Explore administration jobs in the 2 Administration jobs in Eastern Cape
Ward Administration Support Officer
Posted today
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Job Description
The Role
The provision of efficient and effective administrative/clerical support to a receiving unit to ensure the smooth running of the department and to release Clinical staff to perform Clinical duties.
NHS Lanarkshire
Have you always wanted to work with NHS Lanarkshire? Then this might be the opportunity for you to join Team Lanarkshire
Here at NHS Lanarkshire, we put the patient at the heart of everything we do. Each colleague within the organisation plays a key role in how we deliver our healthcare services.
We proudly serve a population of 655,000 across rural and urban communities in both North and South Lanarkshire. NHS Lanarkshire is comprised of Acute Services (which currently provide hospital based services over 3 main sites), Corporate & Property & Support Services, North and South Lanarkshire Health and Social Care Partnerships which provide integrated primary healthcare and social care services to local communities and surrounding areas.
What we'll need you to bring
- Desirable to have a minimum of 2 years experience in an administrative/clerical role.
- Proficient IT Skills which include a working knowledge of Microsoft office packages.
- Excellent organisation skills and the ability to prioritise and work on own initiative.
- Excellent communication skills.
- Excellent time management skills.
- Ability to work under pressure.
- Post holder should possess or be prepared to works towards ECDL.
- Appropriate level of training in Management of Aggression
It would be great if you also have
- Educated to standard grade
- Desirable to have a minimum demonstrable experience in an administrative/clerical role
- Experience working in confidential setting
- Knowledge of NHS systems
- Knowledge of office procedures
- Knowledge of data protection
- Good keyboard skills
- Flexible
Contract type
Fixed Term or Secondment 6-month contract
Part Time
19.73 hours
Please note this is a part time post and the salary for this position will be pro-rata.
Please note this is a fixed term post for 6 months contract. Where a post only has temporary funding and an existing member of NHS Lanarkshire staff wishes to apply, this will be treated as a secondment. The employee MUST already have written agreement from their line manager to be released on a secondment before applying for the post.
Location and Working Pattern
This role will be based in Surgical and Critical Care within Motherwell/Wishaw Locality.
Whilst this advertisement may be for a specific post(s) in a particular location, applicants who are shortlisted for interview may be considered for similar vacancies in alternative locations.
Looking to find out more?
If you're looking to find out more, then we would love to hear from you
Please contact Claire Gallacher, Operational Admin Manager on
For enquiries regarding the application form or recruitment process, please contact Jennifer Hughes, Recruitment Administrator on (Please remember to include the job title and reference number in your email)
Why NHS Lanarkshire?
Join us and you will discover a supportive environment where you will have the chance to add to your skills and further your career.
Some Of NHS Lanarkshire's Benefits Include
- A minimum of 27 days annual leave increasing with length of service
- A minimum of 8 days of public holidays
- Membership of NHS Pension Scheme, with life insurance benefits (for more information on the NHS Pension Scheme visit the Scottish Public Pension)
- Paid sick leave increasing with length of service
- Occupational health services
- Employee counselling services
- Work-life Balance policies and procedures
NHS Lanarkshire have a range of support services on topics that can impact both on your working and personal life including occupational health, spiritual care and independent counselling. This support can be accessed using the links on this page.
Further Information
For more information on the role, please refer to the Job Description. If you're looking for more information on the recruitment process, organisation or the services we provide, please refer to our information pack, or our recruitment webpage.
Liaison and Administration Officer
Posted today
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Job Description
Key Performance Areas
Administration
- Attends Provincial meetings and updates meeting minutes
- Filters reports from head office and monitors feedback to ensure deadlines are met
- Ensures that sufficient refreshments and consumables are ordered.
- Updates the Distribution List on the Global Address Book/List.
- Controls and updates internal telephone lists.
- Co-ordinates the booking of boardrooms and facilities, and invitations to clients for events.
- Co-ordinates arrangements for functions, sets up the facilities required and recover payment for facilities.
- Ensures that stationery (including welcome packs, promotional items and business cards) are ordered and distributed.
- Monitors and manages stock control team.
- Ensures staff are appropriately reflected on the organisation structure for distribution of work items to the correct staff/teams
Cost Structure
- Focuses on operational initiatives within the relevant Province to contain costs within agreed budgets to influence a continual improvement in the cost/revenue ratio and thereby sustain long-term profit growth
- Monitors expenditure and recoveries against budget with emphasis on the containment of controllable costs, and explores opportunities for cost savings
- Provides input into controllable costs through involvement in the preparation and compilation of budgets with regard to capital expenditure, operating income and expenditure
- Maintains and submits staff expense claims.
- Co-ordinates telecom recoveries by ensuring that all telephone costs pertaining to personal calls are recovered on a monthly basis.
- Liaises with external vendors (e.g., Dimension Data, Metro file, etc.) to ensure an effective and efficient service is received.
- Liaises with the Financial Shared Services (FSS) to ensure that payments and expenses are handled effectively and efficiently.
- Maintains and updates the payment register
Infrastructure and Asset Management
- Ensures overall operational readiness and efficiency of the Province
- Ensures that premises are maintained in terms of housekeeping and general upkeep
- Reports incidents when necessary (e.g., carpets, wallpaper, lighting, roof leaks, etc.) and ensures that these are attended to
- Logs incidents for non-functioning equipment (fax, photocopier, etc.) via OPS Connect and ensures that these are attended to
Staff Administration
- Responsible for housing and control of staff confidential files.
- Co-ordinates the leave schedule for the Province in conjunction with the Provincial Head to ensure optimal resource allocation.
- Extracts the overdue leave report for the Province and advises the respective line manager to ensure that direct reports take compulsory leave.
- Acts as a central point of contact for the required returns and requests for Human Resources information.
- Ensures that the relevant posters are displayed in terms of Labour Law requirements (e.g., the Basic Conditions of Employment, etc.).
- Ensures that the administration regarding staff changes (e.g., Personnel Record Update / PRUs) is actioned for the relevant department.
- Facilitates the completion of necessary documents relating to staff appointments, transfers, resignations and personal computers (PC) licences.
- Provides general support to staff regarding Employee Self-Service (ESS) and medical aid issues.
- Maintains staff records.
- Co-ordinates corporate wear fitting
Qualifications
- Grade 12
- Relevant tertiary education
Experience
- Minimum 2- 3 years basic administration skills
Specialist Skills required:
- PC Literate (Microsoft Word, Windows) MS Word, Excel, Outlook Express
Essential requirements:
- Must be figure orientated
- Ability to communicate effectively verbally and in writing
- Must be reliable, trustworthy, and honest
- Be in possession of a valid South African Credit Card driver's license free of endorsements
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