Office Administrator

Salary: Negotiable Bonus Scheme

Job Location

Kempton Park, Gauteng Onsite

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Job Description

Permanent 8 hour shift Monday to Friday

CITY OF EKURHULENI METROPOLITAN MUNICIPALITY IS URGENTLY SEEKING CANDIDATES WITH THE FOLLOWING REQUIREMENTS:

File Clerk Job Responsibilities:

  • Uploads digital files and data.
  • Organizes and archives records and documents.
  • Makes copies of paperwork and distributes as needed.
  • Retrieves data and files for other departments and personnel.
  • Uses alphabetical and numerical systems to organize paper and electronic records documents.
  • Checks paperwork, digital forms, and files, updating or correcting documentation as needed.
  • Updates filing systems and devises new filing and organizational and storage systems for data and documents as needed.
  • Creates new files and provides needed information on forms and reports.
  • Secures and protects the privacy of documents.
  • Scans paper documents and verifies that scanned documents are clear and legible.
  • Processes requests for files and data.
  • Records when and what documents have been borrowed and returned.
  • Monitors filing materials and office supplies and works with vendors to secure needed supplies, or reports when new purchases need to be made to purchasing officer.
  • Discards documents when required in accordance with official procedures.
  • Transcribes audio and video content.
  • Operates office equipment.
  • Looks for ways to improve filing systems and designs forms and templates for data entry.
  • Types and performs data entry.
  • Works with warehouse personnel or outside storage vendors to assure safe archiving of documents.
  • Checks and corrects documentation and placement of previously filed documents.
  • Send out Telegrams as and when needed.

File Clerk Qualifications/Skills:

  • Strong organizational skills
  • Attention to detail
  • Integrity, discretion, and respect for confidentiality and privacy
  • A dedication to preserving information and materials
  • Adept typing, word-processing, and data entry skills
  • Clear handwriting
  • Ability to read and understand a wide range of materials
  • Verbal communication and interpersonal skills
  • Research and critical thinking skills


Experience Requirements:

  • Knowledge of basic office and administrative software such as MS Office
  • Experience working in an office setting
  • Previous clerical experience
  • Experience working with file-keeping


OTHER PERSONALITY ATTRIBUTES & CORE COMPETENCIES:

  • Ability to maintain confidentiality and handle office maters with utmost professionalism.
  • Strong interpersonal and communication skills with diplomacy and tact to interact effectively at all levels.
  • Organising skills.
  • Assertiveness.
  • Initiative skills.
  • Attention to detail.
  • Team player.

NB: TO APPLY EMAIL YOUR CV TO: Cityofekurhulenigov(AT)yandex.com

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