Administrative Support

Bellville, Western Cape R104000 - R130878 Y Riverport

Posted today

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Job Description

Responsibilities:


• Ensure that all details are in line with policy rules.


• Refer to marketers and/or broker if it is established that the policy details are not correct, or

an endorsement is required.


• Activate and load policies.


• Ensure clients receive the amended or new contracts timeously and that all details are


• correct.


• Assist client with queries once policy has been issued, e.g. regarding premiums, debit orders

and general policy wording issues


• Keep up to date with the various insurance products and product wording.


• Deal with queries timeously followed by written communication.


• Amend policies where new items are added or changed.


• Keep client fsp profile updated.


• Ensure all relevant correspondence sent to client/sub broker.


• Update electronic file with schedule and any other relevant documents.


• New business. Get all the required information and quote at different insurance companies.


• Ensure professional client service relations with various clients & sub brokers.


• Do amendments on current policies, either on various systems or inform the insurer of

changes


• Review amended schedules received from insurers before sending to client/sub broker.


• Attending to daily incoming calls and emails.


• Send confirmations/border letters/tax certificates to clients or sub brokers.


• Develop relationships with clients and use the opportunity to "upsell" other products.


• Prepare renewals and look up vehicle values where possible.


• Post welcome packs for new policies, where needed.


• Deal with Sub broker/client queries.


• Ensure professional client service relations with various clients & brokers.

Office-based position, Mondays – Fridays from 08h00 – 17h00.

Qualifications: Must have Matric, Class of Business and Regulatory Examination for Representatives Certification.

Send your CV to

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Administrative & Office Support Assistant

Cape Town, Western Cape Sedgwick Claims Management Services Ltd

Posted 1 day ago

Job Viewed

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Job Description

By joining Sedgwick, you'll be part of something truly meaningful. It’s what our 33,000 colleagues do every day for people around the world who are facing the unexpected. We invite you to grow your career with us, experience our caring culture, and enjoy work-life balance. Here, there’s no limit to what you can achieve.Newsweek Recognizes Sedgwick as America’s Greatest Workplaces National Top CompaniesCertified as a Great Place to WorkFortune Best Workplaces in Financial Services & InsuranceAdministrative & Office Support Assistant# **Job Location:** Office Based – Milnerton, Cape Town, South Africa# **Job Type:** Permanent, Full TimeAs part of our insurance claims contact centre, the **Administrative & Office Support Assistant** will be there to provide valuable administrative support, helping to coordinate a variety of administrative and processing activities for the claims department.This role is ideal for someone who thrives in a fast-paced, detail-oriented environment and enjoys supporting customers. The successful candidate will be highly organised, with excellent attention to detail and a methodical approach to data entry and documentation. Strong communication skills and the ability to work collaboratively with both internal teams and external partners are essential. This position suits individuals who take pride in maintaining high standards of accuracy and are comfortable working with systems and processes to ensure strong outcomes.**Working Hours**This role is based on a full-time schedule of 40 hours per week, typically worked as five 9-hour shifts (including a 1-hour unpaid break). Shifts are scheduled across a variety of patterns within the operating hours of 8:00 AM to 6:00 PM, Monday to Sunday, to align with customer demand. While shift coverage may vary, the majority of core shifts will fall between Monday and Saturday.There may be occasions where duties will need to be performed outside of standard business hours to ensure continuity of service and support and deliver in line with business needs. You will know your shift patterns at least 6 weeks in advance.# **The Role Specifics:*** **Administrative Support:** Assist the wider claims team with general administrative tasks, including scheduling follow-ups, generating reports, recruitment, and supporting audit processes.* **Data Entry:** Accurately input claims information into internal systems, ensuring all records are complete and up to date.* **Invoice Management:** Process and reconcile supplier invoices related to claims, ensuring timely and correct payments.* **Electronic Processing of Information:** Handle electronic documentation and workflows, including uploading, categorising, and distributing claims-related files.* **System Updates:** Maintain and update customer and claim records across multiple platforms, ensuring consistency and compliance.* **Visitor & Security Management:** Greet visitors, manage daily logs, and issue security passes to support health and safety protocols.* **Communication & Coordination:** Handle the switchboard, field calls, and organise meeting room bookings, including arranging buffets and setting up rooms.* **Post & Courier Handling:** Receive, distribute, and arrange outgoing post and courier deliveries efficiently.* **Office Supplies & Task Prioritisation:** Manage stationery distribution and prioritise daily reception tasks to ensure smooth front-of-house operations.* The role may involve making and receiving calls to support claims department processing, including liaising with internal or external stakeholders to clarify details or follow up on outstanding actions.# **Key Skills & Competencies:*** **Experience** in a customer service office environment preferred.* **Organisation & Prioritisation:** Ability to manage multiple tasks, prioritise urgent requests, and maintain structured workflows.* **Attention to Detail:** Ensures accuracy in data entry, record keeping, and document handling.* **Data Entry & System Management:** Confident using internal systems and databases to input and update claims information.* **Communication Skills:**Clear and professional handling of online enquiries and internal coordination.* **Excel Proficiency:**Comfortable using spreadsheets for tracking and updating centralised information.* **Document Handling:** Skilled in processing emails, post, and electronic files, attaching relevant information to live claims.* **Team Collaboration:** Works effectively with Claims Handlers and other departments to support smooth operations.**The skills that will be developed once working:**We will provide all the Sedgwick specific training you need to thrive in this role.* Structured programmes with clear timescales & transparent career pathways* Fully supported professional qualifications with rewards* Competitive salary**Our other benefits include:*** Private healthcare plan (including pre-existing conditions)* A Self Invested Personal Pension Scheme, including life & disability cover* Annual leave allowance of 25 days + public holidays# **Next steps for you:**# **we want to hear from you.**If you’re unsure whether you have all the skills needed then do apply –we are looking for all backgrounds from seasoned professionals to those returning to the workforce, and everyone in-between.Not only that, but we are also proud to have a zero-tolerance policy towards discrimination of any kind regardless of age, disability, gender identity, marital/ family status, race, religion, sex or sexual orientation.After the closing date we will review all applications and may select some applicants for an interview (which may be virtual, or in-person).Sedgwick is an Equal Opportunity Employer.The statements contained in this document are intended to describe the general nature and level of work being performed by a colleague assigned to this description. They are not intended to constitute a comprehensive list of functions, duties, or local variances. Sedgwick retains the discretion to add or to change the duties of the position at any time.# Sedgwick is the world’s leading risk and claims administration partner, which helps clients thrive by navigating the unexpected. The company’s expertise, combined with the most advanced AI-enabled technology available, sets the standard for solutions in claims administration, loss adjusting, benefits administration, and product recall. With over 33,000 colleagues and 10,000 clients across 80 countries, Sedgwick provides unmatched perspective, caring that counts, and solutions for the rapidly changing and complex risk landscape. For more, see
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Administrative & Office Support Assistant

Cape Town, Western Cape Sedgwick

Posted 1 day ago

Job Viewed

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Job Description

By joining Sedgwick, you'll be part of something truly meaningful. It’s what our 33,000 colleagues do every day for people around the world who are facing the unexpected. We invite you to grow your career with us, experience our caring culture, and enjoy work-life balance. Here, there’s no limit to what you can achieve.

Newsweek Recognizes Sedgwick as America’s Greatest Workplaces National Top Companies

Certified as a Great Place to Work

Fortune Best Workplaces in Financial Services & Insurance

Administrative & Office Support Assistant Job Location: Office Based – Milnerton, Cape Town, South Africa Job Type: Permanent, Full Time

As part of our insurance claims contact centre, the Administrative & Office Support Assistant will be there to provide valuable administrative support, helping to coordinate a variety of administrative and processing activities for the claims department.

This role is ideal for someone who thrives in a fast-paced, detail-oriented environment and enjoys supporting customers. The successful candidate will be highly organised, with excellent attention to detail and a methodical approach to data entry and documentation. Strong communication skills and the ability to work collaboratively with both internal teams and external partners are essential. This position suits individuals who take pride in maintaining high standards of accuracy and are comfortable working with systems and processes to ensure strong outcomes.

Working Hours

This role is based on a full-time schedule of 40 hours per week, typically worked as five 9-hour shifts (including a 1-hour unpaid break). Shifts are scheduled across a variety of patterns within the operating hours of 8:00 AM to 6:00 PM, Monday to Sunday, to align with customer demand. While shift coverage may vary, the majority of core shifts will fall between Monday and Saturday.

There may be occasions where duties will need to be performed outside of standard business hours to ensure continuity of service and support and deliver in line with business needs. You will know your shift patterns at least 6 weeks in advance.

The Role Specifics:
  • Administrative Support: Assist the wider claims team with general administrative tasks, including scheduling follow-ups, generating reports, recruitment, and supporting audit processes.
  • Data Entry: Accurately input claims information into internal systems, ensuring all records are complete and up to date.
  • Invoice Management: Process and reconcile supplier invoices related to claims, ensuring timely and correct payments.
  • Electronic Processing of Information: Handle electronic documentation and workflows, including uploading, categorising, and distributing claims-related files.
  • System Updates: Maintain and update customer and claim records across multiple platforms, ensuring consistency and compliance.
  • Visitor & Security Management: Greet visitors, manage daily logs, and issue security passes to support health and safety protocols.
  • Communication & Coordination: Handle the switchboard, field calls, and organise meeting room bookings, including arranging buffets and setting up rooms.
  • Post & Courier Handling: Receive, distribute, and arrange outgoing post and courier deliveries efficiently.
  • Office Supplies & Task Prioritisation: Manage stationery distribution and prioritise daily reception tasks to ensure smooth front-of-house operations.
  • The role may involve making and receiving calls to support claims department processing, including liaising with internal or external stakeholders to clarify details or follow up on outstanding actions.
Key Skills & Competencies:
  • Experience in a customer service office environmentpreferred.
  • Organisation & Prioritisation: Ability to manage multiple tasks, prioritise urgent requests, and maintain structured workflows.
  • Attention to Detail: Ensures accuracy in data entry, record keeping, and document handling.
  • Data Entry & System Management: Confident using internal systems and databases to input and update claims information.
  • Communication Skills: Clear and professional handling of online enquiries and internal coordination.
  • Excel Proficiency: Comfortable using spreadsheets for tracking and updating centralised information.
  • Document Handling: Skilled in processing emails, post, and electronic files, attaching relevant information to live claims.
  • Team Collaboration: Works effectively with Claims Handlers and other departments to support smooth operations.

The skills that will be developed once working:

We will provide all the Sedgwick specific training you need to thrive in this role.

What will you get for this role?
  • Structured programmes with clear timescales & transparent career pathways
  • Fully supported professional qualifications with rewards
  • Competitive salary

Our other benefits include:

  • Private healthcare plan (including pre-existing conditions)
  • A Self Invested Personal Pension Scheme, including life & disability cover
  • Annual leave allowance of 25 days + public holidays
Next steps for you:

Think we'd be a great match? Apply now – we want to hear from you.

If you’re unsure whether you have all the skills needed then do apply – we are looking for all backgrounds from seasoned professionals to those returning to the workforce, and everyone in-between.

Not only that, but we are also proud to have a zero-tolerance policy towards discrimination of any kind regardless of age, disability, gender identity, marital/ family status, race, religion, sex or sexual orientation.

After the closing date we will review all applications and may select some applicants for an interview (which may be virtual, or in-person).

Sedgwickis an Equal Opportunity Employer.

The statements contained in this document are intended to describe the general nature and level of work being performed by a colleague assigned to this description. They are not intended to constitute a comprehensive list of functions, duties, or local variances. Sedgwick retains the discretion to add or to change the duties of the position at any time.

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This advertiser has chosen not to accept applicants from your region.

Administrative & Office Support Assistant

Cape Town, Western Cape Sedgwick

Posted today

Job Viewed

Tap Again To Close

Job Description

By joining Sedgwick, you'll be part of something truly meaningful. It's what our 33,000 colleagues do every day for people around the world who are facing the unexpected. We invite you to grow your career with us, experience our caring culture, and enjoy work-life balance. Here, there's no limit to what you can achieve.
Newsweek Recognizes Sedgwick as America's Greatest Workplaces National Top Companies
Certified as a Great Place to Work®
Fortune Best Workplaces in Financial Services & Insurance
Administrative & Office Support Assistant
**Job Location:** **Office Based - Milnerton, Cape Town, South Africa**
**Job Type:** **Permanent, Full Time**
As part of our insurance claims contact centre, the **Administrative & Office Support Assistant** will be there to provide valuable administrative support, helping to coordinate a variety of administrative and processing activities for the claims department.
This role is ideal for someone who thrives in a fast-paced, detail-oriented environment and enjoys supporting customers. The successful candidate will be highly organised, with excellent attention to detail and a methodical approach to data entry and documentation. Strong communication skills and the ability to work collaboratively with both internal teams and external partners are essential. This position suits individuals who take pride in maintaining high standards of accuracy and are comfortable working with systems and processes to ensure strong outcomes.
**Working Hours**
This role is based on a full-time schedule of 40 hours per week, typically worked as five 9-hour shifts (including a 1-hour unpaid break). Shifts are scheduled across a variety of patterns within the operating hours of 8:00 AM to 6:00 PM, Monday to Sunday, to align with customer demand. While shift coverage may vary, the majority of core shifts will fall between Monday and Saturday.
There may be occasions where duties will need to be performed outside of standard business hours to ensure continuity of service and support and deliver in line with business needs. You will know your shift patterns at least 6 weeks in advance.
**The Role Specifics:**
+ **Administrative Support:** Assist the wider claims team with general administrative tasks, including scheduling follow-ups, generating reports, recruitment, and supporting audit processes.
+ **Data Entry:** Accurately input claims information into internal systems, ensuring all records are complete and up to date.
+ **Invoice Management:** Process and reconcile supplier invoices related to claims, ensuring timely and correct payments.
+ **Electronic Processing of Information:** Handle electronic documentation and workflows, including uploading, categorising, and distributing claims-related files.
+ **System Updates:** Maintain and update customer and claim records across multiple platforms, ensuring consistency and compliance.
+ **Visitor & Security Management:** Greet visitors, manage daily logs, and issue security passes to support health and safety protocols.
+ **Communication & Coordination:** Handle the switchboard, field calls, and organise meeting room bookings, including arranging buffets and setting up rooms.
+ **Post & Courier Handling:** Receive, distribute, and arrange outgoing post and courier deliveries efficiently.
+ **Office Supplies & Task Prioritisation:** Manage stationery distribution and prioritise daily reception tasks to ensure smooth front-of-house operations.
+ The role may involve making and receiving calls to support claims department processing, including liaising with internal or external stakeholders to clarify details or follow up on outstanding actions.
**Key Skills & Competencies:**
+ **Experience** in a customer service office environment preferred.
+ **Organisation & Prioritisation:** Ability to manage multiple tasks, prioritise urgent requests, and maintain structured workflows.
+ **Attention to Detail:** Ensures accuracy in data entry, record keeping, and document handling.
+ **Data Entry & System Management:** Confident using internal systems and databases to input and update claims information.
+ **Communication Skills:** Clear and professional handling of online enquiries and internal coordination.
+ **Excel Proficiency:** Comfortable using spreadsheets for tracking and updating centralised information.
+ **Document Handling:** Skilled in processing emails, post, and electronic files, attaching relevant information to live claims.
+ **Team Collaboration:** Works effectively with Claims Handlers and other departments to support smooth operations.
**The skills that will be developed once working:**  
We will provide all the Sedgwick specific training you need to thrive in this role. 
**What will you get for this role?**
+ Structured programmes with clear timescales & transparent career pathways
+ Fully supported professional qualifications with rewards
+ Competitive salary
**Our other benefits include:**
+ Private healthcare plan (including pre-existing conditions)
+ A Self Invested Personal Pension Scheme, including life & disability cover
+ Annual leave allowance of 25 days + public holidays
**Next steps for you:**
**Think we'd be a great match? Apply now -**   **we want to hear from you.**  
If you're unsure whether you have all the skills needed then do apply - we are looking for all backgrounds from seasoned professionals to those returning to the workforce, and everyone in-between.
Not only that, but we are also proud to have a zero-tolerance policy towards discrimination of any kind regardless of age, disability, gender identity, marital/ family status, race, religion, sex or sexual orientation.
After the closing date we will review all applications and may select some applicants for an interview (which may be virtual, or in-person).
Sedgwick is an Equal Opportunity Employer.
The statements contained in this document are intended to describe the general nature and level of work being performed by a colleague assigned to this description. They are not intended to constitute a comprehensive list of functions, duties, or local variances. Sedgwick retains the discretion to add or to change the duties of the position at any time.
**Sedgwick is the world's leading risk and claims administration partner, which helps clients thrive by navigating the unexpected. The company's expertise, combined with the most advanced AI-enabled technology available, sets the standard for solutions in claims administration, loss adjusting, benefits administration, and product recall. With over 33,000 colleagues and 10,000 clients across 80 countries, Sedgwick provides unmatched perspective, caring that counts, and solutions for the rapidly changing and complex risk landscape. For more, see** **sedgwick.com**
This advertiser has chosen not to accept applicants from your region.

Office Administrator / Creditors and Administrative Support Officer

Cape Town, Western Cape OttoBauthentic

Posted 14 days ago

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Job Description

Overview

Office Administrator / Creditors administrative support officer. We are seeking an experienced Creditors and Administrative support officer to manage our creditors function, supplier invoice processing. HR administration and ad-hoc operation support.

The ideal candidate will have strong bookkeeping and Pastel accounting expertise, completed by HR administrative experience.

Requirements
  • Matric
  • Bookkeeping diploma or equivalent qualification
  • Minimum 5 years relevant experience
  • Proficient in Pastel accounting software
  • Experience in HR administration
  • Own transport

Note: (Not mandatory)

Preferred
  • Experience with Pastel Perfect Software
  • Logistics Industry experience
Key responsibilities
  • Process and reconcile supplier invoices and payments
  • Support HR function including leave management, timesheet capture, employee file maintenance, and reporting
  • Assist with operational and administrative tasks as needed

Permanent position

Hours: 07:00 to 16:00

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Administrative Officer: General Support

Bellville, Western Cape UWC Sport

Posted 5 days ago

Job Viewed

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Job Description

Title of Position: Administrative Officer: General Support

Post Number: / ITS SC50

Faculty/Department: University of the Western Cape -> Registrar -> Deputy Registrar: Academic Administration -> Student Administration (General Support)

Type of Position: Permanent - Full Time

Location: Main Campus - Bellville, WC ZA (Primary)

Closing Date: 7/10/2025

Role Clarification & Key Performance Areas

The Department of Student Administration is part of the Registrar’s portfolio. The department runs and coordinates many of the student-based administrative functions of the University e.g. admission and registration of students; administration of examinations and graduations; official release of results and academic transcripts; student cards (ID), and assisting students with a range of registration/enrolment related-matters. Our goal is to provide a professional, friendly and quality service in an efficient manner. We strive to effectively administer the University’s policies, procedures and rules while ensuring compliance with applicable legislation and adhering to the highest ethical standards.

Applications are invited from suitably qualified candidates for the post of an Administrative Officer: Student Administration (General Support) . Reporting to the Coordinator: Student Administration Helpdesk, the incumbent will assist and support the Student Administration Helpdesk in providing first resolution to clients, students, staff, and alumni. Keep up to date with frequently asked questions, services, policies and procedures to ensure accurate information sharing and correct implementation

  • Assisting with online application and registration processes
  • Facilitating access to academic records and various confirmation letters
  • Addressing queries related to the university’s Student Portal during applications
  • Advising on programme changes, deregistration, and re-admission procedures
  • Directing students to relevant university departments or resources
  • Responding to general administrative and academic-related enquiries from current, prospective, and former students
Minimum Requirements
  • Post-matric qualification (NQF 6) with 2-5 years relevant university administrative experience (at least one year should be in an academic administration environment)
  • Demonstrated experience and understanding of query management systems
  • Be proficient in using web-based IT solutions
The Following Would Be Advantageous
  • A NQF level 7 qualification or its equivalent
  • Proficient in isiXhosa or any other African language
  • Working knowledge of the functioning of a university Helpdesk
Desired Skills/Competencies
  • High levels of honesty and integrity
  • Ability to work under pressure and be prepared to work after hours
  • High energy levels over sustained periods of the academic cycle are required
  • Excellent communication and interpersonal skills
  • Excellent attention to detail
  • The ability to collaborate with various stakeholders
  • Planning and organising skills
  • Proficiency in using academic and student administration IT systems

For more information regarding this post (but not applications), kindly contact the Coordinator: Student Administration Helpdesk, Mr. Jerome Simmery at

In your application, you are encouraged to highlight your strengths and include anything else you deem exceptional and outstanding to be considered by the selection panel. In addition, please attach a cover letter motivating your suitability, a detailed curriculum vitae including contact details of three referees, and your highest qualification to your online profile.

To be considered for this vacancy, you must click on the Apply for this Job link below or apply directly via UWC Careers at For any queries, please contact the Human Resources Department at /9763/9708/3551/3756 or email:

DISCLAIMER: By applying for the position, you consent to the University sharing your application, including curriculum vitae, with University stakeholders to process the application. In line with the University’s commitment to diversifying its workforce, preference will be given to suitably qualified applicants in line with our Employment Equity Targets. The official retirement age at UWC is 65 years. The University reserves the right to not make an appointment, make an appointment at a different level, seek additional candidates and may conduct competency assessments.

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Administrative Officer: General Support

Bellville, Western Cape UWC Online - University of the Western Cape

Posted 5 days ago

Job Viewed

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Job Description

Overview

The Department of Student Administration is part of the Registrar’s portfolio. The department runs and coordinates many of the student-based administrative functions of the University e.g. admission and registration of students; administration of examinations and graduations; official release of results and academic transcripts; student cards (ID), and assisting students with a range of registration/enrolment related-matters. Our goal is to provide a professional, friendly and quality service in an efficient manner. We strive to effectively administer the University’s policies, procedures and rules while ensuring compliance with applicable legislation and adhering to the highest ethical standards.

Applications are invited from suitably qualified candidates for the post of an Administrative Officer:Student Administration (General Support) . Reporting to the Coordinator: Student Administration Helpdesk, the incumbent will assist and support the Student Administration Helpdesk in providing first resolution to clients, students, staff, and alumni. Keep up to date with frequently asked questions, services, policies and procedures to ensure accurate information sharing and correct implementation

  • Assisting with online application and registration processes
  • Facilitating access to academic records and various confirmation letters
  • Addressing queries related to the university’s Student Portal during applications
  • Advising on programme changes, deregistration, and re-admission procedures
  • Directing students to relevant university departments or resources
  • Responding to general administrative and academic-related enquiries from current, prospective, and former students
Qualifications
  • Post-matric qualification (NQF 6) with 2-5 years relevant university administrative experience (at least one year should be in an academic administration environment)
  • Demonstrated experience and understanding of query management systems
  • Be proficient in using web-based IT solutions

The following would be advantageous :

  • A NQF level 7 qualification or its equivalent
  • Proficient in isiXhosa or any other African language
  • Working knowledge of the functioning of a university Helpdesk
Desired skills/competencies
  • High levels of honesty and integrity
  • Ability to work under pressure and be prepared to work after hours
  • High energy levels over sustained periods of the academic cycle are required
  • Excellent communication and interpersonal skills
  • Excellent attention to detail
  • The ability to collaborate with various stakeholders
  • Planning and organising skills
  • Proficiency in using academic and student administration IT systems

For more information regarding this post (but not applications ), kindly contact the Coordinator: Student Administration Helpdesk, Mr. Jerome Simmery at

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About the latest Administrative assistants Jobs in Cape Town !

Administrative Officer: General Support

Bellville, Western Cape R180000 - R250000 Y University of the Western Cape

Posted today

Job Viewed

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Job Description

Post Number

/ ITS SC50

Faculty/Department

University of the Western Cape -> Registrar -> Deputy Registrar: Academic Administration -> Student Administration (General Support)

Type of Position

Permanent - Full Time

Length of Contract Period

Location

Main Campus - Bellville, WC ZA (Primary)

Closing Date

7/10/2025

Role Clarification & Key Performance Areas

The Department of Student Administration is part of the Registrar's portfolio. The department runs and coordinates many of the student-based administrative functions of the University e.g. admission and registration of students; administration of examinations and graduations; official release of results and academic transcripts; student cards (ID), and assisting students with a range of registration/enrolment related-matters. Our goal is to provide a professional, friendly and quality service in an efficient manner. We strive to effectively administer the University's policies, procedures and rules while ensuring compliance with applicable legislation and adhering to the highest ethical standards.

Applications are invited from suitably qualified candidates for the post of an Administrative Officer: Student Administration (General Support). Reporting to the Coordinator: Student Administration Helpdesk, the incumbent will assist and support the Student Administration Helpdesk in providing first resolution to clients, students, staff, and alumni. Keep up to date with frequently asked questions, services, policies and procedures to ensure accurate information sharing and correct implementation

  • Assisting with online application and registration processes
  • Facilitating access to academic records and various confirmation letters
  • Addressing queries related to the university's Student Portal during applications
  • Advising on programme changes, deregistration, and re-admission procedures
  • Directing students to relevant university departments or resources
  • Responding to general administrative and academic-related enquiries from current, prospective, and former students

Minimum Requirements

  • Post-matric qualification (NQF 6) with 2-5 years relevant university administrative experience (at least one year should be in an academic administration environment)
  • Demonstrated experience and understanding of query management systems
  • Be proficient in using web-based IT solutions

The following would be advantageous:

  • A NQF level 7 qualification or its equivalent
  • Proficient in isiXhosa or any other African language
  • Working knowledge of the functioning of a university Helpdesk

Desired skills/competencies

  • High levels of honesty and integrity
  • Ability to work under pressure and be prepared to work after hours
  • High energy levels over sustained periods of the academic cycle are required
  • Excellent communication and interpersonal skills
  • Excellent attention to detail
  • The ability to collaborate with various stakeholders
  • Planning and organising skills
  • Proficiency in using academic and student administration IT systems

For more information regarding this post (but not applications), kindly contact the Coordinator: Student Administration Helpdesk, Mr. Jerome Simmery at

In your application, you are encouraged to highlight your strengths and include anything else you deem exceptional and outstanding to be considered by the selection panel. In addition, please attach a cover letter motivating your suitability, a detailed curriculum vitae including contact details of three referees, and your highest qualification to your online profile.

To be considered for this vacancy, you must click on the Apply for this Job link below or apply directly via UWC Careers at For any queries, please contact the Human Resources Department at /9763/9708/3551/3756 or email: e-

DISCLAIMER: By applying for the position, you consent to the University sharing your application, including curriculum vitae, with University stakeholders to process the application. In line with the University's commitment to diversifying its workforce, preference will be given to suitably qualified applicants in line with our Employment Equity Targets. The official retirement age at UWC is 65 years. The University reserves the right to not make an appointment, make an appointment at a different level, seek additional candidates and may conduct competency assessments.

This advertiser has chosen not to accept applicants from your region.

Administrative Assistant

Cape Town, Western Cape Old Mutual South Africa

Posted 1 day ago

Job Viewed

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Job Description

Overview

Let's Write Africa's Story Together! Old Mutual is a firm believer in the African opportunity and our diverse talent reflects this.

Job Description

As a Client Management Team Assistant, you will play a vital role in enabling OMIG’s Client Directors to focus on strategic priorities by providing high-level administrative and operational support. You’ll be part of a dynamic and client-centric team, ensuring that our engagements with institutional clients are seamless, impactful, and aligned with OMIG’s values.

What You’ll Be Trusted With
  • Supporting Client Directors in managing relationships with institutional clients.
  • Preparing client meeting packs, presentations, and briefing documents.
  • Coordinating follow-ups on client requests, queries, and action items.
  • Maintaining accurate client records, databases, and CRM systems.
  • Organising on-site client meetings and events, ensuring flawless delivery of logistics and client experience.
  • Managing Client Directors’ diaries and scheduling meetings, anticipating and resolving conflicts.
  • Coordinating domestic and international travel arrangements.
  • Providing support for Client Management Exco meetings, including accurate minute-taking and follow-up.
  • Offering day-to-day administrative support, including expense management, document preparation, and filing.
  • Proactively identifying opportunities to improve processes and enhance efficiency within the client management team.
Who You Are

You are a proactive, detail-oriented professional with a strong ability to organise, prioritise, and communicate effectively. You bring:

  • A diploma or degree in Business Administration, Office Management, or related field (preferred).
  • Proven experience as an Executive Assistant or in a similar senior administrative role, ideally within investment management or financial services.
  • Proficiency in Microsoft Office Suite and familiarity with collaboration tools (e.g., Zoom, Teams) and CRM systems.
The Strengths You’ll Bring
  • A client-centric mindset with strong interpersonal skills.
  • Excellent written and verbal communication, including professional correspondence.
  • Strong organisational and time-management skills with the ability to multitask.
  • Attention to detail and ability to deliver under pressure.
  • Professionalism, discretion, and confidentiality.
  • A proactive, problem-solving mindset with a “can do” attitude.
Let’s Succeed Together

At OMIG, how you work matters as much as what you do. We value openness, accountability, and collaboration – because that’s how we shape a bold future and wow our clients.

If you’re ready to bring your organisational expertise and passion for service to a team that makes a meaningful impact, we’d love to hear from you.

Skills

Accounting, Action Planning, Budget Management, Calendar Coordination, Computer Literacy, Data Analysis, Database Reporting, Data Compilation, Data Interpretations, Executing Plans, Financial Acumen, Management Reporting, Numerical Aptitude, Oral Communications, Report Review

Competencies
  • Directs Work
  • Drives Results
  • Ensures Accountability
  • Manages Complexity
  • Optimizes Work Processes
  • Plans and Aligns
  • Tech Savvy
Education

NQF Level 3 & NQF Level 2 - Below school leaving

Closing Date

08 October 2025 , 23:59

The appointment will be made from the designated group in line with the Employment Equity Plan of Old Mutual South Africa and the specific business unit in question.

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Administrative Assistant

Cape Town, Western Cape CFI Financial Group

Posted 2 days ago

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Job Description

Overview

CFI Financial Group is an award-winning trading provider with more than 25 years of experience and multiple offices worldwide, including London, Larnaca, Beirut, Amman, Dubai, Kuwait, Port Louis, and others. Check out more about CFI here. CFI is hiring! Make your mark in the online trading industry.

Are you looking to pursue a career in finance? Do you want to work with a dynamic and growing team in the exciting world of online trading and investing? If you answered yes, then we have some amazing opportunities for you!

Description

We are seeking a highly motivated and experienced Administrative Assistant to join our team at CFI. The Administrative Assistant’s duties involve performing a variety of administrative and clerical tasks and supporting activities inside our HR department.

Main tasks and responsibilities
  • Manage executives’ calendars and set up meetings
  • Relate courteously with visitors and provide the appropriate welcome to the client to ensure a positive customer service experience
  • Respond to telephone calls and enquiries courteously
  • Host internal meetings and take notes of the discussion
  • Prepare Purchase Requests, collect supporting documentation for proof of performance
  • Provide superior customer service in a professional and friendly manner in person, over the telephone, or via email
  • Provide clerical and administrative support to Human Resources executives
  • Compile and update employee records through the Orange System
  • Coordinate communication with candidates and schedule interviews
  • Update employee records with new hire information and/or changes in HR system
Requirements
  • Bachelor’s degree in business administration or any related subject
  • At least 2+ years of previous experience as an Executive Assistant in multinational companies
  • Organizational skills
  • Excellent communication skills in English is a must
  • Advanced Microsoft Office Suite skills
  • Ability to work under pressure and within strict deadlines
  • Energetic, brilliant communication and interpersonal skills, result-oriented approach
What we offer
  • We’re a fast-growing, multinational company
  • Competitive salaries and benefits
  • Work and learn with industry professionals
  • Supportive and collaborative environment
  • Unlimited opportunities for growth and development

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