1,149 Payroll Administrator Hr jobs in South Africa

Fort Beaufort Area Eastern Cape: Our client is looking for a Payroll & HR Administrator to join the team.

Only candidates with the relevant experience will be considered.

• Grade 12 with a tertiary qualification in Human Resource Management or equivalent.
• 2 years Payroll Administration and / or Human Resource Functions experience.
• Extensive knowledge of Labour legislation (BCEA LRA COIDA EE UIF etc.).
• Familiar with payroll software; Sage is highly advantageous.
• Advanced computer literacy.
• Driver's License.
• Farm Accreditation knowledge (SIZA & GlobalG.A.P.) is highly advantageous.
• Health & Safety knowledge in the agricultural sector advantageous.
• First Aid level 1 is highly advantageous.

• Ability to work under pressure.
• Be willing to work overtime when necessary.
• Ability to be assertive while at the same time maintaining a high level of respect.
• Have high attention to detail and accuracy in data entry and recordkeeping.
• Excellent communication skills both verbal and written with the ability to interact with employees at all levels within the organization.
• Ability to handle confidential information with professionalism.
• Be deadline driven.
• Be an innovative thinker.
• Be punctual and well organized.
• Be self-motivated and able to work independently.
• Multi-task and prioritize tasks effectively and efficiently.

• Payroll Administration from onboarding to terminations.
• Maintain Employee records.
• Calculation of wages & salaries.
• Co-ordination and administration of the farm's Time & Attendance System.
• Attend to payroll related queries.
• Creating and assisting in new policies and procedures.
• Assists arranges and co-ordination of training & development.
• Compilation of Workplace Skills Plan & Annual Training report.
• Compilation of employee take-on packs.
• Assisting with job recruitments and selections.
• Creating job descriptions and assisting with job analysis.
• Disciplinary actions.
• Performance management.
• Assist the Director with determining the various aspects of compensation and remuneration of employees.
• Grievances and dispute resolutions.
• IODs & assisting the H&S committee.
• Assisting the workers committee.
• Assisting the EE committee.
• Employee benefit administration and liaison with provident fund.
• Ensuring legal compliance with LRA EEA BCEA and all other labour legislation.
• Liaising with Department of Employment & Labour (UI-19s audits etc).
• Liaising with SETA for discretionary and mandatory grants.
• Co-ordination of all learnerships.
• Act as advisor on all employee matters laws disciplinary matters etc.
• Assist with Accreditation Audits (SIZA and GlobalG.A.P.).

ONLY short-listed candidates will be contacted

Required Experience :

Unclear Seniority

Data Entry, Paychex, Accounting, UltiPro, Workers' Compensation Law, Ceridian, Paylocity, HRIS, Payroll, ADP, Kronos, Human Resources

Employment Type : Full-Time

Experience : years

Vacancy : 1

• Payroll Processing:
  • Accurately and timeously process the full monthly payroll cycle using the PaySpace system.
  • Capture and verify all monthly payroll inputs, including new engagements, terminations, salary adjustments, bonuses, and allowances.
  • Process and reconcile various deductions, including statutory deductions (PAYE, UIF, SDL) and third-party payments (medical aid, provident fund, garnishee orders, and union fees).
• System and Data Management:
  • Maintain and update employee records on the PaySpace system, ensuring data integrity and adherence to the POPI Act.
  • Administer the Employee Self-Service (ESS) portal, assisting employees with queries and ensuring they can access their payslips and other information.
  • Assist with the management and reconciliation of the company's time and attendance systems, ensuring accurate input for payroll processing.
• Compliance and Reporting:
  • Assist with the preparation and submission of monthly EMP201 and bi-annual EMP501 reports to SARS.
  • Generate and distribute a variety of payroll reports, including earnings summaries, leave reports, and statutory declarations.
  • Assist with year-end payroll and SARS processes, including the issuing of IRP5s.
  • Maintain an up-to-date knowledge of South African labour and tax legislation (e.g., BCEA, Income Tax Act) to ensure full compliance.
• Employee Support:
  • Serve as the first point of contact for employee payroll queries, providing professional, confidential, and timeous responses.
  • Assist with the administration of employee benefits and leave management.
• General Administration:
  • Perform administrative duties such as filing and record-keeping of all payroll-related documentation.
  • Collaborate with the HR and Finance departments to ensure a seamless flow of information and data integrity.

• Matric (Grade 12) with a strong numerical aptitude.
• A relevant certificate or diploma in Payroll Administration, Accounting, or a related field would be highly advantageous.
• Solid understanding of the end-to-end payroll process.
• Knowledge of South African labour legislation, including the Basic Conditions of Employment Act (BCEA) and relevant tax laws.
• Proficiency in Microsoft Office, particularly advanced Excel skills (VLOOKUP, pivot tables, and formulas).

• Email your comprehensive CV to .
• If you are already registered, please forward your CV and the relevant reference number to the consultant with whom you are currently registered in order to avoid duplicity on our system.
• We reserve the right to only conduct interviews with candidates of choice.
• Applicants who have not received feedback within 30 days from the closing date must please accept their application as unsuccessful.

Duties and Responsibilities:

• Payroll Processing:
  • Accurately and timeously process the full monthly payroll cycle using the PaySpace system.
  • Capture and verify all monthly payroll inputs, including new engagements, terminations, salary adjustments, bonuses, and allowances.
  • Process and reconcile various deductions, including statutory deductions (PAYE, UIF, SDL) and third-party payments (medical aid, provident fund, garnishee orders, and union fees).
• System and Data Management:
  • Maintain and update employee records on the PaySpace system, ensuring data integrity and adherence to the POPI Act.
  • Administer the Employee Self-Service (ESS) portal, assisting employees with queries and ensuring they can access their payslips and other information.
  • Assist with the management and reconciliation of the company’s time and attendance systems, ensuring accurate input for payroll processing.
• Compliance and Reporting:
  • Assist with the preparation and submission of monthly EMP201 and bi-annual EMP501 reports to SARS.
  • Generate and distribute a variety of payroll reports, including earnings summaries, leave reports, and statutory declarations.
  • Assist with year-end payroll and SARS processes, including the issuing of IRP5s.
  • Maintain an up-to-date knowledge of South African labour and tax legislation (e.g., BCEA, Income Tax Act) to ensure full compliance.
• Employee Support:
  • Serve as the first point of contact for employee payroll queries, providing professional, confidential, and timeous responses.
  • Assist with the administration of employee benefits and leave management.
• General Administration:
  • Perform administrative duties such as filing and record-keeping of all payroll-related documentation.
  • Collaborate with the HR and Finance departments to ensure a seamless flow of information and data integrity.

Requirements:

• Matric (Grade 12) with a strong numerical aptitude.
• A relevant certificate or diploma in Payroll Administration, Accounting, or a related field would be highly advantageous.
• Solid understanding of the end-to-end payroll process.
• Knowledge of South African labour legislation, including the Basic Conditions of Employment Act (BCEA) and relevant tax laws.
• Proficiency in Microsoft Office, particularly advanced Excel skills (VLOOKUP, pivot tables, and formulas).

We are seeking a detail-oriented and experienced Payroll / HR Administrator to join our team, to deliver Payroll & HR Administrator functions for our client based in Westmead, Durban within the plastic manufacturing industry. The ideal candidate will be responsible for processing payroll accurately and on time, supporting HR operations, and ensuring compliance with labour regulations and internal policies. This role requires a strong understanding of PaySpace, HR practices, and a proactive approach to employee support.

Payroll Administration:

• Process monthly client payrolls on PaySpace, including full monthly, fortnightly, and weekly cycles.


• Capture and audit all payroll input such as new hires, terminations, variable earnings/deductions, and changes.


• Maintain and update employee payroll records.


• Manage and time recording on Jarrison Systems.


•  Ensure the accuracy and timely submission of payroll outputs, including payslips, reports, statutory declarations, and third-party payments.


• Handle client queries effectively, provide support on payroll compliance, and maintain high levels of client satisfaction and retention.


• Support internal process improvements and ensure best practices are followed for BPO payroll delivery.


• Handle administration and payroll queries for the two branches in KwaZulu-Natal.


• Responsible for client satisfaction and client retention.


• Responsible for ensuring all outstanding debtors in respect of payroll portfolio are collected.

HR Administration:

• Support recruitment processes including job postings, interviews, and onboarding.


• Maintain employee records and ensure data accuracy on HR systems.


• Track employee leave, time and attendance, and assist with clocking system issues.


•  Assist in performance management and training coordination.


• Prepare HR reports and documentation for audits or compliance checks.

Industrial Relations & Compliance:

• Provide administrative support in disciplinary processes and hearings.


• Ensure compliance with labour laws, bargaining council requirements, and health & safety policies.


• Maintain confidentiality of all HR and payroll information.

QUALIFICATIONS & EXPERIENCE:

• Matric + PaySpace Certification (Essential).


• Diploma/Degree in Payroll Administration, Business Administration, Human Resources, or a related field.


• 3 + years of payroll experience/administration.


• Minimum 3 years of full-function payroll experience in a BPO or shared services environment (will be to your advantage).


• Proven experience as a Payroll or HR Administrator (manufacturing experience advantageous).


• Demonstrated experience using PaySpace to manage multiple client payrolls.


• 3 + years of general payroll experience.


• Must have a valid driver's license


• Must have reliable transportation

CORE COMPETENCIES & ATTRIBUTES

• Behavioural Competencies


• Strong clients focus with a consulting mindset


• Effective communication and problem-solving skills


• Attention to detail and accountability


• Ability to work under pressure and manage competing deadlines


• Collaborative and team-oriented

Technical competencies

• Sound understanding of SARS legislation and statutory compliance (PAYE, UIF, SDL, COIDA)


• Must be able to resolve PAYE queries on payslip


• Good knowledge and understanding of the Basic Conditions of Employment Act


• Ability to prove calculations on the payslip


• Advanced knowledge of PaySpace payroll software (multi-company functionality, batch uploads, reporting)


• Microsoft word, Excel experience

Position based in Hillcrest

12 Month Fixed Term Contract

This role description sets out the typical duties and obligations of the function of the HR and Payroll Administrator.

This list is not intended to be exhaustive but rather a summary of the general duties, responsibilities and KPI’s.

• Accurately process weekly, fortnightly or monthly payroll for employees.
• Accurately process mid-month reimbursement claims
• Calculate and input employee hours, bonuses, commissions, and deductions.
• Ensure compliance with tax regulations and other statutory requirements.
• Address and resolve payroll-related inquiries from employees.

• Maintain accurate and up-to-date employee records in the HRIS (Human Resources Information System).
• Assist in the onboarding process, including new hire orientation and documentation.
• Process employee status changes, such as promotions, transfers, and terminations.
• Generate employment verification letters and respond to HR-related queries.

• Administer employee benefits programs, including the group life, income protector & dread disease insurance and any other perks.
• Assist employees with benefit-related inquiries and concerns.
• Collaborate with external vendors to ensure seamless benefits administration.
• Collaborate with international vendors for overseas employees

• Stay current on HR laws and regulations to ensure compliance.
• Prepare and submit required reports to government agencies.
• Assist in HR audits to ensure compliance with company policies and legal requirements.

• Maintain confidentiality and accuracy of employee records.
• Manage and organize HR documentation, including personnel files and other relevant paperwork.
• Support the implementation and maintenance of electronic recordkeeping systems.
• Maintain training registers for workskills plans

• Ensure timely and accurate processing of payroll to prevent errors and discrepancies.
• Collaborate with finance to meet budgetary targets and financial goals.
• Mitigate financial risks by adhering to payroll regulations and tax compliance.

• Efficiently manage employee benefits programs, contributing to overall compensation satisfaction.
• Evaluate and recommend cost-effective benefit options to align with budgetary goals.
• Ensure compliance with regulatory requirements related to benefits

• Maintain coordinate professional development programs.
• Contribute to a skilled and capable workforce that positively impacts business performance.
• Align training initiatives with organizational goals

• Ensure the security and confidentiality of employee data.
• Mitigate risks associated with data breaches or privacy violations.
• Adhere to industry standards and legal requirements related to data protection.

• Maintain payroll information on digital platforms
• Maintain Training registers
• Update Equity comittee minutes and payroll information relevant to BBBEE and Employment Equity
• Submitt EEA reports annually
• Maintain and monitor EEA12 equity plan

• Bachelor's degree in Human Resources, Business Administration, or related field.
• MS Office (Excel, word, etc)
• Previous experience in HR and payroll administration.
• Strong understanding of HR laws, regulations, and compliance requirements.
• Proficient in using SAGE 300 and payroll software.

• Driving Customer Value
• Fostering Collaboration
• Passion For Results

• Accuracy
• Ensuring efficiency & excellence
• Planning and organising
• Communication
• Decision making
• Initiating action
• Excellent attention to detail and organizational skills.
• Strong communication and interpersonal skills.
• Ability to handle sensitive information with confidentiality.
• Integrity and trustworthiness.
• Proactive and solution-oriented mindset.
• Ability to work independently and collaboratively within a team.
• Strong analytical and problem-solving skills.
• Excellent time management skills and ability to meet deadlines.
• Ability to work collaboratively in a team environment, fostering positive relationships with colleagues and service providers.
• A flexible and adaptable mindset, open to learning and incorporating new technologies and methodologies.
• Alignment with our company values and a commitment to contributing to a positive and inclusive workplace culture.
• Respectful Communication : Values and practises respectful communication, actively listening to others' ideas and providing constructive feedback, contributing to a supportive and inclusive team culture.

Overview

AUTOMOTIVE INDUSTRY ESSENTIAL

• Relevant post matric qualification, as may be applicable and in line with the job specifications listed
• At least 4 / 5 years relevant Payroll / HR experience
• Fully computer literate, i.e. high level of Excel experience and MS Word / systems oriented (Not negotiable!)
• Must have worked in and on a payroll system before, i.e. preferably Sage experience
• Knowledge of Rules and Regulations of the Motor Industry Bargaining Council (MIBCO)
• Knowledge of all relevant SA Labour Laws
• Working knowledge of Tax Legislation and in-depth knowledge of statutory requirements
• Driver’s license a must have!
• Own vehicle an advantage

Overview

AUTOMOTIVE INDUSTRY ESSENTIAL

• Relevant post matric qualification, as may be applicable and in line with the job specifications listed


• At least 4 / 5 years relevant Payroll / HR experience


• Fully computer literate, i.e. high level of Excel experience and MS Word / systems oriented (Not negotiable!)


• Must have worked in and on a payroll system before, i.e. preferably Sage experience


• Knowledge of Rules and Regulations of the Motor Industry Bargaining Council (MIBCO)


• Knowledge of all relevant SA Labour Laws


• Working knowledge of Tax Legislation and in-depth knowledge of statutory requirements


• Driver’s license a must have!


• Own vehicle an advantage

Required Qualifications and Experience

• Matric certificate (Grade 12)
• Payroll-related qualifications or courses (advantageous)
• Minimum of 3 years’ experience in a payroll role
• Proficiency in VIP Payroll or other payroll software (advantageous)

• Process all payroll functions for assigned payrolls, including weekly and casual wages as required.
• Ensure accurate and timely payroll processing, including the collection and verification of timesheets.
• Maintain payroll records and update employee statuses and details in the payroll system.
• Handle statutory payments on a monthly and annual basis, including SARS, UIF, Group Life & Funeral, Garnishees, Medical Aid, and other third-party payments.
• Submit monthly reports to management and external stakeholders.
• Address and resolve payroll and wage-related queries.
• Distribute payslips via email and print hard copies for blue-collar staff.
• Manage employee leave processes, including processing of leave forms and preparation of reports for managers.
• Manage claims for Group Life & Funeral
• Assist with mid-year and annual statutory submissions (e.g., EMP501, Workman’s Compensation, Employment Equity, SDL).
• Reconcile cashbooks and send journal reports to allocated Accountant.
• Support the preparation and implementation of incentive, bonus, and salary increase schedules using VIP or relevant payroll systems.
• Assist in the preparation of the OPSCO pack.
• Ensure timely collection and processing of all necessary payroll documents to meet payroll deadlines.
• Maintain organized records, save backups, and archive monthly reports.

• Provide administrative assistance to the HR Team Leader.
• Perform general office duties including filing, scanning, managing email correspondence, answering calls, and opening personal staff folders.
• Carry out ad hoc duties as required by management.
• Drafting of Warnings / setting up of hearings

Please ensure that you attach a certified copy of your ID and Qualification to be considered for this position.

Only shortlisted candidates will be contacted. Should you not receive a response within 14 days please consider your application unsuccessful. We will keep your CV on our database for any other relevant roles that may arise.

Our manufacturing client, based in New Germany, is looking for a HR & Payroll Administrator to join their HR team.

• Process weekly and monthly payroll.
• Manage attendance system and report absenteeism.
• Handle employee queries and payroll input information.
• Assist in document control for casual staff.
• Manage leave on payroll system accurately.
• Reconcile third-party payments.
• Process statutory declarations.
• Maintain/update Liberty Beneficiary Nomination.
• Manage employee and operational files.
• Comply with HR calendar deadlines. Handle HR calendar and reports.
• Assist in various HR tasks such as staff functions and initiatives.
• Handle discipline and performance-related meetings.
• Arrange training and update training schedules.
• Assist in health and safety administration.
• Handle statutory and legislative items.
• Provide support in recruitment and selection processes.
• Assist in onboarding and offboarding tasks.
• Assist in HR/Payroll related projects.
• Procure HR consumables/office items.
• Maintain updated and accessible filing systems.
• Assist in communication with stakeholders and maintain meeting minutes.
• Translate and circulate notices on notice boards.
• Use prescribed HR/Payroll templates.
• Maintain a presentable workspace.
• Ensure proper filing and waste management.

• Matric.
• Relevant Degree or Diploma.
• Experience in a similar role or payroll department.
• Knowledge of payroll systems is essential (SAGE300 will be preferred) / ESS / Efiling / Easyfile.
• Fluent in Microsoft Office with intermediate/advance level Excel is essential.
• Use of any Time Attendance system (Beyond Attendance) will be advantageous.
• Good understanding of SARS / UIF & WCA online systems and procedures.
• Good understanding of Bargaining Council (NBCCI) and provident fund procedures essential.

Please note: shortlisted candidates will be contacted within 5 days for interview. If not contacted, please consider your application unsuccessful.