304 Administration Staff jobs in South Africa

JOB PROFILE

JOB PURPOSE
The core purpose of the role is to provide administrative support to ensure that the administrative function of the branch is running smoothly and efficiently.

KEY PERFORMANCE AREAS

• Administration
• SHEQ Integrated Management System control

ADMINISTRATION

• Must be familiar with all administrative functions in the Department, including, but not limited to:
  • Administer top-up stock orders for the branch.
  • Administer Branch powder coating.
  • Administer Return to supplier (RTS) on SAGE.
  • Control office supplies.
  • Administer Inter Branch Transfers (IBTs) on SAGE.
  • Administer credits.
  • Post Receiving of stock items (GRV) on SAGE.
  • Control branch Freight administration.
  • Control Branch PODs.
  • Control petty cash box.
• Complete general administration duties as required by the needs of the branch.
  • Filing.
  • Archiving of historic documents.
  • Data capturing.
• SHEQ INTEGRATED MANAGEMENT SYSTEM CONTROL
  • Ensure adherence to the OHS Act.
  • Participate in any Integrated Management System activities as required.
  • Identify and report opportunities for improvement, Non-Conformances, and Incidents in area of responsibility.
  • Ensure adherence to all company policies and procedures.
  • Always maintain a high level of customer service levels standards.
  • Ensure the Administration Department maintains and complies with standards of health and safety, and hygiene always.

KEY JOB REQUIREMENTS

QUALIFICATIONS

• Grade 12 or equivalent.

EXPERIENCE

• Relevant experience in a similar position in an administration field.

KNOWLEDGE REQUIREMENTS

• Computer literacy with Proficiency in MS Excel at an intermediate level.
• Proficient in SAGE / Pastel Evolution, or similar, at an intermediate level.
• A thorough practical knowledge of best practices in administration processes.
• Awareness and understanding of the ISO Standard requirements relevant to the position.

SKILL REQUIREMENTS

• Detail-oriented with a focus on accuracy.
• Ability to manage and prioritize tasks efficiently, whilst adhering to strict deadlines.
• Capacity to handle multiple tasks simultaneously.

The client supports property investors and developers across the country by providing them with short-term secured finance. Working within a wide range of sectors, they provide the necessary finance and investment to complete their projects. They are a family-run business, having worked in the property and finance sectors for over 50 years. They are looking for someone to join the team to assist their growth plans and to help their team achieve their objectives of growing their loan book and providing a high-quality service to their clients.

We are looking for an administrator to help the business grow by providing a wide variety of support roles.

This would include, but not be limited to: general admin support, processing payments, diary management, social media, research, helping to put together presentations, and borrower documentation.

We would expect the successful candidate to have strong communication skills, good task management, be able to work as part of a team, and carry out their different roles diligently. A solid grasp of IT and willingness to embrace change are essential. As a small and growing business, every member of our team is expected to have a dynamic and proactive approach and roll their sleeves up when necessary. Previous experience in administration in an office environment is desirable.

Their growth plan is ambitious yet achievable, and the successful applicant will play a pivotal role in ensuring it comes to fruition. A can-do attitude is a must, and he/she should be willing to embrace the challenge!

• Assist with processing payments and basic bookkeeping
• Preparing documentation for borrowers and partners
• Conducting general research on lending projects
• Liaising with clients and brokers on behalf of the team
• Diary management and some travel arrangements
• Updating CRM

This role supports the smooth running of the business by ensuring filing and documentation are kept up to date. The position may involve using specialist computer software and understanding the needs of the business. There may also be customer-facing interactions via email, phone, or in person.

• Ensure filing and documentation are up to date.
• Use specialist computer software as required.
• Understand the requirements of the business you are working in.
• Interact with customers via email, phone, or face to face as needed.

• 1 year of experience.
• Diploma in business administration.

In accordance with the employment equity plan of Tiger Brands and its employment equity goals and targets, preference may be given, but is not limited, to candidates from under-represented designated groups.

Position title: General Administration

Type: General Administration / Accounts Clerk

Area: Rosslyn, Pretoria

Department: Admin

Renumeration Package: Negotiable on experience

General Duties: Debtors / Creditors / Bank Reconciliation / GL Accounts

Qualification Required: Must be familiar with motor industry process

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Region options: Eastern Cape, Free State, Gauteng, KZN, Limpopo, Mpumalanga, North West, Northern Cape, Western Cape

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1. Client Onboarding & Compliance
   • Collect, verify, and log FICA/KYC documentation for new clients weekly.
   • Draft, finalise, and track Engagement Letters and NDAs in WorkPool.
   • Manage Client Take-On checklists, ensuring all compliance steps (A000 files, risk assessments) are complete.
   • Support ISQM compliance by assembling evidence and ensuring files are audit-ready.
2. Document & Signature Management
   • Create A000 job cards and maintain them per engagement.
   • Compile Signature Packs , send documents for signature, monitor returns, and file signed copies.
   • Maintain organised folder structures (shared drive/CRM) with version control.
   • Upload brokerage-client data into DealSuite and update CRM records.
3. Project & Workflow Coordination
   • Set up projects on Microsoft Teams Planner , create job cards, and monitor progress.
   • Track WIP , assign cost codes, draft fee narrations, and assist with billing follow-up.
   • Provide visibility across Advisory, Company Secretarial, and Estates & Wills teams—escalating bottlenecks promptly.

1. Administrative & Team Support
   • Coordinate meetings: manage calendars, book rooms, prepare agendas, take minutes, and track action items.
   • Handle travel arrangements, expense claims, and weekly-travel logistics for the team.
   • Assist with Investment Memos , presentation packs, and “Advisory Explained” podcast materials.
   • Perform general admin tasks: email follow-ups, data entry, and ad hoc documentation requests.

• Exceptional attention to detail and accuracy.
• Highly organised with the ability to manage multiple tasks independently.
• Proactive in following up on outstanding items and deadlines.
• Strong written/verbal communication with clients and internal teams.
• Proficient in Microsoft Office (Word, Excel, Outlook) and Teams Planner .
• Familiarity with FICA, CIPC filings, CRM systems is a plus.

• 2/3+ years’ experience in an administrative support role, preferably in legal, financial, or professional services.
• Demonstrated ability to handle client onboarding, document management, and compliance tracking .
• Comfortable working under pressure in a fast-paced environment .

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Job Description

System Administration:

Install, configure, and maintain SAP systems (ECC, S/4HANA, BW, CRM, etc.).

Manage SAP landscapes including development, QA, and production environments.

Perform system copies, client administration, and transport management (CTS/TMS).

Performance & Monitoring

Conduct system health checks, performance tuning, and capacity planning.

Monitor SAP systems using tools like SAP Solution Manager and EarlyWatch.

Security & Compliance

Manage user roles, authorizations, and profiles.

Ensure system security and compliance with internal and external standards.

Upgrades & Patching

Apply SAP patches, kernel upgrades, and enhancement packs.

Plan and execute system upgrades and migrations (e.g., to HANA or cloud platforms).

Backup & Recovery

Implement and monitor backup strategies.

Support disaster recovery planning and testing.

Collaboration & Support

Work with cross-functional teams (Basis, ABAP, functional, infrastructure).

Provide technical support and troubleshooting for SAP-related issues.

Bachelor’s degree in Computer Science, Information Systems, or related field.

3–7+ years of experience in SAP Basis administration.

SAP certifications (e.g., SAP Certified Technology Associate – System Administration) are preferred.

Experience with SAP HANA, S/4HANA, and cloud platforms (AWS, Azure) is a plus.

Strong knowledge of SAP NetWeaver, HANA, and database technologies (Oracle, SQL Server).

Proficiency in OS administration (Linux, Windows, Unix).

Familiarity with SAP Solution Manager, transport management, and system refreshes.

Excellent problem-solving, communication, and documentation skills.

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• Seniority level Mid-Senior level

• Employment type Full-time

• Job function Administrative
• Industries IT Services and IT Consulting

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Cementation Africa invites suitably qualified candidates to apply for the position of Administration Manager to be placed in Tharisa Mine. The successful candidate will report to the Senior Management Accountant.The company will provide remuneration and benefits relevant and appropriate to the position. Preference will be given to Historically Disadvantaged South African (HDSA) candidates.Applications only open to South African Citizens / Permanent Residents.

The successful candidate will be responsible for, but not be limited to:

• Safely transport, but not limited to, material, fuel and parts in line with procedures
• Effective daily supervision of the site administration team to achieve efficient project financial and payroll administration controls
• Provide effective administrative support to the Management Accountants and engage to gain understanding of contract accounting requirements
• Assist in preparing monthly Site Review Packs
• Accurate and timely financial reporting for consolidation into the monthly review pack
• Prepare accurate quarterly budget / assessments
• Assist the Cost Engineers with monthly certificates and in resolving commercial and certificate claims and queries
• Assist with year-end financial and admin closure
• Maintain asset registers to control company assets on site
• Verify time and attendance reports vs payroll
• Verify invoices and arrange payments via JD Edwards
• Effective stakeholder engagement to ensure timeous reporting
• Proactive administrative / financial risk identification and mitigation
• Effective self and team management in alignment with Cementation Africa’s values and leadership initiatives

Suitable candidates must possess the following minimum qualifications and skills :

• Grade 12 or NQF Level 4 equivalent
• Financial / Business Administration / Auditing with Financial Accounting Degree or National Diploma
• MS Office proficient - MS Word, Excel; PowerPoint
• Exposure to JD Edwards or similar ERP system
• Exposure to Blick or similar time and attendance system
• Good English verbal and written communication skills

Suitable candidates must have the following work experience:

• At least 8 years of experience in financial reporting, budgets, assessments, time and attendance, payroll control, balancing of general ledger accounts and reconciliations, preferably in the mining industry
• Experience supervising a team of administrators
• Good understanding of accounting & auditing systems and controls, mining environment

All appointments will be done in line with our employment equity strategy.

Disclaimer

• The Recruiter may amend, delete or expire jobs at any time without notification.
• Murray & Roberts reserves the right not to proceed with filling the position.
• An application will not in itself entitle the applicant to an interview.
• If you do not receive any feedback on your application within 4 weeks from the closing date, please consider your application unsuccessful.

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