77 Academic Administration jobs in South Africa

Duties/Pligte

• Leading and managing staff in the Undergraduate Selection Office and Academic Administration at Tygerberg campus, ensuring smooth daily operations.
• Overseeing the integrity, compliance, and quality assurance of undergraduate selection processes in collaboration with Faculty leadership and stakeholders.
• Managing processing of selection applications and decisions, documentation, and reporting, including resolution of system errors and risk tracking.
• Supporting the Centre for Undergraduate Bursaries and Loans (CUBL) and the Central Applications and Student Accommodation Offices, based on Tygerberg campus, in its daily operations and

service delivery.

• Liaising with internal and external stakeholders, including selection panels, Faculty management, central applications, recruitment teams, the national and provincial Departments of Health, and

professional bodies like the South African Nursing Council (SANC) and the Health professions Council of South Africa (HPCSA).

• Participating in recruitment events, preparing marketing materials, and responding to programme/selection enquiries from applicants and the public.
• Supporting the National and Provincial health department in medical internship and community service placements for undergraduate graduates, and providing statistics to the National

Department of Health on prospective qualifying graduates.

• Managing professional registration processes with the HPCSA and SANC, including payments, application for additional training numbers, and compliance records.
• Providing strategic and administrative support to the Deputy Registrar to enhance operational efficiency and service quality in the Centre for Academic Administration (Tygerberg campus).

Job Requirements/Pos Vereistes

• A university degree or an equivalent NQF 7 qualification.
• At least five years' relevant experience within a higher education institution, or at least seven years' related experience.
• At least three years' experience in staff management or project management which does not have to be linked to the "related" or "relevant" experience listed above.
• Excellent record of and the ability to work with a high attention to detail and maintain confidentiality.
• Excellent organisational, planning, prioritising and administrative skills.
• Proven ability to function effectively under pressure and to keep to strict deadlines.
• Excellent communication skills in English, and proven ability to effectively function within a multi-lingual and multi-cultural environment.
• Excellent report writing and proven presentation skills.
• Proven ability to manage problem and conflict situations in a diplomatic manner.
• Highly articulated with advanced writing abilities.
• Excellent interpersonal relations and the ability to communicate with ease on all levels.
• Proven record of producing high level reports and correspondence with internal and external stakeholders.
• A proven record of professionalism, tact and integrity.
• Proven ability to work as part of a team.
• Availability to work after official office hours.
• Knowledge of relevant and appropriate computer applications (word processing, text writing and editing, proficiency with SharePoint, Adobe Acrobat and virtual meeting platforms such as MS

Teams) and other related technologies or software.

• Proven experience in database management.
• Understanding of document control and recordkeeping practice.

Recommendation/Aanbeveling

• A postgraduate qualification.
• Experience in the introduction of new programmes and with the relevant policies and processes of the Council on Higher Education (or similar institutions).
• Experience in rules and processes of regulatory bodies like the Health Professions Council of South Africa (HPCSA) and the South African Nursing Council (SANC).
• Experience and knowledge in a Health Science faculty or a similar context.
• Proven record of student-centred service delivery.
• Proven experience of the software used within the SU environment.
• Proficiency in Afrikaans and/or another official South African language.

To ensure efficient and effective coordination and administration of academic administration functions relating to graduation, Academic Almanac and General Prospectus as well as professional administrative support for the Office of the Director: Academic Administration and the Department of Academic Administration.

• Provide administrative support for graduation matters according to tight deadlines (Graduation Ceremonies in April and December)
• Liaise with Offices of the Registrar, Executive Deans and members of executive management regarding graduation and other matters
• Respond to and refer student queries accordingly
• Annual planning and updating of the University Calendar and Almanac
• Annual updating of the General Prospectus
• Financial administration
• Provide administrative support for the Office of the Director: Academic Administration and the Department of Academic Administration
• Plan, arrange and prepare documentation for meetings, functions, workshops, strategic planning sessions, etc
• Preparing and processing of documents for submission to University structures
• Committee administration

CORE COMPETENCIES

Core competencies required for the job:

• Knowledge of university academic administration processes
• Knowledge of university management and governance structures
• Understanding of university financial processes including budgeting and expenditure management
• Ability to work under pressure and able to display initiative and meet tight deadlines
• Good planning, organizational and problem solving skills
• Advanced computer skills (ITS and MS Office packages)
• Good communication skills including committee administration
• Good project coordination skills

• Grade 12 AND
• At least three years relevant administrative experience at a Higher Education Institution within an Academic Administration environment
• In considering candidates for appointment into the advertised posts, preference will be accorded to persons from designated groups as guided by the approved Equity Plan

DISCLAIMER:Nelson Mandela University is a designated employer committed to pursuing excellence, diversity, inclusion, and redress in achieving its employment equity targets. Preference will be given to suitably qualified (Race and Gender) candidates in accordance with the University's employment equity targets. No applications will be accepted after the closing date Friday, 26 September 2025.

The purpose of this post is to lead through servant leadership and transformation to ensure the efficient and effective management and execution of Faculty and Postgraduate Faculty Academic Administration functions. Through consultative engagement the development, implementation, monitoring and continuous improvement of policies, procedures and processes provide for the effective and efficient functioning of Faculty Academic Administration and Timetabling and functions in the broader Academic Administration where required.

• Lead, manage and execute through humanizing consultative engagement the Faculty Academic Administration Office to ensure compliance with relevant Timetabling, Faculty, Academic Administration and related institutional policies and procedures.
• Manage, execute, provide committee services and support the secretariat function.
• Manage human resources and transformational change in Faculty Academic Administration Office.
• Provide training to staff and students on Faculty and Academic Administration procedures, processes and policies.

CORE COMPETENCIES

• Sound knowledge and understanding of relevant institutional, Postgraduate Faculty Academic Administration, Faculty Academic Administration and Academic Administration rules, policies, procedures and systems.
• Good verbal and written communication skills to ensure and achieve the required standard of committee administration and report writing.
• Strong ability to manage and perform multiple functions concurrently for long periods while attention is continually divided between a wide variety of tasks, some outside Faculty and Academic Administration. Work is performed within tight deadlines with considerable interruptions and under stressful circumstances and include planning, organizing and quality assurance.
• Strong ability to work independently within a diverse team to build relationships in order to gain cooperation from staff and students.
• Strong ability to take initiative in problem solving through investigation to independently identify, evaluate and decide on the most relevant solution to solve complex student and staff Postgraduate and Faculty Academic Administration matters.
• Strong ability to lead and manage a team of consultants by mentoring, coaching, training and influencing at all levels.

• An appropriate M + 3 qualification; AND

• At least 4 years' relevant experience at a Higher Education Institution in an Academic Administration or Faculty Academic Administration environment; AND

• At least 1 year proven managerial experience.
• In considering candidates for appointment into the advertised posts, preference will be accorded to persons from designated groups as guided by the approved Equity Plan; AND
• Preference will be accorded to candidates with Faculty Academic Administration managerial experience including proven Committee Secretariate experience.
• All shortlisted candidates will be required to avail themselves for specific skills testing which may contribute towards the interview process.

DISCLAIMER:Nelson Mandela University is a designated employer committed to pursuing excellence, diversity, inclusion, and redress in achieving its employment equity targets. Preference will be given to suitably qualified (Race and Gender) candidates in accordance with the University's employment equity targets. No applications will be accepted after the closing date Friday, 26 September 2025.

Duties/Pligte

• Providing professional and effective service to the Faculty of Medicine and Health Sciences' Undergraduate and Postgraduate Teaching committees, the Readmission Appeals Committee, and

the Strategic Committee on Recruitment Selection and Admissions.

• Information management (disseminating information and resolutions in a suitable and timely way, and record-keeping).
• Committee administration and facilitation, including:
• • drawing up agendas and document bundles for meetings;
• keeping to strict timelines;
• logistical arrangements regarding meetings (e.g. scheduling);
• effective running of the meetings;
• advising on procedures and other governance aspects;
• taking minutes and writing reports;
• communicating resolutions;
• ensuring that the action list after the meeting has been executed timeously;
• archiving relevant documents and decisions.
• Developing and executing internal and external communication strategies aligned with the Centre's goals.
• Drafting, editing, and distributing high-quality written content (e.g., letters, newsletters, reports, and web content).
• Maintaining and updating the Centre's website and input for social media platforms.
• Supporting the communication planning and promotion of events, campaigns, and stakeholder engagements.
• Managing the editorial and content yearbook edits of the FMHS yearbook.
• Collaborating with various departments to ensure accurate and coherent messaging.
• Monitoring and evaluating communication efforts and adjusting strategies as needed.
• Ensuring consistent use of SU branding, tone, and messaging across all channels.
• Executing administrative tasks within the CAA (Tygerberg).

Job Requirements/Pos Vereistes

• A university degree (or an equivalent NQF 7 qualification), AND at least three years' relevant committee and communication experience within a higher education institution, OR at least four

years' other relevant experience.

• Or recognition of prior learning (RPL): A diploma (or an equivalent NQF 6 qualification), AND at least four years' relevant committee and communication experience within a higher education

institution, OR at least five years' other relevant experience.

• Proven experience with writing minutes and reports and correspondence with internal and external stakeholders.
• The ability to maintain high standards of confidentiality.
• Highly articulated with advanced writing abilities.
• Excellent interpersonal relations and the ability to communicate with ease on all levels.
• Excellent communication ability in English and another official South African language.
• High-level organisational, time management, and planning skills.
• Precise attention to the finest detail.
• The ability to maintain high levels of concentration for long periods of time.
• Professionalism, tact, and integrity.
• The ability to work as part of a team and to lead project teams from time to time.
• Availability to work after official office hours.
• Knowledge of relevant and appropriate computer applications (word processing, text writing and editing, proficiency regarding SharePoint, Adobe Acrobat, and virtual meeting platforms such as

MS Teams) and other related technologies or software.

• Proven experience in database management.
• Proven understanding of document control and recordkeeping practice.

Recommendation/Aanbeveling

• A postgraduate qualification.
• Experience in the introduction of new programmes and with the relevant policies and processes of the Council on Higher Education (or similar institutions).
• Experience in rules and processes of regulatory bodies like the Health Professions Council of South Africa (HPCSA) and the South African Nursing Council (SANC).
• Experience in and knowledge of a Health Science faculty or similar context.
• Proven record of student-centred service delivery.
• Proven experience of the software used within the SU environment.
• Proficiency in Afrikaans and/or another official South African language.

Advert reference: uj_

Advert status: Online

Apply by: 7 February 2025

Job category: Education and Training

Campus: Auckland Park Kingsway Campus

Contract: Permanent

Remuneration: Market Related

EE position: EE

The University of Johannesburg (UJ) is a vibrant and cosmopolitan university, anchored in Africa and driven by a powerful strategy focused on attaining global excellence and stature (GES). With an emphasis on independent thinking, sustainable development, and strategic partnerships, UJ is an international university of choice.

Job Description:

The Faculty Coordination Division is an academic service and support division within Central Academic Administration, under the Registrar’s portfolio. The purpose of the position is to ensure effective and efficient coordination between centralised and decentralised academic administration departments and faculties, related to the academic lifecycle of a student. The position has ten staff members reporting to the position and is responsible for all the planning and coordination of the academic structure, registrations, graduations, certifications, and alumni activities for the university. UJ is looking to appoint a Senior Manager in the Department to lead and manage the abovementioned business processes.

Responsibilities:

1. Oversee all tasks related to the planning and coordination of the registration process for the University.
2. Manage and coordinate alumni-related activities and events.
3. Oversee the planning and coordination of the graduation ceremonies for the University.
4. Develop, implement, and manage new processes and systems as required for the improvement of academic administration business processes.
5. Oversee the capturing and maintenance of the academic structure for faculties.
6. Oversee the issuing of all certificates, digital certificates, and qualification badges to graduates.
7. Manage the budget and expenditure in the department.
8. Manage all human capital management administration for the department.
9. Oversee general office administration and operations.
10. Handle risks related to academic administration within the department.
11. Possess extensive knowledge of the AdaptIT student administration system.
12. Have at least 7 years' experience in academic administration in a higher education environment.
13. Possess extensive knowledge of UJ practices, policies, and procedures relating to academic administration.
14. Have at least 5 years' managerial experience.
15. Have knowledge of financial/budget principles.
16. Be knowledgeable about relevant legislation (e.g., Higher Education Act, Institutional Statute).
17. Have sound knowledge of the entire student life cycle process.

• Interpersonal skills.
• Exceptional written and verbal communication.
• Planning and organising.
• Ability to work under pressure.

• Sound knowledge of all UJ Systems (ITS, ARS, Perceptive Content, HEDA, Oracle, IDU etc).

You should also include a short (one-page) letter of intent, including one priority project you would implement within the Department, should you be the successful candidate.

Enquiries:

Job content: Dr Tinus van Zyl at Tel:

Remuneration & benefits: Busisiwe Dumezweni (HCM Business Partner) at Tel:

Your application must include a detailed Curriculum Vitae as well as the names and full contact details (including telephone numbers and e-mail addresses) of at least three traceable and credible referees. Please also attach the following: a copy of your highest academic qualification, proof of registration with professional bodies you might belong to, and if applying for an academic position, a list of accredited research output and/or a portfolio of your creative output.

Please note that the University is obligated, in terms of recent amendments to the Criminal Law (Sexual Offences and Related Matters) Amendment Act 2021 (Act 13 of 2021) , to assess all prospective employees (including applicants) against the National Register for Sex Offenders (NRSO) . The outcome of such an assessment may impact possible employment with the University.

If you require technical support/assistance on the UJ e-recruitment website, please contact our service provider PNET at / or email .

Candidates may be subjected to appropriate psychometric testing and other selection instruments.

In conjunction with merit based on qualifications, experience, and proven achievements, the University of Johannesburg is committed to providing equal employment opportunities for persons with disabilities and individuals from historically disadvantaged groups. As necessitated by operational requirements, the University reserves the right not to make an appointment to positions advertised. If you have not received a response from the University within 8 weeks of the closing date, you should assume that your application has been unsuccessful.

Overview

Job title: Supervisor III : Examination Timetables (P7) (Registrar : Central Academic Administration : Timetables Department)

Job Location: Gauteng, Johannesburg

Deadline: October 23, 2025

The Timetable Department resides within the Central Academic Administration Division and is responsible for all tasks related to the University’s Timetables – i.e. all lecturing- and assessment timetables, as well as permanent and ad hoc venue bookings of all lecturing- and assessment venues, plus computer laboratories (in collaboration with the Manager : Computer Labs).

Responsible for the centralisation and optimisation of the University’s examination timetables (ETTs) for main- (Jun & Nov), SSA- (Supplementary, Special & Aegrotat – Jul & Dec) and special (Aug & Jan) exams, including optimal venue allocation. Responsible for maintaining some of UJ’s Calculation Criteria data : SSTUDE-2. Supervising exam timetable functions of the Department for all campuses. CELCAT Exam Scheduler Expert and Administrator.

Support good governance of the UJ exam timetables for effective (optimised) exams (final assessments):

• Maintain, optimise and publish the Master Exam Timetable (ETT) for all main assessments (June & November).
• Coordinate the annual update and distribution of the UJ Assessments and Exams master files.
• Assign examination venues fairly and efficiently using CELCAT Exam Scheduler across all campuses.
• Every three years, regenerate the University’s main undergraduate exam timetable from a zero-base.

• Validate and implement approved timetable calculation criteria annually.
• Ensure consistency across all timetable-related systems and records.
• Implement University-approved timetable changes, storing relevant audit trails.

• Act as the CELCAT Exam Scheduler expert and administrator.
• Test software updates and interface functionality (ITS ITS INT 4 system).
• Liaise with internal and external stakeholders for process optimisation.

• Collaborate to integrate and lock venue data across all campuses for smooth ad hoc bookings.
• Prepare templates for registration and special exam bookings annually.

• Coordinate timely publication and communication of exam timetables and venue allocations.
• Ensure all stakeholder feedback and changes are implemented and documented.

• A Degree or relevant (NQF 7) qualification in (IT / Computer Sci / Mathematics / Statistics-related study fields preferred).
• Five (5) years of experience in timetabling and timetable optimisation at a tertiary education institution, with a minimum of two (2) years’ experience in a supervising position.
• Extensive knowledge of and a minimum of three (3) years’ experience in the use of the examination timetable subsystem of the ITS Integrator 4 Student Management System supplied by Adapt IT.
• Extensive knowledge of and at least three (3) years’ experience in the use of timetable scheduling / optimisation software, such as CELCAT, or Syllabus Plus, or a similar system.
• Advanced Level MS Excel skills.
• Extensive experience in the use of the MS Office Suite.
• In-depth knowledge of UJ Policies and Procedures pertaining to timetables and venue bookings.

• Excellent problem-solving skills via logical analytical thinking.
• The ability to consistently work accurately under pressure – with excellent attention to detail.
• Good to advanced numerical skills.
• Very good verbal and written communication skills.
• Excellent planning and organising skills, including staff- and time management.
• Good administrative skills.

• A Postgraduate Diploma in the relevant field.
• Education / Teaching Jobs jobs

Eduvos is looking to employ the services of a Student Affairs Administrator Temp on a temporary based at our Eduvos campuses.

Position:

The Student Affairs Administrator provides dedicated administrative support to both the Governance and Wellness portfolios during a critical execution phase. The role ensures effective coordination, documentation, and tracking of national initiatives including the Student Affairs strategy, Social Houses rollout, SRC elections, and wellness programmes. This support allows senior managers and leads to focus on governance, student experience, and wellness outcomes while ensuring compliance, accuracy, and efficiency in operations

Minimum qualification:

• Relevant Degree in Administration, Business Management, or equivalent.

Experience:

• Minimum 2 years' experience in administrative or coordination roles, preferably in higher education, governance, or wellness environments.
• Experience with project support, data management, and reporting will be advantageous.

Responsibilities:

As the Student Affairs Administrator you will be primarily responsible for the following:

• Administrative Support

• Maintain schedules, trackers, and reports for Student Affairs, Governance, and Wellness initiatives.

• Draft and manage meeting agendas, minutes, and follow-up action logs.

• Support preparation of presentations, communication packs, and governance documents.

• Project & Event Coordination

• Assist with execution of SRC elections, inductions, leadership training, and Social Houses rollout.

• Provide administrative support for retention and wellness campaigns, events, and student engagement activities.

• Track deliverables, deadlines, and risks for ongoing projects across both portfolios.

• Data & Reporting

• Consolidate campus-level reports, participation data, and governance/wellness records.

• Prepare progress updates and compliance documentation for senior management.

• Maintain accurate filing systems (digital and physical) for all Student Affairs records.

• Stakeholder Support

• Act as the central point of administrative coordination between campuses, senior managers, and national governance/wellness structures.

• Provide timely responses and logistical support for campus requests.
• Ensure consistent templates, forms, and processes are used across all campuses.

• Up-to-date trackers and reports on governance, wellness, and Social Houses.
• Accurate documentation of SRC elections, wellness programmes, and governance processes.
• Centralised, standardised filing and reporting systems.
• Administrative support that reduces turnaround times and frees up senior leadership capacity.

Competencies:

• Strong organisational and planning skills.
• Excellent written and verbal communication.
• High attention to detail and accuracy.
• Ability to manage multiple priorities under tight deadlines.
• Professional discretion and ability to handle sensitive information.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook, Teams) and comfort with project management tools (Planner, SharePoint, LMS).