188 Accounts Payable Clerks jobs in South Africa

This accounting position processes all financial transactions and creates applicable creditors and cashbook financial reports. It includes the full responsibility for the relevant creditor's age analysis and bank reconciliations. The processing of financial transactions includes managing creditors by matching invoices to purchase orders and goods received notes, capturing invoices to Netsuite from such source documents and all other relevant financial documents, capturing of bank transactions and performing bank reconciliations. 

Requirements :

• Matric, Certificate (NQF Level) in Financial Accounting; Bookkeeping qualification would be advantageous
• 3 years experience in accounting or in an accounts payable department
• Knowledge of accounting principles, practices, and internal controls
• Excellent communication and strong interpersonal skills
• Ability to interact with and build professional positive relationships with stakeholders
• Understanding of bank processes and ability to articulate clear accounts payable processes
• Good organisation and time management skills
• Ability to meet deadlines
• Demonstrates strong follow-up and consistency
• Strong negotiation skills
• Ability to enter data correctly and make decisions based on supporting documents
• Ability to work independently and in a team in a fast-paced, high-volume environment with emphasis on accuracy and timeliness
• Analytical and excellent problem-solving abilities
• Ability to operate under pressure
• Assume a sense of ownership and accountability
• Strong ethics, integrity, reliability, credibility, and a high degree of confidentiality
• Advanced computer proficiency using online financial management and accounting systems, and standard office software programs, especially MS Excel
• Familiarity with SAGE or proven experience with any other ERP system would be advantageous

Duties : Processing Payments

• Coordinate compiling of documentation (e.g., invoice, order, and delivery note) by liaising with relevant parties to ensure compliance with company expenditure regulations
• Validate authorization levels according to company policies
• Check cost centre coding and capture information on the accounting system to ensure correct payments to vendors
• Liaise with relevant managers for accurate expenditure allocations according to budgets
• Liaise with relevant vendors for statements to ensure prompt payment of accounts
• Assist with capturing invoices into the accounting system when necessary or upon request by superiors
• Print vendors pre-check register to ensure accurate reconciliations to statements
• Verify that all invoices meet VAT requirements

Creditors Reconciliations

• Reconcile supplier invoices to agreed and approved rates
• Reconcile sundry creditors accounts to supplier statements
• Follow up on reconciling items and resolve queries promptly
• Request and follow up on statements from creditors
• Prepare and submit month-end creditors reconciliations for approval
• Compile and review the monthly creditor aging report to identify overdue or upcoming payments
• Investigate discrepancies by reconciling vendor statements and follow up to resolve outstanding issues

Administration and Reporting

• Maintain an accurate and efficient filing system for standard monthly and sundry creditors
• Update electronic folders for suppliers, attaching and filing all relevant documents for easy retrieval
• Capture and submit supplier credit applications for finalization and approval
• Submit remittances/proof of payments to vendors and suppliers
• Identify and report opportunities for potential discounts or cost savings with sundry creditors
• Collaborate with colleagues to inform and advise about special arrangements with vendors and suppliers

It is 4Racings' intention to promote equity (race, gender, and disability) through the filling of this post with a candidate whose transfer/promotion/appointment will promote representation in line with the targets in our Employment Equity plan.

APPLICATIONS :

• Manage the end-to-end accounts payable process for assigned creditors.
• Prepare credit applications and maintain accurate vendor records.
• Process invoices, ensuring they’re correctly authorised and coded.
• Match purchase orders, goods received notes, and invoices.
• Prevent duplicate payments and ensure accurate reconciliations.
• Execute payments and prepare remittance advices.
• Reconciling vendor statements to payment remittance and accounting ledger and follow-up for any missing invoices / credit notes.
• Maximizing settlement discounts and negotiate settlement terms in favour of / in line with the company’s requirements
• Liaise with internal teams and external suppliers.
• Maintain accurate filing systems and assist with ad hoc tasks as needed.
• Vendor creation and amendments.
• Check relevant authorizations on purchase orders and Invoices, check for accuracy and compliance with internal and regulatory requirements.
• Monitor the supplier age analysis and to ensure the accounts stay up to date.

• Matric (Grade 12) with good results in Mathematics and Accounting (NQF Level 4 minimum).
• Relevant tertiary qualifications for example:
  • National Diploma or Certificate in Accounting or Finance
  • Higher Certificate in Bookkeeping or Accounting
  • Short Courses / Online Training in Bookkeeping, Accounts Payable or Finance
• Minimum 5 years’ experience in a similar creditors/accounting role.
• Syspro and TrailD system experience (advantageous).
• Experience with foreign payments (beneficial).
• Proficient in Microsoft including Outlook, Teams, Excel, Word, and general computer literacy.
• A strong team player with excellent interpersonal and communication skills.
• Strong organizational skills, and the ability to work under pressure.
• Solutions-oriented mindset with solid problem-solving skills.
• Ability to work collaboratively within a small team
• Willingness to learn and adapt in a dynamic environment
• Proficient time management skills
• High level of accuracy and attention to detail in accounts payable
• Strong organizational abilities to manage multiple tasks and deadlines
• Good verbal and written communication skills to interact with team members and rest of the business

• Email your comprehensive CV to .
• If you are already registered, please forward your CV and the relevant reference number to the consultant with whom you are currently registered in order to avoid duplicity on our system.
• We reserve the right to only conduct interviews with candidates of choice.
• Applicants who have not received feedback within 30 days from the closing date must please accept their application as unsuccessful.

Direct message the job poster from Lexdan Select

Lexdan Select is assisting a multinational B2C business with their search for an Accounts Payable Clerk, based in Cape Town.

Responsibilities:

• Assist with end-to-end supplier invoice processing and accounts payable management.
• Record financial transactions accurately and maintain organized account records.
• Support implementation and maintenance of a creditor aging analysis system.
• Reconcile bank, credit card, and other account statements.
• Coordinate with vendors to resolve inquiries, negotiate terms, and foster strong relationships.

Requirements:

• Relevant diploma or degree in Finance, Accounting or related
• Minimum 3 years of experience

Salary R360k-R480K Per Annum

Job Type: Full Time, Permanent.

• Seniority level Mid-Senior level

• Employment type Full-time

• Job function Accounting/Auditing and Finance
• Industries Business Consulting and Services, Online and Mail Order Retail, and Technology, Information and Media

Referrals increase your chances of interviewing at Lexdan Select by 2x

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A position has become available for an Accounts Payable Clerk to join our dynamic team.

To manage vendor accounts, with emphasis on reconciliations, payments, and queries.

KEY PERFORMANCE AREAS

1. Preparing documents for data capture.
2. Allocating expenses to general ledger/cost centre codes to ensure accurate financial reporting.
3. Reconciling accounts payable.
4. Submitting Supplier payments on SAP and FNB.
5. Capturing Supplier invoices on SAP, reconciliation of supplier accounts and posting for payment.
6. Collating Creditors documents and preparing payments.
7. Responding to, analyzing and resolving supplier and other stakeholder queries & complaints.
8. Communicating information to suppliers and other stakeholders.
9. Perform creditors aging and balance sheet recons.
10. Assist with expense claims.
11. Support team members within the Finance department.
12. Any other ad hoc duties as required by management.

Minimum Requirements:

1. Matric (preferred with accounting).
2. Tertiary qualification or certificate in Finance/Accounting (Bookkeeping).
3. A minimum of 3 years’ creditors and accounting/reconciliation experience.
4. Experience with processing large volumes of payments is preferred.
5. Computer literacy (MS Office; SAP experience would be advantageous).

The ideal applicant will satisfy the following skills requirements:

1. Excellent communication and interpersonal skills.
2. Ability to solve complex problems and understand and quickly learn new systems and processes.
3. Planning and organizational skills.
4. Excellent time management skills and the ability to work well under pressure.
5. A high degree of accuracy and attention to detail.
6. Capable of working independently as well as being part of a team.
7. Ability to be proactive.
8. Reliability and integrity.

Kindly note: All applications are to be submitted through the Careers Site and Pnet. Please refrain from calling the Distribution Centre (DC) or emailing applications directly.

REFERENCE NUMBER: ICEBO/FAPC25

INTRODUCTION

Icebolethu Group is an Authorised Financial Service Provider FSP45714 and a Level 1 BBBEE Contributor is South Africa's second largest Funeral Assurance Group. Winner of the Standard Bank KZN - Top Brand award for 2022 provides a centre of excellence and a leading provider of dignified burial solutions.

Icebolethu Group is currently in search of a Fixed Term Accounts Payable Clerk . The successful incumbent will be responsible for providing day-to-day processing of accounts payable transactions for payment authorisation, administrative and general operations support, filing, report preparation and query-handling services within the Group Finance Department .

Minimum Qualifications:

• Diploma/Degree in Accounting or related finance qualification.

Experience and Knowledge required:

• 2 years of experience working within accounts payable.

Skills and Competencies required:

• Bookkeeping
• Financial and mathematical
• Integrity
• Communication
• Time management
• Computer literacy

Administrative Support:

• Receive, review, and verify invoices.
• Sort, code and match invoices and capture for payment in accordance with approvals framework.
• Ensure payment terms are strictly adhered to.
• Prepare payment requests and pay run schedules for approval.
• Reconcile creditor accounts to ensure payments are up to date.
• Forward remittance advice to suppliers.
• Track expenses and prepare expense reports.
• Assist with month-end closing and all supporting documents.

Resolve Queries:

• Maintain accounts payable filing system, follow up on missing documentation and ensure all documents are available.
• Investigate and resolve invoice discrepancies and queries.
• Check and confirm banking details with creditors.
• Provide supporting documentation for audits.

Reporting:

• Provide information on resource requirements for work objectives.
• Use and report on the use of assets/resources within area of responsibility, in line with standard procedures.
• Assist in gathering and capturing information for reporting.
• Compile standardised reports and consolidate documents.
• Communicate with employees and management, to assist and convey information.
• Provide general / administrative support.