159 Administrativeassistant jobs in South Africa

DEPUTY DIRECTOR-ADMINISTRATIVE SUPPORT

• Reference Number : refs/022936
• Directorate : OFFICE OF THE HOD
• Number of Posts : 1
• Package : R 896 436.00 (All-inclusive Salary Package)

Requirements :

• Matric plus a postgraduate qualification (NQF level 7) in Public Administration/ Governance/ Office Management or relevant field as recognized by SAQA. 5 years’ experience in office management of executive of which 3 years must be at Assistant Director/ Junior Management within in administrative/secretariat and/ or related field, A valid driver’s License. COMPETENCIES: Computer literacy. Planning and organising skills. Problem solving and decision-making skills. Time Management skills. Communication skills.

Duties :

• Provide strategic advice and support to the HOD on critical organisational and administrative matters. Ensure the effective management and coordination of the HOD’s diary, including scheduling of meetings, appointments, and official engagements. Oversee the smooth flow and proper tracking of documents within the Office of the HOD to ensure timely processing and response. Coordinate and manage all events and functions hosted or attended by the HOD to ensure alignment with departmental protocols and priorities. Ensure that accurate minutes are recorded and properly archived for all meetings chaired by the HOD, and follow-up actions are tracked and implemented. Keep track of action lists from meetings chaired by the HOD Ensure proper implementation of budget by monitoring, projecting, and reporting expenditure. Prepare and analyse documents and informative notes for decision making by the Head of Department. Manage staff and resources. Ensure compliance in terms of turnaround times, inform the Deputy Director General timeously of deadlines. Ensure effective co-ordination, management of staff and quality of work of all functional components, quality control and provision of comments/advice in terms of submissions. Liaise with clients, Government institutions and other stakeholders. Provide advanced advice to client in the absence of the Chief Director. Coordinate, track and monitor the flow of correspondence. Attend to queries from Internal Audit. Provide secretariat support services. Oversee the drafting of minutes and signing off where applicable. Track progress on planned activities, including annual performance plan targets and operational plan targets manage the project registers. Provide support in the management and control of strategic and operational targets component are done. Ensure proper spending in line with strategic objectives. Ensure the management of an efficient and user-friendly filing system. Develop and implement systems and procedures to promote high-quality, effective, and efficient document flow to and from the Office of the HOD. Monitor and control all incoming correspondence, ensuring proper handling and timely response. Analyse and process documents submitted for the HOD’s authorisation. Oversee and maintain an electronic document tracking system to enhance accountability and improve turnaround times. Manage resources (Human, Financial, Equipment/Assets) Manage the provision of coaching, disciplining and mentoring staff to improve performance, Monitor the performance of staff and ensure assessment of their performance, Control and monitor the subsection budget and expenditure, Coordinate the compilation of various reports and statistics for the section, Manage leave of sub-ordinates

Notes :

• Notes: To apply for the above position, please apply online at or Hand Deliver at Ground floor, Main entrance 56 Eloff Street, Umnotho House Johannesburg. All manual applications must include a completed, initialled, and signed NEW Z83 Form, obtainable from any Public Service Department or on the DPSA web site link: and a detailed Curriculum Vitae. Applications submitted on an OLD Z83 form will not be accepted. Certified copies of Identity Document, Grade 12 Certificate, and the highest required qualifications as well as a driver’s licence where necessary, will only be submitted by shortlisted candidates to Human Resources on or before the day of the interview date. Failure to do so will result in your application being disqualified. Foreign qualifications must be accompanied by an evaluation report issued by SAQA. It is the applicant’s responsibility to have all foreign qualifications evaluated by SAQA and to provide proof of such evaluation report. Please ensure that you submit your application before the closing date as no late applications will be considered. If you apply for more than 1 post, please submit separate applications for each post that you apply for. Due to the large number of applications, we envisage to receive, applications will not be acknowledged. The department will not accept applications sent through email or fax. Applicants must declare any pending criminal, disciplinary or any other allegations or investigations against them. Should this be uncovered during/after the interview took place, the application will not be considered and in the unlikely event that the person has been appointed such appointment will be terminated. The successful candidate will be appointed subject to positive results of the security clearance process. The successful candidate will be required to enter an employment contract and sign a performance agreement with the Department. Should, during any stage of the recruitment process, a moratorium be placed on the filling of posts, or the Department is affected by any process such as, but not limited to, restructuring or reorganization of posts, the Department reserves the right to cancel the recruitment process and re-advertise the post at any time in the future. NB: For assistance with online applications, visit the following centres: 78 Fox Street, Marshalltown or Maponya Mall at Thuso House next to Home Affairs. It is the Department’s intention to promote retrospectivity (Race, Gender and Disability) in the Public Service through the filling of this post. It is the Department’s intention to promote equity through the filling of all numeric targets as contained in the Employment Equity Plan. Department’s intention is to promote equity through the filling of posts in line with the Departments’ Employment Equity Plan (Coloureds, Indians and People living with disabilities are encouraged apply). No late applications will be considered. The Department reserves the right not to appoint. If you do not receive any response from us within 3 months, please accept your application was unsuccessful.

Employer : Department of Agriculture and Rural Development

Location : Johannesburg (Head Office)

Closing Date : 11-07-2025

Criteria Questions

Do you have Matric plus a postgraduate qualification (NQF level 7) in Public Administration/ Governance/ Office Management or relevant field as recognized by SAQA?

Do you have 5 years’ experience within the office of the executive of which 3 years must be at Assistant Director?

Do you have a valid driver’s license?

Please Notes :

• Due to the large number of applications we envisage receiving, applications will not be acknowledged. If youdo not receive any response within 3 months, please accept that your application was not successful.

Administrative Support UK Property Management (Remote, Cape Town- Based)

Join a Growing UK Property Management Team Full-Time, Remote

Asset Management Support | Market-Related Salary | 8:30 AM - 5:00 PM UK Time

About Our Client

Our client is a dynamic and expanding property management company based in South London, specialising in residential property and HMO portfolios. With a forward-thinking and supportive culture, they combine local market knowledge with international capability, now building out a South African support hub. The team is known for its dedication to quality service, open communication, and continuous improvement. This is an exciting opportunity to join a UK-aligned business with long-term career prospects and potential for leadership growth.

The Role: Administrative Support

As the first South African hire, you will support a UK-based Property Manager in managing the day-to-day operations of a varied residential portfolio. You'll become a vital remote team member, responsible for core administrative functions, compliance tracking, communications, and systems management. This role offers the opportunity to grow into a senior support position and help onboard future junior team members as the SA-based team scales.

Key Responsibilities

• Handle incoming calls and emails from tenants, landlords, and contractors
• Prepare and manage tenancy renewals, including document distribution and deadline tracking
• Organise property inspections and review follow-up actions from reports
• Coordinate repair and maintenance work, liaising with contractors and logging completions
• Maintain compliance records (e.g., gas safety, HMO licences), ensuring timely renewals
• Support tenancy lifecycle tasks such as check-ins, check-outs, and deposit tracking
• Keep digital systems updated with accurate tenant and property data
• Assist with document creation, filing, and reporting for audits and client reviews
• Participate in weekly team video calls and stay connected through real-time comms

About You

• 3+ years in administrative, property management, or operations support
• Strong knowledge of UK rental compliance, HMO regulations, or willingness to learn
• Excellent verbal and written English communication
• Highly organised, detail-oriented, and self-managed
• Confident with Microsoft Office (Excel, Word, Outlook); tech-savvy and quick to learn new systems
• Prior experience with Reapit, Fixflo, or similar platforms (preferred)
• Positive, reliable, and collaborative team player
• Able to work UK business hours (8:30 AM - 5:00 PM SA time) with a stable internet connection

Benefits

• Fully remote role (potential hybrid in Cape Town Foreshore in the future)
• Long-term career path with leadership opportunities
• Full onboarding and ongoing training provided
• Weekly team calls and strong support from a UK-based team
• Flexible, collaborative work culture
• Tailored benefits package aligned to your needs and circumstances

Desired Skills:

• Administrator
• Operations Support
• Compliance
• Documentation
• Customer Service
• Client Service
• Property Management
• Asset Management
• Data Management
• Systems Management

Overview : We are a dynamic and growing construction company specialising in high-quality woodwork and bespoke joinery solutions.

We are seeking a detail-oriented and proactive Procurement Officer / Buyer to manage purchasing activities while providing essential administrative support to the operations team.This role is ideal for someone who thrives in a fast-paced construction environment, can manage supplier relationships, and ensure efficient procurement processes while assisting with day-to-day office coordination.Key Responsibilities : Procurement & Buying : Source, negotiate and purchase raw materials, timber, hardware, consumables, and equipment in line with project requirements and budget constraints.Monitor stock levels and coordinate timely replenishment to prevent project delays.Liaise with suppliers and subcontractors to ensure on-time delivery and resolve any supply issues.Maintain and update the supplier database with pricing, delivery schedules, and performance metricspare product specifications and evaluate suppliers for quality and reliability.Raise and process purchase orders, ensuring proper documentation and approvals.Administrative Duties : Assist with preparing job cost estimates, procurement schedules, and supplier quotes for project tenders.Track deliveries and manage documentation (delivery notes, invoices, PODs).Maintain procurement and inventory records (physical and digital).Support site teams and the workshop with material requests and procurement updates.Coordinate logistics, arrange collections / deliveries, and ensure all required paperwork is filed.Assist with general office tasks such as filing, printing, minute-taking, and basic correspondence.Requirements : Proven experience in procurement, buying, or supply chain in a construction or manufacturing environment (woodwork experience is a plus).Strong administrative and organisational skills.Solid knowledge of sourcing and procurement techniques.Excellent negotiation and relationship management skills.Proficiency in Microsoft Office (especially Excel); knowledge of Pastel, BuildSmart or similar systems is advantageous.Valid driver's license (for supplier / site visits if required).Strong communication skills and attention to detail.Ability to multitask and work independently in a deadline-driven environment.Preferred Qualifications : Diploma or Certificate in Supply Chain Management, Procurement, Construction Management, or a related field.Experience in the carpentry, woodworking, or construction industries.What We Offer : Competitive salary based on experienceOpportunities for growth within a hands-on, skilled teamSupportive work environment that values initiative and accountability

The European & Developing Countries Clinical Trials Partnership (EDCTP) is a non-profit organisation with offices in The Hague, the Netherlands; and Cape Town, South Africa. EDCTP is a partnership between European and African countries to accelerate the development of new clinical interventions such as drugs, vaccines, microbicides and diagnostics against poverty-related diseases in Africa (HIV/AIDS, tuberculosis, malaria and neglected infectious diseases). The organisation supports clinical trials, capacity strengthening and networking in Africa and Europe. Visit edctp.lndo.site for more information.

EDCTP is looking for an Administrative Support Officer to be based at the EDCTP Office in The Hague. The Administrative Support Officer, under the supervision of the Director of International Cooperation (Europe), will be responsible for providing administrative support to the cooperation and communication activities in the EDCTP Secretariat in The Hague.

The main duties and responsibilities of the Administrative Support Officer will include, but are not limited to the following:

• Providing administrative support to the international cooperation and communication teams in the EDCTP office in The Hague;
• Taking minutes, drafting, editing and proofreading reports and other texts in English;
• Liaising with partner organisations in Europe, Africa and worldwide;
• Managing databases and media lists;
• Supporting the implementation of advocacy, communication and outreach activities;
• Assisting in updating of the EDCTP website;
• Assisting with tracking of media exposure;
• Collecting data to support preparation of press releases, presentations and reports;
• Any other tasks, duties or specific assignments which may arise during the operations of the EDCTP Secretariat, in particular supporting HR activities.

• A university degree or equivalent training in a relevant field;
• A minimum of 3 years’ experience in an administrative support role;
• Excellent written and spoken English skills;
• Proficient in MS Office; familiarity with desktop publishing software and content management systems is a plus;
• Strong interpersonal and intercultural skills;
• Other language skills, in particular French or Portuguese, would be an additional asset.

Salary scale
EDCTP offers a competitive salary package commensurate with experience and qualifications.

Employment conditions

• The employee will be based at the EDCTP Secretariat office in The Hague.
• Applicants must have a valid working permit in The Netherlands.
• The EDCTP is characterised by a multicultural work environment and English is the official language.
• Flexible and reduced working hours may be possible for this position.

Application

• Applications must include a letter of motivation and CV.
• Applications must be submitted via – Please include the job title in the email subject line.
• Applications must be submitted by midnight (CET) Monday 16 July 2018 .

Please note that only shortlisted applicants will be contacted for interviews. If you do not hear from EDCTP within 12 weeks of the closing date of this advert, please consider that your application has not been successful on this occasion.

Protection of Personal Data
EDCTP is committed to protecting your privacy. It takes every precaution to protect the information you provide. The data you provide will be processed for the purpose of the recruitment procedure and will only be accessed by persons who need to do so for this purpose. Your data will be kept in our system up to one month after the completion of the recruitment procedure (should your application be unsuccessful). For further information or exercise of your rights (such as the right to access, or the right to correct your data), please contact Human Resources at

Overview:

We are a dynamic and growing construction company specialising in high-quality woodwork and bespoke joinery solutions. We are seeking a detail-oriented and proactive Procurement Officer / Buyer to manage purchasing activities while providing essential administrative support to the operations team.

This role is ideal for someone who thrives in a fast-paced construction environment, can manage supplier relationships, and ensure efficient procurement processes while assisting with day-to-day office coordination.

Key Responsibilities: Procurement & Buying:

• Source, negotiate and purchase raw materials, timber, hardware, consumables, and equipment in line with project requirements and budget constraints.

• Monitor stock levels and coordinate timely replenishment to prevent project delays.

• Liaise with suppliers and subcontractors to ensure on-time delivery and resolve any supply issues.

• Maintain and update the supplier database with pricing, delivery schedules, and performance metrics.

• Compare product specifications and evaluate suppliers for quality and reliability.

• Raise and process purchase orders, ensuring proper documentation and approvals.

Administrative Duties:

• Assist with preparing job cost estimates, procurement schedules, and supplier quotes for project tenders.

• Track deliveries and manage documentation (delivery notes, invoices, PODs).

• Maintain procurement and inventory records (physical and digital).

• Support site teams and the workshop with material requests and procurement updates.

• Coordinate logistics, arrange collections/deliveries, and ensure all required paperwork is filed.

• Assist with general office tasks such as filing, printing, minute-taking, and basic correspondence.

Requirements:

• Proven experience in procurement, buying, or supply chain in a construction or manufacturing environment (woodwork experience is a plus).

• Strong administrative and organisational skills.

• Solid knowledge of sourcing and procurement techniques.

• Excellent negotiation and relationship management skills.

• Proficiency in Microsoft Office (especially Excel); knowledge of Pastel, BuildSmart or similar systems is advantageous.

• Valid driver’s license (for supplier/site visits if required).

• Strong communication skills and attention to detail.

• Ability to multitask and work independently in a deadline-driven environment.

Preferred Qualifications:

• Diploma or Certificate in Supply Chain Management, Procurement, Construction Management, or a related field.

• Experience in the carpentry, woodworking, or construction industries.

What We Offer:

• Competitive salary based on experience

• Opportunities for growth within a hands-on, skilled team

• Supportive work environment that values initiative and accountability

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ISTA Personnel Solutions South Africa is a dynamic and fast-growing BPO company based in South Africa, specializing in providing top-tier operational support to US based companies. We are not a recruitment agency, we are a dedicated extension of our clients' teams, delivering high-quality service with precision, efficiency and a personal touch.

We Are Hiring!

We are seeking a Contract Processing & Administrative Support Specialist for our US based client, who is a provider in business funding and financing. Prior experience in contract administration is essential. A background in finance or accounting is highly desirable, as this position may lead to expanded responsibilities over time.

NB - Working Hours:

• Monday to Friday
• 9:30am to 18:30pm Eastern Standard Time (EST) (15:30pm to 00:30am South African Standard Time (SAST). These hours are subject to change in accordance with daylight saving time in the United States.
  
  

• Work Environment: This is a remote role for South African Citizens only
• Internet Requirements: A fixed fibre line with a minimum speed of 25 Mbps (upload & download), with wired Ethernet connectivity is mandatory.Applicants without a fixed fibre line CANNOT be considered
• Power Backup: A reliable backup solution for load shedding and outages is required. Applicants without a power backup cannot be considered
  
  

• Entering customer and contract information into the client's CRM system
• Running background checks through internal systems
• Accurately generating and sending out client contracts within 10 minutes of client interaction (speed and precision are critical)
• Other responsibilities may be added over time to expand your scope, depending on client needs
  
  

• Experience in CRM platforms and picking up new tools quickly
• Prior experience in contract administration is essential.
• A background in finance or accounting is highly desirable, as this position may lead to expanded responsibilities over time
• Very strong attention to detail
• Fast and accurate typing skills
  
  

• Seniority level Mid-Senior level

• Employment type Full-time

• Job function Administrative
• Industries IT Services and IT Consulting

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• Prepare, complete, and submit tender documents accurately and neatly.
• Attend compulsory tender briefing sessions on behalf of the company.
• Maintain organized and up-to-date records of all administrative and tender-related documentation.
• Support the Admin Office Manager with day-to-day administrative functions.
• Perform general office duties including scanning, printing, and data entry.
• File hardcopy and digital records in a systematic and secure manner.
• Ensure compliance with internal and external submission deadlines and formats.

• Proficiency in Microsoft Excel and Word.
• Ability to work with Adobe Reader Acrobat.
• Strong written and verbal communication skills.
• Good understanding of document control and office administration procedures.
• Attention to detail and ability to work under pressure.
• Professional demeanour and ability to interact confidently in briefings and meetings.
• Attend to emails.