128 Accounting Operations jobs in South Africa

• Monitor and manage the aged debtors ledger , ensuring prompt follow-up on overdue accounts.
• Ensure all revenue streams are invoiced accurately and on time, preventing any revenue leakage.
• Manage inter-company balances and monthly transaction confirmations.
• Resolve customer invoice disputes in collaboration with relevant departments.
• Develop and implement effective collections strategies to reduce aged receivables.
• Collaborate with sales, customer service, and legal to facilitate payments and resolve issues.
• Prepare and present regular reports on receivables aging, collection performance, and risk exposure.
• Maintain accurate records of all customer communications and payment commitments.
• Assess customer creditworthiness in partnership with the credit control team.
• Ensure compliance with internal policies and relevant financial regulations.

Job Overview:

The Accounts Receivable Specialist is responsible for ensuring the timely and accurate collection of payments from clients, maintaining customer accounts, and reconciling financial transactions related to receivables. This role is critical to the financial health of the company, contributing to cash flow management and supporting the overall accounting team.

Key Responsibilities:

• Manage Accounts Receivable:
• Process incoming payments and ensure they are applied to customer accounts accurately.
• Monitor accounts for overdue invoices and communicate with customers to resolve payment issues.
• Maintain detailed records of all transactions and payments.
• Customer Account Management:
• Prepare and send out customer invoices in a timely manner.
• Respond to customer inquiries regarding billing and payment issues.
• Establish and maintain strong relationships with clients to ensure prompt payment and resolve disputes.
• Collections:
• Contact clients regarding overdue payments through phone calls, emails, or written notices.
• Negotiate payment terms or arrangements with clients, when necessary.
• Work with the legal or collections team if necessary for delinquent accounts.
• Reconciliation:
• Reconcile accounts to ensure all payments and credits are properly recorded.
• Assist in monthly, quarterly, and yearly financial closings related to AR transactions.
• Ensure that all financial transactions are compliant with company policies and accounting standards.
• Reporting:
• Prepare aging reports and track customer payment trends.
• Provide AR reports and updates to management regarding outstanding receivables.
• Assist in forecasting cash flow based on receivables.
• Collaboration:
• Work closely with the sales, customer service, and finance teams to resolve billing and payment issues.
• Collaborate with other departments to ensure accurate customer account records and transactions.
• Experience:
• Previous experience in accounts receivable role plus.
• Proficient in accounting software and Microsoft Office (Excel, Word).
• Strong attention to detail and organizational skills.
• Excellent communication and interpersonal skills.
• Ability to manage multiple tasks in a fast-paced environment.
• Knowledge of basic accounting principles.
• Experience in the FMCG industry.
• Experience on working with Sage

Work Environment:

• Typically office-based, with standard working hours (7AM - 5 PM) Monday - Friday.
• May require Saturdays and overtime during peak periods (end of the month or quarter)

Job Types: Full-time, Permanent

Pay: R10 000,00 - R20 000,00 per month

Application Question(s):

• Do you have reliable transport to and from work ?
• have you worked on sage evolution 200
• do you have relevant experience in the food industry

Education:

• Certificate (Required)

Experience:

• accounts receivable: 7 years (Required)

License/Certification:

• drivers license (Required)

Work Location: In person

*** WONDERFUL OPPORTUNITY IN A FAST-GROWING, DYNAMIC COMPANY ***

*** BASED IN LANSERIA, RANDBURG ***

• Accounting Degree or Diploma.
• Minimum of 5 years' experience in Bookkeeping and Debtors.
• Knowledge of Pastel.
• Opening of new customer accounts, credit checks and correspondence with customers.
• Maintain customer accounts consisting of reconciliations, credit limits, credit applications, rebates, invoice credits and capture in Pastel accordingly.
• Sending of statements via email monthly.
• Following up on all overdues, consisting of credit limit thresholds, COD Accounts and late payments.
• Manage handover process from final demand letter to lawyer correspondence.
• Maintain credit applications on an annual basis and ensure that new Credit Application Forms are filled out annually and with any ownership changes.
• Management of petty cash control and daily cash up sheets.
• Processing of Cash Book receipts, on Pastel and Bank recon thereof.
• Daily debtors aging and customer payment reports to be emailed.
• Filing of Proof of Delivery and general admin.
• Prepare monthly management reports to assist with cashflow forecast.
• Prepare year-end work to hand over to auditors.
• Other ad hoc duties from time to time.
• Strategize constant improvements for this function - types of accounts and settlement discounts.
• Dolphin reconciliations for warranty claims - strictly on a monthly basis.
• Standing in for Internal Sales from time to time.
• Maintain POPI requirements.
• Maintain FICA requirements.
• Prepare monthly management reports to assist with cashflow forecast to be handed into Financial teams.
• Prepare daily / weekly and monthly debtors reports for management as requested.

About Nintex:

At Nintex, we are transforming the way people work, everywhere.

As the global standard for process intelligence and automation, we're trusted by over 10,000 public and private sector organizations across 90 countries. Our customers, from industry giants like Amazon, Coca-Cola, and Microsoft, rely on the Nintex Platform to accelerate their digital transformation journeys by managing, automating, and optimizing business processes quickly and efficiently. We improve their lives through the technology we build.

We are committed to fostering a workplace that supports amazing people in doing their very best work every day. Collaboration is constant, our workplace is fun, the environment is fast-paced, and we value our people's curiosity, ideas, and enthusiasm. Driven by passion and accountability, we take initiative, measure progress, and deliver results. Our culture fosters innovation and problem-solving, fueled by curiosity and a commitment to thinking big. Together, we move with agility, prioritize customer needs, and build unity through empathy, leaving a positive impact wherever we go.

About the role:

The Accounts Receivable Coordinator invoices all customers within the EMEA region. This role is responsible for all aspects of accounts receivable including invoicing, cash receipts, collections, resolving customer billing issues, and will be accountable for reducing the accounts receivable delinquency for our EMEA region. This role must be able to effectively communicate in a professional manner with both internal and external customers providing exceptional customer service. You will be working with our external customers, Sales, Revenue Operations, Accounting, and Tax teams, while ensuring a positive experience for our team and customers.

Your contribution will be:

• Produce accurate invoices for software sales and related professional services.
• Review the supporting contract/sales order documentation for complete information; review all numbers for accuracy & completeness prior to producing the invoice.
• Research and resolve omissions and inaccuracies to ensure all information is accurate and complete.
• Respond to internal and external invoicing inquiries.
• Post daily cash receipts
• Proactively work with customers to resolve any issues that may delay payment.
• Be responsive to customers inbound communications and be proactive responding to related invoicing questions.
• Attention to detail and accuracy in record-keeping.
• Process customer credit card transactions.
• Update and maintain customer information (e.g., billing contact details, etc.).
• Provides weekly financial and management reports.
• Assist with related special projects, as required.

To be successful, we think you need:

• 3+ years of business to business experience in collections and billings
• Bachelor's degree in Accounting or Finance or related work experiences
• Accounts Receivable knowledge/experience a plus
• Strong attention to detail, goal oriented, and results driven
• Intermediate experience in Excel; spreadsheets, pivot tables and import/export files
• Experience in NetSuite preferred
• Excellent customer service and relationship management skills
• Work collaboratively with team members and internal/external customers
• Excellent written and verbal communication skills
• Ability to prioritize and manage multiple responsibilities
• Good organizational skills, self-motivated, requires minimal supervision

What's in it for you?

Nintex has a hybrid working model, enabling us to build culture, learn, and grow together. We intentionally connect and collaborate, while emphasizing flexibility with a blend of at-home and in-office work. This role is a hybrid role in our local Nintex office.

While our offerings differ from country to country, we offer our entire global workforce an array of exciting perks and benefits, including

• Global Gratitude and Recharge Days
• Flexible, paid time off policy
• Employee wellness programs and counseling resources
• Meaningful peer recognition and awards
• Paid parental leave
• Invention/patenting assistance
• Community impact, paid volunteer time, and opportunities
• Intercultural learning and celebration
• Multiple tools through which to learn and grow, and an incredible global community

View more about our benefits here:

Equity Statement : Preference will be given to People Living with Disability who are members of the designated groups in line with the Employment Equity Plan and Targets of the Company.

Inspired Education is the leading global group of premium schools, with a portfolio of 118 premium private schools in 27 countries spanning 6 continents which utilise proven educational practices from every corner of the globe, ensuring over 90,000 students receive a world-class learning experience from Kindergarten to Year 13.

Founded in 2013 by Nadim M. Nsouli, Inspired is backed by investors such as Stonepeak, GIC, TA Associates, and the Oppenheimer and Mansour family offices. The Group is experiencing 20% per annum growth through acquisition, greenfield site expansion, and the development of existing schools within its portfolio. In 2023, Inspired was recognised by Beauhurst as one of the UK's top 10 highest-value private companies.

OUR TEAM:
Join our team of knowledgeable, adaptable, and dynamic individuals in a fast-paced environment providing key functional support to the business, responsible for the complete management and payment of supplier accounts. Having a team of world class employees is critical to the ongoing growth and performance of Inspired.

ROLE SUMMARY:
This role will be responsible for efficiently managing the full Debtor's function.

This individual will be used to working in a fast-paced environment and have experience working with large volumes. This individual will be very hands-on, working to support the Heads of School with managing the debtor's book and ensuring tuition and ancillary billing are administered accurately.

They will be responsible for the accurate administration of the Debtor's book, customer service, and stakeholder engagement.

KEY RESPONSIBILITIES:

• Billing parent accounts, including school fees, additional charges, credit notes, and discounts.
• Sending statements monthly to parents
• Reconciliation of enrolment to billing monthly
• Processing and receipting of debit orders monthly.
• Following up with the Financial Controller on daily cash receipts
• Debt collection and management of debtor accounts in line with the arrears management policy
• Addressing refund requests from parents
• Addressing all queries on parent accounts
• Credit check on new parents when required.
• Supporting the Head of School in addressing parent queries and arrears

WHAT WE'RE LOOKING FOR:

• Ability to spot proactive opportunities to improve efficiency.
• Previous experience working with JDE / or equivalent ERP system.
• Understanding of basic accounting principles
• Attention to detail and deadline-drive
• Experience performing the full Debtors Function.
• Excellent customer service
• Ability to engage with all stakeholders including senior management.
• The ability to work under pressure and deal with high volumes.
• Professional communication (e-mail and telephone etiquette
• At least 5 years of full Debtors function experience
• Relevant Accounting / Bookkeeping Qualification
• Knowledge of general accounting principles
• Computer literacy (MS Excel proficient)
• Strong organisational skills.

SAFEGUARDING STATEMENT
Inspired Education Group is committed to safeguarding and promoting the welfare of children and young people and expects all staff, volunteers and other third parties to share this commitment. Safer recruitment practices and pre-employment background checks will be undertaken before any appointment is confirmed.

Visit our careers site for more information;

Invoicing & Billing

Issue invoices based on job milestones (e.g., deposit, mid-point, completion, touch-ups).

Ensure signed proposals are received before issuing deposit invoices.

Coordinate with site managers and estimators for accurate invoicing.

Manage bank billing for commercial properties (AIAs, draw schedules, etc.).

Accounts Receivable Management

Monitor AR aging and maintain a current AR dashboard.

Track overdue payments, identify risks, and escalate items over 90 days.

Maintain a minimum account float of $100,000 at all times.

Deposit and allocate cheques/payments accurately.

Collections & Legal Follow-up

Develop and manage a proactive collections system aligned with payment terms.

Draft legal reminder letters and professionally follow up on unpaid balances.

Coordinate with legal advisors as needed.

Customer Service

Promptly respond to customer billing queries via email and phone.

Uphold a strong service ethos: "Service Above Expectations."

Support relationship management with clear and courteous communication.

Documentation & Compliance

Maintain thorough documentation for every account.

Archive billing documents, customer communications, and payment receipts.

Generate and deliver AR reports and analysis weekly or upon request