159 Tenders Marketing Assistant jobs in South Africa

TENDERS MARKETING ASSISTANT

Job description

We are looking for a qualified individual with at least 2 years of professional experience in a marketing environment or procurement department, and a degree in marketing or copy-writing and editing.

The candidate will work on tenders, presentations, and other marketing and communication materials as part of our sales support deliverables.

Main missions in the role:

• Receive, issue and log all incoming tenders
• Coordinate with relevant personnel to ensure all information is received in a timely manner and collate information from various sources
• Produce tender documentation for submission within specified time scales
• Action and liaise with customers regarding any post-tender queries
• Maintain and update bid library with data for tender submissions and tender results.
• Data entry for reports
• Writing, producing and reviewing complete tender responses
• Bid & Proposal standardization & Competence development
• Analyze feedback and lessons learnt to promote continuous improvement
• Collaborate with Sales team in offering solutions to country / region specific customers
• Ensure all proposals follow relevant Group standard procedures and guidelines
• Work closely with stakeholders to understand and implement winning tender response strategy
• Implement Best Practice principles and process for response management
• Professional Experience in a marketing/procurement department or similar position, and a degree in communication or equivalent.
• Communication: Strong written and verbal communication skills are important in the Marketing Assistant role. They regularly need to collaborate with team members, vendors and other company employees to understand the needs of the marketing department.
• Creativity: Creativity allows the Marketing Assistant to create visually appealing images and marketing materials, making it a very useful to the marketing department.
• Analytical: Marketing Assistants are often involved in the research and reporting of marketing campaign results. Analytical skills enable the Marketing Assistant when compiling data and presenting it in an easy-to-understand method.
• Very Strong Verbal and Written English is a non-negotiable requirement.

Skills & Competencies

• English mother tongue, with excellent writing skills
• Minimum 3-year degree in communication and marketing
• Marketing and customer oriented
• Creative and innovative
• A knack for editing and proof reading
• Excellent research skills
• Proficient in the use of Microsoft Office (Word, Excel and PowerPoint)
• Ability to work independently and/or collectively
• Multi culture experienced. He/she should be a team-oriented person
• Good communication skills and ability to explain topics clearly
• Self-motivated, with the initiative to learn and drive own development

At xneelo, we enable businesses to create and trade online through reliable, consistent hosting services.

We’re seeking an Administrative Assistant to support our Customer Support team with daily operations, real-time customer assistance, and ad-hoc projects. This hybrid role is based at our Durbanville head office and reports directly to the Customer Service Manager(s).

It’s a dynamic, collaborative environment and a great opportunity for someone starting their career or seeking a change in career.

What you’ll be doing

You’ll be the backbone of our Customer Support team, making sure everything runs like clockwork.

Your day-to-day will include:

● Handling system-related tickets when automated processes need a helping hand.

● Responding to customer emails for things like refunds, account verifications, payment updates, and domain transfers.

● Directing calls to the right people and ensuring Live Chat queries are answered on time.

● Capturing and compiling data for reports, customer reviews, and cancellations.

● Keeping ticket queues tidy and assigning queries when the Service Level Coordinators are unavailable.

● Taking on ad-hoc projects, bulk admin tasks, and invoice-run support.

● Managing repetitive but important workflows like clearing spam queues or fixing domain order errors.

● Matching unallocated payments to the correct customer accounts.

What makes you a great fit:

● You’re detail-driven and accurate—mistakes don’t slip past you.

● You’re friendly, empathetic, and patient in all interactions.

● You communicate clearly, both in writing and speaking.

● You’re open to feedback and eager to grow your skills.

● You can work independently but love collaborating too.

● You’re resourceful when problems pop up and can think outside the box.

● You’re adaptable—change doesn’t throw you off track.

● You’re comfortable with technology and basic troubleshooting.

Who you are:

● A proactive problem-solver with a focus on process improvement and thinking outside the box.

● Accurate and detail-oriented in all aspects of work.

● Strong time management skills with the ability to multitask and switch between tasks effectively.

● Flexible and adaptable to changes in the role, systems, and people you work with.

● A positive team player who works well independently and in collaboration with others.

● Receptive to feedback, demonstrating a willingness to learn and grow.

● Possess a strong work ethic, with meticulous focus and discipline.

● Driven to get things done with a natural sense of urgency.

● Passionate about the value of customer service and committed to demonstrating its importance to the business.

Skills & Experience:

● Matric (or equivalent) is a must.

● Above-average typing speed.

● Previous admin experience is an advantage.

● Strong organisational skills, time management, and problem-solving abilities.

Job Title : Administrative Assistant

Location : Remote (EST Time Zone)

Salary Range : Up to 1600 USD

Work Schedule : Monday - Friday 9:00 AM to 5:00 PM (EST)

NOTE : INDEPENDENT CONTRACTOR POSITION

Company Overview :

Sagan is an exclusive membership community for top executives, founders, and CEOs seeking to hire and maximize the impact of international talent. We bridge the gap between global talent and US-based businesses by connecting candidates from regions like Latin America, the Philippines, India, Pakistan, Bangladesh, and Africa with leading American companies. Sagan provides a high-performance remote work environment, ensuring access to world-class opportunities for top-tier professionals.

About the Company :

Sagan operates in the biotech & life sciences industry, supporting therapeutic advancements and enabling technologies with transformative potential.

Position Overview :

We are seeking a versatile and detail-oriented Administrative Assistant to provide operational, administrative, and organizational support. The ideal candidate will thrive in a fast-paced remote environment, managing administrative processes, expense reconciliation, and CRM updates, while ensuring seamless executive support.

Key Responsibilities :

• Maintain and update the CRM system daily, ensuring accurate and timely data entry.
• Reconcile high-volume expenses and process reports efficiently.
• Arrange comprehensive travel logistics (flights, accommodations, transportation).
• Maintain and update senior management's contacts, ensuring key relationships are documented.
• Generate travel invoices for portfolio companies as needed.
• Perform additional administrative tasks as assigned.

Qualifications :

• 1-2 years of experience as an Executive Assistant, Finance Analyst, or in Business Management.
• Bachelor's degree in Business Administration or Finance.
• Familiarity with expense processing systems (Expensify, Concur, or similar).
• Strong proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word).
• Analytical mindset with the ability to interpret data and provide actionable insights.
• Interest in the biotech & life sciences industry is a plus.

Resume Submission Guidelines :

To help us review your application efficiently, please submit your resume in text-based PDF format only.

Avoid uploading scanned documents, image files (JPG / PNG), or Word documents (DOC / DOCX) to prevent your application from being overlooked.

Important : For timely processing, both your resume and introductory video must be submitted in English.

Key Skills : Generator, Accommodation, Football, Advertising, Architectural Design

Employment Type : Full Time

Experience : 1-2 years

Vacancy : 1

Monthly Salary Range : 1280 - 1600 USD

time left to apply End Date: August 31, 2025 (12 days left to apply)

job requisition id JR001641

Reporting to the Reliability & Maintenance (R&M) Manager who is on the Refinery Leadership Team, provides comprehensive administrative technical support to the Refinery R&M Leadership team.

Provides comprehensive administrative technical support to the Refinery R&M Leadership team

- Supports improvement of information processing and reporting services

- Supports management of R&M Manager’s calendar

- Arranges access for and meets guests

- Makes travel arrangements for the R&M Manager.

- Prepares slide decks for meetings, classes, conferences, etc. for the R&M Manager.

- Assists R&M Manager with Travel and Entertainment claims and queries (T Card)

- Assist R&M Leads with tracking of strategic action items

- Management of office stationery supplies and office equipment

· Administers overtime, standby & KM travel claims for R&M and team according to the overtime rules.

- Incumbent will provide R&M Manager with reconciled report on status of department overtime and claims, ensuring that claims are consistent with attendance register

- Will be responsible for processing via the appropriate systems. Will provide the Supervisory staff with guidance and clarity on administration of the overtime rules

· Assists with creating purchase requisitions in Ariba for material orders and service orders. Creates service sheets in Ariba on behalf of vendors, only if approved by Procurement Commercial Manager. Advises R&M Ariba users on resolving payment queries or escalates to Procurement Helpdesk if required.

· Assists with Department purchases via Procurement Card and ensures compliance rules are adhered to in this regard. Guides Department TCard holders on adhering to compliance rules.

· Facilitates submission of monthly performance statistics for R&M department and supports the development of performance tracking metrics and KPI's. Produces ad hoc statistics and information as required. Participates with team members in achieving the departments vision, mission and objectives in line with the Refinery's business goals

· Has knowledge of available resources and information, ability to quickly gather and communicate information; ability to remember and document information

· Maintains up to date records of all R&M staff, including contact details and broader whereabouts

· Works with the R&M supervisors in the distribution of the correct PPE for new recruits, in-service trainees and employees

· Manages the department's website, coordinates the populating and updating of the website. Supports R&M team in ensuring CDMS documentation is updated

· Performs developmental function to support during turnarounds

· Perform basic notifications and material reservations on SAP Systm

· Holding building owners accountable for seating arrangements and general hygiene and condition

· Facilitates R&M Performance Management sessions twice a year

· Facilitates quarterly townhalls and prepares presentation decks

· Supports manpower process

Professional Qualification and Certifications:

• Minimum Matric / NQF 4 plus proven experience in similar role.
• Preferred qualification: N.Dip (NQF 5) or other appropriate tertiary certificate, Degree or equivalent.

Knowledge and skills:

• Proficiency in MS Office Software applications
• Strong Planning and Organizing Skills
• Good interpersonal skills and can work with people from different backgrounds and cultures.
• Learning & adaptability

Advantageous qualities :

• Key interest in the role, and keen to learn and grow with vision to develop self for the next/desired opportunity
• Genuine desire to help others and create solutions to achieve common goals in accordance with Department priorities

Application deadline:

Astron Energy is a leading supplier of petroleum products in South Africa, with a vast network of Caltex-branded service stations that make us one of the country’s top two petroleum brands. We are strongly committed to being a responsible corporate citizen, promoting education, health and economic development in an effort to build stronger communities and drive sustainable economic growth.

We own and operate the country’s third-largest crude oil refinery in Cape Town, which has a capacity of 100,000 barrels a day, and a lubricants manufacturing plant in Durban.

Reporting to the Reliability & Maintenance (R&M) Manager who is on the Refinery Leadership Team, provides comprehensive administrative technical support to the Refinery R&M Leadership team.

Provides comprehensive administrative technical support to the Refinery R&M Leadership team

• Supports improvement of information processing and reporting services
• Supports management of R&M Manager’s calendar
• Arranges access for and meets guests
• Makes travel arrangements for the R&M Manager.
• Prepares slide decks for meetings, classes, conferences, etc. for the R&M Manager.
• Assists R&M Manager with Travel and Entertainment claims and queries (T Card)
• Assist R&M Leads with tracking of strategic action items
• Management of office stationery supplies and office equipment
• Administers overtime, standby & KM travel claims for R&M and team according to the overtime rules.
• Incumbent will provide R&M Manager with reconciled report on status of department overtime and claims, ensuring that claims are consistent with attendance register
• Will be responsible for processing via the appropriate systems. Will provide the Supervisory staff with guidance and clarity on administration of the overtime rules
• Assists with creating purchase requisitions in Ariba for material orders and service orders. Creates service sheets in Ariba on behalf of vendors, only if approved by Procurement Commercial Manager. Advises R&M Ariba users on resolving payment queries or escalates to Procurement Helpdesk if required.
• Assists with Department purchases via Procurement Card and ensures compliance rules are adhered to in this regard. Guides Department TCard holders on adhering to compliance rules.
• Facilitates submission of monthly performance statistics for R&M department and supports the development of performance tracking metrics and KPI's. Produces ad hoc statistics and information as required. Participates with team members in achieving the departments vision, mission and objectives in line with the Refinery's business goals
• Has knowledge of available resources and information, ability to quickly gather and communicate information; ability to remember and document information
• Maintains up to date records of all R&M staff, including contact details and broader whereabouts
• Works with the R&M supervisors in the distribution of the correct PPE for new recruits, in-service trainees and employees
• Manages the department's website, coordinates the populating and updating of the website. Supports R&M team in ensuring CDMS documentation is updated
• Performs developmental function to support during turnarounds
• Perform basic notifications and material reservations on SAP Systm
• Holding building owners accountable for seating arrangements and general hygiene and condition
• Facilitates R&M Performance Management sessions twice a year
• Facilitates quarterly townhalls and prepares presentation decks
• Supports manpower process
  
  

• Minimum Matric / NQF 4 plus proven experience in similar role.
• Preferred qualification: N.Dip (NQF 5) or other appropriate tertiary certificate, Degree or equivalent.
  
  

• Proficiency in MS Office Software applications
• Strong Planning and Organizing Skills
• Good interpersonal skills and can work with people from different backgrounds and cultures.
• Learning & adaptability
  
  

• Key interest in the role, and keen to learn and grow with vision to develop self for the next/desired opportunity
• Genuine desire to help others and create solutions to achieve common goals in accordance with Department priorities
  
  

Company Description

Victus Group is dedicated to transforming dreams into reality through expert financial planning. Our team of dynamic professionals in Durbanville, who believe in listening, understanding, and planning, create customized roadmaps for financial freedom. We emphasize meaningful conversations to tailor plans that reflect each client's vision of financial success. Our mission is to simplify and enhance lives by planning for financial security and freedom, creating a legacy for some while catering to varied life approaches for others.

Job Summary:

We are seeking a highly organized and detail-oriented Administrative Assistant to provide crucial support to our team of Financial Advisors/Planners. This role involves a mix of administrative tasks, client communication, and coordination with insurance companies and investment platforms. The ideal candidate will possess excellent communication skills, a strong understanding of the financial services industry, and the ability to manage a diverse workload independently.

Responsibilities:

Client Management:

• Manage a designated portfolio of clients, serving as a primary point of contact.
• Handle client inquiries and requests promptly and professionally.
• Maintain accurate client records and documentation.

Administrative Support:

• Process new and existing business applications (Investments, Risk Business, Medical Aid, Trusts, Estates).
• Prepare client correspondence, reports, and presentations.
• Coordinate client meetings and appointments.
• Maintain the Financial Advisor's calendar and manage scheduling.

Compliance and Operations:

• Monitor and track client reviews, fee renewals, and income revisions.
• Assist with the administration of deceased estates and trusts.
• Ensure compliance with relevant regulations (FICA, FAIS, FATCA, POPIA, TCF).
• Scan and file documents electronically, maintaining organized records.

Communication and Liaison:

• Serve as a liaison between Financial Advisors, clients, insurance companies, and investment platforms.
• Communicate effectively with clients and colleagues, both verbally and in writing.

Qualifications and Skills:

Essential:

• Matric Grade 12.
• Minimum of 3 years of administrative experience in the financial services industry.
• Proficiency in Microsoft Office Suite (Outlook, Excel, Word).
• Experience using at least one CRM system (e.g., @Work, Workpool, Elite Wealth, XPlan).
• Solid understanding of financial products and services.
• Bilingual (Afrikaans and English) with excellent written and verbal communication skills.
• Reliable transportation.

Advantageous:

• Industry-related qualification (e.g., Certificate in Financial Planning).
• RE Exams

Competencies/Personal Attributes :

• Self-Management: Ability to work independently, prioritize tasks, and meet deadlines.
• Initiative: Proactive, resourceful, and able to identify and solve problems.
• Attention to Detail: Accurate and meticulous in all tasks.
• Client-Centric: Dedicated to providing exceptional client service.
• Team Player: Collaborative and supportive of colleagues.
• Adaptability: Flexible and able to adapt to changing priorities and demands.
• Positive Attitude: Enthusiastic and committed to contributing to a positive work environment.

Benefits:

• Competitive salary:
• Group Retirement Annuity (RA) and Group Risk Benefits.
• Potential for 13th cheque (not guaranteed).

Additional Information:

• Probation period: 3 months.
• Notice period: 2 months.
• Annual leave: 18 days.
• Starting date: Immediate

To Apply:

Interested candidates are invited to answer the qualifying questions and submit their resumes.

• If you don't meet the minimum criteria your application will be rejected.
• It is an offense to submit false information.

Join the La Vita Spa Family

Position: Accounts & Administration Officer – La Vita Spa

Location: Pinetown

Email Applications To:

Do you have a flair for organisation, a head for numbers, and a heart for hospitality?

La Vita Spa is looking for a dynamic, detail-driven General Admin Assistant to help keep our spa running as smoothly as our clients’ skin after a facial.

What You’ll Do:

Keep our day-to-day admin in perfect balance

Process invoices, payments & financial records with precision

Capture & reconcile transactions using Pastel & Zoho

Maintain stock control & liaise with suppliers

Deliver top-notch customer service to clients & team members

What We’re Looking For:

2+ years of admin experience

Basic accounting skills and a love for accuracy

Confident in Pastel & Zoho

Strong communication & organisational skills

A self-starter who works well independently and in a team

Why You’ll Love It Here:

At La Vita Spa, we don’t just pamper our guests — we value and nurture our team too. You’ll be part of a supportive, professional, and uplifting environment where every day feels rewarding.

Apply Now:

Send your CV & a short motivation

Subject line: Accounts & Administration Officer – La Vita Spa