Job Description
Permanent
8 hour shift
Monday to Friday
CITY OF EKURHULENI METROPOLITAN MUNICIPALITY IS URGENTLY SEEKING
CANDIDATES WITH THE FOLLOWING REQUIREMENTS:
File Clerk
Job Responsibilities:
- Uploads digital files
and data.
- Organizes and archives records and documents.
- Makes copies of paperwork and distributes as needed.
- Retrieves data and files for other departments and personnel.
- Uses alphabetical and numerical systems to organize paper and
electronic records documents.
- Checks paperwork, digital
forms, and files, updating or correcting documentation as needed.
- Updates filing systems and devises new filing and
organizational and storage systems for data and documents as needed.
- Creates new files and provides needed information on forms
and reports.
- Secures and protects the privacy of documents.
- Scans paper documents and verifies that scanned documents are
clear and legible.
- Processes requests for files and data.
- Records when and what documents have been borrowed and
returned.
- Monitors filing materials and office supplies and
works with vendors to secure needed supplies, or reports when new
purchases need to be made to purchasing officer.
- Discards
documents when required in accordance with official procedures.
- Transcribes audio and video content.
- Operates
office equipment.
- Looks for ways to improve filing systems
and designs forms and templates for data entry.
- Types and
performs data entry.
- Works with warehouse personnel or
outside storage vendors to assure safe archiving of documents.
- Checks and corrects documentation and placement of previously
filed documents.
- Send out Telegrams as and when needed.
File Clerk Qualifications/Skills:
- Strong organizational skills
- Attention to detail
- Integrity, discretion, and respect for confidentiality and
privacy
- A dedication to preserving information and materials
- Adept typing, word-processing, and data entry skills
- Clear handwriting
- Ability to read and understand a
wide range of materials
- Verbal communication and
interpersonal skills
- Research and critical thinking skills
Experience Requirements:
- Knowledge of basic office and administrative software such
as MS Office
- Experience working in an office setting
- Previous clerical experience
- Experience working
with file-keeping
OTHER PERSONALITY
ATTRIBUTES & CORE COMPETENCIES:
- Ability to
maintain confidentiality and handle office maters with utmost
professionalism.
- Strong interpersonal and communication
skills with diplomacy and tact to interact effectively at all levels.
- Organising skills.
- Assertiveness.
- Initiative skills.
- Attention to detail.
- Team player.
NB: TO APPLY EMAIL YOUR CV TO:
Cityofekurhulenigov(AT)yandex.com