639 Buyers jobs in South Africa

Introduction

Location: Cape Town Northern Suburbs

A leading supplier of high-quality fabrics, rugs, wallpaper and homeware for both the local and international market is looking for a vibrant and energetic, experienced Buyers Assistant

To support and coordinate the end-to-end buying process by managing product specifications, supplier communication, sampling, approvals, and marketing coordination to ensure accurate and efficient product delivery to the market.

• National Senior Certificate
• Qualification in a relevant field advantageous
• Minimum 3 years’ experience in a similar field
• Computer literate with proficiency in MS Office
• Good attention to detail
• Highly structured and accurate
• Good communication and interpersonal skills with the ability to liaise professionally with suppliers, couriers and internal departments
• Proactive problem-solving skills and a sense of ownership for delivering high quality outcomes
• Ability to work collaboratively within a fast-paced environment
• Ability to take initiative and full responsibility for tasks from start to finish
• Excellent organizational skills with the ability to prioritize in order to meet deadlines
• Own reliable transport and a valid driver’s license

Main Purpose Of The Job
To Capture buying related data on the buying system; to handle queries from suppliers and stores related to the captured data; and to perform general administration functions to assist the Buyer.

Medirite's Healthcare department is seeking a retail-oriented Buyers Assistant. Key responsibilities will include:

• Supporting the Buyer by accurately entering and managing buying-related data in the system.
• Addressing and resolving queries from customers, suppliers, and stores regarding captured data.
• Providing general administrative assistance to ensure smooth operations for the Buyer.

Our Group and all its operating companies are committed to creating, embracing, and preserving a diverse workplace that values the unique talents, perspectives, backgrounds, and abilities that enrich our organisation. A place where everyone matters and feels included.

Overall Responsibility: The Buyer's Assistant plays a vital role in supporting the Procurement Manager in the day-to-day execution of procurement activities. You will be responsible for managing purchase orders, supplier communication, pricing updates, as well as general administrative tasks. You will work collaboratively with internal departments such as Production Planning, Sales, Operations, Marketing and Finance to align procurement activities with business needs while ensuring compliance, cost-effectiveness, and timely delivery of all required materials.

Our company has a well-established company culture with responsibility, collaboration, and innovation being central to our work ethic.

Location:
Western Cape, Atlantis. A safe area within 45 minutes from Cape Town CBD.

Reporting to
: Procurement Manager

Requirements for the role:

Purchase Order (PO) Management:

• Raise and manage purchase orders (POs) in accordance with approved requests and procurement plans.
• Ensure POs are accurate in terms of product specifications, quantities, pricing, and delivery timelines.
• Track and follow up on open POs to ensure timely delivery of raw materials, packaging, consumables, and equipment.
• Maintain up-to-date records of all POs and related supplier documentation.

Supplier Communication & Support:

• Liaise with suppliers to confirm delivery schedules, order confirmations, and resolve order discrepancies.
• Manage supplier returns and process non-conformance reports (NCRs) efficiently.
• Maintain accurate and current supplier price lists, updating pricing information in ERP systems when necessary.
• Provide regular feedback to suppliers based on internal quality and delivery performance data.
• Assist the Procurement Manager in developing, maintaining, and enhancing strong, collaborative relationships with suppliers by supporting communication, coordinating meetings and follow-ups, and helping to resolve any issues or discrepancies. Work proactively to build trust and ensure suppliers meet quality, delivery, and compliance standards, contributing to long-term strategic partnerships.

Procurement of PPE, Office & Consumables:

• Take ownership of the procurement of Personal Protective Equipment (PPE) and consumable items, ensuring adequate stock is maintained.
• Oversee the procurement and distribution of office stationery and refreshments, managing inventory and reorders.

Administrative & Reporting Tasks:

• Provide general administrative support to the Procurement Manager, including managing schedules, follow-ups, taking down meeting minutes, supplier file organization, internal and external communications.
• Help source new raw materials, packaging options, or process-related items to support product innovation and business growth.
• Assist in identifying and onboarding new suppliers to diversify the supply base and reduce risk.
• Prepare and submit the monthly Polyco report accurately and on time, while ensuring the account

remains current and all relevant data is regularly updated and maintained.

General Office and Administration Duties:

• Coordinate the compilation and organization of Monthly Management Packs and Quarterly Board Packs via Microsoft Teams, ensuring all contributions are complete and submitted on time
• Prepare refreshments and platters for management and board meetings. Set up the meeting venue in advance to ensure a professional environment.
• Arrange and dispatch parcels through courier services.
• Perform weekly server room tasks, including changing the hard drive backup every Friday.
• Manage travel arrangements and bookings for the CEO.
• Direct customer complaints received through the company website to the relevant departments for resolution.
• Serve as the primary liaison with IT service providers (WIT & Nashua) for printer, telephone, and office system support.
• Maintain basic oversight of IT hardware and software requirements, with support from service providers.
• Generate and distribute the Daily Demand Management Report to key stakeholders, including Sales, Production, and Planning teams.
• Process and GRV (Goods Received Vouchers) purchase orders related to HR, Finance, and Operations daily.

Minimum Education and/or Work Experience Requirements:

• Grade 12
• Degree or Higher Diploma in Procurement, Supply Chain Management or Logistics

Skills/Competencies Required:

• Strong Analytical and critical thinking skills
• Excellent organizational skills
• Proactive and able to work efficiently and independently.
• Strong data comprehension to inform decisions, identify root cause and resolve problems

Application details:

Application closing date:
  16 September 2025

Application to be sent to
:  , with the job title Buyers Assistant in the subject heading.

Application requirements
: Full CV, Cover Letter, References

Short-listed candidates will be subjected to reference checking, verification of the applicant's personal data and security clearance as part of the selection process. If you have not heard back from us within 2 weeks, please consider your application unsuccessful.

Tekkie Town is seeking to employ a Buyers Assistant (Apparel Private Label), who will assist to provide effective and accurate administrative / support and general assistance to the Buyers to achieve the Company's sales and profit objectives.

• To execute all administration relating to the procurement process to ensure on-time delivery as per the critical path dates/deadlines.
• To provide general assistance to the Buyer/s.
• To capture and monitor all purchase orders.
• To update and assist with style cards and sample management.
• To effectively communicate and follow-up internally and externally.
• To communicate and follow-up effectively with all relevant external role players/key relationships.
• To continuously update all systems with the required information.

A Grade 12 Certificate/Matric is an essential requirement.

• 2 years previous experience in an Administrator or Buyer's Assistant role within a retail/buying environment.
• Proficiency in the latest G-Suite (Docs/Sheets/Slides) and Microsoft packages is an essential requirement.
• Working knowledge of a PLM system similar to Airtable is advantageous.
• A relevant qualification in Retail, Administration, Fashion Design /Clothing Production/ Product Development /Merchandising, or a related field would be an advantage.
• An understanding of the Retail Cycle & Buying process would be advantageous.
• Have sound numerical skills, together with the ability to complete numerical reports accurately.
• Have excellent relationship-building and networking skills.
• The ability to communicate effectively at all levels both within, as well as outside the company.
• The ability to remain flexible, function under pressure and maintain a positive attitude and work performance in a variety of circumstances.
• Have excellent time management, planning and organizing skills.
• The ability to work independently but at the same time be a team player.
• Have excellent attention to detail and be extremely accurate.
• Have a strong sense of integrity.
• Have an inherent desire to become a buyer in their future plan

An opportunity has become available at our Head Office (Cape Town) within Cape Union Mart for a Buyers Assistant within the Outdoor department.

Duties and Responsibilities:

• Provide full time, comprehensive administrative support to buyers in all activities & product categories including fit sessions, range build, meetings, email queries & product briefs
• Sample room and sample management which includes
• • sample requests & follow up,
• sample preparation for reviews;
• sample handover to online photography & marketing; and
• sample room organization
• Tracking & following up on approvals & preproduction sample submission
• Update PLM, product lists & reports with correct imagery & information
• Management of onboarding new suppliers to the system
• Administration of product codes and raising orders, sending PO's to suppliers and keeping the PLM up to date with product codes and PO numbers
• Loading product onto PLM following range review and maintaining PLM with relevant amendments
• Take ownership of sample sale preparation and set up prior to date allocated
• Review preparation
• Tracking & following up on elements pertaining to product development
• Manage the process of samples being photographed for online
• Assist with supplying information for marketing and Visual merchandising briefs
• Assisting with the compiling of store reports
• Visual support e.g. preparing PowerPoint presentations for internal meetings

Requirements:

• Matric
• Relevant tertiary qualification (Advantageous)
• Candidates who have 1-2 years in a similar role will be given preference
• Computer literacy and Microsoft Office Proficiency is a must
• Product knowledge i.e. knowledge of consumer electronics and related products and trends
• The ability to multitask & organize is essential to the role

Job Related Behavioural Competencies.

• Analytical thinking and problem solving
• Eagerness to learn.
• Time Management and ability to meet deadlines and overcome challenges.
• Ability to clearly and concisely articulate problems and explain exactly how to reproduce them.
• Being proactive and taking initiative in your role.
• Ability to effectively work in a team environment while being self-directed and highly motivated.
• Team player
• Ability to build strong relationships.
• Verbal and written communication skills

Please note: The Cape Union Mart Group is committed to transformation. Appointments and promotions will be made based on candidates who best meet the requirements for the position. Preference will be given to candidates who will enhance the diversity of the team, aligned to our Employment Equity plan.

Buyers Administrator

Job Description / Key Performance Areas

As a buyer's admin assistant, your responsibilities may include providing administrative support to the buyers, such as data entry, maintaining purchase order records, communicating with vendors, coordinating product deliveries, and assisting with inventory management. You may also be involved in conducting market research, identifying potential suppliers, and helping to ensure that purchase orders are processed accurately and in a timely manner. Additionally, you may assist with organizing and maintaining relevant documents and files and providing general administrative support to the buying team.

KEY RESPONSIBILITIES:

1. Administration

• Assist in the creation and processing of purchase orders.

• Work closely with cross-functional teams to support overall business objectives.

• Maintain accurate records of all related documentation and follow up on signed claims

• Monitor and manage stock levels daily. At the Distribution Centre (DC) and stores (Low stock levels, overstock as well as negative stock)

2. Communication

• Handle phone calls, emails, and other communication on behalf of the buying team.

· Act as a central point of contact between Stores/DC, ensuring smooth communication flow.

· Build and maintain strong relationships with suppliers.

· Coordinate with suppliers to ensure timely delivery of goods.

· Communicate regularly with suppliers to obtain quotes and address any issues that may arise.

· Coordinate with internal teams, such as Store Captains, Team Leaders, and DC to facilitate the smooth flow of goods.

· Store visits.

3. Record-Keeping

• File documents and data.

· Maintain and update product and supplier information in the database.

· Record keeping of stock upliftment at DC (as well as from stores to DC)

· Management and record keeping of merchandisers.

• Prepare reports on purchasing activities, pricing trends, and supplier performance (incentive tracking).

• Research on product performance as well as new products.

• Reporting on price competitiveness and price comparison.

• Stay informed about market trends and industry developments.

REQUIREMENTS

· Must have Grade 12 and qualification in Office Administration

· Drivers Licence.

· Proven experience in a similar role within the Retail/FMCG industry will be an advantage.

· Strong organizational and multitasking skills

· Proficiency in Microsoft Office Suite, particularly Excel and Word

· Knowledge of basic accounting principles

· Excellent communication and interpersonal skills

· Ability to work well in a team and independently.

· Familiarity with purchasing and inventory management systems

· Attention to detail and accuracy in data entry.

· Ability to prioritize and meet deadlines.

· Understanding of supply chain processes and logistics

Job Type: Full-time

Work Location: In person

Main Purpose of the Job:

To Capture buying related data on the buying system; to handle queries from suppliers and stores related to the captured data; and to perform general administration functions to assist the Buyer.

Key Performance Area:

• Filing
• Data Capturing
• Costings
• Pricing
• Ranging instructions
• Store orders
• Store Allocations
• Request supplier and store performance reports from systems.
• Resolve store queries (via email and telephonic)
• Secretarial service to Buyers
• Telephone answering service.
• Typing of e-mails
• Appointments

Qualifications

• Grade 12

Experience

• Office administration or data capturing experience.

Job Knowledge

• Knowledge of Buying systems

Job Skills

• Computer literacy
• Typing skills
• Data capturing skills (Speed and accuracy)
• Ability to work accurately and independently.

Closing Date

2025/09/02

Reference Number

SHO

Job Title

Buyers Assistant

Job Type

Permanent

Location - Country

South Africa

Location - Province

Western Cape

Location - Town or City

Stikland

Purpose of the Job

Medirite's Healthcare department is seeking a retail-oriented Buyers Assistant. Key responsibilities will include:

• Supporting the Buyer by accurately entering and managing buying-related data in the system.
• Addressing and resolving queries from customers, suppliers, and stores regarding captured data.
• Providing general administrative assistance to ensure smooth operations for the Buyer.

Our Group and all its operating companies are committed to creating, embracing, and preserving a diverse workplace that values the unique talents, perspectives, backgrounds, and abilities that enrich our organisation. A place where everyone matters and feels included.

Job Advert Details

Job Category

Administrative

Job Objectives

• Filing of documents/information.
• Capturing of data accurately and timeously.
• Requesting supplier and store performance reports from systems as requested by Buyers.
• Resolving store queries (via e-mail and telephonic) professionally and accurately.
• Providing a secretarial service to Buyers.

Qualifications

Essential

• Grade 12

Experience

Essential

• 1+ year related retail/commerce experience.

Desirable

• Office administration or data-capturing experience.

Knowledge and Skills

• Strong administrative skills
• Excellent attention to detail
• Effective communication skills
• Good telephone etiquette
• Ability to work under pressure
• Competency in MS Office packages, particularly excel

• Exposure to SAP Buying / Retail

• Supporting the Buyer by accurately entering and managing buying-related data in the system.

• Addressing and resolving queries from customers, suppliers, and stores regarding captured data.
• Providing general administrative assistance to ensure smooth operations for the Buyer.

Our Group and all its operating companies are committed to creating, embracing, and preserving a diverse workplace that values the unique talents, perspectives, backgrounds, and abilities that enrich our organisation. A place where everyone matters and feels included.

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