159 Board Secretary jobs in South Africa

Purpose of the Role:

The main purpose of this job is to provide efficient and effective Secretarial service to the Board, sub committees and other governance structures.

Job Responsibilities:

• Coordinates the fulfilling of Board and Governance related needs, requirements, and obligations, i.e., Corporate Plan and providing input into the Annual Report.


• Reviews all legal and regulatory developments affecting the CETA’s operations, making sure that the Board members are properly briefed.


• Ensures compliance with statutory requirements by submitting all annual returns and notification of changes in Board Members with the DHET.


• Manages expiry of tenure for Board Members, reappointment of auditors, tabling of the annual report to stakeholders and ensures that CETA meets all legislative obligations.


• Inducts new Board Members, identifies training needs, and facilitates such training.


• Arranges and manages the process of calling and holding the Annual General Meeting in consultation with the CEO and the Board Chairperson, advises on matters to be tabled at this meeting, plans the Annual General Meeting, drafts the script for the Chairperson and pursues proxies (where applicable).


• Manages, coordinates, and liaises with Board Members in relation to confidentiality agreements, declarations of interests, remuneration and specialist advice where required.


• Responsible for the custodianship and safe keeping of all Board and Committees related documents (These include Board and Committee attendance registers, approved minutes resolutions register and meeting packs).


• Perform any other duties as assigned by supervisors.


• Perform all duties and responsibilities in line with applicable Act, Regulations and per CETA relevant policies and procedures.


• Develops and updates a Corporate Governance Policy Framework which includes, Delegation of Authority, Code of Conduct for Board and Staff, Constitution, Committee Terms of Reference, Legislative Compliance Matrix, etc.


• Oversees overall company-wide legislative compliance requirements (PFMA, Kings IV, etc.) and reports on compliance /non-compliance to the Board and Stakeholders as required.


• Develops overall company-wide legislative compliance matrix and provides reports to the Board and Stakeholders/ government structures.


• Manages compliance with the Public Finance Management Act (PFMA), Board and relevant Committee Charters in relation to meetings and documentation.


• Provide input on amendments to organisational policies and procedures.


• Develop and manage of Corporate Governance Policy and Procedures such as committee terms of reference.


• Raise matters in relation to adherence with internal policies and procedures.


• Prepare and maintain attendance register, declaration of interest and confidentiality agreement of all meetings.


• Develop tools to ensure Performance Assessments are concluded on an annual basis by all Board and committee members.


• Review and update relevant CETA policies and procedures (business unit relevant).


• Prepare and submit to supervisor accurate, complete, and credible monthly reports as required for consolidation and tabling at monthly EXCOs.


• Ensure all work performed is backed up regularly as per ICT policies onto the CETA electronic servers.


• Attend all risk, compliance, ethics and fraud prevention updates meetings, trainings and workshops as scheduled by CETA.


• Contribute to the risk maturity levels at the CETA.


• Apply/implement and undertake all activities and duties in line with policies, procedures and relevant laws and regulations applicable to the task at hand.


• Follow protocols and report suspicious activities, corrupt or fraudulent activities that one is aware of; onto the CETA whistle blowing and fraud prevention hotline.


• Ensure that all relevant CETA registers, reconciliations and regulatory reports are compiled and submitted on time.


• Prepares the budget for the division including Board related expenditure in consultation with Finance.


• Monitors the budget of the Board and Committees continuously in consultation with the Board Chairperson.


• Addresses over-expenditure in terms of the approved budget.


• Allocates the necessary resources appropriately.


• Advise Committees on their terms of references.


• Maintain healthy relations with internal and external stakeholders.


• Ensure that all stakeholders are informed of arrangements and logistics within agreed time frames.


• Ensure all requests are responded timeously.


• Oversee the presentation of documents and packs to the Board to ensure integrity and professionalism.


• Attend and address all stakeholder queries timeously and effectively.


• Sets performance standards and objectives for the team by cascading of corporate initiatives into individual performance contracts.


• Ensures that all employees have signed performance agreements.


• Monitors and measures quarterly performance by conducting performance appraisals.


• Identifies areas of development and draws up action plans to address poor performance.


• Ensures ongoing training and development of employees.


• Address employee relations matters fairly and promptly.


• Live and demonstrate exemplary behaviours driven and anchored on / by CETA values.


• Ensure that on-the-job training, learning, and development is taking place.


• Share and play an effective role in ensuring that teams assist in achieving of strategic goals and mandate of the CETA.


• Supervise, empower, coach and /mentor interns that are assigned to the business unit.


• Contribute to the financial sustainability of CETA by ensure no wasteful and fruitless expenditures are incurred in the area of responsibility.


• Ensure that is assisting the business unit to operate within the allocated operational budget.

Desired Skills, Experience and Competencies:

• Relevant bachelor’s degree at NQF level 8 in commerce/Corporate Law/ LLB


• Certification with the Institute of Chartered Secretaries.


• Experience in implementing strategy, plans, programmes, and procedures.


• Experience in developing, implementing, and delivering significant legal and policy research projects.


• Knowledge of relevant legislation (e.g., PFMA and Treasury Regulations), compliance and governance requirements (including King Codes of Good Practice).


• 8-10 years’ experience in a corporate secretariat environment.


• Five (5) years regulatory experience at a senior managerial level.

The following Attributes are necessary to succeed in this role:

• Punctual, self-discipline and a motivated team player.


• Ethical consciousness and conduct in all dealings with the matters of CETA.


• Emotionally intelligent and communicates well across all levels.


• Analytical and pay attention to detail.


• Deadline driven.


• Adaptable and problem-solver.


• Excellent negotiation and organising skills.


• Innovative and creative self-starter.


• Ability to work with difficult individuals.

Remuneration and Benefits

This appointment is a fixed term contract not exceeding 5 (five) years and directly linked to the term of office of the CETA Accounting Authority, subject to satisfactory performance as per policies of the CETA.

PLEASE NOTE

Shortlisted candidates will be subjected to vetting and assessment process by the CETA; with the successful candidates subjected to security vetting.

Interested applicants should send a detailed Curriculum Vitae, copies of academic qualifications and names of three contactable referees via CETA recruitment portal ( No emailed applications will be accepted.

Enquiries: Be submitted by e-mail to   and not later than 5 days before closing date.  Please note the following contact details are for enquiries about JOB CONTENT ONLY and NOT for application purposes.  

CETA will not consider any late applications . The CETA reserves the right to cancel this advert, and / or not to appoint. CETA will only correspond with shortlisted candidates. If you do not receive correspondence from CETA within 4 weeks of the closing date, please consider your application unsuccessful.

All international qualifications must be submitted with a valid SAQA accreditation, failure to do so will lead to automatic disqualification.

Closing date: 31 October 2025 @ 23h59.

“CETA is committed to providing equal opportunities. It is our intention to promote representativity (race, gender, disability) in the organisation through filling of this position and candidates whose appointment will promote representativity will receive preference .”

• Must have a relevant Diploma; A Bachelor's degree will be an advantage
• Minimum 5 years experience in a similar role reporting directly to a C-Suite Executive
• Experience in administration of operational back-office processes for a small to medium enterprise is essential
• Strong organizational skills and ability to prioritize multiple tasks seamlessly with attention to detail
• Very strong interpersonal skills and the ability to build relationships with key stakeholders
• Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint), and social media web platforms
• Proven ability to interpret data and produce insightful reports
• Experience in planning and leading strategic initiatives
• Strong time management skills, including managing own workload and coordinating others
• Excellent verbal and written communication abilities
• Effective planning and organizational skills

• Managing professional and personal scheduling for the CEO, including agendas, mail, email, calls, travel arrangements, client management, and other company logistics.
• Performing administrative and office support tasks, such as managing the diary, typing, creating spreadsheets, preparing presentations and reports, faxing, and maintaining the filing system and contact database.
• Building and leading the daily operations of the CEOs office.
• Leading strategic initiatives, facilitating special projects, and ensuring action items are being executed on behalf of the CEO.
• Acting as an extension of the CEO and serving as an information funnel, filter, and facilitator with internal and external stakeholders.
• Acting as the point of contact for the CEOs direct reports and triaging all incoming requests for the executives time to ensure calendar alignment with organizational priorities.
• Proactively following up with the CEOs team when goals are not being achieved, identifying the root causes, and providing actionable recommendations for improvement.
• Supporting meeting productivity by owning the planning, agenda, and note-taking process.
• Producing high-impact internal and external communications on behalf of the CEO.
• Assisting the Office Manager with operational activities.
• Providing ad-hoc support as needed.

• Manage and optimise the CEOs calendar, travel and engagements to ensure focus on strategic GRCS priorities.
• Prepare, draft and review correspondence, thought leadership pieces, Board packs, proposals, and reports aligned to advisory services.
• Conduct research and compile briefing notes on emerging governance, compliance and sustainability issues relevant to client work.
• Anticipate the CEOs needs in relation to client-facing assignments, regulatory meetings and advisory board engagements.

• Coordinate and support Board, Audit Committee, Risk Committee and Sustainability Committee meetings, including agenda setting, minutes and action trackers.
• Act as a confidential liaison between the CEO and regulators, clients, professional bodies and industry stakeholders.
• Ensure alignment between the CEOs priorities and MBA Advisorys governance, risk, compliance and sustainability commitments.

• Track and monitor the progress of strategic initiatives and client projects in governance, risk management and compliance.
• Flag regulatory deadlines, sustainability disclosures, and governance obligations for CEO attention.
• Support the CEO in preparing for compliance audits, sustainability reviews and stakeholder assurance processes.

• Assist in preparing sustainability/ESG reports, dashboards and presentations for clients, regulators, and stakeholders.
• Coordinate with internal teams on sustainability-driven projects, ensuring milestones are achieved and reported.
• Support the CEOs engagements in ESG forums, sustainability roundtables, and thought leadership initiatives.

• Manage CEO office-related budgets, travel and event logistics with a focus on sustainability practices (e.g., cost-effective, environmentally responsible solutions).
• Coordinate client workshops, training sessions, and industry conferences relating to governance, risk, compliance and sustainability.
• Handle confidential information with professionalism and integrity.

• Diploma/Degree in Business Administration or related discipline.
• Additional training in corporate governance, compliance or sustainability will be advantageous.

• Minimum 57 years experience as an EA, PA, or Chief of Staff in a professional service, advisory or consulting firm.
• Exposure to GRC or ESG environments (e.g., corporate governance, compliance, sustainability reporting, risk management).
• Experience coordinating Board/Exco activities and producing executive-level documentation.

• Executive support mastery: Calendar, travel and high-level correspondence.
• Governance literacy: Understanding of PFMA, MFMA, King IV, Companies Act, and ESG frameworks.
• Communication excellence: Drafting board reports, compliance updates, and sustainability presentations.
• Risk awareness: Ability to identify and escalate risks in projects or deadlines.
• Technology proficiency: MS Office Suite, board portals, virtual collaboration platforms.
• Confidentiality & discretion: Trusted to handle sensitive information.

• Professional, polished and client focused.
• Proactive, solutions-driven, and adaptable to changing priorities.
• Integrity-driven with a commitment to governance and sustainability principles.
• Highly organised, detail-oriented, and results-focused.

To provide high-level administrative support to the CEO by managing schedules, communications, and tasks to support the growth of the organisation.

Reports to:

CEO

Key Performance Indicators:

• Manage executives' calendars and schedule appointments.
• Coordinate travel arrangements and accommodations.
• Prepare and organize meetings, including agendas and materials.
• Handle correspondence and communication on behalf of executives.
• Perform administrative tasks such as filing, data entry, reporting, and record-keeping.
• Conduct research and compile information as needed.
• Liaise with clients, vendors, and other stakeholders.
• Maintain confidentiality and discretion in handling sensitive information.
• Prioritize and manage multiple tasks efficiently.

Requirements

1. Minimum qualification required for this position:

• Grade 12
• Bachelor's degree or equivalent

1. Minimum experience required for this position:

• 5– 8 years’ experience as an executive assistant or similar role.
• Experience with Microsoft Office Suite
• Code 08 Drivers Licence – own vehicle will be an advantage.

1. Behavioural skills required for this position:

• Excellent communication and interpersonal skills
• Strong organizational and time management abilities.
• Discretion and Confidentiality.
• Ability to work independently with minimal supervision.
• Attention to detail and accuracy.

• Executive Assistant /Secretarial qualification.
• Office Management Diploma will be advantages
• At least 6 years of working experience as an executive assistant or other relevant administrative support experience.
• Proficient computer skills, including MS Office Suite; scheduling appointments/ updating calendar is a must.
• Excellent written and verbal communication skills.
• Excellent time management and prioritization skills.
• Able to concentrate on multiple problems/ tasks at once.

• Ensure the daily the schedule of the Country Manager is well managed.
• To plan logistical and administrative support for all meetings that will be held in the region working with overseas colleagues or external vendors.
• Manage major events with logistical and administrative support.
• To follow up on key actions/tasks to ensure timely execution to meet established deadlines.
• To assist in completing and/or co-coordinating activities as related to assigned department projects/ assignments.
• To keep track of timelines for submission or completion of reports.
• To assist in PowerPoint presentations, gathering and summarizing information from various sources requested; create and format reports and presentation materials.
• To manage all incoming visitors and provide support with the logistical requirements.
• To maintain an efficient document-management system and ensure accessibility of information.
• To arrange and co-ordinate hotel accommodations, travelling schedules and visa applications for the Country Manager.
• To raise Purchase Orders via SAP system.
• Monitor business / travel related expenses and ensure claims / expenses reports are submitted for reimbursements in a timely manner
• To monitor departmental expenses.
• To manage the Vodacom account including maintaining the asset register in this regard
• To manage the application of company credit cards
• To compile Accrual Reports and provide support on the quarterly forecast budgeting process.
• Responsible for general office management Canteen supplies, office maintenance is
• Manage Receptionist and Bidvest Cleaner.
• Assist with Ad-hoc personal requests from Country Manager

Functional Competencies:

• High attention to detail
• Excellent verbal and written communication skills
• Present good problem-solving skills.
• Manage Processes end to end
• Proactive and able to work independently
• A high degree of flexibility and initiative
• Ability to work in a fast-paced environment

• Exceptional planning and organizational Skills
• Ability to build strong relationships with internal and external stakeholders

Behavioral Competencies

• The incumbent should be punctual at all times
• Deadline driven
• Operate with a high degree of integrity

Right Hand to the Visionary. Power Behind the Power.

Want to work shoulder-to-shoulder with a high-performing founder — and get paid in USD while living in Johannesburg?

We're hiring a high-caliber Executive/Personal Assistant to partner directly with our Co-Founder — someone who thrives under pressure, operates in stealth, and turns chaos into clarity like it's second nature.

This is not your typical assistant role. It's a front-row seat to strategy, execution, and decision-making — across both business and personal life.

In-Office | Johannesburg

Full-Time | Flexibility Required (Afternoons, Evenings & Some Weekends)

USD Salary + Bonus (Based on Experience)

High-Impact Role | Strategic Operator Seat

You're the right fit if you:

Have 2 years supporting elite founders, execs, or high-net-worth individuals

Speak and write with effortless clarity and poise

Know how to anticipate needs before they're voiced

Can glide between boardroom meetings and last-minute errands — without breaking a sweat

Are lightning-fast, fiercely protective of time, and unshakably calm under fire

Extra heat if you:

Have supported a founder scaling a high-growth venture

Build systems in your sleep and leave no detail unturned

Are the go-to for solving the impossible — and doing it with style

What You'll Own & Execute:

Curate and control the calendar like a master air traffic controller

Triage inboxes, draft comms, and keep the most critical conversations moving

Plan seamless, high-efficiency travel — with every scenario anticipated

Prepare agendas, decks, and materials for internal and external meetings

Own logistics for events, offsites, and speaking gigs

Be the founder's secret weapon — jumping in wherever needed to protect focus and drive outcomes

Handle sensitive info and personal matters with full discretion and loyalty

Why You'll Love This Role:

Work directly with the Co-Founder of a fast-growing, purpose-driven company

Be at the center of decision-making, influence, and execution

Earn in USD and unlock bonuses based on your impact

Enjoy wellness perks, monthly team bonding days, and an in-office culture that blends ambition with authenticity

Ready to step into your most powerful role yet?

Send your CV + 15–30 sec video intro to: ()

Subject Line: Executive Assistant Application – Your Name

Know someone who was born for this? Tag them.

Job Type: Full-time

Work Location: In person

We are seeking a highly organized and proactive
Executive Assistant
to provide high-level administrative support to our senior executives within the Guy Carpenter division. This role is pivotal in ensuring the smooth operation of office and business administration functions in a fast-paced environment. The ideal candidate will demonstrate exceptional discretion, strong communication skills, and the ability to manage multiple priorities effectively.

What You Can Expect

• Career Growth: Collaborate closely with senior leadership in South Africa and across the IMEA region, gaining valuable exposure and development opportunities.
• Dynamic Work Environment: Join a collaborative, innovative, and supportive team that values continuous improvement.
• Competitive Compensation: Receive a competitive salary and benefits package that reflects your skills and contributions.
• Comprehensive Benefits: Access health insurance, retirement plans, paid time off, and wellness programs.
• Work-Life Balance: Benefit from flexible working arrangements and a positive office culture that supports your well-being.
• Skill Development: Engage in ongoing training and professional development to enhance your expertise.
• Impactful Role: Play a key role in supporting leadership and ensuring efficient business operations.

Key Responsibilities

• Provide comprehensive administrative support to senior executives, including calendar management, meeting coordination, travel arrangements, and correspondence preparation.
• Serve as a liaison between executives, clients, and internal teams to facilitate effective communication and follow-up.
• Organize and maintain confidential files, records, and business documentation.
• Coordinate office operations, including procurement, vendor management, and equipment maintenance.
• Support business administration by preparing reports, presentations, and other documents.
• Manage incoming calls, emails, and inquiries with professionalism and timeliness.
• Plan and coordinate company events, meetings, and training sessions.
• Ensure compliance with company policies, regulatory requirements, and confidentiality standards.
• Assist finance and HR departments with administrative tasks such as invoice processing, expense reports, and onboarding documentation.
• Identify and implement opportunities to improve office efficiency and administrative processes.

What You Need To Have

• Minimum of 5 years experience as an Executive Assistant or in office/business administration, preferably within insurance or financial services.
• Strong knowledge of insurance products, terminology, and regulatory environment is an advantage.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.
• Excellent organizational, multitasking, and time management skills.
• Strong written and verbal communication skills.
• High level of discretion and confidentiality.
• Ability to work independently and collaboratively.
• Exceptional problem-solving skills and attention to detail.

What Makes You Stand Out

• Professionalism and integrity
• Customer service orientation
• Adaptability and flexibility
• Initiative and proactiveness
• Strong interpersonal skills

Guy Carpenter, a business of Marsh McLennan (NYSE: MMC), is a leading global risk advisory and reinsurance specialist and broker. Marsh McLennan is a global leader in risk, strategy and people, advising clients in 130 countries across four businesses: Marsh, Guy Carpenter, Mercer and Oliver Wyman. With annual revenue of $24 billion and more than 90,000 colleagues, Marsh McLennan helps build the confidence to thrive through the power of perspective. For more information, visit , or follow on LinkedIn and X.

Marsh McLennan is committed to embracing a diverse, inclusive and flexible work environment. We aim to attract and retain the best people and embrace diversity of age, background, disability, ethnic origin, family duties, gender orientation or expression, marital status, nationality, parental status, personal or social status, political affiliation, race, religion and beliefs, sex/gender, sexual orientation or expression, skin color, or any other characteristic protected by applicable law. We are also committed to providing reasonable support to any candidate with a disability to allow them to fully participate in the recruitment process. We welcome candidates to contact us at to discuss any specific needs.

Marsh McLennan is committed to hybrid work, which includes the flexibility of working remotely and the collaboration, connections and professional development benefits of working together in the office. All Marsh McLennan colleagues are expected to be in their local office or working onsite with clients at least three days per week. Office-based teams will identify at least one "anchor day" per week on which their full team will be together in person.

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Company Description

is your gateway to real estate excellence, making it easy to discover dream properties. We offer diverse listings tailored to every preference and budget, helping you find your perfect home. Our platform is designed to provide users with a seamless and efficient property search experience.

Role Description

This is a full-time on-site role for an Executive Assistant based in Pretoria. The Executive Assistant will be responsible for providing administrative support to the executive team, including managing schedules, coordinating meetings, handling correspondence, and preparing expense reports. Additional responsibilities include executive administrative assistance, communication, and general office management tasks.

Qualifications

• Skills in Executive Administrative Assistance and Administrative Assistance
• Experience in Executive Support and preparing Expense Reports
• Strong Communication skills
• Excellent organizational and time management skills
• Ability to work independently and efficiently
• Proficiency in MS Office (Word, Excel, Outlook)
• Bachelor's degree in Business Administration, or related field is a plus
• Previous experience in a similar role is advantageous

Job Description
About Us:
Outsourced. ph is a leading ISO-certified Philippines offshore outsourcing company that provides dedicated remote staff to some of the world's leading international companies. Outsourced is recognized as one of the Best Places to Work and has achieved Great Place to Work Certification. We are committed to providing a positive and supportive work environment where all staff can thrive. As an Outsourced staff member, you will enjoy a fun and friendly working environment, competitive salaries, opportunities for growth and development, work-life balance, and the chance to share your passion with a team of over 1,000 talented professionals

Key Responsibilities
Executive & Administrative Support:

• Provide comprehensive diary and schedule management for senior executives
• Book meeting rooms, schedule internal and external meetings
• Prepare professional correspondence, memos, and reports
• Draft, format, and manage documents for e-signature via DocuSign
• Manage incoming communications, prioritize urgent matters, and filter information accordingly

Onboarding & Internal Operations:

• Coordinate new hire onboarding: set up emails, phone lines, and tech access
• Compile and maintain employee handbooks, training manuals, and code of conduct documents
• Organize and maintain the company shared drive and internal file systems
• Keep training materials and internal documents up-to-date

Recruitment & Admin Support:

• Assist in the recruitment process by placing job ads and filtering CVs
• Maintain applicant records and coordinate interviews as needed
• Provide general administrative support to different departments when required

Travel & Event Coordination:

• Make complex travel arrangements including international business trips
• Coordinate logistics for team meetings, conferences, and corporate events

Research & Reporting:

• Conduct background research and compile findings into clear, actionable reports Support ad hoc projects and ensure timely delivery of tasks across departments

Requirements:

• Experienced Executive Assistant with a background in supporting a UK-based client.
• Proficient in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint)
• Comfortable using scheduling and digital communication tools (Zoom, Slack, etc.) Experience with e-signature platforms like DocuSign Basic project management skills and familiarity with shared drives (Google Drive, OneDrive, etc.)

*Work Schedule: *

• 4:00 PM – 1:00 AM (Manila time)

Work Location

• Office-based
• 18th Floor, Citibank Square, Eastwood City Cyberpark,. Quezon City 1110, Metro Manila, Philippines

By clicking on the "I'm Interested" button I hereby allow Outsourced Quality Assured Services, Inc. ("Outsourced") to store and collect my personal information for the purposes of employment application. As such, I agree and authorize Outsourced to collect, store, or continue to use my personal information for the above-stated purpose, and to retain my personal information for a period of 1 year, and for these purposes only.