1,879 Administrator Intern jobs in South Africa

Company Description

Founded in 1853, Lesaffre is an independent, family-owned group based in France and a leading global provider of baker’s yeast and yeast extract products. It employs over 11,000 people on five continents and markets bakery, taste improvement, health and nutrition, fermentation and brewery products and services.

Lesaffre South Africa previously known as Aries Baking Supplies and Bakelab are entities recently acquired by Lesaffre.

The Quality Administrative Assistant is responsible for supporting the quality assurance and food safety functions within the organization. This role involves managing supplier documentation, compiling and analyzing raw material information, assisting with supplier inquiries and audits, and contributing to the enhancement of the company's food safety culture.

Key Duties and Responsibilities:

1. Supplier Questionnaires:

- Distribute, collect, and maintain supplier questionnaires to gather relevant information.

- Ensure timely completion and follow up with suppliers as needed.

2. Raw Material Questionnaires:

- Manage the distribution, collection, and storage of raw material questionnaires.

- Analyze the information provided to improve technical data sheets (TDS) and update the EBX system.

3. Supplier Documentation/Certificates/Analysis:

- Obtain, review, and maintain all necessary supplier documentation, including certificates and analysis reports.

- Ensure the completeness and accuracy of supplier-provided information.

4. Supplier Inquiries and Complaints:

- Assist the Food Safety Officer in handling supplier inquiries and addressing any complaints.

- Serve as a point of contact for suppliers and facilitate the resolution of issues.

5. Supplier Audits:

- Support the Food Safety Officer in conducting supplier audits, including preparation, participation, and follow-up.

6. Food Safety Culture Enhancement:

- Monitor the implementation of basic food safety principles within the organization.

- Develop and deliver small training sessions or prepare presentations to promote a stronger food safety culture.

7. Product Release Verification:

- Verify the completeness and accuracy of product release documentation, including Certificates of Analysis (COAs).

8. Filing and Documentation Management:

- Maintain organized filing systems, both physical and electronic, for all quality-related documentation.

- Ensure the efficient retrieval and storage of records.

Qualifications and Skills:

- Strong organizational and administrative skills

- Attention to detail and accuracy

- Proficiency in Microsoft Office suite (Word, Excel, PowerPoint)

- Excellent communication and interpersonal skills

- Basic understanding of quality assurance and food safety principles

- Ability to work collaboratively with cross-functional teams

- Problem-solving and analytical skills

Line Management

• Reporting directly to the Quality and Innovation Manger.
• Fixed term contract

This Quality Administrative Assistant role is crucial in supporting the overall quality and food safety efforts of the organization, ensuring the proper management of supplier documentation, data analysis, and the enhancement of the company's food safety culture.

Mediclinic Welkom| Welkom | South Africa

Closing date: 27/08/2025
Number of positions: 1
Recruiter name: Tania Palvie
Reference number: 62168
Workplace Type:On-site
Permanent

Please note if you are an internal employee on a fixed term contract please apply using an external candidate profile and not your employee profile

To assist patients in all aspects of admissions and discharges in a professional manner; preventing operational and financial risks to the organisation and exceeding client expectations.

Ensure admissions (including pre-admissions / bookings) are captured and processed as per procedure

Identify and prevent financial risks by adhering to policies and procedures

Ensure an effective discharge process as per the Patient Administration Manual

Maintain patient confidentiality

ESSENTIAL EDUCATION: Grade 12 or equivalent

DESIRED EDUCATION: None

ESSENTIAL MINIMUM EXPERIENCE: None

DESIRED EXPERIENCE: Reception administration experience; Experience in a private healthcare facility

• Debtpack Enquiry application (Check outstanding amounts if a patient is flagged as Blacklisted.)
• Admission; Bed functions; Preparation for next day and discharge processes
• Anatomy (including terminology)
• Hospitals switchboard systems
• Patient Administration policies and procedures (e.g. Patient Confidentiality; Cash Handling; Blacklisted patients; Bed Overrides; etc.)
• Patient admin programmes on the AS400 system
• Computer literate (Microsoft Office)
• ICD and CPT codes
• Medical Aid Schemes and the Private healthcare environment
• Workmans Compensation Act (WCA) processes; procedures and policies
• Emergency / Major Incident Protocol (e.g. Fire; floods; robbery)
• Identifying possible financial risks (e.g. blacklisted patients; handling of patient valuables; etc.)

All applicants will be considered, with the understanding that preference will be given in accordance with the Employment Equity Plan of Mediclinic Southern Africa, as well as internal applicants/employees that meet the minimum requirements.

Please note if you are an internal employee on a fixed term contract please apply using an external candidate profile and not your employee profile

A leading engineering consulting firm is looking for an experienced Project Administrator to join their team in the Western Cape . This is a junior to mid-level role focused on supporting the Project Manager on a large-scale energy storage system project. The ideal candidate will have strong experience in the construction industry, with a focus on project coordination and reporting. This is a unique opportunity for an organized and dedicated individual to play a key role in a major infrastructure project. If you have experience in large-scale energy projects and are comfortable with an on-site, multi-site work arrangement, we want to hear from you!

Responsibilities:

• Assist the Project Manager with day-to-day project activities, including scheduling, resource allocation, and tracking progress across multiple sites.
• Prepare and submit regular reports on project status, budget, and key performance indicators to project management and other stakeholders.
• Maintain project files, logs, and other documentation, ensuring all records are accurate, up-to-date, and easily accessible.
• Provide general administrative support to the project team, including managing correspondence, organizing meetings, and handling logistics.
• Coordinate activities between the project office and the various on-site locations, ensuring smooth communication and workflow.

Requirements:

• Relevant supporting qualification.
• 5 years' experience within the construction industry, with a focus on large power station, solar, battery, or energy storage projects being highly beneficial.
• Project-oriented with strong skills in project coordination and reporting.
• Comfortable with being based on-site and moving between 3 project sites.

Contact Hire Resolve for you next career-changing move.

• Salary: negotiable.
• Our client is offering a highly competitive salary for this role based on experience.
• Apply for this role today, contact Adrienne Steyn at Hire Resolve on or on LinkedIn
• You can also visit the Hire Resolve website: hireresolve.us or email us your CV:

• Manage all HR administrative processes for recruitment, performance and more
• Maintain and improve on HR systems to increase support
• Manage workflow out of ELMO, our HR system
• Prepare HR related documentation
  
  

• Annual budget set aside for professional development / study
• All efforts made to provide you with the work / life balance that suits your needs
• Great team culture with regular social events, weekly treats, and award schemes
• Located at the same site as our flagship gym and will have access to all facilities (gym, pool, spa, sauna!)
• Well-being initiatives: annual eye exam, flu vaccination, access to EAP services
  
  

• A real people person who is warm and energetic – you’ll be working with a diverse, fun-loving team
• Excellent communication skills
• Technically sound with Microsoft Office and knows what an efficient workflow looks like
• You can manage your time well and prioritise tasks efficiently
  
  

Pretoria (West): My client, a respected organisation known for excellence in their field, is seeking to appoint a Temporary Payroll Administrator with strong experience in payroll processing and the Jarrison Time & Attendance system.
CANDIDATES WHO RESIDE IN CLOSE PROXIMITY TO PRETORIA WEST, OR WHO WILL BE RESIDENT AT THE TIME OF COMMENCEMENT OF WORK, WILL BE CONSIDERED FOR THIS ROLE

Purpose of the Role: To ensure accurate and timeous processing of payroll, with responsibility for maintaining employee records, time and attendance data, and ensuring compliance with statutory and company requirements. The role provides hands-on support within the HR function and reports to the HR Business Partner.

Key Responsibilities Include but Are Not Limited To

• Processing payroll accurately and on time using the Jarrison Payroll and Time & Attendance system
• Capturing and reconciling time, shifts, and overtime data from biometric systems
• Ensuring compliance with BCEA, tax legislation, and company policies in payroll processing
• Preparing payroll reports and reconciliations for management and audit purposes
• Maintaining and updating employee payroll files and records
• Assisting with statutory submissions and payments (PAYE, UIF, SDL, etc.)
• Responding to employee payroll queries and resolving discrepancies
• Supporting the HR team with payroll-related administration and reporting
• Assisting with audit and compliance reviews as required

• Demonstrated experience with Jarrison Payroll / Time and Attendance system essential
• Matric with a relevant tertiary qualification in Payroll, HR, or related field
• Minimum 3–5 years’ proven payroll administration experience
• Strong knowledge of BCEA, SARS payroll requirements, and general HR administration
• Proficiency in MS Office (Excel essential)
• Language Proficiency: Fluent in English (written and spoken), with a good command of Afrikaans and a 3rd SA cultural language is essential
• High attention to detail, accuracy, and ability to work under pressure with strict deadlines
• Confidential, professional, and reliable with a proactive approach

Overview

Reference
OGL/TreasuryAdm/0825

Salary
ZAR/month + 0

Job Location
- South Africa -- City of Cape Town -- Cape Town

Job Type
Permanent

Posted
21 August 2025

Closing date
31 Aug 2025 21:59

Purpose of the role

The Treasury administration will be responsible for administrative tasks and duties within the Treasury team. The duties include providing admin support to the Treasury team on different payment methods, accurate capturing of financial data, etc.

Key Responsibilities:

ADMINISTRATIVE DUTIES ON FOREIGN EXCHANGE , PAYMENTS AND RECEIPTS:

Foreign Payments and Receipts:

• Accurate and timeous tracking of all import and export payments/receipts on a daily, weekly and monthly basis
• Prepare instructions to financial institutions, on all foreign exchange payments and receipts
• Ensuring sufficient funds are available for operational and capital investment requirements
• Basic reconciliation between actual payments and receipts. (Knowledge of reconciliation process)

• Timeous and accurate daily capturing of all forex transactions on the internal Treasury Management System (TMS)
• Ensuring that all forex transactions within the TMS are matched to the relevant bank confirmations
• Following up on discrepancies between the TMS and the bank confirmations
• Basic reconciliation between actual forex deals and TMS reports
• Liaising with the different divisions within Oceana on any queries relating to Forex transactions/data that need to be captured
• Assisting with the preparation of monthly forex reporting, including weekly/monthly revaluation report

• Accurate data and information capturing for the treasury team
• Assist with daily cash flow and cash flow forecasting
• Assist with month end closing
• Assist with monthly reports and management of deadlines
• Assist with SARB applications
• Maintain accurate and organized records of all treasury transactions, ensuring audit-readiness
• Resolving basic accounting problems and discrepancies (Knowledge of Debits and Credits)
• Performing reconciliation of various accounts (Knowledge of reconciliation process)

• Capturing of internal transfer on electronic banking platform
• Assist the FSSC team (Central payments team) with payments, when required.
• Assist with maintaining bank accounts opening and closure process, setup of new users/profiles, maintain updated banking mandates, maintain authorized persons / signatories and SSI's
• Assist with Preparation of KYC queries and documents

• Collaboration Across Teams: Work cross-functionally with departments to support treasury operations
• Process Improvement: Identify and recommend enhancements to existing treasury processes and systems
• Report any findings within accounts to the manager/team
• Performing administrative duties to support daily operations
• First point of contact for divisions (i.r.o queries with banking related matters) and banks (i.r.o payment and receipt queries)
• Capturing of internal transfers
• Assist the FSSC team when required with payments
• Capturing changes on online banking profiles (loading new users/changes to profiles)

• Great attention to detail
• Ability to multi-task, prioritize and work under pressure
• Deadline driven - understands the necessity of daily Treasury deadlines and the importance of meeting them
• Strong communication and interpersonal skills
• Strong EQ
• Analytical Thinking skills
• Confident and resilient
• Agile and able to adapt to a fast-paced environment
• Forecasting (Short, Medium and Long term)
• Banking knowledge including international banking
• Foreign exchange operational knowledge
• System knowledge including data analysis, extraction of information and development of reports will be beneficial
• Financial and commercial acumen

• Decision making and judgement
• Action Orientation
• Teamwork
• Interpersonal Skills
• Relationship Building
• Written and Verbal Communication
• Analytical Thinking
• Business Acumen
• Strong planning and execution

• A degree/diploma in bookkeeping or equivalent.
• 2 - 4 years of experience within the field of accounting or administration.
• A background in accounting and understanding will be advantageous.
• Knowledge of Forex and the Banking Industry
• Local and International banking knowledge.