185 Academic Coordinator jobs in South Africa

• Diploma or Degree in Education or Administration
• 2 years experience working with students in an academic support role

• Answering customer queries
• Assisting with the processing of student registrations
• Preparing the student schedules for courses
• Completion of the graduation documents for the course and qualifications
• Guiding and supporting students
• Liaising with Lecturers and Programme Coordinators
• Taking attendance
• Out of Office cover and campus administrative duties
• Updating outcomes on the SMS
• Cancelling abandoned carts on the SMS
• The processing of student and employer surveys
• The preparation of Credit Transfer documents
• Quality monitoring
• Implementing company policies and procedures
• Managing student records and learner management systems
• Assisting with the institutes accounts
• Working with and maintaining the student portals
• Assisting with the updating of the student details
• Ad hoc tasks as required by the Academic Head and Learning Support Officers

Job Description
– Excellent interpersonal and communication skills.

– Good planning and organizing skills.

– Hardworking, enthusiastic and team leading skills.

– Excellent computer literacy.

– 2 to 3 years experience in a managerial capacity at a renowned educational institute.

Duties/Pligte

• Coordinating the design, implementation and evaluation of all academic renewal tasks and projects for the Faculty.
• Coordinating, driving and administering academic renewal funding opportunities.
• Planning, coordinating and co-facilitating the Science Learning and Teaching Day and regular science-related academic renewal workshops and training sessions.
• Participating in institutional events, workshops and professional development opportunities.
• Managing the annual Faculty Yearbook revision project, which includes ensuring correctness and completeness of submissions for approval, and the effective execution of all steps of the

process.

• Serving as secretary for the Science Learning and Teaching Programme Committee, ensuring effective communcation, accurate record-keeping and timely execution of action items.
• Maintaining a repository for all documentation related to programmes and modules offered by the Faculty of Science, including specification forms, assessment plans, moderation reports, and

module frameworks.

• Ensuring the alignment of the academic offering with institutional policies, regulations and systems.
• Ensuring that faculty-level implementation plans and guidelines are updated in response to policy changes, institutional developments, or recurring issues identified through Faculty processes

and student feedback.

• Koördineer die ontwerp, implementering en evaluering van alle akdemiese vernuwingstake en -projekte vir die Fakulteit.
• Koördineer, dryf, en administreer befondsingsgeleenthede vir akademiese vernuwing.
• Beplan, koördineer en tree op as medefasiliteerder van die Wetenskapsleer en -onderrigdag, en gereelde werkswinkels en opleidingsessies vir wetenskapsverwante akademiese vernuwing.
• Deelname aan institusionele geleenthede, werkswinkels en professionele ontwikkelingsgeleenthede.
• Bestuur die Fakulteit se jaarlikse Jaarboekhersieningsprojek, insluitend om die korrektheid en volledigheid van voorleggings vir goedkeuring, en die effektiewe uitvoering van alle stappe van die

proses te verseker.

• Dien as sekretaris vir die Wetenskapsleer en -onderrigprogramkomitee, en verseker effektiewe kommunikasie, akkurate rekordhouding en tydige uitvoering van aksies.
• Onderhou 'n bewaarplek vir alle dokumentasie wat verband hou met programme en modules wat deur die Fakulteit Natuurwetenskappe aangebied word, met inbegrip van spesifikasievorms,

assesseringsplanne, modereringsverslae, en moduleraamwerke.

• Verseker dat die akademiese aanbod in ooreenstemming is met institusionele beleide, regulasies en stelsels.
• Verseker dat implementeringsplanne en riglyne op Fakulteitsvlak bygewerk word in reaksie op beleidsveranderinge, institusionele ontwikkelings, of herhalende kwessies wat deur

fakulteitsprosesse en studenteterugvoer geïdentifiseer word.

Job Requirements/Pos Vereistes

• A postgraduate qualification in the Natural Science-related field or education, at NQF level 8 or an equivalent qualification.
• At least five years' experience in a higher education institution, with a focus on learning, teaching, and assessment.
• Proven experience in programme/curriculum renewal or programme/curriculum development initiatives.
• Excellent communication skills and the ability to collaborate with all academics, professional support staff and external stakeholders.
• Good presentation, training, and facilitation skills.
• Excellent project management and problem-solving skills.

• The ability to work independently, as well as in a team.

• 'n Nagraadse kwalifikasie in 'n Natuurwetenskap-verwante veld of opvoedkunde op NKR-vlak 8, of 'n gelykwaardige kwalifikasie.

• Minstens vyf jaar se ervaring by 'n hoëronderwysinstelling, met 'n fokus op leer, onderrig en assessering.
• Bewese ervaring in program-/kurrikulumvernuwing of program-/kurrikulumontwikkelingsinisiatiewe.
• Uitstekende kommunikasievaardighede en die vermoë om met alle akademici, professionele steunpersoneel en eksterne belanghebbendes saam te werk.
• Goeie aanbiedings-, opleidings- en fasiliteringsvaardighede.
• Uitsonderlike projekbestuur- en probleemoplossingsvaardighede.
• Die vermoë om onafhanklik én in 'n span te kan werk.

Recommendation/Aanbeveling

• Master's degree.
• Sound knowledge of the science context.

• Experience in training and academic development of staff at a higher education institution.

• Meestersgraad.

• Deeglike kennis van die wetenskapskonteks.
• Ervaring van opleiding en akademiese ontwikkeling van personeel by 'n hoëronderwysinstelling.

Overview

Department Description/Departement Beskrywing

Faculty of Science

Dean's Division

Academic Coordinator (Post Level 8) (Stellenbosch Campus)

Ref. NW00/240/0925

The Faculty of Science at Stellenbosch University (SU) plays a significant role in positioning SU as a leading research-intensive university through excellent research outputs with impact, produced by acclaimed researchers.

It provides general formative education in the natural sciences to students in science and other faculties to prepare them for the future world of work; and impacts on societies and communities through various actions and projects related to the expertise in the faculty, often in alliance and collaboration with research councils, governmental organisations, and industry partners. The Faculty consists of eight dynamic departments, housed in a number of buildings on the main campus, where teaching and postgraduate research are supported by ultra-modern technology and highly qualified and experienced staff.

The research institutes and centres which operate under the auspices of departments in the Faculty of Science, strengthen the teaching and research programmes of the faculty.

The Academic Coordinator is to lead and support the strategic planning, coordination, design, evaluation, and implementation of academic renewal initiatives within the Faculty of Science, ensuring alignment with institutional policies, regulations, and systems. This includes working closely with the Vice-Dean: Teaching and Learning and the APQ (Centre for Academic Planning and Quality Assurance) to track progress, facilitate academic renewal events, and leverage data and research to inform module and programme development. The role involves liaising with various stakeholders, ensuring the effective operation of committees such as the Science Learning and Teaching Programme Committee and the Programme Advisory Committee for STEM, and overseeing accurate documentation and reporting. Additionally, the incumbent is responsible for drafting and revising implementation plans and guidelines related to language, assessment, programme renewal, and moderation, ensuring alignment with institutional goals and trends in STEM education.

Fakulteit Natuurwetenskappe

Dekaansafdeling

Akademiese Koördineerder (Posvlak 8) (Stellenbosch-kampus)

Verw. NW00/240/0925

Die Fakulteit Natuurwetenskappe by die Universiteit Stellenbosch (US) speel 'n belangrike rol in die posisionering van die US as toonaangewende navorsingintensiewe universiteit, deurdat gerekende navorsers uitstekende navorsingsuitsette met 'n hoë impak lewer. Dit bied algemene formatiewe opleiding in die natuurwetenskappe aan studente binne die Fakulteit, asook aan studente van ander fakulteite om hul toe te rus vir die arbeidsmark; en het 'n impak op samelewings en gemeenskappe deur verskeie aksies en projekte wat verband hou met die kundigheid in die Fakulteit, dikwels in samewerking met navorsingsrade, regeringsorganisasies en industrievennote.

Die Fakulteit bestaan uit agt dinamiese departemente, gehuisves in 'n aantal geboue op die hoofkampus waar onderrig en nagraadse navorsing ondersteun word deur ultramoderne toerusting en hoogs gekwalifiseerde en ervare personeel. Navorsingsinstitute en -sentra wat onder die vaandel van departemente in die Fakulteit Natuurwetenskappe funksioneer, versterk die Fakulteit se onderrig- en navorsingsprogramme.

Die Akademiese Koördineerder moet die strategiese beplanning, koördinering, ontwerp, evaluering en implementering van akademiese vernuwingsinisiatiewe binne die Fakulteit Natuurwetenskappe lei en ondersteun, en verseker dat dit met institusionele beleide, regulasies en stelsels ooreenstem. Dit sluit in noue samewerking met die Visedekaan: Leer en Onderrig, en die ABG (Sentrum vir Akademiese Beplanning en Gehalteversekering) om vordering te monitor, akademiese vernuwingsgeleenthede te fasiliteer, en data en navorsingsuitsette te gebruik om module- en programontwikkeling te stuur. Die pos behels ook skakeling met verskeie belanghebbendes ten einde die effektiewe werking van komitees soos die Wetenskapsleer- en onderrigprogramkomitee en die Programadvieskomitee vir STEM (wetenskap, tegnologie, ingenieurswese en wiskunde) te verseker, en om toesig te hou oor akkurate dokumentasie en verslagdoening.

Daarbenewens is die posbekleër ook verantwoordelik vir die opstel en hersiening van riglyne en -implementeringsplanne met betrekking tot taal, assessering, programvernuwing en -moderering, en om te verseker dat dit in met institusionele doelwitte en tendense in STEM-onderwys ooreemstem.

• Coordinating the design, implementation and evaluation of all academic renewal tasks and projects for the Faculty.
• Coordinating, driving and administering academic renewal funding opportunities.
• Planning, coordinating and co-facilitating the Science Learning and Teaching Day and regular science-related academic renewal workshops and training sessions.
• Participating in institutional events, workshops and professional development opportunities.
• Managing the annual Faculty Yearbook revision project, which includes ensuring correctness and completeness of submissions for approval, and the effective execution of all steps of the process.
• Serving as secretary for the Science Learning and Teaching Programme Committee, ensuring effective communication, accurate record-keeping and timely execution of action items.
• Maintaining a repository for all documentation related to programmes and modules offered by the Faculty of Science, including specification forms, assessment plans, moderation reports, and module frameworks.
• Ensuring the alignment of the academic offering with institutional policies, regulations and systems.
• Ensuring that faculty-level implementation plans and guidelines are updated in response to policy changes, institutional developments, or recurring issues identified through Faculty processes and student feedback.

• A postgraduate qualification in the Natural Science-related field or education, at NQF level 8 or an equivalent qualification.
• At least five years' experience in a higher education institution, with a focus on learning, teaching, and assessment.
• Proven experience in programme/curriculum renewal or programme/curriculum development initiatives.
• Excellent communication skills and the ability to collaborate with all academics, professional support staff and external stakeholders.
• Good presentation, training, and facilitation skills.
• Excellent project management and problem-solving skills.
• The ability to work independently, as well as in a team.
• 'n Nagraadse kwalifikasie in 'n Natuurwetenskap-verwante veld of opvoedkunde op NKR-vlak 8, of 'n gelykwaardige kwalifikasie.
• Minstens vyf jaar se ervaring by 'n hoëronderwysinstelling, met 'n fokus op leer, onderrig en assessering.
• Bewese ervaring in program-/kurrikulumvernuwing of program-/kurrikulumontwikkelingsinisiatiewe.
• Uitstekende kommunikasievaardighede en die vermoë om met alle akademici, professionele steunpersoneel en eksterne belanghebbendes saam te werk.
• Goeie aanbiedings-, opleidings- en fasiliteringsvaardighede.
• Uitstekende projekbestuur- en probleemoplossingsvaardighede.
• Die vermoë om onafhanklik én in 'n span te kan werk.

• Master's degree.
• Sound knowledge of the science context.
• Experience in training and academic development of staff at a higher education institution.
• Meestersgraad.
• Deeglike kennis van die wetenskapskonteks.
• Ervaring van opleiding en akademiese ontwikkeling van personeel by 'n hoëronderwysinstelling.

#PSS

Stellenbosch University is committed to employment equity (EE), and appointments will be made in line with the EE plan for the specific environment as well as the EE Plan of the University.

Stellenbosch University reserves the right not to make an appointment.

Your application must be one single file including a comprehensive curriculum vitae that addresses the requirements and recommendations listed above, and the names and email addresses of at least three referees and must reach the University before or on the closing date of the advertised post.

APPLY ONLINE AT BY USING THE APPLY NOW LINK AT THE TOP RIGHT-HAND CORNER OF THE SPECIFIC VACANCY PAGE.

The University reserves the right to investigate qualifications and conduct background checks on all candidates.

Should no feedback be received from the University within four to six weeks of the closing date, kindly accept that your application did not succeed.

Die Universiteit Stellenbosch is tot gelyke indiensneming (GI) verbind, en aanstellings word ooreenkomsig die GI-plan vir die betrokke omgewing sowel as ons institusionele GI-plan gedoen.

Die Universiteit Stellenbosch behou die reg voor om nie 'n aanstelling te maak nie.

Jou aansoek moet een enkele lêer wees, insluitend 'n omvattende curriculum vitae wat die vereistes en aanbevelings hierbo gelys aanspreek, en die name en e-posadresse van ten minste drie referente, en moet die Universiteit bereik voor of op die sluitingsdatum van die geadverteerde pos.

DOEN AANLYN AANSOEK BY DEUR OP DIE APPLY NOW-SKAKEL REGS BO-AAN DIE BLAD VAN DIE SPESIFIEKE VAKATURE TE KLIEK.

Die Universiteit behou die reg voor om kwalifikasies na te gaan en agtergrondinligting oor alle kandidate in te win.

Indien u nie binne vier tot ses weke na die sluitingsdatum van hierdie advertensie van die Universiteit verneem nie, aanvaar asseblief dat u aansoek onsuksesvol was.

Enquiries / Navrae

Enquiries about this post : Prof IM Rewitzky on , or at

Enquiries about remuneration/benefits and technical assistance with the electronic application process: Human Resources Client Services Centre, on (Stellenbosch), or (Tygerberg), or at

Navrae oor hierdie pos: Prof IM Rewitzky by , or at

Navrae oor vergoeding/voordele en tegniese ondersteuning met die elektroniese aansoekproses: Menslike Hulpbronne Kliëntedienssentrum, by (Stellenbosch), of (Tygerberg), of by

Currency ZAR

Commencement Date 01-Jan-2026

Closing Date 15-Oct-2025

Amount of Travel

Work At Home

To offer guidance and assistance to an Academic Programme Leader regarding a specific academic program. This position entails a variety of responsibilities geared toward ensuring student success and academic excellence of the program, as well as assisting with broader school initiatives towards the growth of students and the institution. Furthermore, the position requires commitment towards supporting the management of a program, which will include the following facets:

1. Program Management and Leadership (within the confines of MANCOSA’s vision, mission, and strategy)
2. To coordinate the development and continuous improvement of program teaching and learning and the program assessment strategy, creating a monitoring process through the management of a tracker for the program.
3. To assist with measuring graduate attributes through the coordination of engagement between the APL and students across the program.
4. To assist with research on opportunities to advance the school's program offering and school strategy (program growth, articulation, etc.).
5. Program Planning and Administration in collaboration with Institutional Planning.
6. To liaise with academic administrators in relation to academic readiness for each semester.
7. To create and monitor academic administrators' progress trackers.
8. To assist the Academic Programme Leader (APL) with the recruitment and appointment of suitable academic deliverables.
9. Facilitation of webinars.
10. Stakeholder Engagement, Development, and Recognition.
11. To coordinate appropriate Community Engagement initiatives and activities.
12. To assist with the planning and coordination of delivery of academic events for internal and external academic staff.
13. Student Engagement and Success in Programme.
14. To assist with aligning students with program-specific career guidance in collaboration with the Career Centre.
15. Programme Intelligence to engage with relevant stakeholders in an attempt to request information on student assessment performance.
16. To assist the APL with programme benchmarking and development of new programmes within the school.
17. Programme Governance (Monitoring, Evaluation and Risk Management).
18. To assist the APL in identifying and intervening for students at risk.
19. Programme Cyclical Review – Programme Quality Monitoring.
20. To assist with module content review and update.
21. To assist with coordinating data and reports that will manage all internal and external quality assurance efforts.

ESSENTIAL

1. Minimum 2 years’ experience in higher education/academic.

1. Demonstrate high-quality academic knowledge.
2. Provide guidance in the evolving education spectrum.
3. Supporting and cooperating.
4. Creating and conceptualizing.
5. Organizing and coordinating.
6. Adapting and coping.
7. Reporting and analysis.

1. 2-3 years relevant entrepreneurship or business management working experience.
2. Minimum 2 years’ experience in Learner Management System administration/coordination.

To ensure efficient and effective coordination and administration of academic administration functions relating to graduation, Academic Almanac and General Prospectus as well as professional administrative support for the Office of the Director: Academic Administration and the Department of Academic Administration.

• Provide administrative support for graduation matters according to tight deadlines (Graduation Ceremonies in April and December)
• Liaise with Offices of the Registrar, Executive Deans and members of executive management regarding graduation and other matters
• Respond to and refer student queries accordingly
• Annual planning and updating of the University Calendar and Almanac
• Annual updating of the General Prospectus
• Financial administration
• Provide administrative support for the Office of the Director: Academic Administration and the Department of Academic Administration
• Plan, arrange and prepare documentation for meetings, functions, workshops, strategic planning sessions, etc
• Preparing and processing of documents for submission to University structures
• Committee administration

CORE COMPETENCIES

Core competencies required for the job:

• Knowledge of university academic administration processes
• Knowledge of university management and governance structures
• Understanding of university financial processes including budgeting and expenditure management
• Ability to work under pressure and able to display initiative and meet tight deadlines
• Good planning, organizational and problem solving skills
• Advanced computer skills (ITS and MS Office packages)
• Good communication skills including committee administration
• Good project coordination skills

• Grade 12 AND
• At least three years relevant administrative experience at a Higher Education Institution within an Academic Administration environment
• In considering candidates for appointment into the advertised posts, preference will be accorded to persons from designated groups as guided by the approved Equity Plan

DISCLAIMER:Nelson Mandela University is a designated employer committed to pursuing excellence, diversity, inclusion, and redress in achieving its employment equity targets. Preference will be given to suitably qualified (Race and Gender) candidates in accordance with the University's employment equity targets. No applications will be accepted after the closing date Friday, 26 September 2025.

Job Description: Academic Operations Coordinator (ESL) - Remote

Position Overview

The Academic Operations Coordinator (ESL) is responsible for ensuring the effective delivery of the ESL program through close monitoring of teacher performance, curriculum implementation, classroom compliance, and operational efficiency. This role bridges academic quality assurance and day-to-day operational oversight, ensuring that students receive consistent, high-quality instruction aligned with program standards and institutional policies.

Key Responsibilities

Academic Oversight

• Monitor that all ESL teachers are in class according to the established schedule.
• Ensure ESL teachers follow the curriculum, lesson plans, and level requirements with fidelity.
• Review classroom instruction to confirm academic objectives are met for each student level.
• Conduct classroom observations and provide feedback to the academic leads to improve instructional quality.
• Support academic leads with curriculum resources, lesson planning, and assessment practices.

Operational Responsibilities

• Verify class sizes and student attendance records, ensuring accurate reporting.
• Ensure all ESL classrooms are compliant with academic and operations policies.
• Coordinate with administrative staff to address scheduling conflicts, classroom assignments, and resource allocation.
• Monitor adherence to institutional academic policies, including grading, testing, and reporting standards.

Performance Management

• Evaluate ESL teacher performance through classroom observations, student outcomes, and compliance with policies.
• Prepare reports on program performance and identify areas for improvement.
• Support professional development planning for ESL teachers by identifying training needs.

Stakeholder Engagement

• Act as a liaison between academic leadership, and operations teams.
• Provide clear communication regarding program policies, expectations, and changes.
• Address concerns from teachers, or students, related to academic delivery or ESL classroom management.

Qualifications & Requirements

• Education
  : Bachelor's degree in education, TESOL, Applied Linguistics, or related field (master's preferred).
• Experience
  :
• Minimum 3 years of ESL teaching experience.
• Previous experience in academic coordination, teacher supervision, or program administration preferred.
• Skills
  :
• Strong knowledge of ESL methodologies, curriculum, and assessment practices.
• Excellent organizational and time-management skills.
• Ability to observe, evaluate, and coach teachers effectively.
• Strong communication and interpersonal skills.
• Proficiency in reporting and data management tools.
• Languages
  : Proficiency in English (C1 or higher). Bilingual skills a plus.

Key Competencies

• Leadership & Team Supervision
• Academic Quality Assurance
• Operational Compliance & Attention to Detail
• Problem-Solving & Conflict Resolution
• Student-Centered Approach
• Adaptability in a fast-paced environment

Reports To:

Academic Director

Disclosure for Remote Position

This position requires your full attention and commitment. If you plan to take on multiple jobs simultaneously, this role may not be suitable for you. While this is a remote position, it demands alignment with the company's mission and values to ensure strong team cohesion and dedication.

We have previously faced challenges with remote collaboration, including delays due to inaccessibility and lack of follow-through. These experiences have highlighted the need for a high level of self-discipline to maintain productivity in a remote setting.

To succeed in this position, you will need:

• A strict routine and strong self-discipline
• Excellent communication skills
• The ability to set up a distraction-free workspace at home

If you are unable to meet these expectations, this role may not be the right fit for you.

Requisitos del Espacio de Trabajo:

• Ordenador portátil o de escritorio con Windows 10 o superior.
• Disposición para instalar el software de seguridad MSQ y la aplicación 2FA en un dispositivo móvil.
• Acceso a una cámara web
• Conexión a Internet de banda ancha estable de 25 Mbps o más.
• 8 GB de RAM o más.
• Se recomiendan monitores duales.