367 Administrative Officer jobs in South Africa

Job Description

To provide administrative support and coordinate learning and development interventions and ensure the smooth and efficient operation of the training academy administrative functions ensuring the Learner Management system is up to date, coordinating training logistics, supporting learners and trainers, and maintaining a professional and welcoming environment.

Key Responsibilities:

Administrative Coordination

· Manage day-to-day office administration operations, including reception duties, filing, and correspondence

· Maintain accurate records of student registrations, attendance, and assessments

· Prepare and distribute training materials, certificates, and reports

· Monitor inventory and order supplies as needed

· To capture and maintain learning and development and financial records in line with the quality management framework.

To order and maintain stationary in line with business requirements and budget. To process invoices and ensure authorisation and payment in line with academy standards.

Training Support

· Liaise with trainers and facilitators to coordinate schedules and venue setup

· To ensure that delegates are registered for academic qualifications and courses.

· Assist in booking classrooms, arranging equipment, and ensuring readiness for sessions

· To book venues, catering and arrange logistics in line with approved schedule and budget

· Support learners with queries, documentation, and onboarding procedures

· To send learning invitations to delegates in line with approved schedule and consolidate confirmation of learning intervention attendance received from delegates

· To update and communicate the training schedule and calendar to HR, line managers and relevant stakeholders.

· To order and arrange the printing of and logistical arrangements regarding learning and other material.

· To facilitate and render support for all Assessments and Moderation initiatives, Portfolio of evidences (POE) recognition of prior learning initiatives etc.

· To prepare and submit learning and development reports in line with business requirements, quality management framework and regulatory requirements

Communication & Client Service

· Serve as the first point of contact for visitors, learners, and service providers

· Handle phone and email inquiries professionally and promptly

· Maintain a welcoming and organized reception area

· To ensure positive internal and external stakeholder engagement through professional communication and interaction.

· To maintain supplier information and keep records in line with academy standards.

Compliance & Reporting

· Ensure adherence to academy policies, procedures, and quality standards

· Compile monthly branch performance reports and submit to head office

· Assist with audits and accreditation documentation

· Familiarity with SETA processes and training compliance (advantageous)

Assist and facilitate all compliance and relevant requirements so as to ensure the registration and accreditation of courses learning material as well as assist and facilitate SETA training audits and surveys

To order and arrange the printing of learning material.

To comply with group policies, quality assurance standards and regulatory requirements.

Required Skills & Competencies:

Organizational Skills

Ability to manage multiple tasks and prioritize effectively

Communication

Clear, professional verbal and written communication

Tech Proficiency

Competent in MS Office, email platforms, and database systems

Customer Service

Friendly, solution-oriented approach to learner and visitor support

Attention to Detail

Accurate record-keeping and document handling

Adaptability

Comfortable working in a dynamic, learner-focused environment

Qualifications & Experience

• National Diploma or equivalent in Office Administration, Business Management, or related field

• 2–3 years' experience in an administrative role, preferably in an educational or training environment

Job Type: Full-time

Work Location: In person

Post Number

Faculty/Department

University of the Western Cape -> Deputy Vice-Chancellor: Academic -> Directorate of Teaching, Learning & Student Success (DTLSS)

Type of Position

Permanent - Full Time

Length of Contract Period

Location

Main Campus - Bellville, WC ZA (Primary)

Closing Date

12/9/2025

Role Clarification & Key Performance Areas

The University of the Western Cape (UWC) Recognition of Prior Learning Unit formerly known as the Division of Lifelong Learning has been a pioneer in policy development, practice, and assessment of RPL within South Africa's higher education landscape for over two decades. RPL is an essential part of the admissions policy at UWC and finds expression in a range of services to promote, support, and endorse mature students seeking alternative or flexible pathway access into higher education programmes at the university.

The unit's work directly impacts,

• Higher education access
• Educational transformation
• Navigation of the NQF system
• The promotion of lifelong learning within the higher education sector

This directly impacts the community of the Western Cape and surrounding areas as the RPL programme promotes access to education, career growth, and the kind of development that has a ripple effect that exceeds far beyond the applicant. The impact of RPL implementation and access to education opens opportunities for future generations, gearing communities to dream boldly and develop a positive attitude towards knowledge creation, self-investment, career growth, and progression.

The RPL Unit seeks to appoint an Administrative Officer with Key Performance Areas including the following:

• To provide frontline information and advising services to members of the public who seek guidance on whether and how they might apply for admission to UWC via the RPL route
• To provide mentoring and advising services to RPL candidates as they prepare their Learning Portfolios for submission and assessment
• To provide core administration and information services for the RPL programme
• To ensure the administrative quality, effectiveness and delivery of RPL programmes and services at UWC
• To provide assistance to the programme officer and RPL Unit Head of Office as and when required for all RPL related tasks
• Work coherently with all Faculty administrators to ensure that RPL related services are delivered efficiently
• Participate in all planning, review and operational meetings of the RPL team.

Minimum Requirements

• A Senior Certificate (grade 12)
• At least 3 years relevant experience in a higher education institution
• Relevant RPL practice and/or advising experience
• Knowledge of RPL policy and Higher education qualifications sub-framework documents

Competencies required:

• Excellent communication and interpersonal skills
• Excellent attention to detail
• The ability to collaborate with various stakeholders
• Planning and organizing skills
• Excellent time management skills
• Intermediate to expert user of computer office applications
• Good writing and minute-taking skills
• High level of stress tolerance

In your application, you are encouraged to highlight your strengths and include anything else you deem exceptional and outstanding to be considered by the selection panel. In addition, please attach a cover letter motivating your suitability, a detailed curriculum vitae including contact details of three referees, and your highest qualification to your online profile.

DISCLAIMER: By applying for the position, you consent to the University sharing your application, including curriculum vitae, with University stakeholders to process the application. In line with the University's commitment to diversifying its workforce, preference will be given to suitably qualified applicants in line with our Employment Equity Targets. The official retirement age at UWC is 65 years. The University reserves the right to not make an appointment, make an appointment at a different level, seek additional candidates and may conduct competency assessments.

Closing Date

2025/10/20

Reference Number

WCG

Tracking Number

WCMD 89/2025

Job Title

Administrative Officer: Traffic Support Services (Oudtshoorn), Ref No. WCMD 89/2025

Department

Western Cape Mobility Department

Salary level

7

Enquiries

Mr LI Spogter at /8

Job Type

Permanent

Location - Country

South Africa

Location - Province

Western Cape

Location - Town / City

Oudtshoorn

Job Purpose

The Western Cape Mobility Department, Western Cape Government has an opportunity for a suitably qualified and competent individual to provide administrative support services to the Traffic Centre in Oudtshoorn. The successful incumbent must be able to work under pressure, willingness to work irregular hours and meet tight deadlines.

Minimum Requirements

3-year National Diploma/B-degree (equivalent or higher qualification); A minimum of 1 year relevant administrative support experience in a traffic law enforcement working environment.

Recommendation

None.

Key Performance Areas

Render administrative support services; Co-ordinate monitoring and evaluation activities and maintain the relevant systems; Provide support to the Traffic Centre for supply chain management activities; Render advice and liaise with regard to administrative matters; Supervisory functions.

Competencies

Knowledge of the following: Organisational and management practices, policies and operational functioning of the Chief Directorate; Financial management, monitoring and reporting procedures and systems related to budget monitoring instrument, approved post list, expenditure commitment reports; Strategic planning and monitoring and evaluation processes; General office administration and database management; General support systems; Information and Record Management/Administration; Data management functions; Administrative procedures and processes; Procurement processes; Computer-based information systems.

Skills needed: Numeracy; Literacy; Computer Literacy; Written and verbal communication; Project Management; Accounting, Finance and Audit; Economic, Financial and Statistical Analysis; Legal Administration.

Remuneration

R R per annum (Salary level 7)

Note on remuneration in addition Service benefits or obligations for qualifying employees (medical assistance, housing assistance, pension-fund contributions, etc) are funded or co-funded in terms of the applicable prescripts or collective agreements.

Notes

Shortlisted candidates will be required to submit documentation for verification purposes and criminal record vetting. These candidates will be required to do a practical and attend interviews on a date and time determined by the department and may also be required to undergo competency assessments/proficiency tests. The selection process will be guided by the EE targets of the employing department.

By applying for this position, you are consenting to the Western Cape Government contacting your previous employers/managers for an employment reference. Reference checks will include enquiries relating to your disciplinary records and reasons for leaving.

Should you experience difficulties with your online application, technical support is available from Monday to Friday from 08:00 to Contact the helpline at For all other queries relating to the position kindly contact the enquiries person as indicated in the advert. Please ensure that you submit your application before the closing date as no late applications will be considered.

Real Estate & Property Management

We are a specialised real estate and property management agency with a branch in Hoheizen, Bellville, providing management services for sectional title schemes, homeowners' associations (HOAs), and rental properties across the Western Cape.

We are currently seeking a professional, organised, and reliable Administrative Officer to support our front desk and administrative operations. This is a great opportunity for someone eager to build a career in sectional title or property management, with room for professional growth in a regulated and fast-growing industry.

Key Responsibilities

Reception & Communication

• To assist clients, owners, trustees, and service providers in a friendly and professional manner
• Answer and direct calls and emails efficiently
• Draft and respond to emails with attention to tone and accuracy
• Handle queries from owners, trustees, and contractors

Administrative Support (Sectional Title Schemes)

• Prepare and distribute notices, agendas, and minutes for trustee and AGM meetings
• Maintain accurate owner and unit records
• Assist with levy statements and accounts administration
• File and manage documentation, resolutions, and correspondence
• Liaise with contractors and service providers for maintenance tasks
• Support Portfolio Managers with meeting scheduling and follow-ups
• Assist with insurance claims
• Help ensure compliance with industry regulations (e.g., Prescribed Management Rules and CSOS)

Minimum Requirements

• Grade 12 / Matric (Essential)
• Fluent both in English and Afrikaans (both written and spoken)
• Excellent communication skills, professional telephone manner
• Strong typing and email etiquette
• Organised, efficient, and able to multitask
• Proficient in Microsoft Office (Word, Excel, Outlook)

Desirable (Advantageous)

• 1–2 years' experience in a receptionist or admin role (especially in real estate or property sector)
• Experience in sectional title, HOA, or body corporate environments
• Knowledge of STSMA, CSOS, and PMRs
• Familiarity with WeConnectU or other property management systems
• Diploma or degree in administration, business, finance, law, or real estate

Compliance & Disqualification Criteria

• The successful candidate must:
• Be fluent in both English and Afrikaans
• Have no criminal record or civil judgments involving dishonesty
• Not be an unrehabilitated insolvent
• Will have to register with the PPRA (Property Practitioners Regulatory Authority)

Applicants who do not meet the above criteria will not be considered at all.

What We Offer

• Salary: R15 000 per month
• Full-time, stable position in our Hoheizen (Bellville) office
• A supportive and collaborative team environment
• Exposure to a specialised area of property management
• Strong legal and accounting support
• On-the-job training and professional development

Job Types: Full-time, Permanent, Graduate

Pay: From R15 000,00 per month

Application Question(s):

• Do you reside close to Bellville?

Education:

• Bachelors (Required)

Language:

• both Afrikaans & English (Required)

Work Location: In person

Title of Position

Administrative Officer

Post Number

4322

Faculty/Department

University of the Western Cape -> Deputy Vice-Chancellor: Student Development & Support -> Office of the Vice-Rector: Student Development & Support

Type of Position

Permanent - Full Time

Length of Contract Period

Location

Main Campus - Bellville, WC ZA (Primary)

Closing Date

3/10/2025

Role Clarification & Key Performance Areas
Student Development and Support (SDS) plays a leading role in creating a holistic, enabling environment and excellent opportunities for students to develop to their full potential as active scholars and responsive citizens in South Africa. In line with growing its capability, an exciting opportunity for an experienced Administrative Officer reporting to the Manager: Student Governance & Co-curricular Programmes is available within the Office of the Deputy Vice-Chancellor: Student Development and Support.

Responsibilities Will Involve

• Serve as the Secretary to the Board of Directors of the Media Society, preparing agendas, minutes, and follow-ups.
• Arrange the Media Society's external engagements with partners, broadcasters, and other statutory and professional bodies.
• Contribute to the establishment, planning, and operations of a fully-fledged student radio station, including compliance and operational logistics.
• Support the student development initiatives, including identifying training needs and support implementation with internal and external facilitators.
• Arrange and oversee workshops, meetings, and events across various media streams (radio, print, digital, etc.).
• Liaise with training providers, gather and analyse feedback, and support continuous improvement of training activities.
• Administer the Co-curricular Media Platform, oversee student applications, engagements, and tracking participation.
• Serve as Secretary to the Media Panel, maintaining confidentiality, documentation, and timelines.
• Support the review and implementation of policies and guidelines related to media training, ethics, and student participation
• Administer and coordinate the Co-Curricular Record Programme, ensuring accuracy and integrity of all student submissions.
• Verify applications and supporting documentation in line with institutional criteria.
• Communicate with students and referees to clarify, follow-up, or supplement motivation statements or documentation.
• Compile and present the verified list of co-curricular activities for review and approval.
• Liaise with the Chair to finalise and issue Co-Curricular Transcripts and Certificates to eligible students.

Minimum Requirements
Minimum Requirements:

• National Certificate or Higher Certificate at (NQF 5) with 3 years administrative experience, preferably in a higher education or student development environment, or
• Senior Certificate with more than 5 years' experience in higher education or student development environment.

Advantageous

• Experience in event coordination, stakeholder engagement, and media training

Key Competencies

• Strong administrative and organisational skills
• Excellent written and verbal communication
• Ability to work independently and as part of a team
• Familiarity with student development principles
• Competence in digital platforms and tools (e.g., MS Office, Google Workspace)

In your application, you are encouraged to highlight your strengths and include anything else you deem exceptional and outstanding to be considered by the selection panel. In addition, please attach a cover letter motivating your suitability, a detailed curriculum vitae including contact details of three referees, and your highest qualification to your online profile.

To be considered for this vacancy, you must click on the Apply for this Job link below or apply directly via UWC Careers at For any queries, please contact the Human Resources Department at /9763/9708/3551/3756 or email: e-

DISCLAIMER: By applying for the position, you consent to the University sharing your application, including curriculum vitae, with University stakeholders to process the application. In line with the University's commitment to diversifying its workforce, preference will be given to suitably qualified applicants in line with our Employment Equity Targets. The official retirement age at UWC is 65 years. The University reserves the right to not make an appointment, make an appointment at a different level, seek additional candidates and may conduct competency assessments.

Parlor Social Club - Overview

Parlor is a modern social club redefining the way people connect. Our members enjoy a thoughtfully curated calendar of both online and offline events, designed to foster meaningful connections and engaging experiences. Through our exclusive mobile app, members can explore events, interact with like-minded individuals, and expand their personal and professional networks. With a diverse community of creatives, professionals, and tastemakers, Parlor offers a dynamic and inclusive space for socializing, networking, and discovery.

The Role

The Administrative Analyst supports daily operations by handling data entry, managing backend processes, and improving administrative workflows.

Key Responsibilities:

• Admin Support: Organize and improve office systems and processes.
• Data Entry: Enter and update data accurately in internal systems.
• Backend Operations: Handle essential administrative tasks such as admitting new members to the club, evaluating the appropriate categories for each member, and gathering relevant information about members or applicants.
• Team Collaboration: Work with other departments to keep everything running smoothly.

Qualifications & Skills:

• Comfortable using Google Sheets, Docs, and shared drives.
• Good with details and organizing data
• Strong communication and teamwork skills.
• Ability to multitask and prioritize in a fast-paced environment.
• Problem-solving mindset with attention to detail and dependability.
• 2-3 years of admin work background is a must.

Experienced and detail-oriented Administrative Officer skilled in managing office operations and supporting health & safety functions. Proficient in coordinating administrative procedures, maintaining SHEQ records, preparing reports, and ensuring compliance with OHS regulations. Known for strong organizational skills, effective communication, and the ability to multitask in fast-paced environments. Experienced in HSE reporting, training coordination, and audit facilitation

• Matric / Grade 12 certificate (Compulsory)
• Proven experience as an Administrative Officer, Admin Assistant, or similar role
• Knowledge of office management systems and procedures
• Basic accounting knowledge
• Familiarity with HR and procurement processes
• Basic understanding of OHS Act (if involved in safety documentation)
• Multitasking ability in a fast-paced environment
• Strong organizational and time-management skills
• Excellent verbal and written communication skills
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
• Ability to work independently and handle confidential information
• Office Administration & Executive Support
• Workplace Safety Compliance
• Incident Reporting & Risk Assessment
• Training Scheduling & Recordkeeping
• MS Office, Outlook, Excel, Teams
• Operate office equipment like printers, scanners, and copiers
• SHE Representative or Basic Health & Safety Training
• Administrative or Office Management certifications

• Maintain and organize office systems, files, and records (digital and physical)
• Prepare and edit documents and reports
• Coordinate with other departments and external vendors
• Maintain filing systems, both electronic and physical
• Assist in onboarding new employees and maintaining HR records
• Support finance department with petty cash, invoices, and basic bookkeeping
• Liaise with suppliers, service providers, and clients as needed
• Support audit processes and ensure documentation is up to date
• Travel Arrangements: Booking travel arrangements for staff, including flights, hotels, and transportation.

Closing Date

2025/09/29

Reference Number

WCG

Tracking Number

DSD 70/2025

Job Title

Administrative Officer (Monitoring): Substance Abuse (2 Posts available), Ref No. DSD 70/2025

Department

Social Development

Salary level

8

Enquiries

Ms F Isaacs at

Job Type

Permanent

Location - Country

South Africa

Location - Province

Western Cape

Location - Town / City

Cape Town, CBD.

Job Purpose

The Department of Social Development, Western Cape Government has an opportunity for a suitably qualified and competent individual to conduct monitoring interventions at NGOs.

Minimum Requirements

An appropriate 3-year B-degree (equivalent or higher qualification); A minimum of 1 year relevant experience.

Recommendation

None.

Key Performance Areas

Assist with the development of monitoring and review systems; Conduct Financial and Governance assessments for existing and new NPO's; Monitor and review services rendered by the NPO in line with the Provincial /National policy frameworks; Administration of the Non-Financial Data (NFD) process.

Competencies

Knowledge of the following: Monitoring and Evaluation systems; Applicable legislation; Norms and standards; Information management; Public administration.

Skills needed: Creative thinking; Decision making; Problem analysis; Problem-solving and decision making; Planning and organising; Written and verbal communication skills; Applying technology; Continuous improvement; Diversity management; Communication and Information management.

Remuneration

R R per annum (Salary level 8)

Note on remuneration in addition service benefits or obligations for qualifying employees (medical assistance, housing assistance, pension-fund contributions, etc) are funded or co-funded in terms of the applicable prescripts or collective agreements.

Notes

Shortlisted candidates will be required to submit documentation for verification purposes and criminal record vetting. These candidates will be required to do a practical and attend interviews on a date and time determined by the department and may also be required to undergo competency assessments/proficiency tests. The selection process will be guided by the EE targets of the employing department.

By applying for this position, you are consenting to the Western Cape Government contacting your previous employers/managers for an employment reference. Reference checks will include enquiries relating to your disciplinary records and reasons for leaving.

Should you experience difficulties with your online application, technical support is available from Monday to Friday from 08:00 to Contact the helpline at For all other queries relating to the position kindly contact the enquiries person as indicated in the advert. Please ensure that you submit your application before the closing date as no late applications will be considered.

Description

SSK currently has the following career opportunity at its Agriland store in Hermitage. Hermitage is in the Addo region of the Eastern Cape. The suitable candidate, who will report to the Branch Manager, will accept full responsibility for a wide variety of administrative functions.

Responsibilities

• Branch Transfer Administration
• Inter-departmental Transactions
• Marketer Commission Calculations
• Direct store orders and receipts
• General store administrative
• Relief Cashier responsibilities

Requirements

• Grade 12 (Matric) Certificate with Mathematics
• Must be well bilingual (Afrikaans and English)
• Good interpersonal and administrative skills
• Able to work accurately under pressure
• Relevant experience in Administration

Please regard your application as unsuccessful if you do not receive feedback within one month of the closing date. SSK reserves the right not to fill any position. SSK is an equal-opportunity employer.