7 Contracts Administrator jobs in South Africa

Job Purpose:

Responsible for day-to-day administration of contract business at BMG. This will include preparing contract tenders, vendor documents, maintaining existing contracts with regular reviews to ensure contract prices are always up to date and in line with BMG's objectives to increase revenue and maximise profits. Administrators rely on knowledge, theory and hands-on experience to assist in identifying products, confirming relevant product costs, applying their skills to ensure prices are reviewed in line with the contract stipulations.

Key objectives:

• Co-ordinate the tender process, Commercial/Technical/Final document preparation
• Co-ordinate the contract review process according to the agreed terms and condition as agreed with the customer or BMG division.
• Assist with the collection of relevant information regarding contractual problems as and when required.
• Assist with setting up of VMI/Consignment Warehouse agreements, Service agreements and Management of rebate mechanisms.
• Receive notification of tenders via Email/Website, register and process the notifications accordingly.
• Identify and analysis of technical data and requesting clarification via the relevant Business Development Manager regarding any unclear requirements.
• Prepare final customer copy/or template for submission.
• Prepare all required documentation so that both the technical as well as the commercial requirements are met as per the tender.
• Following up on tenders submitted to see if we are successful and to track our hit rate.
• Preparation of price reviews for assigned portfolio of contracts.
• Assist with compiling of technical and commercial presentation documentation and facilities if so required.

Minimum Requirements:

• Matric or equivalent
• 3 – 5 years work-related skill, knowledge, or experience in field of expertise.
• Proficiency in Excel and Word
• Product Knowledge and Industry Knowledge
• Experience with Kerridge

Job Type: Full-time

Work Location: In person

Overall, Purpose of the Job:

The Contracts Administrator is responsible for preparing and maintaining contracts with ADvTECH's suppliers and vendors to ensure compliance and protect the interests of the organization. To provide support to the Supplier Relationship and Procurement Managers, respectively as well as responding to queries, pertaining to contract terms & conditions from ADvTECH staff or suppliers/vendors

Contract Preparation & Renewal:

• Draft and prepare contracts for sales, purchases and service agreements, using standard format/ template and clauses as well as custom terms specific to each contract
• Review contracts for completeness, accuracy, and legal compliance, ensuring all clauses and details are included are up to date with current regulations and meet company objectives before being sent for approval
• Edit and update existing contracts as required
• Perform contract close-out (expiration), extension or renewal as appropriate
• Use contract management software to streamline workflow, track contract status, and facilitate signatures
• Stay up-to date with legislative changes and coordinate with the legal department as needed.

Contract & Tender Documentation:

• Complete credit applications, liaising with vendors/suppliers as required for information and supporting documentation
• Write contract letters and other communications and notices
• Maintain detailed and up-to-date records of all contracts, amendments, and correspondence and documentation, both physical and digital
• Prepare and compile tender documents: Request for Proposal, Request for Quotation, Invitation to Tender, Contract documents etc as required in collaboration with the respective Brand and Procurement
• Review proposals from suppliers/vendors for conformity to contract requirements and determine acceptable bids for review by Procurement Manager.

Stakeholder/ Customer Liaison:

• Co-ordinate with legal, procurement, finance, and relevant stakeholders in relation to contract reviews, approvals and/or sign off
• Communicate and/or explain contract terms and conditions to stakeholders, providing interpretation as required
• Resolve any contract-related issues that come up, whether internally or externally
• Explain terms and conditions to managers and interested parties
• Provide customer service and consultation to internal teams on contract terms, compliance, policies and processes
• Assist with training on contract practices and negotiations for staff in the Brands and GSS, if necessary.

Education:

• B. Com

Business Unit: DHMS

Function: Administration and Office Support

Date: 16 Sept 2025

Discovery Health Medical Scheme

Contracts Administrator, Dispute Committee Secretariat and Executive Professional Assistant

About Discovery Health Medical Scheme

Discovery Health Medical Scheme's purpose is to care for our members' health and wellness by engaging the brightest minds and innovative solutions to provide access to affordable, equitable and quality healthcare that meets their needs now and into the future. In the interests of our members, we will always pursue excellence, leveraging our business model to lead healthcare innovation and create value. We seek out and invest in exceptional individuals who understand and support our purpose, and whose own values align with those of the Scheme. Our fast-paced and dynamic environment enables smart, self-driven people to be their best.

Key Purpose

To provide high-level administrative support including contracts administration and executive professional assistant duties.

Areas of responsibility may include but not limited to


To provide administrative and organisational support to the Head: Legal and Ethics and Chief Medical Officer. This will include assisting with document control and management and assisting with internal and external enquiries/requests for documentation.
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To serve as the secretariat for the Dispute Committee.
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To manage the entirety of the contract management process for the Scheme.
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To act as a gatekeeper of Executives' time by effectively coordinating and organising meetings, including notification to prospective attendees, set-up pre- and post-meeting correspondence,

meeting minutes and records, and any required follow-up needed thus ensuring the Executive remains sufficiently accessible, while keeping him/her on track with the daily objectives.
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To effectively monitor work to ensure compliance with established methods, guidelines, standards and procedures by organising and storing both electronic and hard-copy information and records. and implement record retention policies and procedure thus ensuring the effective management of a knowledge database.
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To manage and coordinate travel, function, event and related administration for Executives in line with the procurement policy and procedures.
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To develop and care for relationships with the relevant key Scheme's stakeholders, including its outsourced partner, in consideration of the role played by such stakeholders in a highly complex environment and to always uphold the Scheme's Values and their associated behaviours.
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To render support to any other Executive of the Scheme as and when required

Personal Attributes and Skills
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Knowledge of modern methods of office administration.
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Excellent organisational and time management skills.

xcellent interpersonal and business communication skills, knowledge of business correspondence formatting as well as knowledge of proper English usage, spelling, grammar and punctuation.
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Professionalism in providing stakeholder and personal services. This includes stakeholder needs assessment and meeting quality standards for services.
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Experience in coordination of people and resources.
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Working knowledge and understanding of tools, concepts, methodologies and processes of quality assurance.
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Knowledge of identification, administrative and management of risk processes
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Knowledge and understanding of the Executives' responsibilities to support and ensure that they are met.

Education and Experience

Essential:
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Grade 12

eaningful experience as a legal secretary / paralegal

years' of progressively responsible secretarial and administrative work
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5 years' providing support to senior and/or executive level management
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Experience in contract management administration

Advantageous:

• Exposure to project management and/or administration

EMPLOYMENT EQUITY

The Scheme is an Equal Opportunities employer, and we actively encourage and welcome people with various disabilities to apply.

Disclaimer

Please note that Discovery Limited advertised this vacancy on behalf of the Discovery Health Medical Scheme (DHMS). The successful candidate will be appointed as an employee of the Discovery Health Medical Scheme (DHMS) and will not be an employee of Discovery Limited or any of its subsidiaries.

EMPLOYMENT EQUITY

The Company's approved Employment Equity Plan and Targets will be considered as part of the recruitment process. As an Equal Opportunities employer, we actively encourage and welcome people with various disabilities to apply.