67 Administration jobs in Germiston

Closing Date: 2025/07/18

Reference Number: UNI250711-3

Job Title: Administration Supervisor

Business Unit / Division: Chemicals

Contract: Central Workshop Tulisa Park

Job Type Classification: Permanent - Normal

Location - Town / City: Tulisa Park

Location - Province: Gauteng

Location - Country: South Africa

Minimum Education Level: Higher Certificate

We have a position available for an Administration Supervisor to supervise and coordinate activities of clerical workers by determining work procedures, preparing work schedules, and expediting workflow. Responsible for issuing written and oral instructions, assigning duties, and examining work for accuracy, neatness, and conformance to policies and procedures. Standardizes procedures to improve efficiency of subordinates. Prepares composite reports from individual reports of subordinates. Adjusts errors and handles complaints.

• Relevant tertiary qualification, e.g., B.Com Finance / Accounting
• 2 - 4 years operational, administrative, financial reporting, or bookkeeping experience
• Detail-oriented and analytical
• Open and flexible operating style with high transparency
• Self-motivated with strong organizational and time management skills
• Ability to work under pressure and after hours when required
• Ability to prioritize and multitask
• Capability to supervise and lead admin staff
• Deadline-driven
• Hands-on approach
• Advanced computer skills in MS Office and accounting software
• Experience in creditors/debtors management
• Knowledge of CS3, Entropy, and Sage

• Processing and reviewing receivables, payables, petty cash, wages, fleet management, and ad hoc payments
• Reviewing financial data for accuracy and completeness
• Submitting accurate forecasts of expenses and revenue
• Ensuring accurate calculation of wage-related expenses and benefits
• Supervising and managing admin staff
• Communicating with all levels of customers
• Preparing revenue schedules
• Verifying trial balance transactions
• Depot audit control reporting
• Managing and capturing fuel transactions
• Balancing and splitting fuel on schedule to individual fleets at month-end
• Balancing kilometres schedule and accrual schedules for month-end

• Time and attendance daily capturing and leave capturing
• Staff expense claims
• Overtime calculations and verification
• Absenteeism and leave report verifications
• Monthly allowance, KPIs and Ex-Gratia payments
• Fuel reporting and deductions
• Dummy run verifications
• Adjustments, promotions and salary changes
• Pay query completing and reporting
• Manage and oversee Roster personnel, HR personnel, Branch interns and receptionist
• Create, update and maintain employee personnel files
• Compiling and completing new employment and terminations
• Promotions/Demotions/Transfer
• Fuel cards: updates, ordering and cancellations
• CTC, U19/ Salary schedule calculations
• Service certificates
• Provident fund/Retirement Fund Claims, Section 14 transfers
• Death/Disability Claims, WCA/ COIDA Claims
• Confirmation of employment letters
• Handling grievances and staff concerns
• Petty cash control and reconciliation
• Facilitate and co-ordinate staff functions
• Weekly and monthly reports
• Meeting minutes

• Grade 12 or equivalent qualification.
• Attention to detail
• Computer literate
• Able to work under pressure
• Experience in office administration
• Sound communication skills verbal and in writing
• Fully bilingual

The Specialist: Collective Investment Scheme (CIS) Compliance is responsible for overseeing and ensuring the compliance with all regulatory and fiduciary obligations under the applicable CIS, Pension Fund and Companies Act legislation. This role ensures that all Funds are monitored and reviewed in accordance with applicable laws, trust deeds, and industry best practices.Interact, maintain and build strategic partnerships with the Financial Sector Conduct Authority (FSCA) and the client.

• Client services.
• Stay abreast of developments in field of expertise.
• Knowledge sharing with team members.
• Analyse new legislation and provide comments to relevant parties (internal and external).
• Compliance monitoring and breach management in terms of identification, reporting and resolution.
• Reporting to key stakeholders.
• Analyse Hedge Fund Risk reports.
• Develop and maintain trustee department procedures and processes in line with applicable legislation.
• Adhere, identify, assess, and mitigate compliance and operational risks related to the compliance role.
• Ensure that service level directives are met.
• Build strategic relationships between the client service team and other stakeholders.
• Resolve exceptions that arise by taking appropriate action to minimise risk.
• Ensure that trustee fees are collected in accordance with the applicable process.
• Support regulatory reviews and audits by ensuring access to accurate, up-to-date compliance records.
• Collaborate with operational departments to provide appropriate client solutions.
• Represent the trustee in relevant industry forums and provide regulatory updates to stakeholders.
• Conduct service provider reviews.
• Understand and embrace the Nedbank vision and values, leading by example.

• Bachelor’s degree in law, Commerce, Financial Management, or related field.
• Postgraduate qualification in Compliance, Risk Management, or Financial Services Regulation.

2-5 years of experience in the South African collective investment scheme or trustee environment, with a strong focus on compliance.

• Change management
• Principles of project management
• Business administration and management
• Management information and reporting principles, tools and mechanisms
• Client service management
• Diversity management
• Customer Focus
• Communication
• Earning Trust
• Coaching
• Delegation and Empowerment
• Building Partnerships

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Please contact the Nedbank Recruiting Team at +27 860 555 566

If you can't find the job you're looking for, activate job alerts to be one of the first to know when new positions open up.

Nedbank Ltd Reg No 1951/0009/06.
Authorised financial services and registered credit provider (NCRCP16).

For assistance please contact the Nedbank Recruiting Team at +27 860 555 566

Join to apply for the Fund Administration Administrator role at ExecutivePlacements.com - The JOB Portal .

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• 1-2 years of relevant experience in fund administration or a related field.
• Relevant degree in Finance or Investment Administration (Advantageous).
• Solid understanding of accounting principles and financial instruments.
• Experience with NAV Calculations.
• Knowledge of CISCA, FSCA Conduct Standard 1 of 2020, and ASISA Standards is an advantage.
• Strong analytical and problem-solving skills.
• Excellent attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Flexibility to work additional hours as needed to meet deadlines.

Consultant: Erin Webb - Dante Personnel Pretoria Silver Lakes

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If you do not hear from us within 5 days, please accept that your application was unsuccessful.

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A vacancy exists for a Senior Administration Clerk , based at The Glynnwood Hospital , reporting to the Finance & Administration Manager . The successful candidate will be responsible for providing full support to the Finance team

Function Finance/Administration Facility Life The Glynnwood Hospital Position Senior Administration Clerk Introduction

A vacancy exists for a Senior Administration Clerk , based at The Glynnwood Hospital , reporting to the Finance & Administration Manager . The successful candidate will be responsible for providing full support to the Finance team

• Ensure optimal service levels whilst understanding and striving to achieve targets.
• Preparing and capturing of purchase requisitions on SAP.
• Resolve queries on creditor accounts.
• Prepare daily banking.
• Handling of petty cash.
• Prepare and upload the cashbook daily.
• Assist with managing the accounts receivable sub-system.
• Assist with internal control checks.
• Prepare accruals and journals at month-end.
• Managing refunds.
• Managing the Hospital Float boxes.
• Submitting and following up on Onetime payments.
• Managing Swift payments from overseas.
• Assist FSC with debtor reconciliation queries.
• Load CEPS for replacement CAPEX on SAP.
• Admin Audit checklist – Annually.
• Adhoc requirements by Management.

• Diploma or Degree in Accounting/ Bookkeeping.
• Experience in Finance department is advantageous.
• Computer literacy and proficiency in Microsoft Office (excel and word) is essential.
• Hospital experience and knowledge of systems (iMpilo) will be an advantage.
• A person who is results-oriented, pays attention to detail, and has excellent interpersonal as well as communication skills. Customer focus, a commitment towards continuous improvement, the ability to work independently and the management of time are required.

• Problem-solving, analysis and judgement
• Resilience
• Engaging diversity
• Verbal & written communication and presentation
• Influencing
• Drive & energy
• Excellence orientation
• Ethical behaviour
• Building relationships
• Customer responsiveness
• Organisational awareness

Internal applicants - Before making an application, you are requested to discuss your application with your line manager.External candidates will also be considered.

Explore our vacancies and find the right opportunity for you. Download the application form and email to the relevant contact person specified in the job advertisement.

Life Healthcare is an Equal Opportunity Employer.

Thank you for your interest in this opportunity. Kindly note that only shortlisted candidates will be contacted. Applicants who have not been contacted within two weeks of the closing date of this advert, should consider their application as unsuccessful.

Job title : Investigations : Administration Officer

Job Location : Gauteng, Johannesburg Deadline : August 04, 2025 Quick Recommended Links

• Jobs by Location
• Job by industries

KEY PERFORMANCE AREAS

Administrative Support to Investigations Department

• Maintaining and updating electronic case files, ensuring all documentation is accurately recorded, organised, and easily accessible.
• Finalising and archiving completed investigation matters in accordance with departmental procedures, ensuring proper documentation and secure storage.
• Communicating timely and professional updates to respondents and complainants regarding the progress and outcomes of investigation matters.
• Organising and filing all incoming and outgoing correspondence related to investigation matters, maintaining a clear and traceable record system.

Administrative Processes for Committee Meetings

• Preparing and verifying matter files in advance of committee meetings, ensuring all required documentation is complete, accurate, and accessible.
• Compiling and organising agenda pack documentation for committee meetings, ensuring all relevant documents are included and properly formatted.
• Attendance of committee meetings to accurately record recommendations and decisions.
• Preparation and distribution of correspondence pertaining to recommendations and decisions after committee meetings.
• Follow-up on proposed admission of guilt responses and pleas from respondents.
• Collation of matter files to be submitted to the Legal Department.
• Preparation and distribution of imposition of sentence, raising of debtors, follow-up of outstanding debtors, handover of non-paying debtors, and tracking / follow-up of committee decisions (e.g., non-monetary sanctions).

Collation of Information for Auditors

• Collation of information for internal and external auditors.
• Handover of information and ensuring that information is received back.

Data Analysis and Reporting

• Input data, analyse data, and prepare statistical reports and reconciliations on investigation matters.

Ad-hoc Assignments

• Supporting various tasks as required.

Qualifications and Previous work experience

• Five years post-qualification working experience in senior business administration role.
• Proficiency in MS Office.
• Working experience in a legal and / or accounting environment would be advantageous.

Zoomlion has established a significant presence worldwide, covering numerous countries and regions, and has aligned its market strategies with the Belt and Road initiative.

Zoomlion's products are well-established in markets across the Middle East, South America, Africa, Southeast Asia, Russia, and in high-end markets in the USA, Europe, and Australia.

The company operates subsidiaries in nearly 20 countries, including locations in East Asia, Southeast Asia, and Europe. It also has industrial and technological parks in Italy, Germany, India, Brazil, and Belarus, along with over 50 resident offices globally.

Centered around the UAE and Brazil, Zoomlion maintains a comprehensive logistics network and parts supply system worldwide.

Zoomlion is ranked 4th globally in its industry.

1. Manage employee records, including onboarding, terminations, and updating information in the DHR system.
2. Assist with recruitment activities such as posting job ads, screening CVs, scheduling interviews, and conducting reference checks.
3. Coordinate and organize employee training sessions and maintain training records.
4. Assist with the development and implementation of HR policies and procedures.
5. Monitor and manage employee time off requests, including sick leave, vacation, and personal days.
6. Assist with preparing HR-related reports and presentations.
7. Respond to employee inquiries regarding HR policies, benefits, and other HR matters.
8. Maintain compliance with local labor laws and regulations.
9. Assist with related administrative tasks in the office.

• Excellent communication and interpersonal skills.
• Strong attention to detail and accuracy.
• Ability to maintain confidentiality and handle sensitive information.
• Proficiency in Microsoft Office suite.
• Ability to work independently and prioritize tasks effectively.
• Strong organizational and time management skills.
• Knowledge of HR policies and procedures.
• Experience with HR systems and data management.

• Bachelor's degree in Human Resources or related field.
• Minimum of 2-3 years of experience in HR administration.
• Knowledge of local labor laws and regulations.
• Strong computer skills, including proficiency in Microsoft Office.
• Excellent communication and interpersonal skills.

Market-related.

Please email your CV to (email address).

• Subject: Application for HR Specialist Vacancy
• Seniority Level: Mid-Senior level
• Employment Type: Full-time
• Job Function: Administrative, Human Resources, Public Relations
• Industries: Machinery Manufacturing, Agriculture, Construction, Mining Machinery Manufacturing

As a Service Coordinator, you will be responsible for overseeing and managing the delivery of services to clients or customers. Your primary objective will be to ensure efficient coordination between various teams, including service providers, technicians, and clients, to guarantee timely and high-quality service delivery. You will serve as clients' main point of contact, addressing their inquiries, scheduling service appointments, and ensuring their satisfaction throughout the service process. You are responsible for providing resources to complete the services as part of your role. This includes booking in or out stock, picking stock, and providing stock to courier services.

Key Responsibilities:

• Deal directly with customers either by telephone, electronically, or face-to-face.
• Respond promptly to customer inquiries.
• Handle and resolve customer complaints.
• Obtain and evaluate all relevant information to handle product and service inquiries.
• Provide pricing and delivery information.
• Perform customer verifications.
• Set up new customer accounts.
• Process orders, forms, applications, and requests.
• Organise workflow to meet customer timeframes.
• Direct requests and unresolved issues to the designated resource.
• Manage customers' accounts.
• Keep records of customer interactions and transactions.
• Record details of inquiries, comments, and complaints.
• Record details of actions taken.
• Prepare and distribute customer activity reports.
• Manage administration.
• Communicate and coordinate with internal departments.
• Follow up on customer interactions.
• Provide feedback on the efficiency of the customer service process.
• Log all customer service calls.
• Assign calls to technicians.
• Close current machines when machines are upgraded or replaced.
• Amend the whiteboard with data on all installations.
• Book out stock – Opening & closing sales orders. Sales orders must be closed in a maximum of 3 days. All sales orders must have current updated notes if not closed.
• Provide feedback to all clients on the expected stock.
• Prepare quotations for clients.
• Handle all new deals done by the sales team.
• Load clients' details and maintain records.
• Follow up on all closed support calls to ensure the client is pleased with the service received.
• Scan all service and customer-related documentation.
• Assist clients in far areas (E.g., Cape Town) – Logging of calls on behalf of clients at dealers in the far areas.
• File service or client-related documentation appropriately.
• Coordinate teams such as Solar, Voice (IT), and Copiers, but you are not limited to only these services as the company aspires to consistent growth.
• Request quotations from suppliers to assist in providing pricing to the Sales Representatives.

Education and Experience Required:

• High school Diploma (Grade 12).
• Qualifications and competencies in Word, Excel, and PowerPoint.
• Qualifications in Pastel or Sage (Proof of experience in some accounting program).
• A bachelor's Degree or short course completion would be preferred.
• Bilingual (Afrikaans and English).

• Knowledge of customer service principles and practices and some understanding of stores.
• Knowledge of relevant computer applications (Word, Excel, PowerPoint).
• Ability to type efficiently and effectively.
• Knowledge of administrative procedures.
• Numeric, oral, and written language applications.
• Call Centre or Customer service work experience or some form of store administration.
• Company system and procedures training takes place on the job and lasts for three months, depending on the candidate’s learning ability. At the most, we will allow for a 6-month period for training (This is known as the probation period, and the employer may terminate employment during this period for any reason stipulated in the Basic Employment Act).

R20 000pm

Are you a seasoned financial professional with a knack for organization and a passion for efficiency? Look no further! Our company is in search of a Finance Admin Manager to join our team and revolutionize our financial operations.

Key Responsibilities:

1. Financial Oversight: Manage day-to-day financial operations, including budgeting, forecasting, and financial reporting.
2. Process Optimization: Streamline financial processes and procedures to maximize efficiency and accuracy.
3. Team Leadership: Lead and motivate a team of finance administrators, fostering a culture of collaboration and excellence.
4. Compliance Assurance: Ensure compliance with all relevant financial regulations and company policies.
5. Strategic Planning: Collaborate with senior management to develop and execute financial strategies aligned with organizational goals.

1. Bachelor’s degree in Finance, Accounting, or related field. MBA or CPA preferred.
2. Proven experience in financial management, with a minimum of 8 years in a leadership role.
3. Strong analytical skills and attention to detail.
4. Excellent communication and interpersonal abilities.
5. Proficiency in financial software and MS Office suite.

1. Opportunity for Growth: Take your career to new heights in a supportive and dynamic environment.
2. Impact: Make a tangible difference by optimizing financial processes and driving strategic initiatives.
3. Collaborative Culture: Work alongside talented professionals who value teamwork and innovation.
4. Competitive Compensation: Enjoy a competitive salary and benefits package commensurate with experience.