48 Administration jobs in Eastern Cape

We are looking for an experienced Administrative Assistant / Clerk for a Renowned Company in Port Elizabeth

Job Purpose :

Provides general administrative support to Senior Account Administrators.

Requirements :

Matric (Grade 12) or equivalent qualification

Computer literate – basic knowledge of MS Office (Word, Excel, Email)

Fluent in English

Ability to work in a team

Ability to accurately process large volumes of paperwork, including electronic submissions

Flexible to adapt to changes in daily routine on short notice

Excellent telephonic communication skills

Experience in medical administration will be advantageous.

Overview

Administration Call Handler

Join a specialist construction-focused team working remotely on UK hours

Administration, Quotes, Call Handling | Remote South Africa | R17 000 - R25 000

Our client is a well-established business in the construction sector, with a focus on ventilation systems, energy assessments, and compliance with building regulations. They combine technical expertise with customer-focused service, delivering accurate estimates and professional guidance to clients across the UK. With a supportive and flexible remote working culture, the company is committed to staff development and long-term growth.

This role is designed for a highly organised and detail-focused individual with construction experience. The position combines administrative support, call handling, and the preparation of quotations, requiring excellent communication and accuracy in managing client interactions. You will be working remotely on UK hours and will play a key role in ensuring smooth business operations and customer satisfaction.

• Answer and manage incoming calls from customers in a professional and helpful manner
• Prepare and issue accurate quotations using drawings, specifications, and supplier information
• Support the ventilation estimating and SAP assessment processes with administrative tasks
• Maintain accurate digital records of estimates, quotations, and client communications
• Assist colleagues and management with reporting and general administrative duties
• Ensure all customer queries are handled efficiently and escalated where necessary
• Remain flexible and support wider business needs outside core duties when required

• South African citizen with previous experience in the construction sector
• Strong administrative and call-handling background
• Proficient in Microsoft Office, particularly Excel
• Excellent communication skills with the ability to explain technical details clearly
• Highly organised, accurate, and able to manage multiple priorities remotely
• Customer-focused with strong problem-solving abilities
• Flexible, proactive, and willing to support the wider team

Overview

Administration Call Handler

Join a specialist construction-focused team working remotely on UK hours

Administration, Quotes, Call Handling | Remote South Africa | R17 000 - R25 000

Our client is a well-established business in the construction sector, with a focus on ventilation systems, energy assessments, and compliance with building regulations. They combine technical expertise with customer-focused service, delivering accurate estimates and professional guidance to clients across the UK. With a supportive and flexible remote working culture, the company is committed to staff development and long-term growth.

This role is designed for a highly organised and detail-focused individual with construction experience. The position combines administrative support, call handling, and the preparation of quotations, requiring excellent communication and accuracy in managing client interactions. You will be working remotely on UK hours and will play a key role in ensuring smooth business operations and customer satisfaction.

• Answer and manage incoming calls from customers in a professional and helpful manner
• Prepare and issue accurate quotations using drawings, specifications, and supplier information
• Support the ventilation estimating and SAP assessment processes with administrative tasks
• Maintain accurate digital records of estimates, quotations, and client communications
• Assist colleagues and management with reporting and general administrative duties
• Ensure all customer queries are handled efficiently and escalated where necessary
• Remain flexible and support wider business needs outside core duties when required

• South African citizen with previous experience in the construction sector
• Strong administrative and call-handling background
• Proficient in Microsoft Office, particularly Excel
• Excellent communication skills with the ability to explain technical details clearly
• Highly organised, accurate, and able to manage multiple priorities remotely
• Customer-focused with strong problem-solving abilities
• Flexible, proactive, and willing to support the wider team

Overview

Administration Call Handler

Join a specialist construction-focused team working remotely on UK hours

Administration, Quotes, Call Handling | Remote South Africa | R17 000 - R25 000

Our client is a well-established business in the construction sector, with a focus on ventilation systems, energy assessments, and compliance with building regulations. They combine technical expertise with customer-focused service, delivering accurate estimates and professional guidance to clients across the UK. With a supportive and flexible remote working culture, the company is committed to staff development and long-term growth.

This role is designed for a highly organised and detail-focused individual with construction experience. The position combines administrative support, call handling, and the preparation of quotations, requiring excellent communication and accuracy in managing client interactions. You will be working remotely on UK hours and will play a key role in ensuring smooth business operations and customer satisfaction.

• Answer and manage incoming calls from customers in a professional and helpful manner
• Prepare and issue accurate quotations using drawings, specifications, and supplier information
• Support the ventilation estimating and SAP assessment processes with administrative tasks
• Maintain accurate digital records of estimates, quotations, and client communications
• Assist colleagues and management with reporting and general administrative duties
• Ensure all customer queries are handled efficiently and escalated where necessary
• Remain flexible and support wider business needs outside core duties when required

• South African citizen with previous experience in the construction sector
• Strong administrative and call-handling background
• Proficient in Microsoft Office, particularly Excel
• Excellent communication skills with the ability to explain technical details clearly
• Highly organised, accurate, and able to manage multiple priorities remotely
• Customer-focused with strong problem-solving abilities
• Flexible, proactive, and willing to support the wider team

Responsibilities

• Transfer data from physical files into the business’s online document management system accurately
• Assist with systematic review of documents to ensure completeness and correctness
• Organize, classify, and file physical and electronic documents according to company policies
• Maintain and update digital and physical filing systems
• Support document indexing and tagging for easy retrieval
• Collaborate with team members to ensure smooth document handling and storage
• Perform periodic audits of stored documents to ensure integrity and compliance
• Assist with general administrative tasks related to record-keeping
• Assist with invoice processing, expense tracking, and basic bookkeeping
• Collaborate with team members to ensure smooth office operations
• Perform ad hoc administrative tasks such as data entry, filing, and document management

• Prior experience in document management, filing, or administrative roles preferred
• Strong attention to detail and organizational skills
• Familiarity with digital document management systems and data entry
• Ability to handle sensitive and confidential information discreetly
• Good communication skills
• Basic computer skills, including MS Office and file management software
• Pastel Systems Experience beneficial

Location : Mount Pleasant - Seaview / Port Elizabeth, Eastern Cape

At Farm Manager SA, we are currently seeking a highly organized and detail-oriented Administration Clerk to join our clients' team in the agricultural sector. This position requires an articulate communicator with strong verbal and written skills in both English and Afrikaans, exceptional typing abilities, and a passion for maintaining accurate records and delivering excellent administrative support.

Key Responsibilities :

• Perform general administrative duties and maintain accurate records
• Conduct interviews and reference checks for potential candidates
• Assist with recruitment processes and coordination
• Maintain databases and ensure proper documentation management
• Handle communication through phone, email, and other channels
• Prepare and type documents as required
• Provide general office support to ensure smooth and efficient operations

Minimum Requirements :

• Matric (Grade 12)
• Excellent computer literacy (MS Office, email, and other office software)
• Strong typing and administrative skills
• Great telephonic disposition and excellent customer service skills
• Agricultural background is an advantage
• A positive, people-focused attitude with strong interpersonal skills
• Fluency in both English and Afrikaans (written and spoken) is essential

Please note : Only shortlisted candidates will be contacted.

Key Skills : Business Intelligence, Abinitio, Airbus, DCS, Jboss, Data Analysis

Employment Type : Full-Time

Experience : N/A

Vacancy : 1

REQUIREMENTS

• Grade 12
• Relevant diploma in property management field advantageous
• 2-3 years in a similar role
• Property industry and utilities experience essential
• Minimum junior level management experience
• Intermediate Excel skills
• Experience in customer service
• SAGE/MDA experience advantageous

• Oversee and streamline billing processes.
• Ensure Month-end closing of the billing group functions.
• Maintain and implement quality assurance for all processes.
• Respond and mitigate billing escalations.
• Upload tenant charges into MDA and reconcile to the accounting system.
• Assist with ensuring invoices are delivered to customers accurately and in a timely manner.
• Ensure invoices are uploaded to third party bill systems on time and accurately.
• Observe and adhere to established processes, procedures, policies, and guidelines.
• Team building and training.
• Assist with AR related special projects as necessary.
• Weekly and monthly ledger reconciliations, aging review and reporting to direct supervisor.
• Review monthly delinquency notifications to operations team.
• Confirm and reconcile customer disputes as they pertain to payment of outstanding balances due.
• Provide excellent & considerate customer service to external and internal customers
• Meet defined department goals and collection metrics.
• Provide weekly/monthly detailed collection status to management.
• Property administration for own portfolio:
• Leasing administration, billing and receipts/refunds
• Tenant collections
• Tenant relations
• Accounts payable/receivable (debtors and creditors) and cash book reconciliations
• Psychometric tests are required to be undertaken by shortlisted candidates.

Should you wish to apply please submit your CV through for consideration.

Only shortlisted candidates will be contacted. Should you not receive a response within 14 days please consider your application unsuccessful. We will keep your CV on our database for any other relevant roles that may arise.

Administration Clerk (Tenders) required in Port Elizabeth.

A Specialist Training Academy is seeking a highly experienced Admin Clerk who is well versed in Tender sourcing and Submissions.

Duties and Responsibilities:

• Client bookings and support
• Quotations, invoicing and payment tracking
• Tender sourcing and submissions
• Document control and admin workflows
• Support multimedia and digital comms

Requirements:

• At least 5 years finance / administration and customer support experience
• Fluent in English & Afrikaans
• Own vehicle
• Strong MS Office and cloud systems skills
• Comfortable with online tools and basic design/editing
• Detail orientated, organized and pro-active
• Must be able to work in a fast paced high pressured environment

Overview

Do you enjoy the “The Live Stage Scene”, “The Showtime Sphere”? If you have strong admin and marketing skills, our client, which operates premier entertainment venues and exceptional entertainment experiences, may have the perfect job for you.

Location: Port Elizabeth/Gqeberha
Job type: Permanent

• Call prospective clients for office parties and corporate events
• Handle general administrative duties and maintain accurate filing systems
• Managing scheduling, correspondence and queries
• Ensure exceptional customer service
• Process invoices and payments for performers, venue hire, catering, and vendor services
• Coordinate vendor relationships including caterers, decorators, technical suppliers, and entertainment providers
• Process venue availability requests and manage bookings
• Prepare quotations and proposals for client events and corporate functions
• Maintain petty cash management for operational expenses
• Schedule casual staff for events including technical, service, and support personnel
• Handle event setup and breakdown supervision, ensuring venues are prepared according to client specifications
• Oversee technical scheduling roster for sound, lighting, and equipment requirements
• Manage event logistics and on-site client requirements
• Assist social media team with responsibilities across all platforms to promote venue and events
• Assist with marketing campaigns and promotional activities
• Oversee building and maintenance of customer databases
• Identify and target potential corporate clients for mid-level corporate functions
• Build and foster direct relationships with key decision-makers in target companies

• Proficiency in Microsoft Office Suite and social media platforms
• Able to thrive in a fast-paced environment with multiple concurrent projects
• Be able to work shifts on weekends as required

• Strong organizational and multitasking ability
• Strong admin and marketing skills
• Strong attention to detail and problem-solving capabilities

Should you meet the above criteria, we invite you to apply directly to the advertisement. Should you not hear back from us within 2 weeks of application, kindly consider your application as unsuccessful