105 Admin Support jobs in South Africa

Shamwari Petroleum is a small family business based in Roodepoort. Applicants to live in the

Roodepoort area, if possible. Dog friendly environment. Need a valid driver's license.

1. Paperwork

2. To make sure that all documents are received from Technicians.

3. Scan all documents required
4. Save documents on Server. – Daily

5. Filing of paperwork

6. Quotes

7. Type costings in Excel and then convert to SAGE

8. Type Purchase Orders and email to suppliers

9. Skills

10. SAGE proficiency (Purchase orders, quotations and invoicing)

11. Excellent MS Excel
12. MSWord
13. General computer and systems skills
14. Meeting minutes – Taking and transcribing
15. Proficient in English and Afrikaans. Verbal and written
16. Telephone etiquette, following with suppliers, customers etc.
17. Understanding of OSH Act requirements and the importance thereof.

18. Document archiving and filing

19. Personal attributes

20. Able to work in a highly stressed environment

21. Deadline driven. Must be very organised
22. Excellent multi-tasking capabilities
23. Punctuality is important
24. Willingness to learn and adapt to new client administrative requirements
25. Professional in verbal and written communication
26. Willing and able to work additional hours when required to meet deadlines.

27. Ability to adapt to continuous changes in working environment and works requirements

28. Experience

29. Contracting company experience would be an advantage.

30. Technical experience. Preferably but not essential.
31. You must have extensive administration experience.
32. Must have South African ID and permanent resident

Job Types: Full-time, Permanent

Pay: From R6 000,00 per month

Work Location: In person

POSITION PURPOSE:

A highly organised and detail-oriented Finance Admin Support within the Soft Services industry. This role is essential in ensuring the accurate collection, validation, and submission of payroll data using manual timesheets. Additionally, the role includes responsibility for managing and monitoring Fixed-Term Contracts (FTC), tracking contract expirations, and completing the necessary documentation for personnel changes such as role transfers or reassignments (PCA).

ESSENTIAL FUNCTIONS & DUTIES:

Payroll Administration:

• Collect and verify manual timesheets from site teams on a weekly/monthly basis.
• Accurately input timesheet data into the payroll system or payroll templates for submission to the payroll provider or internal payroll team.
• Investigate and resolve any payroll discrepancies in a timely and professional manner.
• Liaise with line managers and site supervisors to ensure timely receipt and accuracy of timesheets.
• Ensure payroll cut-off dates are met without exception.

FTC & Contract Monitoring:

• Maintain a database of all Fixed-Term Contracts (FTC), including start and end dates.
• Monitor contract expiration dates and provide proactive reminders to management for renewals, extensions, or terminations.
• Ensure all contract amendments and extensions are processed in line with company procedures and employment law.

Employee Change Management (PCA):

• Complete Personnel Change Advice (PCA) forms for changes such as role transfers, promotions, salary amendments, or location changes.
• Ensure all PCAs are approved, documented, and timeously submitted to HC
• Work closely with HC and line management to ensure seamless updates and compliance.

Compliance & Documentation:

• Ensure all payroll and contract-related records are maintained in accordance with company policy.
• Internal and external audits by providing accurate payroll and contract documentation.
• Adhere to relevant employment legislation and company policies at all times.

EDUCATION

Matric

SKILLS & EXPERIENCE

Essential:

• Proven experience in payroll administration, preferably using manual timesheet processes.
• Excellent attention to detail and a high degree of accuracy.
• Strong organisational and time management skills.
• Proficiency in Microsoft Excel and other data-entry platforms.
• Understanding of Fixed-Term Contracts and basic HR administrative processes.
• Ability to handle sensitive and confidential information appropriately.

Desirable:

• Experience in the Soft Services, Facilities Management, or related industries.
• Familiarity with completing related HR forms.
• Understanding of payroll systems highly advantageous.

KEY ATTRIBUTES

• Proactive and able to manage workload independently.
• Effective communicator, both written and verbal.
• Collaborative team player with a strong work ethic.
• Solutions-focused mind set with a commitment to continuous improvement.

We're Hiring: Back Office Admin Support

Location: Lanseria, Gauteng

Company: VAG Spec Centre

Only applications submitted through the Indeed platform will be considered

Are you organised, proactive, and passionate about delivering exceptional customer service? Do you enjoy supporting a team behind the scenes to ensure operations run smoothly? Then we want to meet you

About the Role:

We are looking for a Back Office Admin Support professional to work closely with our senior management and front-end teams, ensuring the highest level of customer care and workshop efficiency. This role is ideal for someone who thrives in a fast-paced, detail-oriented environment.

Key Responsibilities:

• Monitor and respond to enquiries across various communication platforms (email, WhatsApp, social media, etc.)
• Ensure no customer enquiry is missed
• Assist in issuing quotes and following up on approvals
• Track and support workflow in your assigned branch to help keep operations running smoothly
• Perform post-booking follow-up calls to troubleshoot and ensure customer satisfaction
• Liaise with both internal teams and customers to maintain an outstanding service experience
• Identify and flag potential workflow or service bottlenecks
• Provide administrative support to management as needed

What You'll Need:

• Excellent communication and organisational skills
• Strong attention to detail and ability to multitask
• Comfort with technology and digital communication tools
• Experience in a workshop or panel shop environment is highly advantageous
• A customer-focused mindset and a proactive approach
• Ability to work independently and as part of a team
• Professionalism and a problem-solving attitude
• Grade 12 or equivalent
• Valid driver's license

What We Offer:

• A dynamic and supportive work environment
• Opportunities to learn and grow within the company
• Being part of a company that values both quality service and team collaboration

Job Type: Full-time

Pay: R8 000,00 - R12 000,00 per month

Education:

• High School (matric) (Required)

Experience:

• Admin Support: 2 years (Required)

License/Certification:

• driver's license (Required)

Work Location: In person

Job Purpose: To provide a professional reception service, greet visitors, answer calls, and assist with general office and finance administration.

Key Responsibilities

Welcome and direct visitors.

Daily petty cash handling

Answer calls and relay messages.

Manage meeting rooms, stationery, and office cleanliness, Kitchen stock

Assist with refreshments and PPE for visitors.

Daily driver trips coordination

Any ad-hoc duties when required

Support finance team

General admin and clerical support.

Requirements

Matric.

1–3 years' experience in reception/creditors.

Admin qualification advantageous.

Packhouse experience an advantage.

Proficient in Microsoft Office.

Strong communication and admin skills.

High attention to detail.

Applications

Candidates are invited to submit their CV and a cover letter detailing their relevant experience to

Please include "BBI Receptionist Application" in the subject line. Application deadline: 22 September 2025

Job Type: Full-time

Work Location: In person

Anorel is a leading supplier of water-soluble fertilisers. We are looking for a proactive and detail-oriented Sales and Admin Support to join our team. The ideal candidate will provide essential support to both the sales and operations functions, ensuring smooth and accurate processing of orders and excellent customer service.

Key Responsibilities:

• Provide professional customer sales support.
• Processing of sales and purchase orders accuretely.
• Prepare and issue invoices for sales orders.
• Book IBTs (inter-branch transfers) and manage related documentation.
• Arrange truck bookings for warehouse collections.
• Support the sales team with administrative tasks as required.

Requirements:

• Matric certificate
• 1 - 2 years administrative experience (essential)
• Qualifications in Logistics or Administration (advantageous)
• Strong organisational and time management skills
• High attention to detail and accuracy
• Computer literacy: MS Office (Word, Excel, Outlook, Powerpoint), CRM/ERP systems
• Basic sales knowledge
• Service-oriented, with excellent communication and interpersonal skills.

We Offer:

• A supportive and professional working environment
• Opportunities for growth and development
• The chance to contribute to a dynamic and customer-focused team

We are looking for a proactive and detail-oriented Sales and Admin Support to join our team. The ideal candidate will provide essential support to both the sales and operations functions, ensuring smooth and accurate processing of orders and excellent customer service.

Key Responsibilities

• Provide professional customer sales support.
• Process sales and purchase orders accurately.
• Prepare and issue invoices for sales orders.
• Book IBT (inter-branch transfers) and manage related documentation.
• Arrange truck bookings for warehouse collections.
• Support the sales team with administrative tasks as required.

Requirements

• Matric certificate.
• 1–2 years' administrative experience (essential).
• A qualification in Logistics or Administration (advantageous).
• Strong organizational and time management skills.
• High attention to detail and accuracy.
• Computer literacy: MS Office (Word, Excel, Outlook, PowerPoint), CRM/ERP systems.
• Basic sales knowledge.
• Service-oriented, with excellent communication and interpersonal skills.

What We Offer

• A supportive and professional working environment.
• Opportunities for growth and development.
• The chance to contribute to a dynamic and customer-focused team.

Job Type: Full-time

Work Location: In person

MINIMUM REQUIREMENTS

• Matric.
• 1–3 years' experience in reception/creditors.
• Admin qualification advantageous.
• Packhouse experience an advantage.
• Proficient in Microsoft Office.
• Strong communication and admin skills.
• High attention to detail

RESPONSIBILITIES

• Daily petty cash handling
• Answer calls and relay messages.
• Manage meeting rooms, stationery, and office cleanliness, Kitchen stock
• Assist with refreshments and PPE for visitors.
• Daily driver trips coordination
• Any ad-hoc duties when required
• Support finance team
• General admin and clerical support.

Key Responsibilities: This role involves managing and resolving guest and reservation enquiries—both telephonically and in writing—with a focus on delivering outstanding service. The successful candidate will also handle a variety of administrative and general office tasks. This role involves handling complex written and telephone enquiries independently and with minimal supervision. A strong client-first approach is essential, with all interactions aligned to our high service delivery standards. The ability to remain calm and professional while dealing with complex or sensitive queries is critical to success in this role.

Core Duties Include:

• Handling and resolving reservation and member-related queries across multiple channels
• Addressing guest concerns professionally, including difficult or conflict situations
• Providing accurate and timely support with minimal supervision
• Completing daily administrative duties according to operational processes
• Applying sound financial understanding to guest scenarios and queries
• Delivering consistently exceptional, "above and beyond" customer service

Minimum Qualifications and Experience

• Matric (Grade 12)
• Proven experience in reservations and client service roles is essential
• Experience with resort properties and/or OTA (Online Travel Agency) platforms is highly advantageous
• Excellent written and verbal communication skills
• Strong financial acumen and ability to apply it in guest support situations
• High level of computer literacy and competence
• Ability to work well under pressure in a fast-paced environment
• A strong team player who can also work independently
• Experience in de-escalating conflicts and effectively resolving difficult or challenging client situations
• Willingness to work outside of standard office hours, including evening and weekend shifts

Key Competencies and Personal Attributes

• Analytical and solution-oriented thinker
• Strong interpersonal skills with the ability to remain calm under pressure
• Dynamic, self-motivated, and performance-driven
• Exceptional communication and conflict resolution capabilities
• Passionate about delivering excellent service and exceeding expectations

South Africa's leading corporate player in the development and management of property and the leisure sector, currently has the following opportunity at Head Office in Port Shepstone. In accordance with the Employment Equity Plan of the Group, preference shall be given, but not limited to, candidates from the designated groups.

Ref#68/09

Port Shepstone – KwaZulu Natal – South Africa

Key Responsibilities:
This role involves managing and resolving guest and reservation enquiries—both telephonically and in writing—with a focus on delivering outstanding service. The successful candidate will also handle a variety of administrative and general office tasks. This role involves handling complex written and telephone enquiries independently and with minimal supervision. A strong client-first approach is essential, with all interactions aligned to our high service delivery standards. The ability to remain calm and professional while dealing with complex or sensitive queries is critical to success in this role.

Core Duties Include

• Handling and resolving reservation and member-related queries across multiple channels
• Addressing guest concerns professionally, including difficult or conflict situations
• Providing accurate and timely support with minimal supervision
• Completing daily administrative duties according to operational processes
• Applying sound financial understanding to guest scenarios and queries
• Delivering consistently exceptional, "above and beyond" customer service

Minimum Qualifications And Experience

• Matric (Grade 12)
• Proven experience in reservations and client service roles is essential
• Experience with resort properties and/or OTA (Online Travel Agency) platforms is highly advantageous
• Excellent written and verbal communication skills
• Strong financial acumen and ability to apply it in guest support situations
• High level of computer literacy and competence
• Ability to work well under pressure in a fast-paced environment
• A strong team player who can also work independently
• Experience in de-escalating conflicts and effectively resolving difficult or challenging client situations
• Willingness to work outside of standard office hours, including evening and weekend shifts

Key Competencies and Personal Attributes

• Analytical and solution-oriented thinker
• Strong interpersonal skills with the ability to remain calm under pressure
• Dynamic, self-motivated, and performance-driven
• Exceptional communication and conflict resolution capabilities
• Passionate about delivering excellent service and exceeding expectations

South Africa's leading corporate player in the development and management of property and the leisure sector, currently has the following opportunity at Head Office in Port Shepstone. In accordance with the Employment Equity Plan of the Group, preference shall be given, but not limited to, candidates from the designated groups.

Ref#68/09

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