25 Administrative Roles jobs in Pretoria

Position Title: Manager, Organizational Development and Administrative Support

Location: South Africa or Ghana

Department: Africa

Reports to (supervisor): Senior Director Global Development, Government Relations and Organizational Development

Organization Overview:

Founded in 1968, Special Olympics is a global movement to end discrimination against people with intellectual disabilities. We foster acceptance of all people through the power of sport and programming in education, health, and leadership. With nearly four million athletes and Unified Sports® partners and one million coaches and volunteers in more than 170 countries, Special Olympics delivers more than 30 Olympic-type sports and nearly 50,000 games and competitions every year. Learn more at SpecialOlympics.org.

Position Summary:

The Manager of Organizational Development and Administrative Support at Special Olympics Africa Region is responsible for overseeing regional organizational development functions, including accreditation, grants management, board and national director support, and program development to ensure sustainable and well-governed programs. Additionally, the role provides administrative support to senior leadership, coordinates regional events, manages staff calendars and meeting documentation, and supports planning and language translation efforts. Required qualifications include a degree in organizational development or business administration, experience in multicultural organizations, bilingual proficiency in French and English, excellent communication, analytical and project management skills, and the ability to lead teams creatively and innovatively.

The position is central to enhancing regional operations and local program development, ensuring the organization's programs are sustainable, well-governed, and aligned with its mission.

• Managing regional OD functions such as accreditation, compliance, and census activities.
• Overseeing grants management by conducting needs assessments, providing technical support during proposals, tracking implementation, reporting, and managing the regional grants database.
• Supporting local program development through board management, including updating member databases, tracking training needs, monitoring board rotations, and reporting major changes to senior leadership.
• Assisting National Directors/CEOs by maintaining updated lists, tracking training needs, monitoring turnover, and informing senior leadership of any changes.
• Managing and monitoring single-year action plans and progress towards global and regional goals, providing quarterly updates.
• Handling the regional Programs’ snapshots and supporting other OD functions as assigned by senior leadership.

The role also includes providing administrative support primarily to the President and Managing Director (PMD) and other senior leaders as required. Responsibilities encompass:

• Leading logistics for the regional annual leadership conference and other events in collaboration with senior leadership.
• Monitoring updates to the regional staff team calendar.
• Acting as secretary during staff meetings.
• Collaborating with the regional planning officer to track quarterly submissions of annual planning tools and ensure deadlines are met.
• Providing language translation support as needed.

• A degree in organizational development, business administration, or an equivalent field.
• A bachelor's degree or equivalent professional experience plus Three to Five years of relevant work experience. Experience and/or coursework in the area of organizational development, business administration or an equivalent field is a plus.
• Proven experience working in multicultural, global or regional fast‑paced organizations.
• Advanced bilingual proficiency in French and English.
• Excellent written and oral communication abilities.
• Basic database management and project management skills.
• Proficient analytical skills.
• Demonstrated ability to self‑lead and lead teams.
• Creativity and innovation in problem‑solving.

This comprehensive description highlights the pivotal role the Manager of Organizational Development and Administrative Support plays in advancing the mission and operational effectiveness of Special Olympics Africa Region.

Legal Aid SA is a National Public Entity; a key contributor to South Africa’s constitutional democracy, providing quality legal services to indigent and vulnerable persons. The organisation has a national footprint in all nine (9) provinces. Legal Aid SA is a credible employer of choice, boasting Top Employer SA accreditation for 16 consecutive years. We offer an exciting Employee Value Proposition with opportunities for development, career growth and an inspiring workplace.

Applications are invited from persons interested to fill the above-mentioned position. The incumbent will be appointed on a permanent basis. The position is based at the Legal Aid SA Pretoria Local Office.

1. To create a clean physical environment and render office services as and when required.
2. Serve Legal Practitioners and other Local Office staff by providing excellent office support services such as messenger duties.
3. Ensure that reports and documentation are sent/delivered to the right people, timeously.
4. Maintain an incoming/outgoing fax register per the required format.
5. Incoming mail handled in accordance with Legal Aid SA administrative procedures.
6. All documentation to be correctly/accurately filed.
7. Switchboard to be manned at all times and proper telephone etiquette to be adhered to at all times.
8. Daily collection and posting of mail.
9. Transporting Legal Aid SA staff members to courts/Provincial or National Office as per Legal Aid SA relevant Transport/Fleet Management policy/procedures.

1. National Senior/Matric certificate.
2. A valid driver’s licence.

A detailed curriculum vitae reflecting practical application of the position outputs and the required competencies as advertised must be submitted by close of business on 18 February 2025 , quoting the reference number PRET/OA/31/01/2025 in the subject line to or apply online at .

Applicants must replace the (at) with the @ symbol when sending an email. This will format the email address correctly for sending. It is displayed differently on our website as a cybersecurity protection measure.

Enquiries to Mandisa Kubayi, Tel :

The employment decision shall be informed by the Employment Equity Plan of Legal Aid SA. It is Legal Aid SA’s intention to promote equity (race, gender and disability) through the filling of this post(s) with a candidate whose transfer/promotion/appointment will promote representivity in line with the numerical targets as contained in our Employment Equity Plan. Legal Aid SA reserves the right to withdraw posts or not to make an appointment, if by doing so, the interests of Legal Aid SA will be best served.

APPLICANTS NOT CONTACTED WITHIN TWO (2) MONTHS MAY CONSIDER THEIR APPLICATION UNSUCCESSFUL.

Company Description

We suggest you enter details here.

The Administrative Assistant role is a full-time on-site position located in Pretoria. This role involves providing administrative support to ensure efficient operation of the office. The successful candidate will be responsible for handling phone communications, scheduling meetings, supporting executives, carrying out clerical tasks, and aiding in various administrative duties.

• Strong Administrative Assistance and Executive Administrative Assistance skills
• Excellent Phone Etiquette and Communication skills
• Proficient in Clerical Skills
• Ability to manage multiple tasks and prioritize effectively
• Strong organizational and time management skills
• Proficiency in office software, including MS Office Suite
• Previous experience in an administrative role is an advantage
• High school diploma or equivalent; additional qualifications in Office Administration are a plus

EUM, part of the TWK Group, has the following vacancy available: Administrative Assistant in Centurion, Gauteng.

Job Summary

This role involves providing efficient administrative support to ensure smooth office operations and compliance with company policies. The Administrative Assistant will be responsible for managing documentation, coordinating office resources, supporting teams, and maintaining accurate records while upholding confidentiality and professionalism.

Responsibilities and Duties

• Maintain accurate and organised filing systems
• Prepare, format, and distribute correspondence, reports, and forms
• Monitor and replenish office resources such as stationery and forms
• Respond promptly and professionally to internal and external queries
• Build and maintain positive working relationships with colleagues, clients, and service providers
• Manage daily tasks, prioritise workload, and meet deadlines
• Compile and submit accurate audit and training reports
• Capture client and policy data into relevant systems and databases
• Ensure confidentiality and compliance with POPIA and internal policies
• Provide administrative support to underwriters, brokers, and other departments
• Assist with meeting coordination, calendar management, and event support

Qualifications and Requirements:

• Grade 12 / Matric
• Proficient in MS Office (Excel, Word, PowerPoint)
• Strong sense of responsibility, reliability, and adaptability
• Trustworthy, resilient, and innovative team player
• Excellent communication and interpersonal skills
• Ability to manage multiple tasks while maintaining accuracy and attention to detail
• Driver's Licence
• Valid Passport

Take the next step in your career with TWK Agri, a trusted leader in agriculture and beyond.

• The company can expire job adverts at any time at their own discretion.

**TWK Agri supports the principles of Employment Equity and reserves the right to prioritise candidates in line with our Employment Equity targets.

Company Description

Discovery Limited is a leading innovator in healthcare, wellness, insurance, investments, and financial and life planning. Our mission is to enhance lives and create a positive social impact through our globally recognized Vitality programme, which incentivizes healthier living. As a proudly South African-born company, we operate in South Africa, the United Kingdom, and numerous other countries through our Global Vitality Network. Commitment to leadership, honesty, innovation, and fairness guides our business practices, striving to be the best shared value insurance organization globally.

Role Description

This is a full-time, on-site role for an Administrative Assistant located in Centurion. The Administrative Assistant will handle routine administrative tasks such as managing phone calls, scheduling meetings, and maintaining records. Additionally, they will provide executive administrative support, assist with clerical duties, and ensure smooth communication within the office. This role requires excellent organizational skills and the ability to multitask effectively.

Qualifications

• Administrative Assistance and Clerical Skills
• Phone Etiquette and Communication skills
• Executive Administrative Assistance capabilities
• Strong organizational and multitasking abilities
• Proficiency in office software and tools
• Excellent interpersonal and communication skills
• Experience in a corporate or professional office setting is a plus
• High school diploma or equivalent; additional qualifications in Office Administration or related fields preferred

We’ve got a position available for an administrative assistant

Company: King Price (Dealerships)

Purpose of position:

Performing general administrative duties and assisting the dealerships team.

• Communicating with dealerships outside of the organisation
• Performing various administrative duties and managing emails
• Compiling payment lists and following finance payment processes to meet deadlines
• Capturing monthly lead data on an Excel sheet
• Submitting daily stats reports
• Following up on urgent queries with different departments
• Maintaining excellent relationships with your assigned dealership and account manager
• Identifying and recommending areas or ways to improve processes
• Assisting your account manager and dealership with all relevant queries and requests

• Matric or matric equivalent (essential)
• A minimum of 1 years’ administrative experience
• Multilingual (advantageous)
• Computer literacy and proficiency in Microsoft Excel and Outlook
• Valid driver’s licence and reliable transportation

• Target and service oriented
• Team player
• Good communication skills (written and verbal)
• Accuracy and strong attention to detail
• Well organised with an understanding of prioritising and changing demands
• Good administration and planning skills
• Work well under pressure

Should you not receive any feedback within ten (10) working days after the closing date, please accept your application as unsuccessful.

Overview

We are seeking a highly organised and versatile individual to provide direct support to the COO and broader operations team. This role requires a proactive, detail-oriented person who can manage executive administration, oversee operational processes, and develop reporting dashboards to ensure smooth company performance.

This is an ideal role for someone who thrives in a fast-paced executive environment, takes ownership of their work, and ensures smooth day-to-day operations for the COO and the organization.

• Executive & Administrative Support
  • Manage the COO’s calendar, emails, meetings, and travel arrangements.
  • Prepare agendas, take minutes, and follow up on action items.
  • Handle confidential information with discretion.
  • Maintain filing systems (digital and physical).
• Operational Assistance
  • Support the COO in developing, documenting, and testing operational workflows and SOPs.
  • Coordinate with multiple departments (Logistics, IT, HR, Projects, Finance, etc.) to ensure tasks are completed on time.
  • Assist with reporting and compliance tracking across teams.
  • Monitor workflow effectiveness and suggest improvements.
• Dashboarding & Reporting
  • Create, maintain, and update dashboards and performance reports for operational and strategic decisionmaking.
  • Collect and analyse data from various teams and compile into actionable insights.
  • Build advanced Excel reports (pivot tables, formulas, macros, data modelling).

• Strong organisational and multitasking abilities.
• Excellent written and verbal communication skills.
• Advanced Microsoft Excel skills (must be able to build dashboards, reports, and automated templates).
• Comfortable working across multiple operational functions.
• Analytical mindset with attention to detail.
• Ability to work independently and proactively.

Overview

This is a position within Keller Executive Search and not with one of its clients. Ready to supercharge executive searches at a global firm impacting top talent worldwide? Join Keller Executive Search and thrive in a fast-paced, collaborative environment as our dedicated Administrative Assistant. In this role, youu2019ll provide essential support to our executive search professionals, ensuring seamless operations and contributing to client success in high-stakes talent acquisition. If youu2019re searching for administrative assistant jobs in New York with remote admin flexibility, this is your chance to make a real impact in talent acquisition admin roles.

• Manage executive calendars, schedule meetings, and coordinate travel arrangements.
• Prepare and edit correspondence, reports, and presentations.
• Maintain filing systems and manage documents related to client projects.
• Conduct research to assist with candidate sourcing and client needs.
• Support the team with various administrative tasks as needed.
• Communicate effectively with clients and candidates for a professional experience.
• Assist in organizing company events, meetings, and workshops.

• Prior experience as an Administrative Assistant or similar role.
• Familiarity with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and multitasking skills.
• Excellent written and verbal communication.
• Ability to handle confidential information with discretion.
• Attention to detail and accuracy.
• Works well independently and in a team.
• Adaptable in a dynamic environment.

• Competitive salary: 1,275,000–1,558,000 ZAR annually (depending on experience).
• Comprehensive health insurance (medical, dental, and vision).
• Paid Time Off (PTO) including vacation, holidays, and personal days.
• Paid Sick Leave.
• Significant opportunities for professional growth, skill development, and career advancement.
• Supportive, inclusive, and diverse work environment valuing collaboration and innovation.
• The chance to make a meaningful impact by connecting top talent with life-changing opportunities.

• Experience in a rapidly growing organization.
• Opportunity to expand responsibilities over time in executive recruitment.
• Hands-on learning and skill development in high-impact talent acquisition.

• Flat management structure with direct access to decision-makers.
• Friendly, collaborative U.S.-based team empowering innovation.
• Open communication environment.
• No bureaucracy or rigid hierarchies.
• Results-oriented approach.

Global Reach and Impact
Join a top-tier international executive search firm with worldwide reach. Youu2019ll gain exposure to U.S. markets, global stakeholders, and high-stakes talent acquisition that drives transformative business growth.

Career Acceleration
Thrive in a flat, results-oriented structure with direct access to decision-makers, offering rapid professional development, hands-on learning in executive recruitment, and clear paths to expand your responsibilities in a scaling organization.

Collaborative and Inclusive Culture
Team up with a friendly crew that fosters open communication, celebrates diversity, and values innovationree from bureaucracy, with a focus on teamwork and meaningful contributions to connecting top talent with life-changing opportunities.

Work-Life Integration
Enjoy the flexibility of remote work in a supportive environment that prioritizes your well-being, while making a tangible difference in industries worldwide through ethical, high-standard recruitment practices.

Unmatched Professional Growth
Benefit from opportunities to work on diverse, high-impact projects, including leadership assessments and HR advisory services, in a company committed to excellence, client success, and long-term employee development.

Equal Employment Opportunity Statement

Keller Executive Search and its clients are committed to being Equal Opportunity Employers in South Africa. Employment decisions are made without discrimination based on race, skin color, religion, sex, sexual orientation, gender identity, gender expression, nationality, age, disability, genetic information, or any other personal characteristic.

Commitment to Diversity and Inclusion

We are dedicated to fostering a diverse and inclusive work environment where all individuals are valued and respected. We recognize and celebrate the cultural richness and diversity of South Africa and strive to create workplaces that reflect and support this diversity.

Reasonable Accommodations

Keller Executive Search and its clients provide reasonable accommodations to individuals with disabilities, pregnant and lactating employees, and others who may require adjustments to perform their roles effectively. These accommodations are determined through a collaborative process to ensure equal access to employment and job performance.

Compensation Information

For client positions, compensation information will be provided transparently during the recruitment process. We are committed to equal pay for equal work and periodically review compensation practices to support pay equity and fairness.

Compliance with Local Practices

This policy applies to all employment terms and conditions, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. We align our practices with South African principles of fairness, equity, and inclusion.

Workplace Harassment

Keller Executive Search and its clients strictly prohibit any form of workplace harassment, including harassment based on race, ethnic origin, religion, sex, sexual orientation, gender identity or expression, nationality, age, disability, or genetic information. We promote a safe and respectful work environment for all.

Data Protection and Privacy

We process personal data only for legitimate employment-related purposes. We implement appropriate security and access controls and provide privacy notices where required.

Pay Equity

We are committed to pay equity and conduct periodic reviews to ensure fairness and transparency in compensation decisions.

Working Time and Leave

We respect employee rights regarding working hours, rest periods, and leave entitlements, and ensure that our practices are fair and consistent with local norms.

Health and Safety

We are committed to providing a safe and healthy work environment and take proactive measures to support employee well-being.

Employee Representation

We respect the rights of employees to participate in workplace representation and collective engagement processes where applicable.

Country-Specific Declarations

While this policy provides a general framework, we recognize that employment laws and practices vary by country. In South Africa, we ensure compliance with local employment norms and provide translated versions of this policy where required.

Note : This job posting may be for a position with Keller Executive Search or one of our clients. The specific employer will be identified during the application and interview process. Employment laws and requirements may vary depending on the employer and location.

Healthcare Administrative Assistant required in Pretoria.

We’re looking for a proactive and enthusiastic individual to join the PTA branch of our Client, a well established Financial Planning and short-term Insurance Company as a Healthcare (Admin) Assistant.

This is a great opportunity for someone starting out in the workforce and eager to grow within the healthcare and wellness space, someone with 1-2 yrs experience within Medical Insurance Industry.

Salary: R15 000 – R16 500 per month.

• General administrative support in the healthcare team
• Handling client wellness queries, including Vitality and related benefits
• Assisting the internal team with healthcare-related admin tasks
• Supporting client engagement and ensuring smooth day-to-day operations

• Bilingual (English and Afrikaans)
• Based in PTA
• Strong communication and organisational skills
• Willingness to learn and be trained in wellness-related services
• Comfortable working in a fast-paced, client-facing environment
• Needs to be between the ages of 19 years to 30 year old