69 Administration Specialist jobs in South Africa

The Business Administration Specialist registers and processes operational vendor invoices in operational system within predefined timeframe

Responsibilities

Account Payable Handling
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Register and process operational vendor invoice in operational system within predefined timeframe.
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Match and validate incoming invoices against accruals booked. In case of any discrepancy, verify and confirm with operations. Ensure all accrual discrepancies are clarified, accepted, or corrected by operations and approved by authorized person.
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Ensure all incoming invoices are registered timely and accurately in the operational system and transmitted to the accounting system successfully for further payment.
Accruals Monitoring
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Prepare accruals report on a periodic basis to follow up on missing accruals with operations.
Document Archive
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Ensure vendor invoice is archived properly based on agreed process/workflow.

Work Experience, Skills, and Attributes

•Ideally 2-3 years of professional experience.
•Knowledge in Freight Forwarding industry is highly desirable (Air and sea transport would be ideal)•Basic knowledge of accounting principles is a plus.
•Excellent data entry skills with high level of accuracy, experience using SAP
•Proactive, highly motivated, and flexible

The server & network infrastructure team is seeking a strong Linux & Systems Administration Specialist to join its team. You will require a proven track record with at least 5+ years’ experience in a similar role having supported Linux Systems in an enterprise environment. You will also preferably be certified on CentOS, RedHat or Oracle Linux. Network and Firewall related knowledge and skill is an advantage.
In this position you will be required to:

• Install, configure, support and maintain Linux servers in development, test and production environments.
• Investigate and troubleshoot performance and other issues.
• Maintain design and support documentation.
• Possess strong general knowledge of Infrastructure services relevant to Linux like DNS, NTP, network, security hardening and other common Linux services.
• Administer Enterprise storage systems like NetApp, EMC, etc.
• Create and maintain Bash scripts for automation and other tasks.
• Install, configure and maintain a wide variety of open source and enterprise applications on Linux.
• Ensure systems are backed up and can be restored in the event of a disaster.
• Maintain a disaster recovery site.

• Ability to learn quickly.
• Good written and verbal communication skills.
• Good analytical skills.
• Manage time and workflow to meet service levels.
• Handle stressful situations effectively.
• Ability to anticipate and address problems.
• Respect for a high degree of confidentiality.
• Able to work well in a team and/or individually.
• A hard worker.
• Desire to add value.
• Attention to detail and accuracy.
• Service orientated.
• Takes initiative and is driven.

• Preferably be CCNA or CCNP qualified.
• 5+ Years’ experience in a similar role.
• Setting up and managing Cisco networking equipment.
• Setting up and managing Fortinet firewalls.
• Managing and troubleshooting complex networks including enterprise Wi-Fi and a proven track record.
• Performance optimization skills.

R 5000 - R 65000 - Monthly

Provide complete administrative support to enable the Fiduciary Planner to implement and administer estate planning solutions and services for high net worth clients, including trust administration.

• General administration practice management
• Compliance and data integrity and security
• Trust administration

Tertiary Qualification (Legal preferred)

5-8 Years Exposure

• HR Services, Recruitment & Selection

The Specialist: Collective Investment Scheme (CIS) Compliance is responsible for overseeing and ensuring the compliance with all regulatory and fiduciary obligations under the applicable CIS, Pension Fund and Companies Act legislation. This role ensures that all Funds are monitored and reviewed in accordance with applicable laws, trust deeds, and industry best practices.Interact, maintain and build strategic partnerships with the Financial Sector Conduct Authority (FSCA) and the client.

• Client services.
• Stay abreast of developments in field of expertise.
• Knowledge sharing with team members.
• Analyse new legislation and provide comments to relevant parties (internal and external).
• Compliance monitoring and breach management in terms of identification, reporting and resolution.
• Reporting to key stakeholders.
• Analyse Hedge Fund Risk reports.
• Develop and maintain trustee department procedures and processes in line with applicable legislation.
• Adhere, identify, assess, and mitigate compliance and operational risks related to the compliance role.
• Ensure that service level directives are met.
• Build strategic relationships between the client service team and other stakeholders.
• Resolve exceptions that arise by taking appropriate action to minimise risk.
• Ensure that trustee fees are collected in accordance with the applicable process.
• Support regulatory reviews and audits by ensuring access to accurate, up-to-date compliance records.
• Collaborate with operational departments to provide appropriate client solutions.
• Represent the trustee in relevant industry forums and provide regulatory updates to stakeholders.
• Conduct service provider reviews.
• Understand and embrace the Nedbank vision and values, leading by example.

• Bachelor’s degree in law, Commerce, Financial Management, or related field.
• Postgraduate qualification in Compliance, Risk Management, or Financial Services Regulation.

2-5 years of experience in the South African collective investment scheme or trustee environment, with a strong focus on compliance.

• Change management
• Principles of project management
• Business administration and management
• Management information and reporting principles, tools and mechanisms
• Client service management
• Diversity management
• Customer Focus
• Communication
• Earning Trust
• Coaching
• Delegation and Empowerment
• Building Partnerships

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Please contact the Nedbank Recruiting Team at +27 860 555 566

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Nedbank Ltd Reg No 1951/0009/06.
Authorised financial services and registered credit provider (NCRCP16).

For assistance please contact the Nedbank Recruiting Team at +27 860 555 566

Listing reference: atns_000541

Listing status: Online

Apply by: 5 December 2024

Job category: Human Resources and Recruitment

Location: Bedfordview

Contract: Permanent

Remuneration: Market Related

EE position: No

Applications are invited for the position of Specialist: Systems Administration & Reporting (Peromnes Grade 8) based at Head Office, Bruma. The successful applicant will be reporting to the Payroll Manager. The purpose of this role is to collect, retrieve, analyse, process, maintain and store Human Capital data and information for reporting and management decision-making purposes and to provide management with detailed interpretation of employee data reports to highlight trends and/or areas of concern for continuous improvement.

Provision of key HC data and information: Collect, retrieve, analyse, process, maintain, store and provide key data and information related to human resources for management decision-making purposes; use HC data analytics to filter information requests to produce meaningful management reports; convert data obtained from the HRM system into meaningful information related to Human Capital performance indicators.

HC Reporting: Provide formal monthly and quarterly Human Capital reports to required internal and external stakeholders; collect data from various sources, analyse, interpret and compile reports; provide management with detailed interpretation of MIS reports based on employee data.

HCM System Performance: Implement, maintain, coordinate and optimise HCM system modules; act as liaison between the HC and Technology & Information departments; conduct user testing of new developments on the HCM system module.

Stakeholder Relations Management: Provide information and assistance to HC Business Partners, HC Consultants, and HC Administrators; develop and maintain sound relationships with relevant stakeholders.

• Diploma in Informatics/Computer Science/HR Management or related field
• Completed training in HRM system e.g. Oracle, SAP, etc. / databases is an advantage

• Minimum 3 - 5 years’ experience in HRIS and database administration
• Experience in the analysis and provision of key HR data and management information
• Experience in managing an HRM system e.g. Oracle, SAP etc.

ATNS is an equal opportunity employer that strives to achieve a diverse workforce broadly representative of our people. This position will be filled in line with the objectives of ATNS’ Employment Equity Plan and therefore candidates from designated groups as per the Employment Equity Act of 1998 are encouraged to apply. People with disabilities are encouraged to apply.

Join Our Team as a Data Entry Specialist at Mango5!

Mango5 is looking for a meticulous and reliable Data Entry Specialist to join our Call centre in Cape Town. If you have excellent attention to detail, a knack for organizing data, and enjoy working independently in a structured environment, we want to hear from you!

As a Data Entry Specialist , you will support the operations team by entering and organizing large volumes of data efficiently and accurately. This is a low-compliance role focused on speed, accuracy, and administrative support — no handling of sensitive or regulated data is required.

Key Responsibilities:

Skills and Experience:

• 1-2 Years Data Entry Specialist 
li>Excellent typing speed with a high degree of accuracy.
• Proficient in Microsoft Excel and comfortable with basic spreadsheet functions.
• Strong attention to detail and consistency.
• Ability to work independently, follow through on tasks, and meet deadlines.
• Reliable, self-motivated, and comfortable with repetitive tasks.
• Prior administrative or clerical experience is advantageous but not required.
• Familiarity with online data entry tools is a plus.
• Matric
• Criminal Clear

Work Schedule:

• 45-hour work week with rotating shifts between 15:00 – 03:00
li>Rotational working days from Monday to Sunday (based on Daylight Saving)
• Dynamic holiday schedule

Salary Structure:

• Basic Salary: R12,500
• Shift Allowance: R500
• Commission & Incentives: Up to R4,000
• Anniversary Bonus

Benefits:

• Medical Insurance (after 3 months of employment)
• Emergency Assistance
• Access to our LMS Portal for continuous learning and development

Ready to Make an Impact?

If you're highly organized, process-driven, and ready to bring your data entry skills to a fast-paced international operation, apply now and become part of the Mango5 team!

Due to high application volumes, if you meet our criteria but do not hear back from us within two weeks, your CV will be kept in our talent pool for future opportunities

1. Your area of responsibility includes the independent analysis, maintenance, control, and correction of master data in the relevant systems.
2. Maintain master data mainly for all The Company’s TMS & other global applications.
3. Data preparation using Excel and continuous assurance of data quality.
4. Enforce established data standards and guidelines.
5. Provide accurate control and ensure rapid clarification in the event of discrepancies.
6. Create analysis and reports as needed.
7. Design and optimize master data processes, preparing MDM documents / SOPs.
8. Act as the internal contact person for master data specific questions.

1. Matric or Senior Certification equivalent.
2. Working knowledge of ERP modules.
3. Experience of working as offshore service providers would be an advantage.
4. Independent, structured, prospective, and solution-oriented way of working.
5. English language skills as well as confident handling of MS-Office, especially Excel.

• Your area of responsibility includes the independent analysis, maintenance, control, and correction of master data in the relevant systems.
• Maintain Master Data mainly for all The Company`s TMS & other global applications.
• Data preparation using Excel and continuous assurance of data quality.
• Enforce established data standards and guidelines.
• Accurate control and ensuring rapid clarification in the event of discrepancies.
• Create analysis and reports as needed.
• Design and optimization of master data processes, preparing MDM documents/SOPs.
• Internal contact person for master data specific questions.

Requirements:

• Matric or Senior Certification equivalent
• Working knowledge of ERP modules.
• Experience of working as offshore service providers would be an advantage.
• Independent, structured, prospective, and solution-oriented way of working
• English language skills as well as the confident handling of MS-Office, especially Excel