294 Corporations jobs in South Africa

Executive Assistant

True Reclaim

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Job Description

The ideal candidate will provide top-level assistance for high-level executives. They should be well-organized and comfortable scheduling meetings and responding to emails on the executive's behalf. Additionally, this individual should be able to draft documents and assist with meeting preparations.

Responsibilities
  • Manage calendars for executives
  • Assist in preparing for meetings
  • Respond to emails and document requests on behalf of executives
  • Draft slides, meeting notes, and documents for executives
Qualifications
  • Bachelor's degree or equivalent experience
  • Proficient in Microsoft Office suite
  • Experience managing multiple priorities, administrative coordination, and logistics
  • Well-organized, detail-oriented, with strong multi-tasking and follow-up skills
  • Excellent written and verbal communication skills
Seniority level
  • Entry level
Employment type
  • Full-time
Job function
  • Administrative
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Executive Assistant

Western Cape, Western Cape Orca Technologies (Pty) Ltd.

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Job Description

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Direct message the job poster from Orca Technologies (Pty) Ltd.

Providing Connectivity + Hosting Solutions in South Africa

Company Description

Orca Technologies (Pty) Ltd. is an internet service provider with its own network, AS32888, offering connectivity through Wireless and Fibre. We also provide additional services such as VOIP, wholesale connectivity, and fibre to complexes. Fully licensed with ICASA, we are dedicated to delivering high-quality connectivity solutions. Visit for more information.

Role Description

This is a full-time remote role for an Executive Assistant. The Executive Assistant will manage executive schedules, organize meetings, handle communications, prepare expense reports, and provide comprehensive administrative support. The role requires effective communication and coordination to ensure the smooth operation of executive activities.

Qualifications

  • Skills in Executive Administrative Assistance, Administrative Assistance, and Executive Support
  • Proficiency in preparing Expense Reports
  • Strong organizational skills and attention to detail
  • Ability to work independently and remotely
  • Experience in the technology or telecommunications industry is a plus
  • Relevant certification or degree in Business Administration or a related field
Seniority level
  • Seniority level Entry level
Employment type
  • Employment type Full-time
Job function
  • Job function Administrative
  • Industries Technology, Information and Internet

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Executive Assistant

Client Accelerators

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Job Description

4 weeks ago Be among the first 25 applicants

This range is provided by Client Accelerators. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$24,000.00/yr - $0,000.00/yr

REPORTS TO: CEO

Please Read This Full Job Post Before You Apply:

Do you thrive on solving problems and figuring out the possible. and impossible? Do you like to research tried and true solutions on the web and then adapt those solutions to make anything you do more optimal, efficient, and doable? You'll read web pages, books, watch videos. whatever it takes. to gain what you need to quickly solve a problem. Every day. That's just who you are and how you get stuff done.

ROLE

You serve as the liaison between the CEO of Client Accelerators, Buontempo Properties, and the rest of the company. This means you are responsible for executing processes and making decisions on behalf of the CEO. You will work on a one-to-one basis on a variety of tasks related to the CEO's working and personal life.

You'll work directly with our accomplished CEO who usually has his head in the clouds thinking abstractly about visionary projects and client strategies.

Your sole job is to make sure that many of his day-to-day necessities are taken care of so his time is freed up for thinking, business development and executing. Given his time constraints and personality, some of his requests to you will be abstract and ambiguous. But you're an independent and critical thinker who isn't intimidated by that. You never fear asking a "stupid" clarifying question. But you also don't need step-by-step instructions and you frequently do quick research to generally educate yourself on the topic, so you can ask smarter, clarifying questions to zero in on the right approach and solution for the task at hand.

To be the best executive assistant for him, you will need to be flexible, calm under pressure, a strategic thinker, and also able to work quickly when needed.

The CEO's requests won't always be easy. He's always stretching and growing himself and that will mean the same for you. If you get stumped easily, this is definitely not the right job for you. He's ONLY interested in someone who thrives on being stretched, challenged, intellectually stimulated. and never broken.

  • Managing projects on behalf of the CEO to ensure the team is held accountable and KPIs are met
  • Meeting Minutes on the Weekly Executive Meeting, Mike's 1-1's, as well as documenting project status from these meetings to hold attendees accountable
  • Each week, ensuring the CEO's agenda is set. You will do this by taking all items/projects where he is needed and prioritizing them, then blocking off times of the day for him to work on each. Your job is to ensure maximum productivity within his working hours
  • Debrief CEO at beginning of each day on emails/messages/requests/inquiries that you are unable to respond to without his insight
  • Acting as a Liaison with the Leadership team and CEO. This means that all items needed from the CEO by members of the Leadership team are documented and inserted into the CEO's calendar
  • Dealing with all incoming communication inquiries on behalf of CEO and acting as a liaison as much as possible on YouTube, Facebook, and Instagram
  • Assisting the CEO in the execution of new projects and objectives within the company. This can range from scheduling meetings to filling out any and all paperwork to managing vendors and follow ups to launching a new book or funnel
  • Acting as point of contact for all direct reports of CEO or anyone needing communication with CEO
  • Organizing travel and complicated itineraries and collaborating with the leadership team's different EAs
  • Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information for the CEO as requested
  • Ensuring the CEO's home is stocked with all items necessary, this includes the correct foods & supplements, which keep him in peak shape and mood everyday
  • Reminding the Executive of important tasks and due dates as well as decision to be made
  • To assist with any other tasks not directly in need of the CEO
  • Code Credit Card Transactions monthly on the CEOs behalf
  • Re-search and purchase gifts for both business and personal occasions
  • Help research new markets for Real Estate Acquisitions
  • Help CEO deal with banks & refinancing properties
  • Run Pro-Formas on Properties CEO locates as potential acquisitions

Here's REALLY What This Job Feels Like - These sample requests will give you a strong feel for this role. Does this type of work really excite you?

ADMIN

  • "I need to clean up my Asana and make sure it's only showing things I haven't completed yet. I need it set up in order of dates due, and then importance of priority."
  • "I need to book a complex multi-stop international trip and I want you to research the lowest price, potentially bookending the trip in one of these 5 cities and let me know if there's any way to strategically use hotel or airline points + cash to lower the overall cost. Please avoid redeyes but in a worst-case scenario if it simplifies the trip, please include them. Also, please compare the cost of business class to economy for the longest legs of the trip."
  • "We have these 100+ domains on Network Solutions and they're charging us an arm and a leg to renew them. Can you please figure out how to move them over to GoDaddy and get a bulk discount?"

LEGAL, ACCOUNTING & HR RELATED

  • "I'd like to adapt this contract template to include these points. Please polish the language and then reach out to our lawyer and coordinate the changes with him."
  • "I'd like to have 3 assistants for our top Media Buyers sourced from the Philippines, please research the best places to get them, then work with the team to get these people hired."

REAL ESTATE

  • "Go research this specific area and put together an investment thesis on the area. Please find out the job growth, rental comps, days on market, and if the market is suitable to invest in."
  • "Go find 3 brokers that work in these specific areas that can send us over multi-families that have upside and match our investment parameters."
  • "Please find 4 banks that are willing to compete on this Commercial Loan. We need a 3.5% Fixed 30 YR Rate in order to make this deal work"
  • "Our current handyman is taking too long to service people, please locate 3 more that are in the same price range, and let's start the interview process with them"

CONTENT CREATION

  • Assist with setting up and filming YouTube content, including managing camera equipment, lighting, and sound to ensure high-quality production.
  • Coordinate with the CEO on content scheduling and organization. Maintain the Asana Project to make sure tasks are sorted & organized
  • Ability the CEO with content creation with tools such as Canva, Adobe Premier Pro, Google Slides etc.

RESULTS

  • Vital business and any/all personal appointments are set and pre scheduled as requested, keeping in mind distance, drive times and time between events to accommodate the CEO's life
  • Appropriate research is done on behalf of CEO to help direct focus involving new projects, ventures & anything else needing attention
  • Help CEO reach his Real Estate Goals of 30,000 a month in Passive Income
  • All interactions are screened and handled appropriately, reaching out to the CEO as needed for decision making
  • The CEO's calendar is pre-planned each week or created/reviewed on that Monday of, so that the CEO is maximally effective and all demands of the CEO to move the business forward are completed
  • Asana board is updated at minimum every Monday, Wednesday & Friday
  • All inquiries on Social Media/Email are answered by EOD each day
  • Meets with the CEO as requested to debrief on that day's Agenda

Requirements

Hard Qualifications

  • Minimum of 2-4 years experience supporting a C-level executive or business owner
  • Bachelor's degree
  • Minimum 2 years relevant experience
  • Excellent interpersonal skills with the ability to work well with individuals at all levels of the company
  • Demonstrated proficiency with Microsoft Office Suite including Word, Excel and PowerPoint
  • Proven ability to perform in a fast-paced, dynamic environment
  • Ability to handle multiple high priority tasks at a time without losing focus on daily responsibilities
  • Laptop with high speed internet access (Windows preferred but not required)

Soft Qualifications

  • Strong business acumen
  • Self-directed, flexible and enthusiastic with a focus on Results
  • Exceptionally strong time management and organizational skill set, excellence in both written and verbal communication with superior follow-through skills
  • Proactive in nature with the ability to multitask while still providing a high attention to detail and deadlines
  • Excellent analytical and problem solving skills with the ability to "think on your feet"

Benefits

  • Competitive Salary Package
  • Unlimited PTO after three months.
  • An excellent career progression roadmap

Seniority level
  • Seniority level Associate
Employment type
  • Employment type Contract
Job function
  • Job function Administrative
  • Industries IT Services and IT Consulting

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Legal Industry Personal Assistant - Remote

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Executive Assistant

Roodepoort, Gauteng Pro Tem Recruitment

Posted 1 day ago

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Job Description

To provide high-level administrative support to the CEO by managing schedules, communications, and tasks to support the growth of the organisation.

Reports to :

Key Performance Indicators :

  • Manage executives' calendars and schedule appointments.
  • Coordinate travel arrangements and accommodations.
  • Prepare and organize meetings, including agendas and materials.
  • Handle correspondence and communication on behalf of executives.
  • Perform administrative tasks such as filing, data entry, reporting, and record-keeping.
  • Conduct research and compile information as needed.
  • Liaise with clients, vendors, and other stakeholders.
  • Maintain confidentiality and discretion in handling sensitive information.
  • Prioritize and manage multiple tasks efficiently.

Requirements

  • Minimum qualification required for this position :
  • Grade 12
  • Bachelor's degree or equivalent
  • Minimum experience required for this position :
  • 5– 8 years’ experience as an executive assistant or similar role.
  • Experience with Microsoft Office Suite
  • Code 08 Drivers Licence – own vehicle will be an advantage.
  • Behavioural skills required for this position :
  • Excellent communication and interpersonal skills
  • Strong organizational and time management abilities.
  • Discretion and Confidentiality.
  • Ability to work independently with minimal supervision.
  • Attention to detail and accuracy.
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    Executive Assistant

    Cape Town, Western Cape Somewhere

    Posted 1 day ago

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    Job Description

    Role Description

    This is a full-time remote opportunity for an Executive Assistant supporting the Marketing function at a U.S.-based company. The successful candidate will work directly with senior marketing leadership and be responsible for ensuring the smooth execution of marketing initiatives and administrative operations.

    You’ll play a critical role in managing schedules, coordinating marketing projects, supporting campaign execution, and handling confidential materials with discretion. This is a rare opportunity to gain direct exposure to global executives and marketing professionals, with potential to grow into more strategic or creative responsibilities based on your strengths and performance.

    Key Responsibilities
    • Provide administrative and project support to senior marketing leaders.
    • Schedule meetings, manage calendars, and ensure timely follow-ups on action items.
    • Coordinate internal communications, marketing documentation, and campaign timelines.
    • Assist with the preparation and distribution of marketing briefs, reports, and presentations.
    • Help track deliverables and performance metrics across digital and traditional campaigns.
    • Maintain organized digital records and marketing files in cloud-based systems.
    • Liaise with internal and external stakeholders including designers, writers, vendors, and team members.
    • Maintain discretion and confidentiality when handling marketing strategy, creative assets, or client data.
    Required Qualifications
    • Bachelor’s degree required; a qualification in Marketing, Communications, Business, or a related field is strongly preferred.
    • Strong verbal and written English communication skills.
    • Proven ability to handle sensitive and confidential materials.
    • Highly organized with strong time management and attention to detail.
    • Comfortable using tools such as Google Workspace, Microsoft Office, and project tracking tools.
    • Ability to work independently, take initiative, and adapt to fast-paced environments.
    • Availability to work during U.S. business hours.
    Why Join Us?
    • Opportunity to work with a fast-growing brand in the private investment industry.
    • Fully remote position with flexibility for South America and South Africa-based candidates.
    • Collaborative and creative work environment with clear direction and structured projects.
    • Competitive salary and benefits through a managed services arrangement, including HR compliance, payroll management, and onboarding support.
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    Executive Assistant

    Roodepoort, Gauteng Pro Tem

    Posted 1 day ago

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    Job Description

    To provide high-level administrative support to the CEO by managing schedules, communications, and tasks to support the growth of the organisation.

    Reports to :

    Key Performance Indicators :

    • Manage executives' calendars and schedule appointments.
    • Coordinate travel arrangements and accommodations.
    • Prepare and organize meetings, including agendas and materials.
    • Handle correspondence and communication on behalf of executives.
    • Perform administrative tasks such as filing, data entry, reporting, and record-keeping.
    • Conduct research and compile information as needed.
    • Liaise with clients, vendors, and other stakeholders.
    • Maintain confidentiality and discretion in handling sensitive information.
    • Prioritize and manage multiple tasks efficiently.

    Requirements

  • Minimum qualification required for this position :
  • Grade 12
  • Bachelor's degree or equivalent
  • Minimum experience required for this position :
  • 5– 8 years’ experience as an executive assistant or similar role.
  • Experience with Microsoft Office Suite
  • Code 08 Drivers Licence – own vehicle will be an advantage.
  • Behavioural skills required for this position :
  • Excellent communication and interpersonal skills
  • Strong organizational and time management abilities.
  • Discretion and Confidentiality.
  • Ability to work independently with minimal supervision.
  • Attention to detail and accuracy.
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    Executive Assistant

    Johannesburg, Gauteng SA Sales Fraternity

    Posted 2 days ago

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    Job Description

    About the Client :

    Our client is dedicated to revolutionising healthcare by backing transformative technologies across the UK, Europe, and the US. Their focus is on robotics, AI, and medical devices.

    Their mission is to empower the next generation of healthcare innovators by providing resources, expertise, and a global network to succeed, with an emphasis on commercialising cutting-edge intellectual property.

    Leveraging their understanding of healthcare systems and industry ties, they offer support to portfolio companies, accelerating growth from early detection to treatment.

    The strategy involves testing, scaling, and commercialising in the UK and Europe before expanding into the US market, shaping the future of healthcare innovation.

    Partner with them to be part of this transformative journey.

    About the role :

    They are seeking a highly organised, dynamic, disciplined Executive Assistant with great attention to detail, output-focused, and capable of getting the job done.

    This is a remote position requiring a pro-active, highly responsive, self-driven individual who thrives in a fast-paced environment. The role will start with foundational responsibilities like diary management and may evolve to include operational and business management tasks as competence and commitment grow.

    Who you are :

    You are a go-getter who combines street smarts with sophistication. Energised by completing administrative tasks efficiently, adaptable, detail-oriented, and skilled at problem-solving with tact. You take initiative and have resilience and grit to handle an intensive workload.

    Skills :
    • Self-starter : Able to take initiative and work independently in a remote setting
    • Ambitious & Disciplined : Motivated to excel and grow within the role
    • High Energy : Able to respond quickly and stay agile in a high-paced environment
    • Elegant Communicator : Ability to interact professionally with diverse stakeholders
    • Problem-Solver : Resourceful and quick-thinking in various scenarios
    Key Foundational Responsibilities :
    • Proactively manage calendar and scheduling to ensure optimal use of Partners' time
    • Organise travel arrangements and handle logistics precisely
    • Lead document management and virtual filing, maintaining easy access to files and important documents
    • Attend internal team meetings, assist the Managing Partner with follow-up tasks, and ensure they are communicated and tracked

    Growth opportunities are available as the role is structured to allow progression into broader operational and business management responsibilities, based on capability and ambition. Exceptional performance will be recognized and rewarded.

    This role is ideal for someone eager to grow with a company, capable of thinking on their feet, and prepared for an intense, rewarding experience in a highly entrepreneurial environment.

    Reporting Line : Directly to the Managing Partner, working alongside the Partner group.

    Location : Remote, aligned to UK time zone.

    Salary :
    • £ - £1, per month (Year 1, with potential to increase in Year 2) (+- R 18,57 - R 22,46 at today's rates), based on experience and skill.
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    Executive Assistant

    Gauteng, Gauteng SNG GrantThornton

    Posted 2 days ago

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    Job Description

    1. Job Purpose:

    To provide high-impact executive support and strategic consulting input to the Executive Committee (ExCo), ensuring the effective execution of strategic priorities across the organisation. This role combines traditional executive assistant responsibilities with project management and internal consulting, enabling the Executive Office to drive execution excellence, optimise operations, and support high-level decision-making within the assurance and advisory business environment.

    2. Job Description:

    Executive Support & Strategic Coordination

    • Serve as the trusted interface between ExCo and the broader organisation, managing sensitive communications and ensuring alignment of priorities.
    • Prepare executive briefing packs, board reports, and leadership communication documents.
    • Coordinate cross-functional inputs for strategic meetings, reviews, and executive deliverables.
    • Track the execution of ExCo mandates and ensure timely follow-through of strategic decisions.
    • Support strategic planning cycles and business performance reviews with data gathering, synthesis, and insight generation.

    Consulting & Project Execution

    • Apply internal consulting capability to lead, co-design, or support strategic projects spanning assurance and advisory portfolios.
    • Provide analytical and problem-solving support to ExCo on business challenges and opportunities.
    • Develop business cases, project charters, and value-realisation frameworks for key initiatives.
    • Identify areas for operational optimisation or service innovation and propose improvements or interventions.
    • Support strategic transformation efforts such as ESG integration, quality management enhancements, or digitalisation of core processes.

    Meeting & Calendar Management

    • Manage the complex calendars of ExCo members, aligning schedules with strategic priorities.
    • Organise ExCo meetings, leadership offsites, and client briefings, including agenda planning, logistics, and follow-ups.
    • Capture accurate minutes, track action items, and ensure resolution of outstanding issues.

    Stakeholder & Relationship Management

    • Act as a liaison between ExCo and internal teams, clients, regulators, and governance stakeholders.
    • Build trusted relationships across service lines and business units to facilitate collaboration and alignment.
    • Represent the Executive Office in cross-departmental forums or steering committees when delegated.

    Operational Leadership & Enablement

    • Support the Executive Manager in optimising internal operations, processes, and team effectiveness.
    • Partner with Finance, HR, IT, Risk, and Admin functions to resolve operational challenges on behalf of ExCo.
    • Track KPIs, support monthly/quarterly reporting, and ensure dashboard accuracy for strategic decision-making.
    • Manage relationships with vendors, consultants, and third parties to ensure service delivery meets expectations.

    Team Management

    • Provide mentoring, oversight, and coordination support to Office Coordinators across the firm.
    • Create standard operating procedures and guidelines to ensure consistency in executive support.
    3. Qualification:
    • Postgraduate qualification in Business Administration, Strategy, or related field.
    4. Experience:
    • Minimum 7 years of experience supporting C-Suite executives or in strategic operations roles.
    • Proven ability to manage high-stakes projects and confidential information.

    Preferred

    • Background in professional services, assurance, or advisory environments.
    • Experience in cross-functional coordination and change enablement.
    • Familiarity with consulting frameworks, strategy execution, and performance management.
    5. Key Competencies:

    Competency:

    Description:

    Strategic Thinking

    Understands business imperatives and translates them into actionable priorities.

    Project & Change Management

    Capable of scoping, managing, and reporting on complex multi-stakeholder projects.

    Consulting Mindset

    Demonstrates structured thinking, hypothesis development, and data-backed recommendations.

    Business Acumen

    Understands financial, operational, and people-related levers that drive business success.

    Executive Communication

    Exceptional verbal and written communication skills; adept at stakeholder presentations.

    Tech Proficiency

    Comfortable using Microsoft Office Suite, project tracking software (e.g. Trello, MS Project), and collaboration tools (e.g. Teams, SharePoint).

    Confidentiality & Integrity

    Handles sensitive issues with utmost discretion and professionalism.

    Leadership Support

    Demonstrates maturity, judgment, and initiative in supporting leadership priorities.



    6. Success Indicators:
    • Seamless, professional support to ExCo, resulting in high leadership confidence and reliance.
    • Execution of strategic projects aligned to agreed timelines, budgets, and KPIs.
    • Improved coordination across assurance and advisory business units.
    • Insightful input and contribution to strategic discussions and decision-making processes.
    • Enhanced operational efficiency through proactive issue resolution and process improvement.
    • Visible role modelling of professionalism, integrity, and client-centricity.
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    Executive Assistant

    Western Cape, Western Cape The Legends Agency

    Posted 3 days ago

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    Job Description

    workfromhome

    Location: Remote (Cape Town, South Africa)
    Reports To: Co-Founder (UK-Based)
    Type: Full-Time | Remote
    Start Date: As soon as possible
    Salary: R25 000 R30 000 pm

    About Our Client

    Founded in 2019, our client was born to solve the global skills crisis, where only 28% of sales professionals hit their targets. They saw a need to redefine how sales capability is measured and developedand that's exactly what theyve built.

    Meet the Co-Founder

    A former pro golfer who later launched the Startup Network at EYone of the worlds top consultancieshelping scale go-to-market strategies for Europes leading B2B firms. After manually running capability assessments, he saw the need for a scalable, tech-driven platformand our client was born.

    The Opportunity

    We are seeking a highly organized, proactive, and tech-savvy Executive Assistant based in South Africa to provide dedicated support to the Co-Founder. Youll become a vital partner in structuring a busy calendar, managing stakeholder communications, and enabling operational excellence in a fast-paced, high-impact startup environment.

    This is a rare opportunity to work at the cutting edge of sales enablement tech, contributing directly to the growth of a company that is redefining how high-performing sales teams are built and scaled.

    Core Responsibilities

    Executive Support

    • Manage the Co-Founders daily schedule across international time zones.
    • Coordinate high-stakes internal and external meetings, including briefings and materials.
    • Proactively manage emails, follow-ups, and gatekeeping responsibilities.
    • Podcast guest appearance planning and interview scheduling.
    • Co-founder coordination for both professional and personal commitments.
    • Coordinating co-founders' personal life logistics.

    Travel & Scheduling

    • Plan and book travel (hotels, flights, itineraries) for the Co-Founder and team.
    • Organise marketing events such as client dinners and breakfasts.
    • Manage complex calendar logistics and time zone coordination.
    • Event planning and on-site coordination when needed.
    • Provide sales support, including drafting proposals and contracts.
    • Conduct account research and build prospecting lists using tools like Apollo.
    • Brief Co-Founder before meetings with critical insights and talking points.
    • Support client onboarding and follow-ups.
    • Coordinate G2 reviews and awards submissions.
    • Manage client hospitality and gifting strategies.

    Operations & Project Management

    • Track and drive execution of strategic projectsensuring nothing falls through the cracks.
    • Support recruitment efforts by screening candidates and scheduling interviews.
    • Weekly cash flow updates and making payments.
    • Sense-checking and validating data insights.
    • Facilitate partnership communications and follow-ups.
    • Support the Head of Learning in coordinating deliverables for client-facing workshops or engagements.
    • Prepare CS collateral such as slides and documentation.
    • Assist with setting up and managing the internal AI tool environment.

    Tools & Workflow Management

    • Leverage Slack, Notion, HubSpot, Asana, Google Workspace, and Calendly to automate and streamline processes.
    • Maintain documentation and SOPs.
    • Build and optimize internal workflows to reduce manual overhead.

    Requirements

    Must-Haves

    • 3+ years of experience as an Executive Assistant or Chief of Staff, ideally in tech, SaaS, or startups.
    • High proficiency in Slack, Notion, Google Workspace, HubSpot, and project management tools (Asana/Trello).
    • Excellent verbal and written English communication.
    • Experience collaborating remotely and across international time zones.
    • Relevant Degree or National Diploma.

    Personality Fit

    • Highly organized, strategic thinker, tactical executor.
    • Self-starter who is resourceful, adaptable, and solution-oriented.
    • Emotionally intelligent and thrives in high-performance environments.
    • Open to aligning work hours with the UK business day.

    Bonus Points

    • Exposure to sales enablement, coaching, or SaaS environments.
    • Experience with performance data or dashboard tools.
    • Familiarity with hiring frameworks or capability-based assessments.
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    Executive Assistant

    JobRack

    Posted 3 days ago

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    Job Description

    workfromhome

    Join to apply for the Executive Assistant role at JobRack

    Join to apply for the Executive Assistant role at JobRack

    Click here to watch the video from Martin Kamenski, CEO of Revel CPA:

    And here’s a little bit more about the company:

    Hi, I’m Martin, the CEO of Revel CPA. We’re a small but mighty accounting firm that works mostly with creatives and folks in the entertainment industry.

    We’re not your typical buttoned-up accounting firm - we like to laugh, we speak our minds, and we do really high-quality work for people who care about what they create.

    We believe in being responsible citizens, pushing for progress where we can, and building a team that makes things better, not just for us, but for our clients too.

    If you're someone who likes structure but can roll with the unexpected, you'll probably enjoy working with us.

    About The Role

    I’m looking for an Executive Assistant to the CEO - someone mature, confident, and assertive who can stay three steps ahead and protect me from myself.

    You’ll keep things running smoothly in the background, handle communications, organize tasks and schedules, and help me win back time in my day.

    In this role, you will:

    Manage and triage emails, including flagging those that need CEO input

    Coordinate calendars and scheduling for both work and personal matters

    Sort, route, and manage mail and faxes

    ️ Organize travel and meetings, including while traveling

    Conduct online research, including market and contractor sourcing

    Maintain digital filing systems and documents

    Prepare reports, presentations, and documents with high attention to design and clarity

    ️ Support communication and delegation by ensuring tasks are tracked and completed

    Help prioritize and take items off the CEO’s plate

    Jump into various admin tasks and do sales admin as needed

    Your work will be a mix of recurring weekly responsibilities and one-off requests that may need same-day or 24-hour turnaround.

    Working hours are ideally full-time, from 12 PM to 8 PM CET (5 AM to 1 PM Chicago time), with some flexibility. There will be a daily morning call during the CEO’s commute to discuss inbox items and priorities.

    About You

    To excel in this role, you need to have:

    3+ years as an Executive Assistant, supporting a CEO or founder

    Experience in a startup environment

    Excellent written and spoken English

    Strong organizational and calendar management skills

    Experience with AI and Automation tools

    Solid understanding of cloud-based tools and software

    High attention to detail - especially in writing and formatting

    Discretion and professionalism with sensitive information

    Ability to take initiative and work independently

    Comfort managing both personal and business tasks

    Familiarity with inbox management tools

    Design eye for making documents and slides look great

    Experience coordinating contractors or vendors

    The ideal candidate is proactive, reliable, and calm under pressure. You’re someone who communicates clearly, works ahead of deadlines, and isn’t afraid to speak up when things need to shift. You’re flexible when needed, but also know how to create structure. And above all, you love helping someone else be at their best by keeping everything running behind the scenes.

    What’s in it for you?

    20 days of paid time off

    *Please note that this is a gross salary and that you are responsible for any tax-related procedures in your country of residence. We kindly ask you to apply only if you are happy to work remotely as an independent contractor.

    Seniority level
    • Seniority level Associate
    Employment type
    • Employment type Full-time
    Job function
    • Job function Administrative

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