Administrative Assistant

Johannesburg, Gauteng PANEOTECH

Posted 6 days ago

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Job Description

Overview

PANEOTECH is at the forefront of Building African World-Class Solutions. With a Pan-African vision and a deep commitment to leveraging cutting-edge technologies, we address the unique challenges and opportunities shaping the continent. We strive to create enduring digital assets that not only solve immediate market needs but also contribute to sustainable ecosystems that foster growth, inclusion, and long-term impact. We operate through two complementary dimensions that define our identity and work: The Innovation Lab and The Consulting Branch. The Innovation Lab focuses on the creation and scale-up of PANEOTECH’s proprietary platforms and products, including Rafiki AI, Visit Africa, UbuntuLink, and OpenEd Africa. The Consulting Branch partners with leading organizations to deliver tailored digital solutions for governance, trade, public service delivery, and enterprise growth, with projects for the World Bank, FAO, UNDP, UNICEF, and others. Our mission is to innovate today for Africa’s tomorrow and to deliver over 30 projects in more than 12 countries.

The Role

The Administrative Assistant will play a key role in ensuring the smooth and efficient operation of PANEOTECH’s daily activities. This role goes beyond routine tasks — it is about creating the foundation that allows our teams to focus on building transformative digital solutions for our clients and partners.

Responsibilities
  • Managing calendars, scheduling meetings, and coordinating logistics for senior management and project teams.
  • Preparing and organizing documents, reports, and correspondence for internal and external use.
  • Assisting with travel planning, event coordination, and workshop logistics.
  • Supporting human resource processes, including onboarding, record management, and leave tracking.
  • Handling expense reports, procurement requests, and maintaining organized filing systems (both digital and physical).
  • Acting as a point of contact for general inquiries, ensuring professional and timely communication.
  • Liaising with service providers, vendors, and partners to support operational needs.
  • Contributing to process improvements that enhance efficiency across the company.

This is a dynamic role suited for someone who thrives on organization, problem-solving, and enabling others to deliver at their best.

What We’re Looking For
  • Education : Bachelor’s degree (minimum) in Administration, Business Management, or related field.
  • Experience : 2–4 years in an administrative, office management, or executive assistant role. Experience in technology or consulting environments is an advantage.
  • Skills :
  • Excellent communication skills, written and verbal.
  • Strong organizational and multitasking abilities with attention to detail.
  • High proficiency in MS Office Suite and Google Workspace; experience with digital collaboration tools is a plus.
  • Ability to manage sensitive information with discretion and professionalism.
  • Adaptability and problem-solving mindset, comfortable with shifting priorities.
  • Languages : Fluency in English required; French is an asset.
Why Join Us
  • Be part of the foundation : Your role will directly support teams delivering innovative solutions across Africa.
  • Exciting and diverse work : From international projects to in-house innovation platforms, no two days are the same.
  • Impact-driven environment : Contribute to digital inclusion, governance, and economic growth.
  • Collaborative culture : Join a diverse, forward-thinking team where collaboration and initiative are valued.
  • Professional growth : Exposure to both the consulting and innovation sides of a Pan-African tech company with growth opportunities.
  • Flexibility : Modern environment with on-site collaboration and remote flexibility.

At PANEOTECH, we believe in building not only solutions but also careers of impact.

Seniority level
  • Entry level
Employment type
  • Full-time
Job function
  • Administrative
  • Industries: Technology, Information and Internet

Location: Sandton, Gauteng, South Africa

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Administrative Assistant

Brakpan, Gauteng Merck Sharp & Dohme Corp.

Posted 25 days ago

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Job Description

Join to apply for the Administrative Assistant role at MSD South Africa .

Job Description
We are seeking a highly organized and detail-oriented Office Assistant to join the Companion Animal and Intensive Livestock teams. The ideal candidate will have strong administrative skills, proficiency in Microsoft Excel, and a keen eye for detail. Experience in the pet or animal health industry is an advantage. This role will support daily office operations, data entry, and administrative tasks to ensure smooth workflow and efficiency.

Key Responsibilities

  • Perform general administrative tasks such as filing, scheduling, and handling correspondence.
  • Maintain and update records, databases, and spreadsheets with accuracy.
  • Utilize Microsoft Outlook & Excel for data entry, reporting, and basic analysis.
  • Packing and distribution of marketing materials to Sales team.
  • Collaborate with other team members to support operational needs.
  • Creation of Purchase Orders.
  • Weekly stock take of Poultry devices.

Requirements

  • Proven experience as an Office Assistant, Administrative Assistant, or similar role.
  • Strong attention to detail and organizational skills.
  • Proficiency in Microsoft Outlook, Excel and other MS Office applications.
  • Ability to multitask and prioritize tasks efficiently.
  • Excellent verbal and written communication skills.
  • Ability to work independently and as part of a team and follow instructions.
  • Experience with SAP would be beneficial.

Preferred Qualifications/ Certifications

  • Microsoft Office - in particular Word, Advanced Excel.
  • Grade 12 Certificate.

Employee Status : Regular

Requisition ID : R

Employment type : Full-time

Job function : General Business, Administrative, and Customer Service

Industries : Biotechnology Research, Pharmaceutical Manufacturing, and Veterinary Services

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Administrative Assistant

Midrand, Gauteng R150000 - R250000 Y Turnly Consulting

Posted today

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Job Description

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities.

Requirements

  • Proven experience as an administrative assistant, virtual assistant or office admin assistant
  • Knowledge of office management systems and procedures
  • Working knowledge of office equipment, like printers and fax machines
  • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
  • Excellent time management skills and the ability to prioritize work
  • Attention to detail and problem-solving skills
  • Excellent written and verbal communication skills
  • Strong organizational skills with the ability to multitask
  • High School degree: an additional qualification as an administrative assistant or Secretary will be a plus
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Administrative Assistant

Midrand, Gauteng R250000 - R350000 Y MSD

Posted today

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Job Description

Please note that this position is for a 1-year contract.

Administrative Assistant

Are you a detail-oriented & organized individual? Do you thrive in a fast-paced environment & passionate about teamwork? We are currently seeking an Admin Assistant to join Medical Affairs South Africa. If you are prepared to offer essential support to our team and contribute to the success of our business, we invite you to read on and apply today

This role will report to the Head of Medical Affairs and will be based in Johannesburg, South Africa.

What we are looking for is someone who has:

  • Experience with financial and budget tasks – i.e. good with bookkeeping, good with numbers within an Excel sheet.
  • Able to understand pharmaceutical, clinical terminologies.
  • Attention to detail.
  • Good communication and people skills.
  • Able to prioritize work and provide status report on a regular basis.

Medical affairs and our team need support on:

  • Manages calendars, meetings and meetings minutes, prepares correspondence, and reports, and reliably handles confidential and politically sensitive issues.
  • Coordinate hiring and on-boarding of new hires. Also handle resignations/off-boarding.
  • Understand the processes involved with suppliers, vendors, contracting and payment, and manage payment & track expenses/budget appropriately as per various therapeutic areas that the different team members handle.
  • SAP (Comet & Ariba) experiences in processing purchase orders, payment requests, and vendor add forms, as well as the ability to run expenses & budget reports within SAP.
  • Able to work well with the team members and provide updates with effective and clear communication.

Required Skills:

Customer Service, Database Management, Detail-Oriented, Document Management, Event Planning, Office Administration, People Oriented, Prioritization, Scheduling, Vendor Management

Preferred Skills:

Communication

Current Employees apply HERE

Current Contingent Workers apply HERE

Search Firm Representatives Please Read Carefully

Merck & Co., Inc., Rahway, NJ, USA, also known as Merck Sharp & Dohme LLC, Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.

Employee Status:

Temporary (Fixed Term)

Relocation:

VISA Sponsorship:

Travel Requirements:

Flexible Work Arrangements:

Not Applicable

Shift:

Valid Driving License:

Hazardous Material(s):

Job Posting End Date:

10/13/2025

  • A job posting is effective until 11:59:59PM on the day BEFORE the listed job posting end date. Please ensure you apply to a job posting no later than the day BEFORE the job posting end date.

Requisition ID:R

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Administrative Assistant

Kempton Park, Gauteng R46800 - R288000 Y STEYN IP®

Posted today

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Administrative Assistant
(Junior Level)

Location: Kempton Park

A full-time Administrative Assistant (junior level) position is available at our firm's Kempton Park offices.

The successful candidate will be expected to assist the staff in legal and administrative matters, as well as work independently when required. The role involves day-to-day administrative tasks, managing files, preparing documents, answering calls, managing diaries, data capturing, and liaising with clients and service providers. The candidate will also be expected to liaise with debtors and creditors, assist in day-to-day financial administrative tasks, and manage postal duties.

Key Responsibilities:

  • Managing and coordinating diaries, appointments, and meetings.
  • Handling email communications, including drafting, responding, and organising correspondence.
  • Drafting legal documents, and opinions accurately and efficiently, under senior staff oversight.
  • Keeping track of critical deadlines and ensuring timely submissions of legal filings.
  • Maintaining and organising digital and physical files related to all matters.
  • Liaising with clients, service provider, and IP offices, and other stakeholders professionally.
  • Liaising with debtors and creditors.
  • Assisting with day-to-day financial administrative tasks.
  • Managing postal duties.

Skills and Qualities our firm is looking for:

  • Strong organisational skills with keen attention to detail.
  • Ability to manage multiple tasks and prioritise effectively under tight deadlines.
  • Able to follow instructions accurately.*
  • Proficiency in Microsoft Office Suite and other administrative tools.
  • Strong written and verbal communication skills.
  • Proactive mindset with the ability to anticipate needs and take initiative.
  • Confidentiality and discretion in handling sensitive information.
  • Senior certificate and computer literacy.
  • Own transport (residence in or near Kempton Park preferred).
  • Familiarity with docketing systems and legal filing processes is advantageous.
  • Prior legal or intellectual property experience is advantageous, but not essential.

Remuneration:

Market-related salary based on position, experience, and industry standards, negotiable depending on the candidate's experience.

What our firm offers:

  • A vibrant, creative workspace where your ideas are valued.
  • Flexible working environment.
  • Collaborative environment with a team of talented professionals.
  • Opportunities for personal and professional growth.
  • Competitive compensation and benefits.

* Note:

This is
NOT
an attorney or candidate attorney position. Applications by candidates not suited to the specific position and level will be rejected. The firm reserves the right not to fill the position.

Only online applications will be considered. Please do not contact the firm or staff directly regarding this position
. Any direct contact will result in disqualification of the application
. Only successful applicants will be contacted.

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Administrative Assistant

Midrand, Gauteng R108000 - R216000 Y MCM Midrand

Posted today

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Job Description

About Us:

We are a leading supplier of agricultural and earth-moving machinery, with a strong presence across South Africa through three strategically located branches. Our company is committed to delivering high-quality equipment, exceptional service, and innovative solutions to our clients. We pride ourselves on fostering a supportive and collaborative work environment where team members can grow, develop, and make a meaningful impact.

Role Overview:

We are seeking a reliable and organized Administrative Assistant to join our team. The successful candidate will handle a variety of administrative and clerical tasks to ensure smooth day to day operations in the office.

Key Responsibilities:

  • Maintain accurate records and filing systems.
  • Operate the switchboard, directing calls and providing excellent customer service.
  • Provide administrative support to management, including scheduling and correspondence.
  • Prepare and process purchase orders and basic documentation.
  • Assist with travel, accommodation, and event bookings.
  • Greet and assist visitors at reception when required.
  • Perform general office duties such as data entry, photocopying, scanning, and filing.

Requirements:

  • Matric (Grade 12) or equivalent.
  • Previous administrative experience is advantageous.
  • Proficient in MS Office (Word, Excel, Outlook).
  • Strong organizational skills with attention to detail.
  • Good communication and interpersonal skills.
  • Ability to prioritize tasks and work independently.
  • Valid driver's license and reliable transport.

Benefits:

· A probationary period of 3 months applies.

· After successful completion of probation, employees will qualify for membership in the company's provident fund.

Job Type: Full-time

Pay: R9 000,00 per month

Language:

  • English (Required)
  • Afrikaans (Required)

License/Certification:

  • Drivers License (Required)

Work Location: In person

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Accounting Administrative Assistant

Johannesburg, Gauteng Woolpert

Posted today

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Job Description

Woolpert Johannesburg, Gauteng, South Africa

Overview

Woolpert is an award-winning, global leader in architecture, engineering, and geospatial services. We blend design excellence with cutting-edge technology to deliver exceptional client value. Our team is passionate about their work and committed to building the next generation of industry leaders, and as a certified Great Place to Work, Woolpert embraces progress and innovation to create limitless opportunities for career growth.

Woolpert is seeking a detail-oriented and experienced Accounting Administrative Assistant to join our growing finance team in Bryanston, Johannesburg. This role is ideal for someone with a strong accounting background, experience in both debtors and creditors, and the ability to thrive in a fast-paced, collaborative environment working in US business hours.

Responsibilities
  • Input accounts payable invoices with accurate GL coding
  • Manage debtors and creditors accounts effectively
  • Review employee expense reports for compliance
  • Collect and post employee timesheets
  • Assist in cash receipt processing and apply payments to client accounts
  • Maintain vendor account information and records
  • Perform other finance-related administrative duties as needed
Qualifications
  • Matric Certificate
  • National Diploma in Financial Accounting or a related qualification (e.g., Accounting, Finance, Bookkeeping)
  • 3–5 years of relevant accounting experience
  • Proficient in core accounting and ERP systems, especially Microsoft Dynamics 365
  • Familiarity with platforms like Salesforce and Adobe
  • Must be able to work 14:00 – 23:00 SAST (US Hours)
Unique Benefits
  • Diverse experiences: Work on meaningful projects that improve quality of life around the world.
  • Freedom to work program: Set your own schedule and location (as appropriate).
  • Career development: Explore a wide range of learning and growth opportunities within and across industries.
  • Fitness reimbursement, technology stipend, employee assistance program, and more: Choose the benefits that work best for you.
Why Woolpert?

Woolpert is looking for supportive, goal-oriented, and career-minded individuals who are or are looking to become industry leaders in their fields. We blend design excellence with innovative technology and geospatial applications to deliver exceptional value to our clients. When you join us, you’ll join a team of experts who are passionate about their work and dedicated to building the next generation of industry leaders. Woolpert embraces progress and innovation, creating limitless opportunities for your career growth.

EEO and accommodations

Woolpert is an equal-opportunity employer. We recruit, train, compensate, and promote regardless of race, religion, color, national origin, sex, disability, age, veteran status, and other protected status as required by applicable law. You may view more about EEO on our website: Equal-Employment-Opportunity-The-Law.pdf and EEO is the Law Poster Supplement. Applicants who require an accommodation throughout the application and interview process should request this in advance by contacting

To all agencies: Please, no phone calls or emails to any employee of Woolpert or any of our subsidiaries about this requisition. All resumes submitted by search firms/employment agencies to any employee at Woolpert via email, the internet, or in any form and/or method will be deemed the sole property of Woolpert, unless such search firms/employment agencies were engaged by Woolpert's Talent Acquisition Team for this requisition and a valid agreement is in place. In the event a candidate who was submitted outside of Woolpert's applicant process is hired, no fee or payment of any kind will be paid.

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Accounting Administrative Assistant

Johannesburg, Gauteng Woolpert

Posted 3 days ago

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Job Description

Overview

Woolpert is seeking a detail-oriented and experienced Accounting Administrative Assistant to join our growing finance team in Bryanston, Johannesburg. This role is ideal for someone with a strong accounting background, experience in both debtors and creditors, and the ability to thrive in a fast-paced, collaborative environment working US business hours.

Responsibilities
  • Input accounts payable invoices with accurate GL coding
  • Manage debtors and creditors accounts effectively
  • Review employee expense reports for compliance
  • Collect and post employee timesheets
  • Assist in cash receipt processing and apply payments to client accounts
  • Maintain vendor account information and records
  • Perform other finance-related administrative duties as needed
Qualifications
  • Matric Certificate
  • National Diploma in Financial Accounting or a related qualification (e.g., Accounting, Finance, Bookkeeping)
  • 3–5 years of relevant accounting experience
  • Proficient in core accounting and ERP systems, especially Microsoft Dynamics 365
  • Familiarity with platforms like Salesforce and Adobe
  • Must be able to work 14:00 – 23:00 SAST (US Hours)
Unique Benefits

Certified as a Great Place to Work, Woolpert is one of the fastest growing architecture, engineering, and geospatial (AEG) companies in the world. With over 60 offices and projects around the globe, Woolpert makes a real difference at home and abroad. We offer competitive pay and a robust set of benefits, including:

  • Diverse experiences: Work on meaningful projects that improve quality of life around the world.
  • Freedom to work program: Set your own schedule and location (as appropriate).
  • Career development: Explore a wide range of learning and growth opportunities within and across industries.
  • Benefits such as fitness reimbursement, technology stipend, employee assistance program, and more.

Level up your career with Woolpert. Apply today and join our team to help shape the future of tomorrow!

Why Woolpert?

Woolpert seeks supportive, goal-oriented, and career-minded individuals who aspire to be industry leaders. We blend design excellence with innovative technology and geospatial applications to deliver exceptional value. Join us to be part of a passionate team dedicated to innovation, progress, and limitless career growth opportunities.

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Administrative Assistant (JB5589)

Johannesburg, Gauteng Kontak Recruitment

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permanent
Administrative Assistant (JB5589) Lanseria, Johannesburg (On-site) R12 000 - R15 000 CTC per month Permanent Join a fast-paced, energetic environment where youll provide critical admin support to students and management. Ideal for someone organised, detail-focused, and confident in handling multiple priorities. Minimum Requirements: Completed Grade 12 Proficiency in Sage Pastel and MS Excel 3 years administrative experience Strong organisational and time management skills Excellent written and verbal communication skills Must be able to multitask and work under pressure Valid driver's license and own transport Duties and Responsibilities: Manage daily office operations, supplies, and equipment Handle phone calls, emails, and correspondence Prepare, file, and maintain physical and digital records Assist with invoicing, debtor reconciliations, and financial admin Support PPL exam centre administration Process visa applications and renewals for new students Coordinate CPL bookings and liaise with agents (including foreign agents) Manage inventory control and supplier reconciliations Handle Momentum and insurance applications Provide backup support to invoicing team when required Ensure smooth coordination between departments and with external vendors Deliver professional customer service to students and clients Please do not apply using Scanned CVs, no supporting documentation is required at this point, this will be requested later. IMPORTANT: We specialize in specific niche fields. Regret that we are unable to provide assistance for any fields outside of this scope. Fields can be viewed on our website. Kontak Recruitment Disclaimer: Equal opportunity: All backgrounds are welcomed, with no bias. All are considered based on requirements. Job specifics: Requirements mirror advertisement, duties may adjust for client needs. Fair process: Fair assessment, only shortlisted candidates contacted due to volume. Privacy: Data processed as per Privacy Policy. By applying, you agree to data handling. We safeguard applicant info. Candidate verification: Candidates selected by the client are verified. False info may disqualify or end employment via the client. Offer clarity: Advert is not a binding offer. Written offers based on pre-employment conditions. No direct link: Advert is not tied to Kontak Recruitment. We assist in the employment process ONLY. Applicant Responsibility: Upon applying, confirmation of receipt for a specific advert is given. If no confirmation is received, you must verify with Kontak Recruitment.
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Virtual Administrative Assistant

Midrand, Gauteng R70000 - R120000 Y DevFinders

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We're Looking For Someone Who Loves Bringing Order to Busy Workdays

As a Virtual Administrative Assistant, you'll be the go-to person who makes sure everything behind the scenes runs smoothly. You'll connect people, projects, and clients—keeping communication clear and operations efficient.

What You'll Be Doing

  • Record, organise, and share meeting notes in a timely and accurate way.
  • Manage incoming calls, emails, and client requests with professionalism and discretion.
  • Maintain up-to-date records across different platforms so information is always reliable and easy to find.
  • Support cross-department projects, helping teams stay on schedule.
  • Take care of everyday admin tasks like scheduling, document prep, and information management.
  • Handle all responsibilities with confidentiality and a professional approach.
  • Explore and adopt tools or software that can improve how we work.

Who We're Looking For

  • A strong communicator who is clear, confident, and approachable.
  • Highly organised and proactive—able to see what's needed before being asked.
  • Someone who takes pride in supporting others and keeping things running seamlessly.
  • Detail-oriented and structured, with a natural ability to keep track of multiple moving parts.
  • Comfortable working independently in a remote setup while staying closely connected with the team.
  • Quick to learn and adapt to new systems, processes, and technologies.

What We Offer

  • 40 days of paid annual leave
  • Fully remote role—work from wherever you're most productive

Why You'll Enjoy Working With Us

We believe strong teams are built on reliable support. Here, you won't just be doing admin—you'll be a vital part of how we operate. You'll collaborate with motivated colleagues who value initiative, teamwork, and genuine care for one another's success. If creating order, supporting a fast-moving team, and playing an essential role in meaningful work excites you, we'd love to hear from you.

  • 3+ years' experience in an administrative, operations, or similar support role

  • Proficiency with Microsoft Office/365 tools

  • Familiarity with CRM platforms or similar systems (a big advantage)
  • Strong attention to detail with a focus on accuracy and quality
  • Highly organised, reliable, and skilled at managing time effectively
  • Confident working independently, setting priorities, and meeting deadlines
  • Comfortable with technology and quick to learn new tools and processes
  • Strong interpersonal skills with a collaborative, team-focused mindset
  • Excellent written and spoken English, with great grammar and attention to detail
  • A reliable laptop, a consistent internet connection, and a dedicated home workspace
  • Backup solutions in placeto stay online during outages
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