5 Administrative Roles jobs in Gillitts

Salesworx is proud to partner with the exclusive distributor of the world's leading industrial laundry equipment manufacturer. We are looking for a reliable and organized Office Assistant to join their team at their Head Office in Briardene, Durban North. Experience with Xero is a strong advantage but not essential. If you're detail-oriented and ready to support a dynamic team, we'd love to hear from you!

• Answer and manage the main phone line (reception duties)
• Prepare and follow up on service quotes
• Coordinate with courier companies for parts dispatch and delivery
• Book accommodation for technical staff as needed
• Process and follow up on warranty claims with suppliers
• Order stationery and office supplies
• File documents appropriately
• Manage stock of soap and paper towels for bathrooms
• Maintain fuel and service summary logs for company vehicles
• Generate and process invoices for service repairs and spares
• Order toner and schedule servicing for printers
• Renew vehicle licenses (number plates/discs)
• Book services and repairs for vehicles
• Reconcile outstanding job sheets
• Update the employee attendance register
• Upload new equipment documentation to Xero
• Reconcile petty cash
• Assist the Finance Manager with ad-hoc tasks and overflow items

• Matric Certificate
• Computer literacy
• Excellent communication skills (both verbal and written)
• Strong attention to detail and time management
• Ability to work independently and handle multiple tasks
• Professional and friendly attitude
• Willingness to learn and take initiative

• Experience using Xero accounting software
• Previous experience in a similar office support or service admin role

Basic Salary of R10,000 - R12,000 (depending on experience)

Typing, Microsoft Office, Data Entry, Customer Service, Computer Skills, Microsoft Outlook, QuickBooks, Office Experience, 10 Key Calculator, Front Desk, Filing, Administrative Experience

• Type: Full Time
• Experience: (Specify years)
• Vacancy: 1
• Monthly Salary: R10,000 - R12,000

Division: 3300

Reference No: 6009

Location: Durban, Kwazulu-Natal, ZA

Employment Type: Fixed Term Contract

Disability (EE targeted role): No

T.A.S.K Grade: 06

Job Posting Salary: R244,732.00

Job Posting End Date: 26 Sep 2025

The Road Accident Fund’s mission is to provide appropriate cover to all road users within the borders of South Africa; to rehabilitate and compensate persons injured as a result of motor vehicle accidents in a timely and caring manner; and to actively promote safe use of our roads.

To provide administrative support for the Officer, Senior Officer and Team Leader to ensure that the branch is run efficiently and effectively.

Note: These are 36-months, fixed-term contract positions.

• Compliance administration.

• Maintain up-to-date written documentation related to the department’s business activities.
• Ensure compliance to the policies and process standards.
• Keep abreast of internal standards and business goals to ensure adherence to sound internal control.

• Office Coordination.

• Assist in making follow-ups on outstanding matters.
• Ensure all requests are handled and responded to within set timelines.
• Assist in ensuring the availability of stationery within the department.
• Validate and verify information and documents submitted for accurate capturing and further handling.
• Ensure the systems/registers used are kept up to date.
• Check for duplicate documents, requests and queries and report on them.
• Allocate reference numbers and accurately capture related documents on different systems.
• Allocation of matters to responsible team members.
• Draft and send out letters to all stakeholders as required.

• Document and Records Management.

• Administer the records management and filing processes in line with the RAF filing plan.
• Ensure that the filing system is always up-to-date and functional.
• Retrieval of information at all times as requested in the office.
• Ensure confidentiality of all documents under control and that documentation reaches the intended recipients.
• Acknowledge the receipt of documentation, apply a file number allocation, record data onto the computer system and file appropriately.

• Meeting Support

• Assist in making follow-ups on outstanding matters.
• Ensure all requests are handled and responded to within set timelines.
• Assist in ensuring the availability of stationery within the department.
• Validate and verify information and documents submitted for accurate capturing and further handling.
• Ensure the systems/registers used are kept up to date.
• Check for duplicate documents, requests and queries and report on them.
• Allocate reference numbers and accurately capture related documents on different systems.
• Allocation of matters to responsible team members.
• Draft and send out letters to all stakeholders as required.
• Ensure confirmation of meetings and management of team diaries.
• Schedule appointments with internal and external stakeholders as and when required.

• Matric or Grade 12 certificate.
• Relevant 1 year experience in the Medical Administrative field or similar environment.
• Medical Field as an added advantage

• Planning, organization and coordinating.
• Personal mastery.
• Emotional wisdom and decision making.
• Ethics and values.
• Client service orientation

• Computer literacy in MS Word, Excel, PowerPoint.
• Excellent planning and organizational skills.
• Good administrative skills.
• Ability to access the required information.
• Writing skills.
• Basic understanding of SCM processes.
• Basic financial acumen.

The Road Accident Fund subscribes to the principles of employment equity and preference will be given to People with Disabilities.

Applicants who have not received any correspondence from us within six weeks from the closing date can consider themselves unsuccessful.

Security Vetting shall be conducted on all prospective employees.

It is the applicants’ responsibility to have foreign qualification evaluated by the South African Qualification Authority (SAQA) and to provide proof of such evaluation.

About Us:

Lockload Fire and Safety is a trusted provider of fire equipment products and servicing solutions. We are committed to delivering top-quality safety systems, compliance, and customer care to businesses and individuals. As we grow, we're looking for a proactive and detail-oriented Administrative Assistant to join our team.

Key Responsibilities:

• Data capturing and accurate record keeping of client, job, and service information.
• Managing quotations: following up with clients, updating progress, and ensuring timely responses.
• Providing customer feedback and support via email, phone, and other communication channels.
• Answering phone calls and handling client queries professionally.
• Coordinating with technicians and management to ensure smooth service delivery.
• Using AI-powered tools to streamline daily workflow (e.g., drafting responses, automating data entry, reporting).
• Supporting general office administration tasks as required.

Requirements:

• Prior experience in administration, preferably in the fire equipment / fire safety industry.
• Strong organizational and multitasking skills.
• Excellent communication skills, both written and verbal.
• Computer literate with proficiency in MS Office / Google Workspace.
• Experience (or strong willingness to learn) in using AI tools for productivity, reporting, and client communication.
• Ability to work independently and as part of a team.

What We Offer:

• Competitive salary (commensurate with experience).
• Opportunity to grow within a dynamic fire and safety business.
• Training on industry standards and AI workflow integration.
• Supportive, professional team environment.

How to Apply:

If you meet the above requirements and are ready to grow with a forward-thinking fire safety company, send your CV and a short motivation letter to with the subject line "Admin Position – Lockload Fire and Safety".

Job Type: Full-time

Pay: R5 000,00 - R7 000,00 per month

Ability to commute/relocate:

• Mount Edgecombe, KwaZulu-Natal: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Administrative office procedures, practices and equipment: 3 years (Preferred)

Language:

• English (Required)

Work Location: In person

We are seeking a formally qualified Graphic Designer with a strong foundation in large-format design , digital brand development , and administrative marketing support . This is not a role for self-taught creatives; recognized certification in graphic design and social media marketing is compulsory .

• Formal Graphic Design Qualification (Diploma or Degree)
• Social Media Marketing Certification with proven success in growing brand presence online
• Portfolio showcasing:
• Glass storefront designs
• Large-scale signage projects
• Vehicle branding and promotional materials
• Social media campaigns and content calendars

• Must be highly motivated, resourceful, and willing to put in extra hours to grow the brand
• Thrives in a fast-paced, evolving environment with a hands-on approach
• Takes ownership and initiative to drive creative and marketing goals forward

• Create high-impact visuals for glass storefronts, lab frosting, and large signage
• Design marketing collateral including pamphlets, newsletters, posters, adverts, and business cards
• Develop branding for vehicles and other promotional assets

• Strategize, create, and schedule engaging content across social media platforms
• Grow and manage brand presence online through targeted campaigns and analytics
• Maintain and update website content, including promotional banners and marketing material

• Provide day-to-day support to the Marketing Manager
• Call suppliers for quotes and pricing
• Follow up on task completion across departments and vendors
• Assist in coordinating marketing events and campaigns
• Perform general administrative duties as required
• Manage and track marketing stock counts and inventory

Requirements: Education and Experience: Diploma or degree in Graphic Design, Marketing, or a related field. 2+ years of experience in graphic design, marketing, and administration.