6 Administrative Roles jobs in Eastern Cape

Applications are invited for the Office Assistant position to be based in Uitenhage. PURPOSE OF THE ROLE: The office assistant is responsible for administrative, organisational and clerical support to ensure the smooth functioning of the office as well as operations associated with the respective office. Key Performance Areas would include, but are not limited to: Answering phone calls and emails and where necessary directing them to the appropriate staff or department for attention. Greeting visitors and walk-in customers and assisting them with accounts queries, sales sign ups and helping them to connect with customer support from the office. Assisting walk-in customers with

Key Responsibilities

• Provide general administrative support to the team and management.
• Manage phone calls, emails, and correspondence.
• Maintain and organize office filing systems (physical and digital).
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Assist in preparing reports, presentations, and documents.
• Monitor and order office supplies.
• Liaise with clients and suppliers in a professional manner.

Requirements

• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills.
• Attention to detail and problem-solving abilities.
• Ability to work independently and as part of a team.

What We Offer

• Competitive salary and benefits package.
• Supportive and collaborative team environment.
• Opportunities for professional growth and development.
• A positive workplace culture where your contributions are valued.

To apply for this job please use the following link :

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Tanager, an ACDI/VOCA affiliate, empowers people to realize life-changing economic and social opportunities. Given the complexity of issues being encountered by communities today, we operate not in a single domain but at the nexus of market systems, food systems, social systems, and climate systems. Specifically, we have 30 years of experience integrating gender empowerment and nutrition into agriculture, connecting people across the production supply chain, fostering access for women and other marginalized groups, and unlocking sustainable, climate-smart economic opportunities for all.

Tanager South Africa is implementing the Imbewu Farmer Development project in the O.R. Tambo Region in Mthatha in the Eastern Cape province in South Africa between 1 April 2022 – 31 December 2024. The goal of the project is to increase agriculture productivity and incomes of smallholder maize farmers in Eastern Cape (EC), South Africa by facilitating their inclusive access to commercial markets. The funding for the project comes from the John Deere Foundation.

Assignment Summary

The Administrative Assistant will play a pivotal role in supporting the daily operations of the Imbewu Farmer Development Project. This includes providing logistical, administrative, and operational support to ensure the smooth functioning of the project office and activities. The position requires a detail-oriented individual with strong organizational skills and the ability to manage multiple tasks effectively.

Responsibilities

1. Provides support to the office which includes scheduling meetings, mail and phone calls.
2. Assist the Operations Specialist with follow up on project activities and progress daily.
3. Provide Logistics/Administrative support, booking flights and hotel venues, accommodation for meetings and workshops and preparing/organizing meeting and workshop materials for project staff and stakeholders.
4. Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies. Maintain schedules and supervise security and cleaning/maintenance vendors.
5. Supervision of the Office Cleaner and general office cleanliness.
6. Maintains the office calendar with important project and operations updates.
7. Ensure all payments such as office utility bills, accommodation etc. are made on time in coordination with Operations Specialist and F&A Officer.
8. Take accurate minutes of meetings if needed.
9. Welcome project guests, visitors and clients and directs them to the appropriate parties.
10. Receive project related mail and packages and distributes among appropriate staff members.
11. Maintains vehicle use log, and others as assigned.
12. Support project staff in printing, photocopying, and scanning as needed.

Other duties as assigned

Qualifications

1. Grade 12 School Certificate /Certificate in any business-related field preferred.
2. Diploma in public admin or equivalent will be an added advantage.
3. At least 3 years of related experience, preferably with an international or local NGO/NPO.
4. Proficiency with MS Office programs, including Excel and Word and other communication platforms (for example Teams, Zoom, SharePoint, etc).
5. Ability to read and interpret documents, communicate effectively, and follow instructions.
6. Good organizational and interpersonal skills.

Skills and Capabilities

1. Proficiency with MS Office, including Excel and Word and other communication tools (i.e., Teams, Zoom, SharePoint).
2. Good organizational and interpersonal skills.
3. Communication Skills: Strong interpersonal and communication skills.
4. Arrange meetings, book flights and accommodations, and organize workshops. This could also include office supply inventory updates, vehicle movement logs, and supervision of office maintenance.
5. Coordinate payments for office utilities, accommodations, and supplies. It could include ensuring all payments are made on time and recorded accurately.
6. Accurate and detailed minutes of internal or external meetings, including decisions made, next steps, and responsibilities.
7. Other deliverables as needed.

Level of Effort and Activity Details

It is anticipated that the scope of work assignment will be completed within 40 working days from the issuance of the purchase order.

Activity Estimated Days

Assist the Operations Specialist with follow-up on project activities and progress daily 20

Provide Logistics/Administrative support 20

Total 40

Billing/Invoicing

All allowable costs for this activity, including airfare ticket, M&IE, labor, and miscellaneous expenses will be charged to Tanager Project Code 116. Additional expenditures will be reimbursed based on expense reports backed by receipts. Allowable expenditures consist of phone/data charges related to the consultancy, photocopying, and other expenses approved in writing in advance. Per diem for meals and incidentals as well as hotel lodging and travel costs will be provided when the consultant travels away from their home of record, details must be cleared by the supervisor in advance for any and all travel.

To Apply

Please submit your resume to by or before September 30, 2024 . Please include the position title in the subject line of the mail. Please submit your resume along with a cover letter. Please include your long-term employment history and any relevant short-term consulting work. Due to the high volume of applications, we are not able to respond to inquiries via phone. Only those candidates considered for an interview will be contacted. Tanager is an equal-opportunity employer. Women, minorities, and people from diverse groups are encouraged to apply. Please be aware that Tanager does not charge any fee in any step of recruitment.

#J-18808-Ljbffr

Tanager, an ACDI/VOCA affiliate, empowers people to realize life-changing economic and social opportunities. Given the complexity of issues being encountered by communities today, we operate not in a single domain but at the nexus of market systems, food systems, social systems, and climate systems. Specifically, we have 30 years of experience integrating gender empowerment and nutrition into agriculture, connecting people across the production supply chain, fostering access for women and other marginalized groups, and unlocking sustainable, climate-smart economic opportunities for all. Tanager South Africa is implementing the Imbewu Farmer Development project in the O. R. Tambo Region in Mthatha in the Eastern Cape province in South Africa between 1 April 2022 – 31 December 2024. The goal of the project is to increase agriculture productivity and incomes of smallholder maize farmers in Eastern Cape (EC), South Africa by facilitating their inclusive access to commercial markets. The funding for the project comes from the John Deere Foundation. Assignment Summary The Administrative Assistant will play a pivotal role in supporting the daily operations of the Imbewu Farmer Development Project. This includes providing logistical, administrative, and operational support to ensure the smooth functioning of the project office and activities. The position requires a detail-oriented individual with strong organizational skills and the ability to manage multiple tasks effectively. Responsibilities Provides support to the office which includes scheduling meetings, mail and phone calls. Assist the Operations Specialist with follow up on project activities and progress daily. Provide Logistics/Administrative support, booking flights and hotel venues, accommodation for meetings and workshops and preparing/organizing meeting and workshop materials for project staff and stakeholders. Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies. Maintain schedules and supervise security and cleaning/maintenance vendors. Supervision of the Office Cleaner and general office cleanliness. Maintains the office calendar with important project and operations updates. Ensure all payments such as office utility bills, accommodation etc. are made on time in coordination with Operations Specialist and F&A Officer. Take accurate minutes of meetings if needed. Welcome project guests, visitors and clients and directs them to the appropriate parties. Receive project related mail and packages and distributes among appropriate staff members. Maintains vehicle use log, and others as assigned. Support project staff in printing, photocopying, and scanning as needed. Other duties as assigned Qualifications Grade 12 School Certificate /Certificate in any business-related field preferred. Diploma in public admin or equivalent will be an added advantage. At least 3 years of related experience, preferably with an international or local NGO/NPO. Proficiency with MS Office programs, including Excel and Word and other communication platforms (for example Teams, Zoom, Share Point, etc). Ability to read and interpret documents, communicate effectively, and follow instructions. Good organizational and interpersonal skills. Skills and Capabilities Proficiency with MS Office, including Excel and Word and other communication tools (i.e., Teams, Zoom, Share Point). Good organizational and interpersonal skills. Communication Skills: Strong interpersonal and communication skills. Arrange meetings, book flights and accommodations, and organize workshops. This could also include office supply inventory updates, vehicle movement logs, and supervision of office maintenance. Coordinate payments for office utilities, accommodations, and supplies. It could include ensuring all payments are made on time and recorded accurately. Accurate and detailed minutes of internal or external meetings, including decisions made, next steps, and responsibilities. Other deliverables as needed. Level of Effort and Activity Details It is anticipated that the scope of work assignment will be completed within 40 working days from the issuance of the purchase order. Activity Estimated Days Assist the Operations Specialist with follow-up on project activities and progress daily 20 Provide Logistics/Administrative support 20 Total 40 Billing/Invoicing All allowable costs for this activity, including airfare ticket, M&IE, labor, and miscellaneous expenses will be charged to Tanager Project Code 116. Additional expenditures will be reimbursed based on expense reports backed by receipts. Allowable expenditures consist of phone/data charges related to the consultancy, photocopying, and other expenses approved in writing in advance. Per diem for meals and incidentals as well as hotel lodging and travel costs will be provided when the consultant travels away from their home of record, details must be cleared by the supervisor in advance for any and all travel. To Apply Please submit your resume to by or before September 30, 2024 . Please include the position title in the subject line of the mail. Please submit your resume along with a cover letter. Please include your long-term employment history and any relevant short-term consulting work. Due to the high volume of applications, we are not able to respond to inquiries via phone. Only those candidates considered for an interview will be contacted. Tanager is an equal-opportunity employer. Women, minorities, and people from diverse groups are encouraged to apply. Please be aware that Tanager does not charge any fee in any step of recruitment. #J-18808-Ljbffr

Overview

This is a position within Keller Executive Search and not with one of its clients.

Ready to supercharge executive searches at a global firm impacting top talent worldwide? Join Keller Executive Search and thrive in a fast-paced, collaborative environment as our dedicated Administrative Assistant. In this role, you'll provide essential support to our executive search professionals, ensuring seamless operations and contributing to client success in high-stakes talent acquisition. If you're searching for administrative assistant jobs in New York with remote admin flexibility, this is your chance to make a real impact in talent acquisition admin roles.

Key Responsibilities

• Manage executive calendars, schedule meetings, and coordinate travel arrangements.
• Prepare and edit correspondence, reports, and presentations.
• Maintain filing systems and manage documents related to client projects.
• Conduct research to assist with candidate sourcing and client needs.
• Support the team with various administrative tasks as needed.
• Communicate effectively with clients and candidates for a professional experience.
• Assist in organizing company events, meetings, and workshops.

Qualifications

• Prior experience as an Administrative Assistant or similar role.
• Familiarity with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and multitasking skills.
• Excellent written and verbal communication.
• Ability to handle confidential information with discretion.
• Attention to detail and accuracy.
• Works well independently and in a team.
• Adaptable in a dynamic environment.

Compensation and Benefits (Upfront Highlights):

• Competitive salary: 1,275,000–1,558,000 ZAR annually (depending on experience).
• Comprehensive health insurance (medical, dental, and vision).
• Paid Time Off (PTO) including vacation, holidays, and personal days.
• Paid Sick Leave.
• Significant opportunities for professional growth, skill development, and career advancement.
• Supportive, inclusive, and diverse work environment valuing collaboration and innovation.
• The chance to make a meaningful impact by connecting top talent with life-changing opportunities.

Professional Growth

• Experience in a rapidly growing organization.
• Opportunity to expand responsibilities over time in executive recruitment.
• Hands-on learning and skill development in high-impact talent acquisition.

Company Culture

• Flat management structure with direct access to decision-makers.
• Friendly, collaborative U.S.-based team empowering innovation.
• Open communication environment.
• No bureaucracy or rigid hierarchies.
• Results-oriented approach.

Why Join Keller

Global Reach and Impact
Join a top-tier international executive search firm with worldwide reach. You’ll gain exposure to U.S. markets, global stakeholders, and high-stakes talent acquisition that drives transformative business growth.

Career Acceleration
Thrive in a flat, results-oriented structure with direct access to decision-makers, offering rapid professional development, hands-on learning in executive recruitment, and clear paths to expand your responsibilities in a scaling organization.

Collaborative and Inclusive Culture
Team up with a friendly crew that fosters open communication, celebrates diversity, and values innovation—free from bureaucracy, with a focus on teamwork and meaningful contributions to connecting top talent with life-changing opportunities.

Work-Life Integration
Enjoy the flexibility of remote work in a supportive environment that prioritizes your well-being, while making a tangible difference in industries worldwide through ethical, high-standard recruitment practices.

Unmatched Professional Growth
Benefit from opportunities to work on diverse, high-impact projects, including leadership assessments and HR advisory services, in a company committed to excellence, client success, and long-term employee development.

Equal Employment Opportunity and Non-Discrimination Policy (South Africa)

Equal Employment Opportunity Statement

Keller Executive Search and its clients are committed to being Equal Opportunity Employers in South Africa. Employment decisions are made without discrimination based on race, skin color, religion, sex, sexual orientation, gender identity, gender expression, nationality, age, disability, genetic information, or any other personal characteristic.

Commitment to Diversity and Inclusion

We are dedicated to fostering a diverse and inclusive work environment where all individuals are valued and respected. We recognize and celebrate the cultural richness and diversity of South Africa and strive to create workplaces that reflect and support this diversity.

Reasonable Accommodations

Keller Executive Search and its clients provide reasonable accommodations to individuals with disabilities, pregnant and lactating employees, and others who may require adjustments to perform their roles effectively. These accommodations are determined through a collaborative process to ensure equal access to employment and job performance.

Compensation Information

For client positions, compensation information will be provided transparently during the recruitment process. We are committed to equal pay for equal work and periodically review compensation practices to support pay equity and fairness.

Compliance with Local Practices

This policy applies to all employment terms and conditions, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. We align our practices with South African principles of fairness, equity, and inclusion.

Workplace Harassment

Keller Executive Search and its clients strictly prohibit any form of workplace harassment, including harassment based on race, ethnic origin, religion, sex, sexual orientation, gender identity or expression, nationality, age, disability, or genetic information. We promote a safe and respectful work environment for all.

Data Protection and Privacy

We process personal data only for legitimate employment-related purposes. We implement appropriate security and access controls and provide privacy notices where required.

Pay Equity

We are committed to pay equity and conduct periodic reviews to ensure fairness and transparency in compensation decisions.

Working Time and Leave

We respect employee rights regarding working hours, rest periods, and leave entitlements, and ensure that our practices are fair and consistent with local norms.

Health and Safety

We are committed to providing a safe and healthy work environment and take proactive measures to support employee well-being.

Employee Representation

We respect the rights of employees to participate in workplace representation and collective engagement processes where applicable.

Country-Specific Declarations

While this policy provides a general framework, we recognize that employment laws and practices vary by country. In South Africa, we ensure compliance with local employment norms and provide translated versions of this policy where required.

Note: This job posting may be for a position with Keller Executive Search or one of our clients. The specific employer will be identified during the application and interview process. Employment laws and requirements may vary depending on the employer and location.

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