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JOB DUCK IS HIRING A LEGAL ADMINISTRATIVE ASSISTANT

For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive. As a lifestyle company we ensure that everybody working here has a fantastic time, which is why we've earned the Great Place to Work Certification for 4 years

Role Overview

We are seeking a highly organized and proactive Legal Administrative Assistant & Client Support Coordinator to join our team. This role is ideal for someone who thrives in a fast-paced legal environment, enjoys managing multiple responsibilities, and is passionate about delivering excellent client service. You will play a key role in supporting our legal team, maintaining operational efficiency, and ensuring smooth communication with clients and prospects.

Schedule:

Monday to Friday from 8:30 AM to 5:30 PM MST (USA)

Your Responsibilities Will Include but Are Not Limited To:

• Managing attorney calendars and scheduling, including deadlines and appointments
• Maintaining the vacation calendar for all staff members
• Ordering office supplies and managing inventory
• Organizing and maintaining digital folders (OneDrive)
• Sending reminders and follow-ups to clients and prospects
• Maintaining and updating client records in Lawmatics CRM
• Drafting and sending emails as needed
• Requesting client information when necessary
• Downloading and filing documents for paralegals
• Reviewing deeds with paralegals to ensure accuracy
• Pulling deeds from county records and recording them in internal software
• Filing legal documents with the courts
• Reviewing and managing legal agreements
• Registering attorneys for seminars and professional events
• Uploading scanned checks into QuickBooks and entering expenses
• Converting documents to PDFs and customizing templates
• Modifying templates and sending documents to clients
• Assisting with document organization and management

What We're Looking For:

• At least two years of experience in an administrative support role preferred
• Strong organizational and time management skills
• Proficiency with CRM systems (Lawmatics experience is a plus)
• Familiarity with QuickBooks and Microsoft Office Suite
• Excellent written and verbal communication skills
• Ability to handle sensitive information with discretion
• Detail-oriented with a proactive approach to problem-solving
• Reliable computer setup (laptop/PC, headset, stable internet min. 10 Mbps download / 5 Mbps upload)
• Quiet, distraction-free remote work environment

What's In It for You?

• Monthly compensation starting from
  1060 USD to 1150 USD
• Paid time off
  and holiday pay.
• Referral and annual
  bonuses.
• 100% Remote,
  Full-Time, Long-Term Career Opportunity.
• Parental leave.
• Opportunities for professional development and training
• Dedicated support from our team.
• A chance to work with clients who share our values.

Ready to dive in?
Apply now and make sure to follow all the instructions

DISCLAIMER: Every candidate must pass each step in our application process to become part of our team. Ensure you have all the required documentation ready to streamline your application process.

• General administrative duties.
• Maintain appropriate filing systems.
• Maintain accurate records and continuously update document expiry dates.
• Issue contract expiry notifications to relevant departments.
• Collate information and supporting documents for vendor/credit applications as well as Air Services License amendment applications.
• Assist in the processing of non-aviation insurance claims: lost/damaged company property, motor accidents, group personal accident and travel insurance claims.
• Assist in compiling aviation-related insurance claims.
• Administer the company's non-aviation insurance renewal.
• Monitor and ensure ongoing POPI compliance.
• Grade 12 or Equivalent (Essential);
• Minimum of 1 year administration experience in a mid-size organisation (Essential);
• Willingness to work extended hours (including weekends) as and when required;
• Willing to travel as and when required;
• Valid South Africa Passport;
• Sound knowledge of Microsoft Office (Word, Excel and Outlook).

Personal Attributes

• Excellent communication skills (verbal and written);
• Strong organisational skills;
• Interpersonal skills;
• Well organized;
• Excellent attention to detail;
• Teamwork and collaboration skills;
• Professional;
• Reliable and dependable;
• Immaculate time keeping;
• Strong work ethic;
• Self-motivated;
• Ability to deal with information in a discreet, professional and confidential manner.

Application Guideline

• External email applications will not be accepted.
• Preference will be given to members of under-represented designated groups.
• Should no feedback be provided within two (2) weeks from the closing date, please consider your application as unsuccessful.

FlySafair Reserves The Right

• Not to proceed with this vacancy;
• To appoint the selected candidates based on its operational requirements.

Closing Date: 3 October 2025

Company Description

We suggest you enter details here.

Role Description

This is a full-time on-site role for a Legal Administrative Assistant located in KwaZulu-Natal, South Africa. The Legal Administrative Assistant will be responsible for preparing legal documents, assisting with administrative tasks, managing communications, and organizing files and schedules. The role also includes maintaining legal records and ensuring that all documentation is accurate and up-to-date.

Qualifications

• Skills in Law and Legal Document Preparation
• Excellent Communication skills
• Proficiency in Administrative Assistance and Organization skills
• Strong attention to detail and accuracy
• Ability to work independently and as part of a team
• Experience working in a legal environment is a plus
• High school diploma or equivalent; additional qualifications in legal studies or a related field are advantageous

• General administrative duties.


• Maintain appropriate filing systems.


• Maintain accurate records and continuously update document expiry dates.


• Issue contract expiry notifications to relevant departments.


• Collate information and supporting documents for vendor/credit applications as well as Air Services License amendment applications.


• Assist in the processing of non-aviation insurance claims: lost/damaged company property, motor accidents, group personal accident and travel insurance claims.


• Assist in compiling aviation-related insurance claims.


• Administer the company’s non-aviation insurance renewal.


• Monitor and ensure ongoing POPI compliance.

• Grade 12 or Equivalent (Essential);


• Minimum of 1 year administration experience in a mid-size organisation (Essential);


• Willingness to work extended hours (including weekends) as and when required;


• Willing to travel as and when required;


• Valid South Africa Passport;


• Sound knowledge of Microsoft Office (Word, Excel and Outlook).

Personal Attributes:

• Excellent communication skills (verbal and written);


• Strong organisational skills;


• Interpersonal skills;


• Well organized;


• Excellent attention to detail;


• Teamwork and collaboration skills;


• Professional;


• Reliable and dependable;


• Immaculate time keeping;


• Strong work ethic;


• Self-motivated;


• Ability to deal with information in a discreet, professional and confidential manner.

Application Guideline:

• External email applications will not be accepted.


• Preference will be given to members of under-represented designated groups.


• Should no feedback be provided within two (2) weeks from the closing date, please consider your application as unsuccessful.

FlySafair reserves the right:

• Not to proceed with this vacancy;


• To appoint the selected candidates based on its operational requirements.

Closing Date: 3 October 2025

Administrative Assistant

We are seeking a highly organised Administrative Assistant to support our consultants. This role requires strong communication skills, professionalism, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

• Manage and coordinate busy calendars
• Schedule and confirm meetings
• Gather and maintain contact information
• Provide ad hoc office support as needed

What We're Looking For

• Excellent interpersonal, customer service, and communication skills
• Strong organisational skills with the ability to multitask
• Proficiency in Microsoft Office Suite

If you are proactive, detail-oriented, and enjoy supporting teams to ensure smooth operations, we'd love to hear from you, email your CV to

The Pain Collective is looking for a Admin Assistant to join our team of Administration staff.

We are looking for someone from a medical reception background. The position is based in Panorama. The succesful applicant will be appointed for a three-month contract, which is expected to be followed by a permanent contract, if the employee meets their KPI's and is deemed an asset for the company.

This position will suit a self-motivated person capable of managing a host of admin functions.

The following competencies are required for this position:

• Enthusiastic

• Strong attention to detail

• Pro-active

• Have initiative

• Organised

• Good verbal and written communication in Afrikaans and English

• Team Player

• Eager to learn

• Punctual

• Diligent

• Friendly

• Adaptable

The following tasks are required:

• Previous medical reception experience a must

• Administration functions as required

• Medical Aid authorisations experience

• Confirming patients appointments

• Assisting with adhoc admin tasks

• Experience in MS Office, email and Dropbox

Should you qualify and be interested in applying for the above-mentioned position, please forward a 1 page CV with a covering letter explaining why you should be considered to

Administrative Assistant
(Junior Level)

Location: Kempton Park

A full-time Administrative Assistant (junior level) position is available at our firm's Kempton Park offices.

The successful candidate will be expected to assist the staff in legal and administrative matters, as well as work independently when required. The role involves day-to-day administrative tasks, managing files, preparing documents, answering calls, managing diaries, data capturing, and liaising with clients and service providers. The candidate will also be expected to liaise with debtors and creditors, assist in day-to-day financial administrative tasks, and manage postal duties.

Key Responsibilities:

• Managing and coordinating diaries, appointments, and meetings.
• Handling email communications, including drafting, responding, and organising correspondence.
• Drafting legal documents, and opinions accurately and efficiently, under senior staff oversight.
• Keeping track of critical deadlines and ensuring timely submissions of legal filings.
• Maintaining and organising digital and physical files related to all matters.
• Liaising with clients, service provider, and IP offices, and other stakeholders professionally.
• Liaising with debtors and creditors.
• Assisting with day-to-day financial administrative tasks.
• Managing postal duties.

Skills and Qualities our firm is looking for:

• Strong organisational skills with keen attention to detail.
• Ability to manage multiple tasks and prioritise effectively under tight deadlines.
• Able to follow instructions accurately.*
• Proficiency in Microsoft Office Suite and other administrative tools.
• Strong written and verbal communication skills.
• Proactive mindset with the ability to anticipate needs and take initiative.
• Confidentiality and discretion in handling sensitive information.
• Senior certificate and computer literacy.
• Own transport (residence in or near Kempton Park preferred).
• Familiarity with docketing systems and legal filing processes is advantageous.
• Prior legal or intellectual property experience is advantageous, but not essential.

Remuneration:

Market-related salary based on position, experience, and industry standards, negotiable depending on the candidate's experience.

What our firm offers:

• A vibrant, creative workspace where your ideas are valued.
• Flexible working environment.
• Collaborative environment with a team of talented professionals.
• Opportunities for personal and professional growth.
• Competitive compensation and benefits.

* Note:

This is
NOT
an attorney or candidate attorney position. Applications by candidates not suited to the specific position and level will be rejected. The firm reserves the right not to fill the position.

Only online applications will be considered. Please do not contact the firm or staff directly regarding this position
. Any direct contact will result in disqualification of the application
. Only successful applicants will be contacted.

Job Title:

Administrative Assistant – Health & Safety

Location:

Remote/Office-based as required

About Us

Urang Group is a leading property management company, providing expert services across London and beyond. Our Health & Safety team ensures that residential buildings remain safe, compliant, and well-managed, working closely with contractors and property managers to deliver excellence at every step.

We are now seeking a skilled Administrative Assistant with strong financial administration experience and a proven background in working with contractors. This role is central to keeping our compliance operations on track and ensuring seamless service delivery.

The Role

The Administrative Assistant will provide vital support across onboarding, compliance, financial processes, and contractor coordination. You'll handle everything from setting up new blocks in our systems and managing access for works, to preparing invoices and monitoring contractor performance.

This is a hands-on role where accuracy, organisation, and communication are key. You'll be trusted to manage financial reconciliations, track approvals, chase outstanding reports / payments, and ensure every action leaves a clear audit trail.

Key Responsibilities

• Financial Administration: Prepare and submit invoices, verify supplier invoices, track client approvals, and reconcile accounts.
• Contractor Coordination: Liaise with contractors to arrange access, provide documentation, and track reports and remedial works.
• Onboarding & Compliance Data: Set up new properties in compliance systems, gather key details, and maintain accurate records.
• Reporting & Escalations: Ensure contractor reports and H&S documents are logged, uploaded, and distributed; follow up on late or missing information.
• Office & Team Support: Manage departmental inboxes, assist with scheduling, prepare meeting minutes, and support internal compliance checks.

What We're Looking For

• Essential: Strong financial administration experience (invoicing, reconciliations, supplier/client approvals).
• Essential: Experience working directly with contractors and managing access/coordination.
• Excellent organisational skills and attention to detail.
• Confident communicator, able to liaise with multiple stakeholders.
• Proficient with spreadsheets, data systems, and document management platforms.
• Proactive problem solver with the ability to prioritise and manage deadlines.

Why Join Us?

• Competitive salary (R10,000 – R15,000/month).
• Join a collaborative, growing Health & Safety team within a leading property management company.
• Exposure to both compliance and contractor management, building strong transferable skills.
• Opportunities for professional growth and career progression.
• A fast-paced, supportive environment where your work makes a real impact.

This role supports the company's commitment to Employment Equity. In line with the Employment Equity Act, preference will be given to suitably qualified South African citizens from designated groups.

Candidates must have legal authorisation to work in South Africa. The company reserves the right not to make an appointment.

Please Note: Applicants must be based in the Cape Town/Winelands area or nearby, with the ability to attend occasional in-person meetings in Stellenbosch. A stable internet connection is essential, particularly during periods of load shedding.

Job Title: Administrative Assistant

Overview

We are seeking a proactive and detail-oriented Administrative Assistant to support our property management operations. The ideal candidate will play a key role in ensuring smooth day-to-day business functions by handling administrative duties, guest communication, and coordination across departments. This role requires excellent organizational skills, attention to detail, and the ability to work independently.

Key Responsibilities

Administrative Support

• Manage emails, calls, and correspondence for the team.
• Maintain company records, databases, and filing systems.
• Prepare reports, spreadsheets, and perform data entry for management.
• Draft, format, and maintain company policies, SOPs, and staff handbooks.
• Support onboarding of new staff and contractors with required documentation.
• Assist with general administrative tasks and ad-hoc projects as required.

Scheduling & Coordination

• Assist with scheduling meetings, property viewings, and inspections.
• Coordinate with housekeeping and maintenance teams to ensure tasks are completed efficiently.
• Liaise with external contractors and suppliers when needed.

Finance & Reporting

• Prepare monthly owner statements in collaboration with the Finance Manager.
• Track staff incentives, bonuses, and performance-related rewards.

Guest Relations

• Handle guest communication via phone, email, and booking platforms (Airbnb, , direct bookings).
• Manage guest damage claims across all booking platforms, including follow-ups to resolution.

Property Operations

• Coordinate basic maintenance and housekeeping tasks, ensuring high-quality standards.
• Oversee outsourced maintenance when required and ensure timely completion of work.

Requirements

• Previous experience as an administrative assistant, office assistant, or in a property management environment (preferred).
• Strong organizational and multitasking skills.
• Excellent written and verbal communication.
• Proficient in Microsoft Office / Google Workspace (Docs, Sheets, Drive).
• Knowledge of property management systems, booking platforms, or accounting software is advantageous.
• High attention to detail and problem-solving skills.
• Ability to work independently and as part of a team.

Key Attributes

• Professional, friendly, and customer-focused.
• Reliable and adaptable to changing priorities.
• Strong sense of responsibility and confidentiality.
• Solution-oriented mindset.

Outcome of the Role:

Ensure guests enjoy an excellent stay and leave high-quality reviews.

This is achieved by maintaining properties in top condition, upholding the highest cleaning standards, and providing professional, responsive communication with every guest.

To Apply:

Please apply via the following:

Kindy do not Call us - we will reach out to you if you qualify for the next step in the application process

Job Type: Permanent

Work Location: In person