43 Administrative Assistants jobs in Cape Town

2026 Internship – Administrative Assistant
Conversion Science is a top-tier South African digital marketing agency that specialises in optimising performance campaigns. We are a Google Premier Partner, a Google Marketing Platform Partner (certified in Analytics 360), and a Meta Marketing Partner.

We combine creativity, data, and strategy to design and optimise campaigns that deliver measurable results. Our clients work directly with their campaign teams, and we pride ourselves on our attention to detail, innovation, and ongoing investment in staff training.

Role and Responsibilities

• Provide administrative support to the operations, recruitment, and campaign teams.
• Assist with scheduling, meeting coordination, and record keeping.
• Support internal communication, attendance tracking, and reporting processes.
• Help with recruitment administration, such as candidate tracking and document management.
• Maintain and organise digital filing systems and shared drives.
• Assist with the onboarding of new interns and team members.
• Contribute to workflow improvements and team efficiency projects.
• Learn how administrative functions support a digital marketing agency’s success.

Requirements

• A minimum 3-year diploma in Business Administration , Office Management (NQF Level 5), or a related field is essential.
• Proficient in Canva
• Strong organisational and multitasking skills.
• Excellent verbal and written communication abilities.
• Comfortable working with Google Workspace or Microsoft Office tools.
• Reliable, proactive, and detail-oriented.
• Eager to learn and take initiative in a team environment.
• Cape Town-based (hybrid internship).

The Internship

• Duration: 12 months, starting January 2026 (date TBC).
• Location: Cape Town – Hybrid work model.
• You’ll gain hands-on experience supporting the inner workings of a performance marketing agency. This internship is an excellent foundation for a career in operations, HR, or project management within a digital environment.

If you’re an organised, motivated graduate who enjoys supporting teams and keeping things running smoothly, this internship is the perfect opportunity to launch your career in one of South Africa’s leading digital marketing agencies.

TO APPLY:

Please email the below to

• CV
• Copy of ID
• Academic transcripts
• Motivational letter

Please note that if you have not been contacted within 7 days, your application has been unsuccessful.

Our client is passionate about providing exceptional property management and sales services across the UK. With over 4,000 managed units and a growing reputation for quality and integrity, they’re proud of their dynamic, people-first culture. They’re currently embarking on an exciting project — transferring their terms of business and looking for an energetic and organized Administrative Assistant to help them make it happen.

This is not your average admin position! You’ll play a pivotal role in ensuring our clients’ smooth transition during this business transfer project. Your day will involve sending and tracking e-signature contracts, managing progress updates, and following up with clients via phone and email until all documents are signed.

You’ll be the friendly and professional voice, confident on the phone, organized behind the scenes, and driven to see tasks through to completion.

• Send e-signature contracts through Signable and manage their progress.

• Track contract status and update records in our CRM system (Reapit) .

• Maintain a simple Google Sheets tracker of contract progress (basic data entry).

• Follow up with clients by phone and email to ensure contracts are returned.

• Communicate professionally and warmly with landlords and clients.

• Coordinate with the internal team to report on progress and highlight any issues.

• Support administrative tasks as needed during the project period.

• Executive Assistant /Secretarial qualification.
• Office Management Diploma will be advantages
• At least 6 years of working experience as an executive assistant or other relevant administrative support experience.
• Proficient computer skills, including MS Office Suite; scheduling appointments/ updating calendar is a must.
• Excellent written and verbal communication skills.
• Excellent time management and prioritization skills.
• Able to concentrate on multiple problems/ tasks at once.

• Ensure the daily the schedule of the Country Manager is well managed.
• To plan logistical and administrative support for all meetings that will be held in the region working with overseas colleagues or external vendors.
• Manage major events with logistical and administrative support.
• To follow up on key actions/tasks to ensure timely execution to meet established deadlines.
• To assist in completing and/or co-coordinating activities as related to assigned department projects/ assignments.
• To keep track of timelines for submission or completion of reports.
• To assist in PowerPoint presentations, gathering and summarizing information from various sources requested; create and format reports and presentation materials.
• To manage all incoming visitors and provide support with the logistical requirements.
• To maintain an efficient document-management system and ensure accessibility of information.
• To arrange and co-ordinate hotel accommodations, travelling schedules and visa applications for the Country Manager.
• To raise Purchase Orders via SAP system.
• Monitor business / travel related expenses and ensure claims / expenses reports are submitted for reimbursements in a timely manner
• To monitor departmental expenses.
• To manage the Vodacom account including maintaining the asset register in this regard
• To manage the application of company credit cards
• To compile Accrual Reports and provide support on the quarterly forecast budgeting process.
• Responsible for general office management Canteen supplies, office maintenance is
• Manage Receptionist and Bidvest Cleaner.
• Assist with Ad-hoc personal requests from Country Manager

Functional Competencies:

• High attention to detail
• Excellent verbal and written communication skills
• Present good problem-solving skills.
• Manage Processes end to end
• Proactive and able to work independently
• A high degree of flexibility and initiative
• Ability to work in a fast-paced environment

• Exceptional planning and organizational Skills
• Ability to build strong relationships with internal and external stakeholders

Behavioral Competencies

• The incumbent should be punctual at all times
• Deadline driven
• Operate with a high degree of integrity

We are seeking an experienced and proactive Executive Assistant to provide high-level support to the CEO. This role is ideal for someone who is highly organized, detail-oriented, and enjoys working in a fast-paced environment.

• Provide strategic and operational support across admin, sales, and client journey touchpoints
• Manage the CEO's calendar and scheduling to ensure smooth operations
• Handle invoicing and follow-ups independently
• Coordinate and update tasks in Asana project management system

• Maintain and optimize records in Salesflare (CRM):

• Sync calendar appointments

• Review meeting notes and update pipelines daily
• Manage tasks, opportunities, and records
• Create and assign follow-up actions for potential clients
• Generate and track job numbers
• Ensure CEO is fully prepared for meetings, including diarizing time for key tasks

• Manage email outreach using MailerLite, including:

• Sending 3x weekly email campaigns

• Setting up email funnels for sales
• Create and organize folders for new clients in Google Drive and Asana
• Proactively identify opportunities for CEO promotion (e.g., events, speaking engagements) and liaise with venues/organizers

Possible Future Responsibilities:

• Support CEO's LinkedIn profile (responding to messages, connection requests)

• Asana – Advanced user
• CRM systems (Salesflare ) – Experienced user
• Email marketing platforms (MailerLite) – Proficient
• Sales funnel creation – Confident and experienced
• Scheduling tools (Calendly) – Proficient
• Invoicing software (Xero) – Competent
• Experience with High Level platform is a plus

• Highly organized and detail-oriented
• Proactive – anticipates needs before being asked
• Sales-focused and invested in business growth
• Quick learner, adaptable, and tech-savvy
• A perfectionist with strong attention to detail
• Independent thinker and confident in managing projects
• Completes tasks thoroughly and accurately – a true finisher
• Understands the value of excellent customer service
• Open-minded, willing to admit mistakes, and asks for help when needed
• Strong presence, good communicator, and team player
• Comfortable juggling multiple priorities in a fast-paced environment
• Proficient in key digital tools: Asana, CRM systems, MailerLite

We are seeking a highly organized, proactive, and resourceful Executive Assistant & Operations Coordinator to support a busy entrepreneur and investor. This role goes far beyond traditional admin – you'll be directly involved in day-to-day operations, project coordination, and ensuring everything runs smoothly across multiple ventures.

What You'll Do

• Manage calendars, appointments, and travel arrangements with precision.
• Coordinate business projects, suppliers, and influencer partnerships.
• Handle confidential information with discretion.
• Draft correspondence, proposals, and manage communications.
• Oversee daily operational tasks across ventures (hospitality, digital projects, property).
• Support events, launches, and client-facing activities.
• Provide general personal assistance when needed to keep life and business moving seamlessly.

What We're Looking For

• Proven experience as an Executive Assistant, PA, or Operations Coordinator.
• Highly organized with exceptional attention to detail.
• Strong written and verbal communication skills.
• Tech-savvy: confident with Microsoft Office, Google Suite, and modern digital tools.
• Flexible, resourceful, and able to anticipate needs before they arise.
• Professional, discreet, and comfortable operating in luxury and high-performance environments.

What We Offer

• Competitive salary: R20,000 – R25,000 per month (depending on experience).
• Opportunity to work directly with a successful entrepreneur on exciting projects.
• Exposure to luxury hospitality, property, and digital ventures.
• Dynamic, fast-paced work environment with room to grow.

Job Type: Temp to perm

Contract length: 2 months

Pay: From R20 000,00 per month

Ability to commute/relocate:

• Sea Point, Western Cape: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Excel: 1 year (Required)

Language:

• English (Required)

Willingness to travel:

• 25% (Preferred)

Work Location: In person

completes clerical and administrative tasks for an office. Main duties include welcoming and directing visitors, coordinating meetings and appointments and performing clerical tasks, like answering phones and responding to emails, booking couriers and all general administrative work. Will need to have a strong understanding of social media and how to generate sales and create content for our various social media platforms. Ideal candidate should be fluent in both AFRIKAANS AND ENGLISH. The ideal candidate should have keen sense of initiative and able to work under pressure. This role is a key component to the company so attention to detail is a high priority for us. Please note the KEY platforms you will be responsible for:

Takealot Sales

Makro Sales

Tik Tok Media

Facebook Media

Instagram Media

These platforms are an essential role of this position should you not atleast meet 3/5 please do not apply.

Job Type: Full-time

Pay: From R7 000,00 per month

Ability to commute/relocate:

• Paarden Island, Western Cape 7405: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Administrative office procedures, practices and equipment: 2 years (Required)

Work Location: In person

The Silo Hotel's Assistant Executive Housekeeper will be responsible for planning, organising and developing the overall operations of the Housekeeping department to deliver on The Royal Portfolio’s Purpose, which is “To give our guests a complete experience and a perfect stay” .

MAIN DUTIES & RESPONSIBILITIES

• Co-manage all Housekeeping day-to-day operations within budgeted guidelines, to the highest standards of The Royal Portfolio
• Planning, organising and directing team members to ensure the highest degree of guest experience and satisfaction
• Identify our guests' needs and respond proactively to all of their concerns
• Lead the Housekeeping team by attracting, recruiting and training talented personnel
• Establish targets, KRA’s, schedules, policies and procedures
• Oversee the training of all staff and ensure that they deliver to the required standard
• Ensure that all Maintenance issues are reported and follow-up to ensure that they are dealt with timeously
• Responsible for monthly stock-take
• Ensure thorough communication by holding a team briefing every morning and afternoon
• To embody and live The Royal Portfolio’s Purpose & Values and to instill this within the culture of The Silo

REQUIREMENTS & QUALIFICATIONS

• A minimum of 5 years of hospitality experience in a management role
• A minimum of 2 years of Housekeeping management experience
• Proven job reliability, diligence, dedication and attention to detail
• Up to date with Housekeeping trends and best practices
• Degree or diploma in any Hospitality field is advantageous 
• Experience in leading a team to excel and work cohesively
• Ability to spot and resolve problems efficiently
• Significant financial know-how and experience with budgets and management accounts
• Exceptional attention to detail, hardworking and a passion for people and hospitality
• A strong grasp of operational systems including MS Office, Teams, Micros POS and Opera 
• Exceptional communication both verbal and written, in English, with further languages advantageous
• A passion to learn, teach and drive improvement in employees
• A stickler for standards and an unrelenting drive to eliminate waste
• International experience in a similar environment and travel experience will be advantageous
• Must be able to work shifts, weekends and public holidays

It is important that the candidate is able to work as part of a team and is a good cultural fit for The Royal Portfolio. South African citizenship is advantageous.
A valid work permit is essential if you are not in possession of a South African ID document.
Please note it is a condition of employment, that all staff undergo a pre-employment polygraph test.

We are seeking a highly capable and proactive Professional Assistant  to support our Managing Director (MD) and Chief Executive Officer (CEO). This is a dynamic role that requires professionalism, adaptability, and strong problem-solving abilities. The ideal candidate will thrive in a fast-paced environment, take ownership of tasks, and demonstrate resilience at both an emotional and spiritual level.

Key responsibilities:

• Administrative duties : Minute-taking in meetings with the use of artificial intelligence tools, general office administration.
• Diary management : Efficient scheduling and coordination of executive calendars.
• Project support : Assisting with planning and execution of strategic initiatives.
• Human resources : Talent acquisition (screening, interviewing, etc.), HR administration across all facets.
• Research and reporting : Conducting research, compiling insights, and preparing professional reports.
• Presentations : Drafting and designing PowerPoint presentations when required.
• Training materials : Assisting in the development of training content.
• Social media management : Handling response management, content creation, and digital marketing across platforms.
• Other duties : Supporting additional executive tasks as required.

Requirements:

• Minimum of 5 years’ experience  in a similar role.
• Proficiency in MS Office Suite .
• Excellent communication skills in both Afrikaans and English  (verbal and written).
• Relevant academic qualification in m arketing, digital marketing, or human resources , with proven experience across both fields.
• Strong problem-solving and analytical skills .
• High level of professionalism, integrity, and confidentiality .
• A self-starter  who takes initiative and ownership of responsibilities.
• Well-developed emotional and spiritual resilience  to support high-level executive functions.

As part of your application you will required to submit the following:

• Cover letter
• CV

Please apply by completing the following link : 

Job Description: In-Office Virtual Assistant (Denver-Based)

Position: In-Office Virtual Assistant
Reporting to : Head of production and CEO
Location:  Durbanville (On-site)
Start Date: October 2025
Salary: R8,000 – R9,000 basic (per month)
About the Role

We are seeking a proactive and detail-oriented In-Office Virtual Assistant to join our growing team. This role is perfect for someone who thrives in a fast-paced environment and can manage multiple responsibilities, from handling client communications to supporting operations. You’ll be at the heart of the business — ensuring leads are responded to quickly, demos are booked efficiently, and day-to-day admin tasks are managed seamlessly.
Key Responsibilities

• Lead Management: Respond promptly to inbound leads via email, LinkedIn, and other channels.

• Demo Scheduling: Book and confirm demos/meetings through Calendly or similar platforms.
  

• Inbox Management: Organise, filter, and respond to emails professionally.
  

• Reminders and admin: Manage calendars, reminders, and follow-ups for the team.
  

• Client Communication: Engage with prospects and clients via email and LinkedIn messaging.
  

• Support Operations: Assist with drafting proposals, documents, and internal communication.
  

• Light Technical Tasks: Support with authoring code snippets, basic automation, and tech-related tasks when needed.
  

• Reporting: Track and report on lead responses, scheduled demos, and follow-up actions.

Requirements

• Previous experience as a Virtual Assistant, Executive Assistant, or Office Administrator .

• Strong skills in email management and LinkedIn communication .
  

• Experience booking and managing demos/meetings .
  

• Excellent organisational skills with the ability to prioritise tasks.
  

• Proficiency in tools such as Gmail, LinkedIn, Calendly, and Microsoft Office/Google Workspace.
  

• Tech-savvy with the ability to handle basic coding/automation tasks (a plus).
  

• Strong written and verbal communication skills.
  

• Must be based in Denver and available for in-office work.

What We Offer

• Competitive base salary of R8,000 – R9,000 .

• Monthly attendance bonus for meetings hosted

• A supportive team environment with growth opportunities.

• Flexible working hours: 08:30-16:00 Mon-Fri
  

• Starting October 2025 .

Application Criteria

When applying, please include the following:

1. Updated CV (with relevant work experience in admin, virtual assistance, or email/lead management).

2. Recent photo of yourself (for internal identification and office HR purposes).
   

3. Cover note highlighting your experience in:

   • Email management

   • Booking demos / calendar management
     

   • LinkedIn communication
     

   • Office administration

4. References (at least 1 previous employer).
   

Candidate Profile

• Preferably female applicants (due to the nature of the team dynamic and existing office structure).

• Based in Durbanville. Bellville. Brackenfell, able to work in-office from 08:30 – 16:00 starting October 2025.
  

• Professional, well-presented, and confident in communication