56 Administrative Clerk jobs in South Africa

The National Prosecuting Authority is inviting suitably qualified applicants to apply for Full time Administrative Clerk vacancy.

Closing date for applications: 11 August 2025

• ADMINISTRATIVE CLERK REF NO: RECRUIT 2025/415
• Investigating Directorate Against Corruption

REQUIREMENTS:

• Grade 12 or equivalent.
• Able to type.
• Ability to work independently and under pressure.
• Integrity, reliable, tolerant, and determined.
• Ability to identify and handle highly confidential matters.
• Demonstrable competency in acting Independently, Professionally, Accountable and with Credibility.
• Sound planning and organizing skills, written and verbal communication.
• General computer literacy skills and knowledge in programs MS Word; Excel; PowerPoint and Outlook.
• Strong interpersonal and communication skills.
• Knowledge of clerical duties, practices as well as the ability to capture data, operate computer and collecting statistics.
• Knowledge and understanding of the legislative framework governing the public services.
• Render general clerical support services. Provide supply chain clerical support
  services within the component. Provide personnel administration clerical
  support services within the component. Provide financial administration
  support services in the component.

ENQUIRIES: Maureen Dibetle Tel No: (

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We have a position available for an administrative assistant in Pretoria. This role involves managing loan documentation, ensuring data accuracy, providing support on the loan and insurance policy administration systems, training on the insurance policy administration and loan systems, and contributing to the smooth operation of micro-loan programs.

Responsibilities: Micro Loan Management: Process loan applications from initiation to closing, verifying all necessary documentation and ensuring compliance with regulatory requirements. Conduct thorough credit analysis and risk assessment to determine loan eligibility and terms. Maintain accurate and organized loan files, ensuring all documentation is complete and up to date. Provide exceptional customer service by addressing inquiries and resolving issues related to loan applications and status. Monitor loan performance and assist in the collection of payments, communicating with clients as needed. Communicate with borrowers regarding loan status and provide support throughout the loan lifecycle. Prepare loan disbursement checklists and verify supporting documents. Coordinate with internal teams, including underwriting, compliance, and funding, to facilitate seamless loan transactions. Conduct thorough reviews of loan documentation to ensure compliance with company policies and regulatory requirements. Develop and implement process improvements to enhance operational efficiency and reduce turnaround times. Serve as a primary point of contact for clients and stakeholders, addressing inquiries and resolving any issues that may arise. Provide training and mentorship to junior loan administrators, fostering a culture of continuous improvement and excellence.

System Training and Support: Develop and deliver training materials and sessions for staff on the use of the insurance policy administration and loan management systems. Provide ongoing technical support to users of the policy administration and loan systems, troubleshooting issues and ensuring efficient system utilization. Collaborate with IT support to resolve complex system problems. Contribute to the improvement of system processes and workflows.

General Administrative Support: Answer phone calls and emails, directing inquiries to the appropriate personnel. Prepare correspondence, reports, and other documents. Maintain organized filing systems for documentation. Create training manuals and online training guides. Assist with other administrative tasks as needed to support the operations department.

Proven experience in administrative support, ideally within a financial or lending environment. Familiarity with loan processing procedures and documentation. Excellent communication and interpersonal skills, with the ability to train and support users. Excellent organizational and problem-solving skills. Ability to work independently and as part of a team. 2+ years of experience in loan administration or a related financial services field. Strong understanding of lending policies, procedures, and regulations. Proficiency in loan processing software and Microsoft Office Suite. Excellent analytical skills with attention to detail.

Basic salary of R 14 500.00 on offer and negotiable.

Send CVs in MS Word format with a copy of your highest qualification to

Disclaimer: Dear Applicant, please note that if you are not contacted by All Star Placements within five days of your application you may assume that the application was unsuccessful (i.e. You do not adhere to the minimum standards for the position in question) your CV will however be placed onto our database for any future employment opportunities that may arise.

We have a position available for an administrative assistant in Pretoria. This role involves managing loan documentation, ensuring data accuracy, providing support on the loan and insurance policy administration systems, training on the insurance policy administration and loan systems, and contributing to the smooth operation of micro-loan programs. Responsibilities: Micro Loan Management: Process loan applications from initiation to closing, verifying all necessary documentation and ensuring compliance with regulatory requirements. Conduct thorough credit analysis and risk assessment to determine loan eligibility and terms. Maintain accurate and organised loan files, ensuring all documentation is complete and up to date. Provide exceptional customer service by addressing inquiries and resolving issues related to loan applications and status. Monitor loan performance and assist in the collection of payments, communicating with clients as needed. Communicate with borrowers regarding loan status and provide support throughout the loan lifecycle. Prepare loan disbursement checklists and verify supporting documents. Coordinate with internal teams, including underwriting, compliance, and funding, to facilitate seamless loan transactions. Conduct thorough reviews of loan documentation to ensure compliance with company policies and regulatory requirements. Develop and implement process improvements to enhance operational efficiency and reduce turnaround times. Serve as a primary point of contact for clients and stakeholders, addressing inquiries and resolving any issues that may arise. Provide training and mentorship to junior loan administrators, fostering a culture of continuous improvement and excellence. System Training and Support: Develop and deliver training materials and sessions for staff on the use of the insurance policy administration and loan management systems. Provide ongoing technical support to users of the policy administration and loan systems, troubleshooting issues and ensuring efficient system utilisation. Collaborate with IT support to resolve complex system problems. Contribute to the improvement of system processes and workflows. General Administrative Support: Answer phone calls and emails, directing inquiries to the appropriate personnel. Prepare correspondence, reports, and other documents. Maintain organised filing systems for documentation. Create training manuals and online training guides. Assist with other administrative tasks as needed to support the operations department. Proven experience in administrative support, ideally within a financial or lending environment. Familiarity with loan processing procedures and documentation. Excellent communication and interpersonal skills, with the ability to train and support users. Excellent organizational and problem-solving skills. Ability to work independently and as part of a team. 2+ years of experience in loan administration or a related financial services field. Strong understanding of lending policies, procedures, and regulations. Proficiency in loan processing software and Microsoft Office Suite. Excellent analytical skills with attention to detail. Basic salary of R 14 500.00 on offer and negotiable. Disclaimer: Dear Applicant, please note that if you are not contacted by All Star Placements within five days of your application you may assume that the application was unsuccessful (i.e. You do not adhere to the minimum standards for the position in question) your CV will however be placed onto our database for any future employment opportunities that may arise.

SAOTA is seeking a proactive, highly organised Team Admin Assistant to support our Team Leaders with high-level administrative coordination. This is a critical role in ensuring operational efficiency, smooth scheduling, and day-to-day team support in a dynamic, creative studio environment.

If you’re detail-driven, calm under pressure, and enjoy being the organisational backbone of a busy team, we’d love to hear from you.

Please note that only candidates currently residing in Cape Town, South Africa, will be considered for this role.

You will provide key administrative support to Team Leaders, manage diaries and travel logistics, coordinate internal and external meetings, and ensure team-wide processes run smoothly. You’ll also contribute to maintaining SAOTA’s systems, procedures, and professional standards.

While your primary focus will be supporting specific Team Leaders, you will also assist other teams and departments as needed.

• Diary Management : Schedule and manage meetings, conferences, teleconferences, and travel arrangements for Team Leaders.

• Meeting Preparation : Follow up on prep work, ensure documentation is ready, and take accurate minutes.

• Administrative Support : Maintain email inboxes, databases, and generic responses; assist with team timesheets, overtime tracking, and approval processes.

• Office & Travel Coordination : Arrange travel and Forex; order stationery; prep for client visits and meetings (e.g. lunch, boardroom setup).

• Project Support : Book 3D renders, track deadlines and deliverables, and assist with team programme management.

• Compliance & Systems Oversight : Ensure adherence to SAOTA standards and policies, and support the maintenance of SACAP records and CPD tracking.

• Occasional Personal Assistance : Provide ad hoc personal support to Team Leaders when required.

• Minimum 3+ years’ experience in a similar administrative or team support role.

• Own vehicle for weekly errands (advantageous).

• Advanced Microsoft Office proficiency (especially Outlook, Word, Excel).

• Excellent communication skills, both written and verbal.

• Fast and accurate typing and minute-taking skills.

• Strong attention to detail, excellent organisation, and time management.

• Proven ability to multitask under pressure and maintain discretion and confidentiality.

• Friendly, professional, and confident when dealing with team members, clients, and external contacts.

• Comfortable working independently, using initiative, and contributing to a team environment.

• Uncapped 20Mbps (up/down) minimum Internet Connectivity line.

Why Join SAOTA?

At SAOTA, we design globally recognised architecture while fostering a workplace culture of excellence, collaboration, and professional growth. As Team Admin Assistant, you’ll play an essential role in supporting our creative leaders and helping the studio run smoothly behind the scenes.

Grade 12 / National Certificate or equivalent

Location

Travel

Job Description

Key Performance Areas:
1. Administrative
1.1. Documentation Retrieval and Management
1.1.1. Accurately record and document Injury On Duty incidents reported by clients in the designated system.
1.1.2. Timeliness: Retrieve required documents within 24 hours of the request.
1.1.3. Maintain and update IOD records, ensuring all information is current and accurate.
1.1.4. Prepare quotes, book training sessions, and handle invoices for training and claim registrations.
1.1.5. Provide back office and administrative support.
1.1.6. Provide administrative support to the compliance and operations teams as needed.

2. Communication and Coordination
2.1. Internal Communication: Communicate effectively with internal teams, ensuring that 100% of relevant information is shared promptly.
2.2. External Communication: Maintain professional and clear communication with employers and doctors.
2.3. Liaise with clients to gather necessary information and clarify details related to IOD incidents.
2.4. Coordinate with medical facilities and insurance providers to ensure timely processing of IOD claims.

3. Reporting and Compliance
3.1. Ensure all IOD documentation and processes comply with relevant regulations related to IOD documentation and company policies.
3.2. Ensure 100% compliance with all regulatory and company policies related to IOD documentation and procedures.
3.3. Generate regular reports on IOD incidents for internal review and client updates.

1.4. Problem-Solving
4.1. Proactively identify and resolve issues related to documentation and employer queries.
4.2. Demonstrate strong analytical thinking in addressing complex queries and document retrieval challenges.

This is not an exhaustive list of all the functions and tasks of the Administrative Assistant, and all reasonable instructions should be adhered to.

Job Requirements

1. Matric certificate or equivalent qualification
2. Xhosa speaking will be advantageous.
3. Previous experience in an administrative role, preferably within a healthcare or legal environment.
4. Experience in IOD administration is advantageous.
5. PC literate – intermediate to advanced knowledge of Word and Excel
6. Deadline driven individual able to perform under pressure.
7. Flexible adapting to changes in daily routine on short notice.
8. Excellent telephonic & written communication skills as well as assertive but professional interpersonal skills.
9. Ability to reconcile complex accounts, process large volumes of outstanding and unpaid accounts.
10. Attention to detail.
11. Good mathematical & negotiation skills.
12. Assertive and tactful.
13. An organized methodical approach.
14. Strong organizational and time-management skills.
15. Excellent attention to detail and accuracy.
16. Ability to handle sensitive information with discretion.

Apply today, a great career opportunity awaits!

Please apply on the company website under careers OR email your resume to

Kindly note, we reserve the right not to appoint any of the applicants for this position.

Closing Date

29/8/2025

Please note that as part of this application process you will be required to attach a copy of your CV (MS Word/PDF) as well as certified copies of your qualifications. Please ensure to attach your most updated versions of these documents as they will be used for shortlisting purposes.

Our client based in Montagu Gardens is seeking a Stores / Admin Assistant

Duties

• Picking & Loading of Stock
• Packing of stock in the warehouse
• Maintaining the warehouse
• Assisting clients
• Processing of Sales Orders
• Placing purchase orders with suppliers & follow through
• GRN’s when stock arrives
• Follow-up on any discrepancies
• Adhoc duties as required by the Office Manager
Requirements :
• Matric
• Must be computer literate
• Syspro Experience would be advantageous
• 3 years current work experience
• Good communication skills
• Able to work under pressure

SUMMARY :

A full-service law firm offering legal advice to UK and international businesses as well as individuals and families is seeking an Onboarding Admin Assistant to be responsible for client onboarding, file management, compliance checks, and administrative support while ensuring efficient communication and adherence to internal and external regulations.

POSITION INFO :

Minimum requirements for the role :

• Must have Grade 12, a relevant tertiary qualification is advantageous
• Solid administrative experience, preferably within a law firm environment
• Strong analytical and problem-solving skills
• Excellent telephone etiquette with a clear, friendly, and professional communication style
• Ability to work under pressure and meet tight deadlines while maintaining high-quality client service
• Effective team player with strong collaboration skills
• Self-motivated with the ability to work independently and take initiative
• Must have proficient IT skills
• Must be able to work UK hours

The successful candidate will be responsible for :

Please note that subsequent to the screening and shortlisting process, all further communication will be entered into, only with the shortlisted candidates

• Maintain and update the staff register.
• Track and record staff leave accurately.
• Generate, scan, and file all personnel documentation (e.g. contracts, warnings, ID copies).
• Assist with onboarding and induction of new employees, ensuring all required documentation and information is collected and filed.
• Sit in on disciplinary hearings to take minutes and learn HR procedures.
• Assist with the management of general health and safety procedures around the office (e.g. keeping fire extinguishers updated, reporting hazards).
• Scan and file job cards and other general admin documents.
• Assist with stock tracking of kitchen, bathroom, and stationery supplies.
• Provide day-to-day administrative support to the Office Manager as needed.

• Matric Certificate
• Proficient in Microsoft Excel, Word, and Paymaster (or similar HR/payroll software)
• Strong administrative and organisational skills
• Able to prioritise tasks and manage time efficiently
• Comfortable working in a farm-based office environment

• Email your comprehensive CV to .
• If you are already registered, please forward your CV and the relevant reference number to the consultant with whom you are currently registered in order to avoid duplicity on our system.
• We reserve the right to only conduct interviews with candidates of choice.
• Applicants who have not received feedback within 30 days from the closing date must please accept their application as unsuccessful.