised Life and Disability Cover.
• Funeral Cover