816 Digital Projects jobs in South Africa

G4S Secure Solutions (SA), a leading provider of integrated security management solutions, has a vacancy for a Project Coordinator based at our Head Office in Centurion, reporting to the Regional Technical Manager.

This role is responsible for supporting the project management processes.This includes understanding project goals, deadlines, and financial boundaries so management can best allocate resources, benchmarking, scheduling project deadlines, and general coordination.

We welcome applications from all suitably qualified candidates, but SA citizens will have a distinct advantage.

Main Responsibilities

Administration costing and finance aspects of projects

• Consolidation of monthly invoices received
• Follow-up with 3rd parties and vendors
• Taking delivery of orders
• Reconciliation of costs of project, petty cash, Technology Supplier Payments
• Keep track of billable hours
• Assist AR & AP with client & supplier order/invoicing queries
• Meet with suppliers for account & invoice queries
• Check regional stock sheet allocations
• Monitor month end invoicing to meet forecast

Effective Stock Administration

• Maintenance of stock levels – transport, ordering, purchasing
• Manage procurement process from placing orders, to generating POs
• Distribution of stock as required and ordered
• Maintenance of stock database

Procurement

• Sourcing, negotiation, contract management and supplier relationship management.
• Sourcing of quotes from a minimum of three(3) suppliers. Starting the internal procurement process with all the required documents. Completing follow ups with relevant departments.
• Liaising with suppliers, confirmation of ETA delivery, physical delivery verification, GRN, payment processing to Head Office.
• Assist with maintenance of equipment and disposal, transfer of equipment between regions

Asset Management

• Compiling an inventory of the region.
• Completing disposals of assets, regional transfers, cancellations of equipment rentals, site terminations
• Asset life cycle and ancillary cost management

Assist with staff deployment and project requirements

• Logistics around flights and accommodation as needed for projects
• Import and customs clearing for project stock
• Process travel on Travelit for approval
• Process Uniform, Stationary & Grocery requests from Regions & AMR Business Unit
• Compile and maintain project plan
• Liaise with management over bottlenecks and requirements
• Review project profitability
• Assist with Project spill over in all regions

Effective Project Administration

• Compile and maintain project plan
• Liaise with management over bottlenecks and requirements
• Review project profitability

Effective E-Works Administration

• Load jobs and communicate with technicians and managers
• General Manager and Sales Person action
• Load purchase orders
• Send invoices for GRV
• Prepare SOQ for invoicing to clients
• Check Unassigned Jobs, Action required Jobs, Referred by Finance jobs on Eworks
• Process completed Job Cards for Request For Order & No Charge Quotes
• Load client & suppliers

Ad Hoc

• Process EFT payments to suppliers
• Assist with out of country shipping for projects
• Arrange and conclude shipping inspections for customs
• Process vendor applications for Clients & suppliers

Health and Safety

• Participate in the design/ development/ review/ implementation and monitoring of the departmental safety plans for each year
• Participate in safety forums created by the company for example safety meetings and safety talks
• Report all safety incidents to the relevant people
• Discuss all safety incidents
• Follow-up on any activities assigned through safety meeting/committee/representative/management
• Attend safety education and refresher programs
• Comply with safety policies and procedures at the workplace
• Distribute safety information as and when required

Qualification and Experience

• Grade 12 / Matric Equivalent
• A relevant Tertiary qualification
• Minimum of 2 years Projects experience in a similar role

Skills and Attributes

• Proficient Computer Literacy (Google Workspace / Microsoft Office)

• Basic IT knowledge required:

• MS Word

• MS Excel

• Understanding the organizational environment

• Understanding the organization's goals and objectives
• Dealing with changing circumstances
• Communication (written and verbal)
• Supporting and working with others
• Delivering objectives
• Dealing with complexity
• Acting professionally
• Attention to detail
• Delivering great customer service
• Sharing and co-operating

Remuneration and benefits will be commensurate with the seniority of the role and in compliance with company remuneration policy and practice.

POSITION STATEMENT

Responsible for the compiling of all site files for contractors, as well as assisting the Project Manager's with all administration functions. Responsible for the completeness and accuracy of the site file and As-Build documentation required for the invoice file.

KEY RESPONSIBILITIES

• Compile documentation of all projects by driving processes through the ILO and PM
• Match the Customer Purchase Order to the Bill of Services.
• Manage the contractor documentation process from appointment letters to files and related administration and invoicing.
• Follow the Variance Order procedure where applicable.
• Ensure compilation of Site Files for submission to customer as well as NCRs
• Assist the PM in tracking the project from inception to invoicing
• Track progress on forecasting versus actual invoicing.
• Coordinate and communicate progress feedback between stakeholders, arranging meetings where required.
• Update systems and related status report documentation (CRM, Quickbase, etc) with accurate project progress and milestones.
• Drive accurate verification reports.
• Manage schedules accurately and timeously.
• Escalate potential risks and/ or delays to project manager.

BEHAVIOURAL COMPENTENCIES

• Accuracy
• Quality focused
• Good Communication
• Teamwork
• Dutifulness
• Organization
• Ability to handle pressure

SKILLS & KNOWLEDGE

• Knowledge and understanding of the telecommunications industry
• Basic financial understanding
• Computer literacy
• Adhere to company policies and procedures
• In depth understanding of the following: fast reporter, otdr, olts, pmd, and cd
• Testing

QUALIFICATIONS & EXPERIENCE

• Grade 12
• Project administration / project management qualification an advantage
• Min 2 years project experience
• Previous experience working in a telecommunication company would be advantageous.

Project Coordinator

Contract duration: 12 months

Location: Midrand

Role purpose
:

• The Project Support resource provides project management support to the Emerging youth lead, undertaking a range of project research, analysis, reporting, implementation, and administrative activities to support the development and delivery of projects, in line with established project plans and objectives.
• This position supports multiple projects by providing support and general administrative functions including creating and maintaining project-related logs, composing correspondence, preparing and monitoring reports.
• In addition, this position is responsible for providing clear, concise and accurate reporting of project budgets, commitments, spend, forecasts.

Key accountabilities

• Provides clear, concise and accurate reporting of project commitments
• Provide project and operational support, including monitoring and reporting on project plans, milestones and deliverables.
• Undertake research and analysis in assigned project areas and contribute to the preparation of project briefs to support informed decision making and planning.
• Liaising with project stakeholders concerning project details and deliverables
• Assisting in the planning and implementation of projects.
• Helping to coordinate and manage project tasks and deliverables.
• Analyzing data as required and conducting administrative duties.
• Tracking and reporting project progress.

Core competencies

Experience in project management or administrative assistance

Strong written and oral communication skills

Excellent multitasking skills

Ability to work under pressure with minimal supervision

Excellent problem-solving skills

Detail-oriented and highly organized

The ideal candidate will bring strong coordination skills, a keen eye for detail, and the ability to thrive in a fast-paced environment. Prior experience using a financial/accounting systemand invoice processing will be advantageous, enabling seamless financial tracking and reporting across projects.

Project Coordination -Assist the PMO Lead in managing and tracking over multiple active projects, ensuring timelines, deliverables, and dependencies are monitored and updated.

Administrative Support -Streamline administrative processes across the Digital Enablement team, including meeting scheduling, documentation, and reporting.

Invoice Processing -Support financial tracking by processing and reconciling invoices, with a focus on accuracy and timely submission.

Financial Information - Use SAP FI/relatable financial system for financial data entry, invoice validation, and reporting where applicable.

Stakeholder Communication-Liaise with internal teams and external vendors to ensure project updates, documentation, and financial records are communicated effectively.

Document Management-Maintain and organize project documentation, including contracts, reports, and change requests.

Reporting & Dashboards -Assist in preparing project status reports, dashboards, and summaries for PMO leadership and executive stakeholders.

Process Improvement -Identify opportunities to improve coordination and administrative workflows within the PMO and Digital Enablement team.

Compliance & Governance -Ensure adherence to internal project governance standards and assist in audit preparation and compliance tracking.

Grade 12 / Matric Certificate

Tertiary qualification in Business Administration, Project Management, or Information Communication Technology (ICT)

3 years' experience in project coordination or administrative support within a PMO or similar environment

Experience with a Finance/Accounting Software - SAP FI preffered (Financial Accounting) and invoice processing is highly advantageous

Strong organizational and multitasking skills

Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint)

Excellent communication and stakeholder engagement abilities

Ability to work in a fast-paced, high-volume project environment

Attention to detail and a proactive approach to streamlining administrative processes

Between 3 - 5 Years

ELIGIBILITY

Suitably qualified candidates

CLOSING DATE

REFERENCE NUMBER

CS 162/25 Ext

SALARY

R R p.a.

DEPARTMENT

Information Systems and

Technology

DIRECTORATE

CORPORATE SERVICES Project Coordinator - SmartCape

Requirements

• A relevant three-year tertiary qualification
• Candidates with a degree will be given preference
• A minimum of four (4) to five (5) years' relevant experience in

a in a project/programme management office environment

• Experience in an ICT environment will be advantageous
• Computer literacy in MS Office Applications and SAP proficient
• A valid driver's licence.

Key Performance Areas

• Provide a high level of administration support services for

the SmartCape programme

• Coordinate and attend City and SmartCape events
• Responsible for ensuring that SmartCape projects are

formally registered, captured and updated

• Asset management champion for SmartCape to assist with

tracking of assets and technology refresh projects

• Manage multiple IS&T related projects and ensure effective

delivery of projects

• Communicate professional knowledge to stakeholders and

project team members (including contractors /consultants)

• Monitor SmartCape projects for conformance to standards,

good governance and best practices within IS&T

• Complete project related documentation to ensure

compliance with City processes

• Capture meeting minutes, monitor and track projects within

the programme

• Coordinate and maintain SmartCape dashboard reports and

ensure their timely distribution to all stakeholders (IS&T

management and business owners) via the Head of

SmartCape

• Identify opportunities and implement solutions to seeks ways

to maximise the City's investments.

The main purpose of the job is to be responsible for coordinating projects of various types and sizes for the business. The incumbent must draw up Project Plans and ensure they are delivered to the highest standard.

• Managing Projects

• Manage Tenders/ New Business Development

• Assist project manager with the coordination of resources

• Project Delivery

• Administrative Support

• To uphold and promote the company values and culture

Grade 12

Project Management Programme / Course

3 years' experience in the building industry

3 years' experience in a buying, negotiating, ordering, sales and merchandising

Good Product knowledge in building materials

Certificate or Diploma in Project Management