229 Corporate Secretarial jobs in South Africa

JTC Group City of Cape Town, Western Cape, South Africa

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JTC Group City of Cape Town, Western Cape, South Africa

Join to apply for the Senior Administrator - Corporate Secretarial (Gsy) role at JTC Group

PURPOSE OF JOB

To contribute to the team by taking ownership and control for service delivery to Guernsey funds (some of which are listed) and Corporate structures while working under the under the supervision of management. Involvement across for all aspects of Company Secretarial from governance through to attendance at board meetings, preparing and filing related documentation, producing / reviewing governance sections for financial statements, regulatory compliance, statutory returns and regular corporate governance reporting to Boards. To contribute to the raising of JTC’s Corporate Governance profile and the sharing of knowledge and learning with the wider JTC CoSec community.

EMPLOYMENT TYPE: Permanent

DEPARTMENT: Fund Services

DIVISION: Institutional Client Services

WORKPLACE STRUCTURE: Hybrid

Role Overview

PURPOSE OF JOB

To contribute to the team by taking ownership and control for service delivery to Guernsey funds (some of which are listed) and Corporate structures while working under the under the supervision of management. Involvement across for all aspects of Company Secretarial from governance through to attendance at board meetings, preparing and filing related documentation, producing / reviewing governance sections for financial statements, regulatory compliance, statutory returns and regular corporate governance reporting to Boards. To contribute to the raising of JTC’s Corporate Governance profile and the sharing of knowledge and learning with the wider JTC CoSec community.

Main Responsibilities And Duties

• Responsible for high quality Secretarial service delivery to our Guernsey clients in accordance with the constitution documents, service level agreements, fund documentation and applicable statutory and regulatory requirements.
• Be the primary point of contact for a portfolio of clients, while working under the supervision of management.
• Understand the relevant legislation and ensuring that all activities undertaken meet legislative requirements.
• Drafting board papers, ensure board packs are assembled and distributed to client boards.
• Attend and minute board meetings, travelling to client locations as required.
• Draft other company materials including D&O Insurance proposal forms, announcements and statutory filings, as appropriate.
• Use of the GFSC, Guernsey Registry and Stock exchange portals.
• Draft governance sections of annual and semi-annual reports (as applicable) in conjunction with fund accountants and advisors.
• Keep clients’ records up to date and ensure all statutory registers are maintained.
• Receive, monitor and keep up to date with constitutional, regulatory and listing requirements as applicable to individual clients.
• Awareness and contribution toward other aspects of our service offering, including developing client relationships, keeping up to date with best practice and helping disseminate the same to the wider team, undertaking some office administration including billing and project work, and supporting business development, as appropriate.
• Deal with correspondence, the collating of relevant information and writing of reports, ensuring decisions made or action points agreed are communicated to the relevant parties and completed within timescales set and agreed.
• Provide contribution to meeting discussions, as and when required.
• Contribute to personal growth through monitoring changes in legislation and the regulatory environment.
• Liaising with external regulators and advisers, such as lawyers and auditors and any other third parties as required.
• To continuously improve personal skills through self-development and maintain personal development records.
• Provide any other duties as defined or deemed necessary by our clients or by management.
• Remain aware of the obligations for the reporting of unusual transactions.
• Adhere to Risk & Compliance procedures in relation to regulatory requirements and AML legislation.
• Adhere to CPD requirements in accordance with qualification level and in-house procedures.
• Adhere to JTC core values and expected behaviours.
  
  

• Knowledge of the relevant laws of the regimes as applicable to the jurisdiction of the clients.
• Knowledge of the relevant jurisdictions’ rules and regulations.
• Understanding of the various Stock Exchanges’ listing rules.
• Understanding of the importance of controls and the fiduciary responsibility of directors.
• Competence in written and verbal communication with high level of accuracy.

• Seniority level Associate

• Employment type Full-time

• Job function Information Technology

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City of Cape Town, Western Cape, South Africa 6 days ago

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To make a significant contribution to the team, both by internally assisting with the management of the CoSec team and by taking responsibility and autonomy for service delivery to Guernsey funds (some of which are listed) and Corporate structures. Responsible for all aspects of Company Secretarial from governance through to attendance at board meetings, preparing and filing related documentation, producing / reviewing governance sections for financial statements, regulatory compliance, statutory returns and regular corporate governance reporting to Boards. To contribute to the raising of JTC’s Corporate Governance profile and the sharing of knowledge and learning with the wider JTC CoSec community.

• Responsible for high quality Secretarial service delivery to our Guernsey clients in accordance with the constitution documents, service level agreements, fund documentation and applicable statutory and regulatory requirements.
• Be the primary point of contact for a portfolio of clients.
• Provide leadership to direct line reports, as appropriate.
• Assist in providing training to more junior members of the team, to ensure delivery to agreed scope and timescales.
• Assist in the checking of other team members work as required.
• Understand the relevant legislation and ensuring that all activities undertaken meet legislative requirements.
• Draft/Review of board papers, ensure board packs are assembled and distributed to client boards.
• Attend and minute board meetings, travelling to client locations as required.
• Draft/Review other company materials including D&O Insurance proposal forms, announcements and statutory filings, as appropriate.
• Use of the GFSC, Guernsey Registry and Stock exchange portals.
• Draft governance sections of annual and semi-annual reports (as applicable) in conjunction with fund accountants and advisors.
• Provide review and comment on corporate documentation as required by client and in conjunction with other advisors.
• Keep clients’ records up to date and ensure all statutory registers are maintained.
• Receive, monitor and keep up to date with constitutional, regulatory and listing requirements as applicable to individual clients.
• Take responsibility for various other aspects of our service offering, including developing client relationships, keeping up to date with best practice and helping disseminate the same to the wider team, undertaking some office administration including billing and project work, and supporting business development, as appropriate.
• Deal with correspondence, the collating of relevant information and writing of reports, ensuring decisions made or action points agreed are communicated to the relevant parties and completed within timescales set and agreed.
• Provide contribution to meeting discussions, as and when required.
• Monitoring changes in legislation and the regulatory environment, facilitating training for the team as required.
• Liaising with external regulators and advisers, such as lawyers and auditors and any other third parties as required.
• To facilitate a seamless transition of new client business into Corporate Secretariat department in a co-operative manner, ensuring that the client’s needs are clearly understood and can be satisfactorily met.
• To continuously improve personal skills through self-development and maintain personal development records.
• Provide any other duties as defined or deemed necessary by our clients or by management.
• Assist with the production/enhancement, where necessary, of relevant policies and procedures.
• Remain aware of the obligations for the reporting of unusual transactions.
• Adhere to Risk & Compliance procedures in relation to regulatory requirements and AML legislation.
• Adhere to CPD requirements in accordance with qualification level and in-house procedures.
• Adhere to JTC core values and expected behaviours.
• Ensure the team complies with JTC internal policies and procedures.

• Relevant legal qualification (LLB).
• 3-5 years relevant experience.
• Proven management and leadership experience.
• Strong Company Secretarial background.
• Knowledge of the relevant laws of the regimes as applicable to the jurisdiction of the clients.
• Knowledge of the relevant jurisdictions’ rules and regulations.
• Understanding of the various Stock Exchanges’ listing rules.
• Understanding of the importance of controls and the fiduciary responsibility of directors.
• Competence in written and verbal communication with high level of accuracy.

• Mid-Senior level

• Full-time

• Other

Overview

Position Title: Manager, Organizational Development and Administrative Support

Location: South Africa or Ghana

Department: Africa

Reports to (supervisor): Senior Director Global Development, Government Relations and Organizational Development

Organization Overview: Founded in 1968, Special Olympics is a global movement to end discrimination against people with intellectual disabilities. We foster acceptance of all people through the power of sport and programming in education, health, and leadership. With nearly four million athletes and Unified Sports partners and one million coaches and volunteers in more than 170 countries, Special Olympics delivers more than 30 Olympic-type sports and nearly 50,000 games and competitions every year. Learn more at SpecialOlympics.org.

Position Summary:

The Manager of Organizational Development and Administrative Support at Special Olympics Africa Region is responsible for overseeing regional organizational development functions, including accreditation, grants management, board and national director support, and program development to ensure sustainable and well-governed programs. Additionally, the role provides administrative support to senior leadership, coordinates regional events, manages staff calendars and meeting documentation, and supports planning and language translation efforts. Required qualifications include a degree in organizational development or business administration, experience in multicultural organizations, bilingual proficiency in French and English, excellent communication, analytical and project management skills, and the ability to lead teams creatively and innovatively

The position is central to enhancing regional operations and local program development, ensuring the organization's programs are sustainable, well-governed, and aligned with its mission.

• Managing regional OD functions such as accreditation, compliance, and census activities.
• Overseeing grants management by conducting needs assessments, providing technical support during proposals, tracking implementation, reporting, and managing the regional grants database.
• Supporting local program development through board management, including updating member databases, tracking training needs, monitoring board rotations, and reporting major changes to senior leadership.
• Assisting National Directors/CEOs by maintaining updated lists, tracking training needs, monitoring turnover, and informing senior leadership of any changes.
• Managing and monitoring single-year action plans and progress towards global and regional goals, providing quarterly updates.
• Handling the regional Programs’ snapshots and supporting other OD functions as assigned by senior leadership.

• Providing administrative support primarily to the President and Managing Director (PMD) and other senior leaders as required. Responsibilities encompass:
• Leading logistics for the regional annual leadership conference and other events in collaboration with senior leadership.
• Monitoring updates to the regional staff team calendar.
• Acting as secretary during staff meetings.
• Collaborating with the regional planning officer to track quarterly submissions of annual planning tools and ensure deadlines are met.
• Providing language translation support as needed.

• A degree in organizational development, business administration, or an equivalent field.
• A bachelor’s degree or equivalent professional experience plus Three to Five years of relevant work experience. Experience and/or coursework in the area of organizational development, business administration or an equivalent field is a plus.
• Proven experience working in multicultural, global or regional fast-paced organizations.
• Advanced bilingual proficiency in French and English.
• Excellent written and oral communication abilities.
• Basic database management and project management skills.
• Proficient analytical skills.
• Demonstrated ability to self-lead and lead teams.
• Creativity and innovation in problem-solving.

This comprehensive description highlights the pivotal role the Manager of Organizational Development and Administrative Support plays in advancing the mission and operational effectiveness of Special Olympics Africa Region.

The European & Developing Countries Clinical Trials Partnership (EDCTP) is a non-profit organisation with offices in The Hague, the Netherlands; and Cape Town, South Africa. EDCTP is a partnership between European and African countries to accelerate the development of new clinical interventions such as drugs, vaccines, microbicides and diagnostics against poverty-related diseases in Africa (HIV/AIDS, tuberculosis, malaria and neglected infectious diseases). The organisation supports clinical trials, capacity strengthening and networking in Africa and Europe. Visit edctp.lndo.site for more information.

EDCTP is looking for an Administrative Support Officer to be based at the EDCTP Office in The Hague. The Administrative Support Officer, under the supervision of the Director of International Cooperation (Europe), will be responsible for providing administrative support to the cooperation and communication activities in the EDCTP Secretariat in The Hague.

The main duties and responsibilities of the Administrative Support Officer will include, but are not limited to the following:

• Providing administrative support to the international cooperation and communication teams in the EDCTP office in The Hague;
• Taking minutes, drafting, editing and proofreading reports and other texts in English;
• Liaising with partner organisations in Europe, Africa and worldwide;
• Managing databases and media lists;
• Supporting the implementation of advocacy, communication and outreach activities;
• Assisting in updating of the EDCTP website;
• Assisting with tracking of media exposure;
• Collecting data to support preparation of press releases, presentations and reports;
• Any other tasks, duties or specific assignments which may arise during the operations of the EDCTP Secretariat, in particular supporting HR activities.

• A university degree or equivalent training in a relevant field;
• A minimum of 3 years’ experience in an administrative support role;
• Excellent written and spoken English skills;
• Proficient in MS Office; familiarity with desktop publishing software and content management systems is a plus;
• Strong interpersonal and intercultural skills;
• Other language skills, in particular French or Portuguese, would be an additional asset.

Salary scale
EDCTP offers a competitive salary package commensurate with experience and qualifications.

Employment conditions

• The employee will be based at the EDCTP Secretariat office in The Hague.
• Applicants must have a valid working permit in The Netherlands.
• The EDCTP is characterised by a multicultural work environment and English is the official language.
• Flexible and reduced working hours may be possible for this position.

Application

• Applications must include a letter of motivation and CV.
• Applications must be submitted via – Please include the job title in the email subject line.
• Applications must be submitted by midnight (CET) Monday 16 July 2018 .

Please note that only shortlisted applicants will be contacted for interviews. If you do not hear from EDCTP within 12 weeks of the closing date of this advert, please consider that your application has not been successful on this occasion.

Protection of Personal Data
EDCTP is committed to protecting your privacy. It takes every precaution to protect the information you provide. The data you provide will be processed for the purpose of the recruitment procedure and will only be accessed by persons who need to do so for this purpose. Your data will be kept in our system up to one month after the completion of the recruitment procedure (should your application be unsuccessful). For further information or exercise of your rights (such as the right to access, or the right to correct your data), please contact Human Resources at

Overview:

We are a dynamic and growing construction company specialising in high-quality woodwork and bespoke joinery solutions. We are seeking a detail-oriented and proactive Procurement Officer / Buyer to manage purchasing activities while providing essential administrative support to the operations team.

This role is ideal for someone who thrives in a fast-paced construction environment, can manage supplier relationships, and ensure efficient procurement processes while assisting with day-to-day office coordination.

Key Responsibilities: Procurement & Buying:

• Source, negotiate and purchase raw materials, timber, hardware, consumables, and equipment in line with project requirements and budget constraints.

• Monitor stock levels and coordinate timely replenishment to prevent project delays.

• Liaise with suppliers and subcontractors to ensure on-time delivery and resolve any supply issues.

• Maintain and update the supplier database with pricing, delivery schedules, and performance metrics.

• Compare product specifications and evaluate suppliers for quality and reliability.

• Raise and process purchase orders, ensuring proper documentation and approvals.

Administrative Duties:

• Assist with preparing job cost estimates, procurement schedules, and supplier quotes for project tenders.

• Track deliveries and manage documentation (delivery notes, invoices, PODs).

• Maintain procurement and inventory records (physical and digital).

• Support site teams and the workshop with material requests and procurement updates.

• Coordinate logistics, arrange collections/deliveries, and ensure all required paperwork is filed.

• Assist with general office tasks such as filing, printing, minute-taking, and basic correspondence.

Requirements:

• Proven experience in procurement, buying, or supply chain in a construction or manufacturing environment (woodwork experience is a plus).

• Strong administrative and organisational skills.

• Solid knowledge of sourcing and procurement techniques.

• Excellent negotiation and relationship management skills.

• Proficiency in Microsoft Office (especially Excel); knowledge of Pastel, BuildSmart or similar systems is advantageous.

• Valid driver’s license (for supplier/site visits if required).

• Strong communication skills and attention to detail.

• Ability to multitask and work independently in a deadline-driven environment.

Preferred Qualifications:

• Diploma or Certificate in Supply Chain Management, Procurement, Construction Management, or a related field.

• Experience in the carpentry, woodworking, or construction industries.

What We Offer:

• Competitive salary based on experience

• Opportunities for growth within a hands-on, skilled team

• Supportive work environment that values initiative and accountability