1,327 Administrative Officer jobs in South Africa

Department Description/Departement Beskrywing

Faculty of Medicine and Health Sciences

Department of Paediatrics and Child Health

FAMCRU

Administrative Officer (Post Level 12)

(This position is on a year-to-year contract basis)

Ref. TGB13/203/0825

Fakulteit Geneeskunde en Gesondheidswetenskappe

Departement Pediatrie en Kindergesondheid

FAMCRU

Administratiewe Beampte (Posvlak 12)

(Hierdie pos is beskikbaar op 'n jaar-tot-jaar-kontrakbasis)

Verw. TGB13/203/0825

Duties/Pligte

• Providing administrative support.
• Providing financial support, including the capturing of transactions on Stellenbosch University's financial system.
• Financial administration of cost centres and the management of journal requests.
• Internal and external liaising with University management, staff and vendors.
• Handling sensitive information and maintainingthe confidentiality thereof.
• Creating and maintaining databases.
• Making travel and accommodation arrangements, including conference registrations.
• Providing secretarial support at meetings.
• Taking, distributing and following up on minutes for relevant meetings.
• Arranging meetings, as well as official and social functions when required.
• Verskaf administratiewe ondersteuning.
• Bied finansiële ondersteuning, met inbegrip van die vaslegging van transaksies op die Universiteit Stellenbosch se inansiële stelsel.
• Finansiële administrasie van verskeie kostepunte en die bestuur van joernaalversoeke.
• Interne en eksterne skakeling met Universiteitsbestuur, personeel en verskaffers.
• Hantering van sensitiewe inligting en handaaf die vertroulikheid daarvan.
• Die skep en instandhouding van databasisse.
• Die tref van reis- en verblyfreëlings, insluitend kongresregistrasies.
• Verskaf sekretariële ondersteuning by vergaderings.
• Die skryf, verspreiding en opvolg van notules vir toepaslike vergaderings.
• Reël vergaderings, asook amptelike en sosiale funksies wanneer nodig;
  
  
  

• At least a national senior certificate (NQF Level 4).
• At least two years' relevant work experience.
• In depth experience of the OCF system.
• Excellent written and verbal communication skills.
• Computer literacy in Microsoft Office.
• Proven organisational and administrative skills.
• Proficiency in handling multiple tasks simultaneously.
• Good time management skills.
• The ability to take initiative.
• The ability to work well in a team context.
• The ability to work precisely and meticulously.
• Minstens 'n nasionale senior sertifikaat (NKR-vlak 4).
• Minstens twee jaar se toepaslike werkservaring.
• In diepte kennis van die OCF -stelsel.
• Uitstekende skriftelike en mondelinge kommunikasievaardighede.
• Rekenaargeletterdheid in Microsoft Office.
• Bewese organisatoriese en administratiewe vaardighede.
• Die vermoë om verskeie take gelyktydig te hanteer.
• Goeie tydsbestuurvaardighede.
• Die vermoë om inisiatief te neem.
• Die vermoë om goed in spanverband te werk.
• Die vermoë om akkuraat en sorgvuldig te werk.
  
  
  

• Proven, relevant secretarial and administrative experience in a university environment.
• Advanced computer proficiency regarding, amongst others, Web applications, MS Word, Excel, Access, PowerPoint and Outlook.
• Familiarity with the University's administrative, financial and information systems.
• Bewese, toepaslike sekretariële en administratiewe ervaring in 'n universiteitsomgewing.
• Gevorderde rekenaarvaardigheid ten opsigte van, onder meer, Web-toepassings, MS Word, Excel, Access, PowerPoint en Outlook.
• Vertroudheid met die Universiteit se administratiewe-, finansiële- en inligtingstelsels.
  
  
  

Experienced and detail-oriented Administrative Officer skilled in managing office operations and supporting health & safety functions. Proficient in coordinating administrative procedures, maintaining SHEQ records, preparing reports, and ensuring compliance with OHS regulations. Known for strong organizational skills, effective communication, and the ability to multitask in fast-paced environments. Experienced in HSE reporting, training coordination, and audit facilitation

• Matric / Grade 12 certificate (Compulsory)
• Proven experience as an Administrative Officer, Admin Assistant, or similar role
• Knowledge of office management systems and procedures
• Basic accounting knowledge
• Familiarity with HR and procurement processes
• Basic understanding of OHS Act (if involved in safety documentation)
• Multitasking ability in a fast-paced environment
• Strong organizational and time-management skills
• Excellent verbal and written communication skills
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
• Ability to work independently and handle confidential information
• Office Administration & Executive Support
• Workplace Safety Compliance
• Incident Reporting & Risk Assessment
• Training Scheduling & Recordkeeping
• MS Office, Outlook, Excel, Teams
• Operate office equipment like printers, scanners, and copiers
• SHE Representative or Basic Health & Safety Training
• Administrative or Office Management certifications

• Maintain and organize office systems, files, and records (digital and physical)
• Prepare and edit documents and reports
• Coordinate with other departments and external vendors
• Maintain filing systems, both electronic and physical
• Assist in onboarding new employees and maintaining HR records
• Support finance department with petty cash, invoices, and basic bookkeeping
• Liaise with suppliers, service providers, and clients as needed
• Support audit processes and ensure documentation is up to date
• Travel Arrangements: Booking travel arrangements for staff, including flights, hotels, and transportation.

Closing Date

2025/09/29

Reference Number

WCG

Tracking Number

DSD 70/2025

Job Title

Administrative Officer (Monitoring): Substance Abuse (2 Posts available), Ref No. DSD 70/2025

Department

Social Development

Salary level

8

Enquiries

Ms F Isaacs at

Job Type

Permanent

Location - Country

South Africa

Location - Province

Western Cape

Location - Town / City

Cape Town, CBD.

Job Purpose

The Department of Social Development, Western Cape Government has an opportunity for a suitably qualified and competent individual to conduct monitoring interventions at NGOs.

Minimum Requirements

An appropriate 3-year B-degree (equivalent or higher qualification); A minimum of 1 year relevant experience.

Recommendation

None.

Key Performance Areas

Assist with the development of monitoring and review systems; Conduct Financial and Governance assessments for existing and new NPO's; Monitor and review services rendered by the NPO in line with the Provincial /National policy frameworks; Administration of the Non-Financial Data (NFD) process.

Competencies

Knowledge of the following: Monitoring and Evaluation systems; Applicable legislation; Norms and standards; Information management; Public administration.

Skills needed: Creative thinking; Decision making; Problem analysis; Problem-solving and decision making; Planning and organising; Written and verbal communication skills; Applying technology; Continuous improvement; Diversity management; Communication and Information management.

Remuneration

R R per annum (Salary level 8)

Note on remuneration in addition service benefits or obligations for qualifying employees (medical assistance, housing assistance, pension-fund contributions, etc) are funded or co-funded in terms of the applicable prescripts or collective agreements.

Notes

Shortlisted candidates will be required to submit documentation for verification purposes and criminal record vetting. These candidates will be required to do a practical and attend interviews on a date and time determined by the department and may also be required to undergo competency assessments/proficiency tests. The selection process will be guided by the EE targets of the employing department.

By applying for this position, you are consenting to the Western Cape Government contacting your previous employers/managers for an employment reference. Reference checks will include enquiries relating to your disciplinary records and reasons for leaving.

Should you experience difficulties with your online application, technical support is available from Monday to Friday from 08:00 to Contact the helpline at For all other queries relating to the position kindly contact the enquiries person as indicated in the advert. Please ensure that you submit your application before the closing date as no late applications will be considered.

Parlor Social Club - Overview

Parlor is a modern social club redefining the way people connect. Our members enjoy a thoughtfully curated calendar of both online and offline events, designed to foster meaningful connections and engaging experiences. Through our exclusive mobile app, members can explore events, interact with like-minded individuals, and expand their personal and professional networks. With a diverse community of creatives, professionals, and tastemakers, Parlor offers a dynamic and inclusive space for socializing, networking, and discovery.

The Role

The Administrative Analyst supports daily operations by handling data entry, managing backend processes, and improving administrative workflows.

Key Responsibilities:

• Admin Support: Organize and improve office systems and processes.
• Data Entry: Enter and update data accurately in internal systems.
• Backend Operations: Handle essential administrative tasks such as admitting new members to the club, evaluating the appropriate categories for each member, and gathering relevant information about members or applicants.
• Team Collaboration: Work with other departments to keep everything running smoothly.

Qualifications & Skills:

• Comfortable using Google Sheets, Docs, and shared drives.
• Good with details and organizing data
• Strong communication and teamwork skills.
• Ability to multitask and prioritize in a fast-paced environment.
• Problem-solving mindset with attention to detail and dependability.
• 2-3 years of admin work background is a must.

Description

SSK currently has the following career opportunity at its Agriland store in Hermitage. Hermitage is in the Addo region of the Eastern Cape. The suitable candidate, who will report to the Branch Manager, will accept full responsibility for a wide variety of administrative functions.

Responsibilities

• Branch Transfer Administration
• Inter-departmental Transactions
• Marketer Commission Calculations
• Direct store orders and receipts
• General store administrative
• Relief Cashier responsibilities

Requirements

• Grade 12 (Matric) Certificate with Mathematics
• Must be well bilingual (Afrikaans and English)
• Good interpersonal and administrative skills
• Able to work accurately under pressure
• Relevant experience in Administration

Please regard your application as unsuccessful if you do not receive feedback within one month of the closing date. SSK reserves the right not to fill any position. SSK is an equal-opportunity employer.

Title of Position

Administrative Officer

Post Number

4322

Faculty/Department

University of the Western Cape -> Deputy Vice-Chancellor: Student Development & Support -> Office of the Vice-Rector: Student Development & Support

Type of Position

Permanent - Full Time

Length of Contract Period

Location

Main Campus - Bellville, WC ZA (Primary)

Closing Date

3/10/2025

Role Clarification & Key Performance Areas
Student Development and Support (SDS) plays a leading role in creating a holistic, enabling environment and excellent opportunities for students to develop to their full potential as active scholars and responsive citizens in South Africa. In line with growing its capability, an exciting opportunity for an experienced Administrative Officer reporting to the Manager: Student Governance & Co-curricular Programmes is available within the Office of the Deputy Vice-Chancellor: Student Development and Support.

Responsibilities Will Involve

• Serve as the Secretary to the Board of Directors of the Media Society, preparing agendas, minutes, and follow-ups.
• Arrange the Media Society's external engagements with partners, broadcasters, and other statutory and professional bodies.
• Contribute to the establishment, planning, and operations of a fully-fledged student radio station, including compliance and operational logistics.
• Support the student development initiatives, including identifying training needs and support implementation with internal and external facilitators.
• Arrange and oversee workshops, meetings, and events across various media streams (radio, print, digital, etc.).
• Liaise with training providers, gather and analyse feedback, and support continuous improvement of training activities.
• Administer the Co-curricular Media Platform, oversee student applications, engagements, and tracking participation.
• Serve as Secretary to the Media Panel, maintaining confidentiality, documentation, and timelines.
• Support the review and implementation of policies and guidelines related to media training, ethics, and student participation
• Administer and coordinate the Co-Curricular Record Programme, ensuring accuracy and integrity of all student submissions.
• Verify applications and supporting documentation in line with institutional criteria.
• Communicate with students and referees to clarify, follow-up, or supplement motivation statements or documentation.
• Compile and present the verified list of co-curricular activities for review and approval.
• Liaise with the Chair to finalise and issue Co-Curricular Transcripts and Certificates to eligible students.

Minimum Requirements
Minimum Requirements:

• National Certificate or Higher Certificate at (NQF 5) with 3 years administrative experience, preferably in a higher education or student development environment, or
• Senior Certificate with more than 5 years' experience in higher education or student development environment.

Advantageous

• Experience in event coordination, stakeholder engagement, and media training

Key Competencies

• Strong administrative and organisational skills
• Excellent written and verbal communication
• Ability to work independently and as part of a team
• Familiarity with student development principles
• Competence in digital platforms and tools (e.g., MS Office, Google Workspace)

In your application, you are encouraged to highlight your strengths and include anything else you deem exceptional and outstanding to be considered by the selection panel. In addition, please attach a cover letter motivating your suitability, a detailed curriculum vitae including contact details of three referees, and your highest qualification to your online profile.

To be considered for this vacancy, you must click on the Apply for this Job link below or apply directly via UWC Careers at For any queries, please contact the Human Resources Department at /9763/9708/3551/3756 or email: e-

DISCLAIMER: By applying for the position, you consent to the University sharing your application, including curriculum vitae, with University stakeholders to process the application. In line with the University's commitment to diversifying its workforce, preference will be given to suitably qualified applicants in line with our Employment Equity Targets. The official retirement age at UWC is 65 years. The University reserves the right to not make an appointment, make an appointment at a different level, seek additional candidates and may conduct competency assessments.

Duties/Pligte

• Providing administrative support.
• Providing financial support, including the capturing of transactions on Stellenbosch University's financial system.
• Financial administration of cost centres and the management of journal requests.
• Internal and external liaising with University management, staff and vendors.
• Handling sensitive information and maintainingthe confidentiality thereof.
• Creating and maintaining databases.
• Making travel and accommodation arrangements, including conference registrations.
• Providing secretarial support at meetings.
• Taking, distributing and following up on minutes for relevant meetings.

• Arranging meetings, as well as official and social functions when required.

• Verskaf administratiewe ondersteuning.

• Bied finansiële ondersteuning, met inbegrip van die vaslegging van transaksies op die Universiteit Stellenbosch se inansiële stelsel.
• Finansiële administrasie van verskeie kostepunte en die bestuur van joernaalversoeke.
• Interne en eksterne skakeling met Universiteitsbestuur, personeel en verskaffers.
• Hantering van sensitiewe inligting en handaaf die vertroulikheid daarvan.
• Die skep en instandhouding van databasisse.
• Die tref van reis- en verblyfreëlings, insluitend kongresregistrasies.
• Verskaf sekretariële ondersteuning by vergaderings.
• Die skryf, verspreiding en opvolg van notules vir toepaslike vergaderings.
• Reël vergaderings, asook amptelike en sosiale funksies wanneer nodig;

Job Requirements/Pos Vereistes

• At least a national senior certificate (NQF Level 4).
• At least two years' relevant work experience.
• In depth experience of the OCF system.
• Excellent written and verbal communication skills.
• Computer literacy in Microsoft Office.
• Proven organisational and administrative skills.
• Proficiency in handling multiple tasks simultaneously.
• Good time management skills.
• The ability to take initiative.
• The ability to work well in a team context.

• The ability to work precisely and meticulously.

• Minstens 'n nasionale senior sertifikaat (NKR-vlak 4).

• Minstens twee jaar se toepaslike werkservaring.
• In diepte kennis van die OCF -stelsel.
• Uitstekende skriftelike en mondelinge kommunikasievaardighede.
• Rekenaargeletterdheid in Microsoft Office.
• Bewese organisatoriese en administratiewe vaardighede.
• Die vermoë om verskeie take gelyktydig te hanteer.
• Goeie tydsbestuurvaardighede.
• Die vermoë om inisiatief te neem.
• Die vermoë om goed in spanverband te werk.
• Die vermoë om akkuraat en sorgvuldig te werk.

Recommendation/Aanbeveling

• Proven, relevant secretarial and administrative experience in a university environment.
• Advanced computer proficiency regarding, amongst others, Web applications, MS Word, Excel, Access, PowerPoint and Outlook.

• Familiarity with the University's administrative, financial and information systems.

• Bewese, toepaslike sekretariële en administratiewe ervaring in 'n universiteitsomgewing.

• Gevorderde rekenaarvaardigheid ten opsigte van, onder meer, Web-toepassings, MS Word, Excel, Access, PowerPoint en Outlook.
• Vertroudheid met die Universiteit se administratiewe-, finansiële- en inligtingstelsels.

Job Description

To provide administrative support and coordinate learning and development interventions and ensure the smooth and efficient operation of the training academy administrative functions ensuring the Learner Management system is up to date, coordinating training logistics, supporting learners and trainers, and maintaining a professional and welcoming environment.

Key Responsibilities:

Administrative Coordination

· Manage day-to-day office administration operations, including reception duties, filing, and correspondence

· Maintain accurate records of student registrations, attendance, and assessments

· Prepare and distribute training materials, certificates, and reports

· Monitor inventory and order supplies as needed

· To capture and maintain learning and development and financial records in line with the quality management framework.

To order and maintain stationary in line with business requirements and budget. To process invoices and ensure authorisation and payment in line with academy standards.

Training Support

· Liaise with trainers and facilitators to coordinate schedules and venue setup

· To ensure that delegates are registered for academic qualifications and courses.

· Assist in booking classrooms, arranging equipment, and ensuring readiness for sessions

· To book venues, catering and arrange logistics in line with approved schedule and budget

· Support learners with queries, documentation, and onboarding procedures

· To send learning invitations to delegates in line with approved schedule and consolidate confirmation of learning intervention attendance received from delegates

· To update and communicate the training schedule and calendar to HR, line managers and relevant stakeholders.

· To order and arrange the printing of and logistical arrangements regarding learning and other material.

· To facilitate and render support for all Assessments and Moderation initiatives, Portfolio of evidences (POE) recognition of prior learning initiatives etc.

· To prepare and submit learning and development reports in line with business requirements, quality management framework and regulatory requirements

Communication & Client Service

· Serve as the first point of contact for visitors, learners, and service providers

· Handle phone and email inquiries professionally and promptly

· Maintain a welcoming and organized reception area

· To ensure positive internal and external stakeholder engagement through professional communication and interaction.

· To maintain supplier information and keep records in line with academy standards.

Compliance & Reporting

· Ensure adherence to academy policies, procedures, and quality standards

· Compile monthly branch performance reports and submit to head office

· Assist with audits and accreditation documentation

· Familiarity with SETA processes and training compliance (advantageous)

Assist and facilitate all compliance and relevant requirements so as to ensure the registration and accreditation of courses learning material as well as assist and facilitate SETA training audits and surveys

To order and arrange the printing of learning material.

To comply with group policies, quality assurance standards and regulatory requirements.

Required Skills & Competencies:

Organizational Skills

Ability to manage multiple tasks and prioritize effectively

Communication

Clear, professional verbal and written communication

Tech Proficiency

Competent in MS Office, email platforms, and database systems

Customer Service

Friendly, solution-oriented approach to learner and visitor support

Attention to Detail

Accurate record-keeping and document handling

Adaptability

Comfortable working in a dynamic, learner-focused environment

Qualifications & Experience

• National Diploma or equivalent in Office Administration, Business Management, or related field

• 2–3 years' experience in an administrative role, preferably in an educational or training environment

Job Type: Full-time

Work Location: In person